## **Trustees' Annual Report for the period**
**From** Period start date **T** Period end date Day Month Year **o** Day Month Year 01 09 2021 31 08 2022
## Section A Reference and administration details
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**From**||Period start date||||||**T**
**o**|Period end date|||||||
||||||Day
01|Month
09|||Year
2021|||Day
31|Month
08||||Year
2022||
||||||||||||||||||||
|Section A Reference and administration details|||||||||||||||||||
||||||||||||||||||||
|**Charity name**|||||||Chestnut Playgroup||||||||||||
||||||||||||||||||||
|**Other names charity is known by**|||||||||||||||||||
||||||||||||||||||||
|**Registered charity number(if any) **||||||||1090719|||||||||||
||||||||||||||||||||
|**Charity's principal address**||||||||The Cathodeon Centre|||||||||||
|||||||||Horseheath Road|||||||||||
|||||||||Linton|||||||||||
|||||||||**Postcode**|||||||**CB21 4LU**||||
||||||||||||||||||||
||**Names of the charity trustees who manage the charity**||||||||||||||||||
|||**Trustee name**||**Office (if any)**||||||**Dates acted if not for whole**
**year**||||||**Name of person (or body) entitled**
**to appoint trustee (ifany)**|||
|1||Kerri Westlake||Chair & Secretary||||||Sep2018 -|||||||||
|2||Fran Pollard||Treasurer||||||Sep 2020 -|||||||||
|3||Emily Edgar||||||||Sep 2020 -|||||||||
|4||Cailan Thomas||||||||Sep2018 -|||||||||
|5||Jo Paintin||||||||Sep 2018 -|||||||||
|6||Emily Steele||||||||Sep 2020 -|||||||||
|7|||||||||||||||||||
|8|||||||||||||||||||
|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||||||||||||||||
|||**Name**||||||||**Dates acted if not for whole year**|||||||||
||||||||||||||||||||
||||||||||||||||||||
||||||||||||||||||||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
**TAR**
1 2021-22
## **Description of the charity’s trusts**
Constitution adopted 10/10/1999, Amended 30/09/2009 Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
Unincorporated association
- (eg. trust, association, company)
Volunteer committee elected from membership at AGM or further Trustee selection methods meetings if applicable
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
2 2021-22
**Section C Objectives and activities**
The playgroup aims to enhance the development and education of preschool children by offering appropriate play, education and care facilities, family learning and extended hours groups. We recognise the right of **Summary of the objects of the** parents/carers to take responsibility for and become involved in the **charity set out in its governing** activities of such groups, and offer opportunities for all children whatever **document** their race, gender, culture, religion, means or ability.
**Provision of sessional play, education and care** The trustees employ a Playgroup Leader, Deputy and other full time and Bank Staff to provide sessional play, education and care to pre-school children at a setting in the local community. Sessions run in term time (in line with the village schools) on mornings, lunch and afternoons from Monday to Friday. Children may attend playgroup from the age of 2 until school age, and all sessions include a mix of ages. We can also provide 1- 1 care for any eligible child if required. **Summary of the main activities undertaken for the public Involving parents benefit in relation to these** Parents/carers are encouraged to volunteer to join the committee and **objects (include within this** actively contribute to the development of local pre-school children through **section the statutory** the playgroup. Furthermore, parents/carers are occasionally invited to **declaration that trustees have** attend and help at playgroup sessions/outings if they wish, or as part of **had regard to the guidance** settling in their children. We also encourage parents/carers to share their **issued by the Charity** skills or hobbies in group sessions where appropriate. **Commission on public benefit) Statutory declaration** The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
● policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
3 2021-22
Section D Achievements and performance
The playgroup has continued to develop from the progress made over the **Summary of the main** previous years, building on processes internally as well as continuing to **achievements of the charity** develop the EYFS learning protocols. **during the year** The staff team continued to provide a high quality level of care for the children, assisting in their educational and emotional development, through use of a broad array of resources. These ranged from equipment and toys, art facilities, as well as a large outside area with playground equipment, vegetable patches, mud kitchen and a sandpit, and limited use of computer tablets. All whilst adhering to all protocols and changing guidance. Activities have also included story-telling, free-flow play, painting and other crafts, role-playing, outside play, singing, messy play, contributing to community events, family events, library visits and various fundraising events. We have also been on outings to local places Covid / lockdown allowing. The staff and committee have again worked hard this year. We have managed to raise more than our fundraising target which we are very pleased was possible despite changes relating to covid. We were lucky enough to again gain specific grants which allowed us to purchase new toys and equipment. Financially, the playgroup has had a satisfactory year. We made a profit this year due to cashflow accounting. We received our council funding grant for Autumn term next academic year on the 31[st] August so it is included in this year’s figures, as our accounting year runs 1 Sep – 31 Aug. If it wasn’t for this then the year’s accounts would have shown a loss as we also finally had the new sheds installed, which we had anticipated and were prepared for - we had previously ringfenced the money for this and so paid for them it from within our savings. We were also able to start purchasing new resources and equipment than we’d had to put on hold due to the sheds being changed and covid restrictions. Again, money from savings was used from previous years along with funds from new grants. If these (sheds and certain other items) hadn’t been purchased then we would have at least broken even, or made a small profit. Overall though we are happy with the finances for this year as these purchases were carefully managed. We also continue to have a large amount in savings which we are mandated to have to cover redundancies and closing costs in the unlikely event we were to close (as below/on next page). We entered the next year with a healthy cash balance and are largest number of children on role, and/or due to start throughout the year. We will continue to open for 5 days a week, and offer the extended hours funding, within the playgroup opening hours. We anticipate and are prepared that again next year we could make an accounting year loss as we are planning to purchase new equipment and resources for the playgroup from savings alongside our day-to-day costs.
