WOLSTON LEISURE AND COMMUNITY CENTRE TRUST FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 CHARITY NO. 1090744
WOLSTON LEISURE AND COMMUNITY CENTRE TRUST REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2023 CHARITY NAME: Wolston Leisure and Community Centre Trust CHARITY NUMBER: 1090744 ADDRESS: Old School Fields Manor Estate Wolston Coventry CV8 3PD TRUSTEES: T Harvey-smith MS Hesketh C Brooks R Lightowler J Mann D Hier LP Kingsbeer GH Fewkes P Wilson S Dobinson {appointed 10 January 2023 C Richley (Appointed 10 January 2023) All trustees served for the year unless other•iise noted. STRucfuRE, GOVERNANCE AND MANAGEMENT The charity was established in March 2001 and constituted under a trust deed. A Committee of Management is appointed to run the organisation. Under the terms of the trust deed. the Committee consists of.. Seven elected members Seven appointed members form various organisations No more than 3 co-opted members. The Committee small meet at least 3 times during the year. ACTIVITIES AND OBJECTIVES Under the provisions of the terms of the lease the charity may use the Centre as follows:_ "Public Open Space as defined in the Open Space Act 1906 and for community facilities the latter to comprise a hall to be used for the usual functions a550ciated with a Village Hall including uses defined in Classes DI and D2 of the Town and Country Planning (use Classes) Order 1987 and to be for the benefit of the residents of Wolston and the immediate vicinity such use to specifically include use for youth purposes" Page I
WOLSTON LEISURE AND COMMUNITY CENTRE TRUST REPORT OF THE TRUSTEES ICONTINUED) YEAR ENDED 31 MARCH 2023 FACILITIES 3GA/I Weaujer P utilised by over 30 different groups with an age range from 5 years to 60+ years. Also, regularly used by a local football coaching academy for weekly training sessions and fwtball camps in the schix)I holidays. Hired for children's football parties. Grass Rtba1/tcheS 5 football pitches for different age categories. Home ground to Coventry City Girls FC on Saturday mornings, facilitsting I I teams. Café facility offering hot and cold fcrf)d and drinks for playerslmanager5lspectators. Utilised by 2 local junior football clubs on Sunday mornings accommodating 5 teams. Fitn Gym Available during the day from 8.00am until 2.00pm and in the evening from 6.30pm to 8.30pm (these times are e¥tended during the wintern70nths). Approximately 40 regular gym members. Funrtion Room Hire & Club RLkwn Hire mtingS, conferences, and training sessions with the option of in-house catering providing refreshments and lunches. On average 10 to 15 bcK)kings per week with regular clients such as the Poli, the NHS and l(Kal authorities. These rooms are a150 hired by loKal exercise providers for activities such as Yoga and Taekwondo. Hired for private functions and children's parties. Luncheon aub Host a bi-monthly 2-course lunch for the over 50's to include a raffle ticket. The attendees are mainly residents from Wolston and the surrourKJing vilkges and there is tranSrt available to those who may be isolated. Page 2
WOLsfoN LEISURE AND COMMUNrrY CENTRE TRusr CHAIRMAN'S REPORT YEAR ENDED 31 MARCH 2023 Wethme everyone to the AGM (induding any membets of the publ. It has been a busy year at the Centre, which is very encouraging. My report is quite different to last year having survived the recovery of COVID. A new client has joined us on a Wednesday evening for their Club nights and Committee meetings. Pemiission was granted for Coventry City Girls FC to have a memorial bench on site. This was a lovely gesture, and the bench 15 located overlooking the pitches. The All-weather Pitch is still proving FX)pular Ix)th in the winter and summer. It is great to youngsters attending the football holiday camps throughout the year. We facilitsted Coventry Cty Girls FC, Brinklow JFC and Binley Woods JFC with their football fixtures. Monies and extensive man hours have bn Snt trying to ensu a gocKI standard of the grass pitches. This is an on4Joing cause for concern as over tirne they have deteriorated. Safety is our main priorty and we have just accepted a grounds Maintenan prryJramme with the Football Foundat50n. We also invested in the purchase of new goalrM)sts for the start of the football season with grant funding secured from the FcK)tball Foundation. We also received a grant from Wolston Parish Council towards pitch maintenan. Grateful thanks to tK)th. The Centre was fortunate to receive donated items of furniture from Cemex. Lisa's partner is an employ at Cemex, and this was a result