2020-08-31-accounts

Trustees' Annual Report for the period

From Period start date T Period end date Day Month Year o Day Month Year 01 09 2019 31 08 2020

Section A Reference and administration details

Charity name	Charity name	Charity name		Chestnut Playgroup
Other names charity is known by
**Registered charity number(if any) **				1090719
Charity's principal address				The Cathodeon Centre
				Horseheath Road
				Linton
				Postcode		CB21 4LU
	Names of the charity trustees who manage the charity
		Trustee name	Office (if any) Dates acted if not for whole year				Name of person (or body) entitled to appoint trustee (ifany)

	Trustee name	Office (if any)		Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
1	Kerri Westlake	Chair		Sep2018 -
2	Philippa Jordan	Treasurer		Sep 2018 -
3	Jessica Sutton	Secretary		Sep 2018 -
4	Cailan Thomas			Sep2018 -
5	Jo Paintin			Sep 2018 -
6	Sam Cutter			Sep 2019 -
7	Louise Lark			Sep2019-Feb 20
8
9
10
	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name			Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

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1 2017-18

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted 10/10/1999, Amended 30/09/2009

• (eg. trust deed, constitution)

How the charity is constituted

Unincorporated association

• (eg. trust, association, company)

Volunteer committee elected from membership at AGM or further Trustee selection methods meetings if applicable

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

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2 2017-18

Section C Objectives and activities

The playgroup aims to enhance the development and education of preschool children by offering appropriate play, education and care facilities, family learning and extended hours groups. We recognise the right of Summary of the objects of the parents to take responsibility for and become involved in the activities of charity set out in its governing such groups, and offer opportunities for all children whatever their race, document culture, religion, means or ability. Provision of sessional play, education and care The trustees employ a playgroup leader, deputy and other full time and bank staff to provide sessional play, education and care to pre-school children at a setting in the local community. Sessions run in term time on mornings, lunch and afternoons from Monday to Friday. Children may attend playgroup from the age of 2, and all sessions include a mix of ages. We can also provide 1-1 care for any eligible child if required. Summary of the main activities Involving parents undertaken for the public Parents are encouraged to volunteer to join the committee and actively benefit in relation to these contribute to the development of local pre-school children through the objects (include within this playgroup. Furthermore, parents and carers are occasionally invited to section the statutory attend and help at playgroup sessions/outings if they wish, or as part of declaration that trustees have settling in their children. We also encourage parents to share their skills or had regard to the guidance hobbies in group sessions where appropriate. issued by the Charity Commission on public benefit) Statutory declaration The trustees have had regard to the guidance issued by the Charity Commission on public benefit. Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about: ● policy on grantmaking; ● policy programme related investment;

• contribution made by volunteers.

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3 2017-18

Section D Achievements and performance

Despite the Covid-19 outbreak and its repercussions the playgroup has Summary of the main had another successful year. Our manager and the rest of the staff coped achievements of the charity admirably in the face of considerable uncertainty. The playgroup has during the year continued to develop from the progress made over the previous years, building on processes internally as well as continuing to develop the EYFS learning protocols. The staff team continued to provide a high quality level of care for the children, assisting in their educational and emotional development, through use of a broad array of resources. These ranged from equipment and toys, computer tablets, art facilities, as well as a large outside area with playground equipment, vegetable patches, mud kitchen and a sandpit. All whilst adhering to new protocols and changing guidance. We were lucky enough to again gain specific grants which allowed us to purchase new toys and equipment, including various role play backdrops and equipment for the garden. Activities have also included story-telling, free-flow play, painting and other crafts, role-playing, outside play, singing, messy play, contributing to community events, family events, library visits and various fundraising events. We have also been on outings to local places (pre Covid / lockdown). The staff and committee have again worked hard this year. We have managed to raise more than our fundraising target which we are very pleased was possible despite all the restrictions and lockdowns. Financially, unexpectedly the playgroup has had a successful year. We made a good profit mostly through good management of finances, and due to cashflow. At the beginning of the Covid crisis we were unsure if we would be able to cover costs but we were lucky that our local authority honoured our funding. We also received some unexpected grants. Together with a cautious eye on the budget, and keeping spending to a minimum this has seen good results. The group entered the following year with a healthy cash balance and a large number of children on role. We will continue to open for 5 days a week, and offer the extended hours funding, within the playgroup opening hours. However, the committee were very conscious going into the new academic year that changes/new restrictions could be made at any point, so were also being cautious with money for the time being. The committee has however agreed to purchase a new laptop for our manager, tables for the children's activities, and to the replacement of the current storage sheds (at a fairly large cost, from £3500). These were due to be replaced within this academic year, but for various reasons including lockdowns and restrictions, this was unfortunately postponed, but we hope to have the works completed as soon as possible, as they are in great need of replacing.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The playgroup maintains a savings account with a balance of £25,000+ . This is to cover contingencies and ensures there are adequate resources to pay staff for up to 3 months, and find a new building if necessary. This amount has had to be increased from previous years after a full review.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Philippa Jordan

