**Trustees' Annual Report for the period From** Period start date **T** Period end date Day Month Year **o** Day Month Year ~~I ae~~ 01 09 2023 31 08 2024 Section A Reference and administration details ~~—~~ **Charity name** Chestnut Playgroup
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**From**
~~ae~~||Period start date
~~ae~~|||||||**T**
**o**
~~ae~~|Period end date
~~ae~~|||||||
||||||Day
01
~~ae~~|Month
09
~~ae~~||||Year
2023
~~ae~~|||Day
31
~~ae~~|Month
08
~~ae~~||||Year
2024
~~ae~~||
|||||||||||||||||||||
|Section A Reference and administration details
~~—~~||||||||||||||||||||
|~~—~~||||||||||||||||||||
|**Charity name**|||||||Chestnut Playgroup|||||||||||||
|~~a~~||||||||||||||||||||
|**Other names charity is known by**
~~a~~|||||||~~a~~|||||||||||||
|~~a~~
~~a~~||||||||||||||||||||
|**Registered charity number(if any) **
~~a~~||||||||1090719||||||||||||
|~~a~~
~~OO~~||||||||||||||||||||
|**Charity's principal address**
~~OO~~|||||||||The Cathodeon Centre, Horseheath Road
~~OO~~|||||||||||
||||||||||Linton
~~OO~~|||||||||||
||||||||||Cambridge
~~OO~~|||||||||||
||||||||||**Postcode**
~~OO~~|||||||**CB21 4LU**||||
|||||||||||||||||||||
||**Names of the charity trustees who manage the charity**|||||||||||||||||||
|~~a~~||**Trustee name**||**Office (if any)**|||||||**Dates acted if not for whole**
**year**||||||**Name of person (or body) entitled**
**to appoint trustee (ifany)**|||
|1 Kerri Westlake
~~a~~||1 Kerri Westlake||Chair & Secretary|||||||Sep2018 -|||||||||
|2 Fran Pollard||2 Fran Pollard||Treasurer|||||||Sep 2020 -|||||||||
|3 Georgina Moule||3 Georgina Moule|||||||||Sep 2022 -|||||||||
|4 Janine Cook||4 Janine Cook|||||||||Sep 2023 -|||||||||
|5 Paul Cook||5 Paul Cook|||||||||Sep 2023 -|||||||||
|6 Emily Steele||6 Emily Steele|||||||||Sep 2020 -|||||||||
|7||7||||||||||||||||||
|8||8||||||||||||||||||
|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||||||||||||||||
|||**Name**|||||||||**Dates acted if not for whole year**|||||||||
|||||||||||||||||||||
|||||||||||||||||||||
|||||||||||||||||||||
**Names and addresses of advisers (Optional information) Type of adviser Name Address** ~~oo ———~~ **Name of chief executive or names of senior staff members (Optional information)**
**Section B Structure, governance and management**
**Description of the charity’s trusts**
**TAR** 1 2023-24
Constitution adopted 10/10/1999, Amended 30/09/2009
Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
Unincorporated association
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Volunteer committee elected from membership at AGM or further meetings if applicable
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
2 2023-24
**Section C Objectives and activities**
The playgroup aims to enhance the development and education of preschool children by offering appropriate play, education and care facilities, family learning and extended hours groups. We recognise the right of **Summary of the objects of the** parents/carers to take responsibility for and become involved in the **charity set out in its governing** activities of such groups, and offer opportunities for all children whatever **document** their race, gender, culture, religion, means or ability.
**Provision of sessional play, education and care** The trustees employ a Playgroup Leader, Deputy and other full time and Bank Staff to provide sessional play, education and care to pre-school children at a setting in the local community. Sessions run in term time (in line with the village schools) on mornings, lunch and afternoons from Monday to Friday. Children may attend playgroup from the age of 2 until school age, and all sessions include a mix of ages. We can also provide 1- 1 care for any eligible child if required. **Summary of the main activities undertaken for the public Involving parents benefit in relation to these** Parents/carers are encouraged to volunteer to join the committee and **objects (include within this** actively contribute to the development of local pre-school children through **section the statutory** the playgroup. Furthermore, parents/carers are occasionally invited to **declaration that trustees have** attend and help at playgroup sessions/outings if they wish, or as part of **had regard to the guidance** settling in their children. We also encourage parents/carers to share their **issued by the Charity** skills or hobbies in group sessions where appropriate. **Commission on public benefit) Statutory declaration** The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
● policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
3 2023-24
Section D Achievements and performance
The playgroup has continued to develop from the progress made over the **Summary of the main** previous years, building on processes internally as well as continuing to **achievements of the charity** develop the EYFS learning protocols. **during the year** The staff team continued to provide a high quality level of care for the children, assisting in their educational and emotional development, through use of a broad array of resources. These ranged from equipment and toys, art facilities, as well as a large outside area with playground equipment, vegetable patches, mud kitchen and a sandpit, and limited use of computer tablets. All whilst adhering to all protocols and changing guidance. Activities have also included story-telling, free-flow play, painting and other crafts, role-playing, outside play, singing, messy play, contributing to community events, family events, library visits and various fundraising events. We have also been on outings to local places. The staff and committee have again worked hard this year. We have again managed to raise more than our fundraising target which we are very pleased with. We were also lucky enough to again be given specific grants which allowed us to purchase new toys and equipment. Financially, the playgroup has had a very good year. This year we made a profit, mostly due to having the highest number of children we have ever had for the entire year, being almost full from the start of the academic year. We were also able to obtain new toys and equipment for the children, and training for staff. This is especially good as our rent was almost doubled from the beginning of the academic year by the buildings trustees. Overall, we are happy with the finances for this year as these purchases were carefully managed. This therefore gives us a good position going into next year, which could have less income due to the number of children due to be reducing. We will also have an increase in our payroll as our Playgroup Leader has sadly resigned, and we are planning to retain a new manager with an overlap time where they will both be in setting to complete a handover. There will also be a rise in the Living Wage again in April 2025. Signing on bonuses for the new manager and Deputy may also be given. We also continue to have a large amount in savings which we are mandated to have to cover redundancies and closing costs in the unlikely event we were to close (as below/on next page). We are also carefully considering making extra purchases, outside our normal spending. We will continue to open for 5 days a week, and offer the extended hours funding, within the playgroup opening hours. We will enter the next year with a healthy cash balance, but we anticipate and are prepared that next year we could make an accounting year loss because of the increase in staff costs, and the fewer children predicted to attend the playgroup.