of an Offi move. I would like to take this opportunty to thank them both in their efforts in transporting the items in two cars! The Club Room is now thking more professional and comfortable for corporate Mtings. In February, new guttering and facias We Instal at the rear of the building. Both the apexes will need replacing within the next couple of years but was not viable within this financial year. The building 15 nearly 20 years old, so there are many areas and items that need replacing or upgrading. The finan$ are quite restrictive with little scope for additional expenditure. We need to actively sk additional supp)rt and do more fundraising. A successful fundraising event held at the Rose & Crown in August, raised a total of £790. Some Trustees took part and thanks to everyone who donated prizes andlor bought raffle tickets. Another date has bn booked for Saturday 2 September 2023. If anyone has any other ideas to raise funds, please let us know! Thank you to all stsff for their efft)rts aTKI supwrt in the srnth running of the Centre. Finally, many thanks to the Trustee5 and volunteers for all their help - whether it is football pitch markingi covering the Centre on an evening, serving dinners at the Luncheon Club, or making valuable contributions at meetings. arve -smith Chaimian Page 3
WOLSTON LEISURE AND COMMUNrrY CENTrE TRusr FINANCE REPORT YEAR ENDED 31 MARCH 2023 Thank you to Paul Dickins for his support and patience during the examination of the accounts and to Debra Knighton for the Independent Examinerfs Report. Thanks also to David Hier for the financial data produced to help keep us on track with the projected tsrgets etc. Trustees are given this information at the quarterly meetings. If there are any areas of expenditure that needs to be paid out before the Trustees next meet, then approval is sought via email andlor telephone. Accounts for the year ending 31 March 2023: Operational Income: £109,447 - The main generators of income are from bookings in the Function Room at just under £40,000, the Club Room at £25,000 and the All-weather Pitch at £25,000. The Club Room bookings for corporate rntings have increased substantially over the past 12 months. Donations and Grants: £6,802 Donation received from Coventry City Girls FC acknowledged with thanks Fundraising event: £790 Football Foundation grant of £3,600 towards the purchase of new goalposts plus £200 from Binley Woods JFC which are acknowledged with thanks. Wolston Parish Council grant of £1,500 to assist with the costs of maintenance works to the football pitches. Operational Expenditure: £111,217 - the main expenditure being wages and utilities. Capital Expenditure: £7,824 - for the purchase of the new goalposts. (Further detai/s are given below. Cash funds at 31 March 2023 were £23,582. Monies held in reserve of £1,650 for the Wolston Youth Project. In November 2022, the Trustees agreed to the purchase of new facias and guttering. This was an unforeseen cost, but it was vitally important that the outside of the building was weather-proof. Monies that had been allocated for other items of expenditure, which had not already been spent, was put on hold. The total cost for the repairs was £3,683. At the Extra-ordinary meeting in June 2022 (fo//owing the AGM), the Trustees agreed to purchase new mobile goalposts for the grass pitches. These would be purchased ready for the stsrt of the football season in September 2022. Grant funding of £3,600 was received from the Football Foundation towards the purchase. The amount payable by the Centre was £7,824 (plus VAT). It was foreseen that this expenditure would put the Centre at a financial loss at the end of the year. However, the Trustees decided that the purchase was vitally important in view of the poor condition of the existing goal[. With the purchase of new goalposts, facia repairs, wages and utilities, I believe the Centre did well not to make a 'massive' loss. If the VAT figures on the income and expenditure columns are dedutted, then I calculate the loss to be £1,243. Many thanks to the Trustees that cover the Centre on an evening and on other occasions. And extra special thanks to the Chair, Mr Harvey-smith, who has been spending several hours a week at the Centre helping with some of the bookings, assisting in the cafe on Saturday mornings and covering other evenings when Trustees are away on holiday. Not only does this support keeping the wages expenditure down, it also helps members of staff during really busy times. Finally, a massive thank you again to the staff for all their hard work. Lisa Jones Centre Manager Page 4