**TAR**
4 2021-22
**Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
The playgroup maintains a savings account with a balance of £25,000+. This is to cover contingencies and ensures there are adequate resources to pay staff for up to 3 months, and find a new building if necessary. Or to cover redundancies and appropriate closure costs if required. This amount has had to be increased from previous years, after a full review, due to the increased number of staff and the length of service. It will be reviewed again when necessary and further funds may be allocated to savings if necessary.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
## **Signature(s)** _Kerri Westlake_
**Full name(s)** Kerri Westlake
**Position** Chair
**Date** 26 June 2023
**TAR**
5 2021-22
**Charity Name No (if any) Chestnut Playgroup 1090719 Receipts and payments accounts CC16a**
**For the period** Period start date Period end date **To from** 01/09/2021 31/08/2022
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**78,959**
**24,956**
**3,897**
**4,279**
**8**
**-**
**-**
**-**
**112,099**
**-**
**-**
**-**
**112,099**
**81,758**
**4,984**
**5,758**
**1,838**
**7,055**
**354**
**1,111**
**399**
**141**
**753**
**104,152**
**-**
**-**
**-**
**104,152**
**7,947**
**-**
**57,081**
**65,028**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**78,959**
**24,956**
**3,897**
**4,279**
**8**
**-**
**-**
**-**
**112,099**
**-**
**-**
**-**
**112,099**
**81,758**
**4,984**
**5,758**
**1,838**
**7,055**
**354**
**1,111**
**399**
**141**
**753**
**104,152**
**-**
**-**
**-**
**104,152**
**7,947**||**Last year**
**to the nearest £**|
|CountyCouncilgrant|**78,959**|||||**78,361**|
|Fees|**24,956**|||||**17,300**|
|Othergrants|**3,897**|||||**11,569**|
|Fundraising|**4,279**|||||**6,342**|
|Bank Interest|**8**|||||**13**|
|Miscellaneous|**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**112,099**|||||**113,585**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**113,585**|
||||||||
|Staff salaries|**81,758**|||||**84,451**|
|Fundraising,Grants Spent|**4,984**|||||**2,577**|
|Rent|**5,758**|||||**4,145**|
|Payroll bureau & recruitment|**1,838**|||||**1,810**|
|Equipment & stationery|**7,055**|||||**3,372**|
|Snack money|**354**|||||**1**|
|PLA & insurance|**1,111**|||||**996**|
|Training|**399**|||||**628**|
|Telephone|**141**|||||**40**|
|Other|**753**|||||**580**|
|**_Sub total_ **|**104,152**|||||**98,600**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**98,600**|
||||||||
||**7,947**|**-**|**-**|**7,947**||**14,985**|
||**-**|**-**|**-**|**-**||**-**|
||**57,081**|**-**|**-**|**57,081**||**42,095**|
||**65,028**|**-**|**-**|**65,028**||**57,081**|
CCXX R1 accounts (SS)
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Kerri Westlake
**Details**
Current accounts
Saving accounts
Cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**39,647**
**-**
**25,011**
**-**
**371**
**-**
**65,028**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
KERRI WESTLAKE|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Kerri Westlake|KERRI WESTLAKE|26/06/2023|
|||||
CCXX R2 accounts (SS)
2
Independent examlnees report to the trustees of chestn Playgroup
I report to the trustees on my examination of the accounts of the Chestnut Playgroup for the year
ended 31 August 2022.
Responslbllltles and basls of report
As the charty trLEStees you are responsible for the prepaTrtion of the accounts in accordance wfth
the qUireMentS of the Charities Act 2011 ltthe Act'l.
I report in respect of my ex7mination of the accounts (arried out under seciion 145 of the 2011 Act
and in carrying out my examination I have followed all the applicable Directions given by the Charity
Commlsslon under section 14515llbl of the Act.
The procedures undertaken do not provide all the evidence that would be required in an audtt, and
consequentty no opinion is given as to whether the attounts present a'tnje and fair. view and the
report is limited to those matters set out in the statement below.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respert:
accounting records We not kept as required by 5eLtion 130 of the Act,. or
2. the accounts do not accord wtth those records.
I have no concerns and have come across no other matters in connection wrth the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Michael Johnston
ACA, ICAEW
Linton, Cambridgeshire. United Kingdom
29 June 2023