**Section E Financial review**
**TAR**
4 2023-24
The playgroup maintains a savings account with a balance of £35,000+. **Brief statement of the** This is to cover contingencies and ensures there are adequate resources **charity’s policy on reserves** to pay staff for at least 3 months, and find a new building if necessary. Or to cover redundancies and appropriate closure costs if required. This amount was increase from last year as a thorough review was carried out, and due to increases in costs in all areas, but especially payroll (which increases redundancy amounts), payroll fees, pensions, and rent.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s)** _Emily Steele_
**Full name(s)** Emily Steele
**Position** Chair
**Date** 25 June 2025
**TAR**
5 2023-24
|**Charity Name**||**No (if any)**|
|---|---|---|
|**Chestnut Playgroup**||**1090719**|
|**Receipts andpayments accounts**|||
|**For the period**
**from**|01/09/2023
Period start date|Period end date
31/08/2024
**To**|
## **CC16a**
## **Section A Receipts and payments**
||||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**|**Endowment**
**funds**||**Total funds**||**Last year**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||||||||
|CountyCouncilgrant|||**106,137**||**-**|**-**||**-**|**-**||**106,137**||**82,058**||
|Fees|||**21,455**||**-**|**-**||**-**|**-**||**21,455**||**21,866**||
|Othergrants|||**4,500**||**-**|**-**||**-**|**-**||**4,500**||**3,266**||
|Fundraising|||**2,184**||**-**|**-**||**-**|**-**||**2,184**||**7,268**||
|Bank Interest|||**463**||**-**|**-**||**-**|**-**||**463**||**160**||
|Miscellaneous|||**-**||**-**|**-**||**-**|**-**||**-**||**-**||
||||**-**||**-**|**-**||**-**|**-**||**-**||**-**||
||||**-**||**-**|**-**||**-**|**-**||**-**||**-**||
|**_Sub total_**_(Gross income for_
_AR)_||_(Gross income for_|**134,739**||**-**|**-**||**-**|**-**||**134,739**||**114,618**||
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total _ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 134,739**
**-**
**-**
**134,739**
**114,618**
~~SSS5~~|||||||||||||||
|**A3 Payments**|||||||||||||||
|Staff salaries|||**101,384**||**-**|**-**||**-**|**-**||**101,384**||**90,222**||
|Fundraising,Grants Spent|||**3,693**||||||||**3,693**||**2,878**||
|Rent|||**9,720**||**-**|**-**||**-**|**-**||**9,720**||**5,048**||
|Payroll bureau & recruitment|||**1,897**||**-**|**-**||**-**|**-**||**1,897**||**2,126**||
|Equipment & stationery|||**2,847**||**-**|**-**||**-**|**-**||**2,847**||**2,785**||
|Snack money|||**618**||**-**|**-**||**-**|**-**||**618**||**474**||
|PLA & insurance|||**1,169**||**-**|**-**||**-**|**-**||**1,169**||**1,133**||
|Training|||**728**||**-**|**-**||**-**|**-**||**728**||**1,007**||
|Telephone|||**40**||**-**|**-**||**-**|**-**||**40**||**10**||
|Other|||**2,076**||**-**|**-**||**-**|**-**||**2,076**||**1,212**||
||**_Sub total_ **||**124,172**||**-**|**-**||**-**|**-**||**124,172**||**106,895**||
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 124,172**
**-**
**-**
**124,172**
**106,895**
**_Net of receipts/(payments)_**
**10,567**
**-**
**- 10,567**
**7,723**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**72,751**
**- -**
**72,751**
**65,028**
**_Cash funds this year end_**
**83,318**
**-**
**- 83,318**
**72,751**
~~SS~~
~~55 =~~
~~===]==~~|||||||||||||||
|CCXX R1 accounts (SS)|CCXX R1 accounts (SS)||||1||||||||||
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
EmilySteele
**Details**
**Details**
**Details**
**Details**
Current accounts
Saving accounts
Cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**47,827**
**-**
**35,234**
**-**
**257**
**-**
**83,318**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
EMILY STEELE|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||EmilySteele|EMILY STEELE|25/06/2025|
|||||
CCXX R2 accounts (SS)
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Sectlon A
Independent Examiner's Report
Report to the trusteesl
members of
Chestnut Playgroup
On accounts for the year
ended
31 August 2024
Charity no
(if any)
1090719
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 31108 12024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 1 the Act").
I report in respect of my examinatlon of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
The procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether the
accounts present a 'true and fair, view and the report is limited to those
matters set out in the statement below.
Independent
examiner's statement
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Signed:
Date:
30 June 2025
Name:
Michael Johnston
Relevant professional
qualification(s> or body
(if any):
ACA, ICAEW
Address:
Linton, Cambridge
Cambridgeshire