WOLSTON LEISURE AND COMMUNITY CENTRE TRUST (Charity No. 10907441 ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 OPERATIONAL Recelpts: Unrestricted Restricted Total 2023 Total 2022 Unrestrirted Restricted Operational Income Donation5 and grants Inc. COVID 19 and furlou8h claims Bank Interest Wolston Parish Council VAT on income 109,447 3,002 49 109,447 6,802 49 82,724 40,797 82,724 17,425 3,800 23,372 1,500 1,500 20,796 138,594 1,500 13,495 138,518 1,500 13,495 115,146 20,796 133,294 5,300 23,372 Payments: Operational expenses Capital expenditure VAT on expenditure 109,427 4,024 7.027 120,478 1,790 3,800 111,217 7,824 7,027 126,068 99,772 32,776 10,893 143,441 96.454 12,324 10,893 119,671 3,318 20,452 5,590 23,770 NET PAYMENTS RECEIPTS from O erations 12,816 12901 12,526 (4,923) 14,525 {398) VAT- receivedllpaid} to HM Revenue & Custom5 114,2741 114,274) 1.836 1,836 Cash Funds at l April 2022 23,390 1,940 25,330 28.417 26,079 2,338 Cash Funds at 31 March 2023 21,932 1,650 23,582 25,330 23,390 1.940 Approved on behalf of the Trustees on T Harvey-smlth Trustee Page 5
WOLSTON LEISURE AND COMMUNITY CENTRE TRUST NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023 l. The accounts are prepared on a Receipts and Payments basis and take no account of amounts owing by or to the Trust. 2. Unrestrfcted Funds are available to spend at the Trustee5 discretion. They are spent on the operation of the centre with any surplus being used for future expenditure of a revenue or capital nature. Designated funds are unrestricted funds that have been set aside by the trustees for particular purposes. Restricted Funds are funds on which the expenditure is restricted by the donor. At the year end the restricted funds are in respect of donations £Nil (2022-£2901 and Wo15ton Youth Project £1,65012022-£1,6501. 3. The Cash Funds shown on the accounts comprise: 2023 2022 Cash and cheques in hand Current Account Deposit Account 204 393 1,378 937 22 000 24 000 £23 582 £25 330 Our bankers are Lloyds Bank Plc. 4. At 31 March 2023, the Statement of Assets and Labilities was as follows: 2023 2022 Fixed assets at estimated net book value Centre All weather pitch Other assets used within the centre 288,920 298,240 315.252 325,276 Current assets Amounts owing to Centre and payments in advance Cash and bank 3,548 4,452 Current liabilities Amounts owing to suppliers, VAT due and other creditors 8.785 6.818 £335 597 £348 240 Page 6
WOLSTON LEISURE AND COMMUNITY CENTRE TRUST NOTES TO THE ACCOUNTS (CONTINUED) YEAR ENDED 31 MARCH 2023 In arriving at the estimated net book value of fixed assets, the trustees have had to make assumptions about the original cost of the fixed assets as this information is not readily available. 5. The buildings have an insurance value of £3.4 million and the contents an insurance value of £107,OtK). Capital expenditure is written off in the year of purchase. 6. In the unlikely event of the centre being unable to operate all the assets and liabilities would revert to Wolston Parish Council as Custodian Trustee. Page 7
Independent examinerfs report to the Trustees of Wolston Leisure and Community Centre Trust I report to the trustees on my examination of the accounts of Wolston Leisure and Community Centre Trust (the Trust) for the year ended 31 March 2023 which are set out on pages 5 to 7 Responsibiliti&S and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Art 2011 Cthe Acfj. I report in respert of my examlnation of the Trusys accounts carried out under s. 145 of the 2011 Act and in carrying out my examinats'on I have followed all the applicable Direction5 gbven by the Charity Commission under s. 145(5)(b) of the Act. Independent examlnerfs ststement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (l)accounting records were not kept In respect of the Trust as required by Section 130 of the Act; or (2)the accounts do not accord with those records; or (3)the accounts do not comply with the applicable requirements conceming the form and content of accounts set OLrt in the Charities (Accounts and Report5) Regulations 2008 other than any requirement that the accounts give a ue and fair view which is not a matter considered as part of an independent examination. I have no COnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understarKling of the accounts to be reached. Signed Name: D C Knlghton Relevant professional qualificatlon or tx)dy: FCCA Address: Spencer Gardner Dickins 34 Coventry Innovation Willage Cheetsh Road Coventry CVI 2TL Date.. SlL)Mo 2013 Pa8e 8