Full name(s) Philippa Jordan

Position (eg Secretary, Chair, etc) Treasurer

Date 17 June 2021

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5 2017-18

Charity Name Chestnut Playgroup

No (if any) 1090719 CC16a

Receipts and payments accounts

For the period Period start date Period end date To from 01/09/2019 31/08/2020

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 57,360 13,223 6,996 2,195 50 - - - 79,824 - - - 79,824 56,515 1,036 4,901 1,440 797 163 879 200 16 1,462 67,409 - - - 67,409 12,415 - 29,680 42,095	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 57,360 13,223 6,996 2,195 50 - - - 79,824 - - - 79,824 56,515 1,036 4,901 1,440 797 163 879 200 16 1,462 67,409 - - - 67,409 12,415	Total funds to the nearest £ 57,360 13,223 6,996 2,195 50 - - - 79,824 - - - 79,824 56,515 1,036 4,901 1,440 797 163 879 200 16 1,462 67,409 - - - 67,409 12,415	Last year to the nearest £
CountyCouncilgrant	57,360					46,548
Fees	13,223					14,209
Othergrants	6,996					615
Fundraising	2,195					4,776
Bank Interest	50					17
Miscellaneous	-					-
	-					-
	-					-
Sub total(Gross income for AR)	79,824					66,165
A2 Asset and investment sales, (see table).
	-
	-					-
Sub total	-					-
Total receipts A3 Payments
						66,165
Staff salaries	56,515					46,003
Fundraising,Grants Spent	1,036					1,523
Rent	4,901					5,770
Payroll bureau & recruitment	1,440					1,296
Equipment & stationery	797					566
Snack money	163					235
PLA & insurance	879					791
Training	200					824
Telephone	16					76
Other	1,462					1,018
**Sub total **	67,409					58,102
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-					-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
						58,102
	12,415	-	-	12,415		8,063
	-	-	-	-		-
	29,680	-	-	29,680		21,617
	42,095	-	-	42,095		29,680

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets CCXX R2 accounts (SS)	Signature Philippa Jordan Details Current accounts Saving accounts Cash Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details ~~2~~	Unrestricted funds Restricted funds to nearest £ to nearest £ 31,458 - 10,050 - 587 - 42,095 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name PHILIPPA JORDAN	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval
	Philippa Jordan	PHILIPPA JORDAN	29/06/2021
	~~2~~

CCXX R2 accounts (SS)

Independent examiner’s report to the trustees of Chestnut Playgroup

I report on the accounts of the playgroup for the year ended 31 August 2020.

Respective responsibilities of the trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the Charities Act;

• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and

• to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in, any material respect, the requirements:

• to keep accounting records in accordance with section 130 of the Charities Act; and

• • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Barnaby Rix ACA, ICAEW 6 Keene Fields, Linton, Cambridge, CB21 4AA

29 June 2021