## Trustees’ annual report for the period Period start date 0 1 0 1 2 2 Period end date 3 1 1 2 2 2 Charity No 1 0 9 0 5 9 5 Sevenoaks Area Youth Trust (SAYT (if any) ## Objectives and Activities ||SORP
reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|The objects of SAYT - Sevenoaks Area Youth
Trust are set out in its governing document: - to
relieve suffering and distress amongst children
and young people by meeting them where they
are and providing support, advice, and
counselling according to their need in
Sevenoaks and the surrounding towns and
villages regardless of the race, religion or creed
of any person or persons in need and - the
advancement of the Christian faith in
accordance with the Statement of Beliefs set
out in the schedule and to fulfil such other
purposes which are exclusively charitable
according to the law of England and Wales and
are connected with the charitable work of the
Trust| |Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|SAYT is a Christian Trust founded in 2001 to
employ, manage, train & support Christian
Youth Workers in the Sevenoaks area, and to:
✓Undertake Detached [i.e. not in a centre or
youth club] Youth Work, in streets & parks of
local towns and villages - wherever Young
People are hanging out...✓Provide limited but
regular presence in local schools and other
youth facilities such as ‘House in the
Basement’ led by Sevenoaks Town Council.✓
Encourage and support other youth workers in
local churches who run youth clubs, youth work
and other Christian youth activities and
residentials.✓Be salt and light in our local
area. • The Trust seeks, particularly working
with Young People, to serve the whole
community of Sevenoaks & District - regardless
of race, religion, creed of any person(s) in
need; and regardless of nationality, gender,
sexuality, disability or any other aspect of their
cultural, educational or social background. We
are needs-led, young person-focused, non-
judgmental and will never discriminate [on
grounds of gender, sexuality, disability, faith or
social background].•We are committed to the| October 2023 Charity Accounts templates – Trustees’ annual report for the period |||FaithWorks Charter and the highest possible
standards of contextual safeguarding [aided by
our membership of ThirtyOne:Eight]. • We are
members of FYT Frontier Youth Trust and
CTSD Churches Together in Sevenoaks &
District; and draw on best practice, especially
around making youth work Covid-secure from
FDYW Federation of Detached Youth Work
and NYA National Youth Agency. We host
youth workers prayer breakfasts, often on
zoom, to allow further sharing of best practice
and mutual support. • We seek to provide a
consistent presence for young people [many of
whom can feel isolated or vulnerable at times]
– someone to trust. We draw on resources
provided by the above organisations, and
similar charities who we network with and enjoy
the invaluable support of many churches,
donors, volunteers and prayer supporters. •
The Trustees have had regard to all guidance
offered by the Charity Commission: on
safeguarding, whistleblowing, reporting serious
incidents, responding to Covid19 and public
benefit. The main public benefit activities
undertaken are shown below.| |---|---|---| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|Para 1.18|Detached work (coming alongside young
people where they are)✓Every Tuesday
evening on the Kemsing recreation ground:
offering hot chocolate/squash and home-made
cakes (when donated) chatting, listening,
advising, assisting and befriending.✓Every
Thursday evening at Greatness Park: offering
hot chocolate/squash and home-made cakes
(when donated) chatting, listening, advising,
assisting and befriending.✓Occasional visits
to “House In The Basement” (Stag theatre
basement): having fun, playing games,
chatting, listening, encouraging, helping with
homework, CVs, job applications, relationship
difficulties etc.✓Online meetings to support
groups of young people were often held on a
weekly basis during the more restrictive phases
of Covid lock down.✓All activities – face to
face and on-line - were fully risk assessed,
followed all Covid guideline and best practice
for the sector.➢Schools work (where most
young people spend a lot of their time)✓
During Covid this was significantly reduced
from our previously regular visits to Knole
Academy and Trinity Free School; but we plan
to restart these.✓Supporting online school
prayer meetings where these are held.➢
Training, promoting quality Youth Work in the
area✓Monthly prayer breakfasts to support
other Christian youth workers in the area.✓
Promoting training opportunities for (paid /
volunteer) Christian youth workers in the area
Special events & support foryoung people✓| October 2023 Charity Accounts templates – Trustees’ annual report for the period Days out to the beach, drama evenings, film nights, visits, courses. [During Covid there have been no residential events held]. ✓ Mentoring and supporting individual young people as they navigate many life challenges. ➢ COVID19 operations to support young people ✓ Mentoring and supporting young people by using social media and socially distanced face to face detached youth work. ✓ Encouraging young people, and often reaching out through them, to other young people facing severe challenges in their life. ➢ Case studies / Impact ✓ We regularly share case studies [anonymised of course] in regular newsletters and prayer letters. ✓ These evidence the impact of our work, at a time when schools, families and churches are finding it harder to support young people; and some other charities / services had reduced or stopped their work, going into furlough. This is against a national and local background of increasing need with young people suffering from greater mental health issues, loss of education during covid and increasing attainment gaps between those of similar age. The cost-of-living crisis is already beginning to exacerbate these issues for many of the young people we work with. ➢ Future Events ✓ Regular prayer breakfasts for youth workers and supporters to encourage, pray and share good practice. We send prayer requests to over 60 prayer supporters. ✓ Regular informal events to thank and train our amazing team of volunteers; and to seek to recruit more youth work volunteers who help to make our work so distinctive and effective. Please email info@sayt.org.uk if you’d like to know more about becoming a volunteer – youth worker or baker. ✓ Individual donors. Trustees are keen to reach out to about 40 more individual supporters to increase our prayer support and financial support. ✓ How can you help? info@sayt.org.uk if you would like to help us achieve any of this. Please email info@sayt.org.uk if you’d like to know more about becoming a volunteer youth worker and/or baker. ▪ We can now offer regular giving by text which some may find a helpful way to support our work. Please contact our Treasurer Claire Treasurer@sayt.org.uk confidentially about making donations and gift aid. ▪ Please contact our Prayer Secretary Peter on Prayer@sayt.org.uk to get copies of our monthly prayer letter and/or an invite to the monthly prayer breakfasts [currently on zoom, but moving to in person]. ▪ To get our regular newsletters including invites to future events please join our mailing list http://eepurl.com/dxi51 or email info@sayt.org.uk October 2023 Charity Accounts templates – Trustees’ annual report for the period The trustees of SAYT are satisfied that the charity meets its public benefit responsibilities ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable| |Policy on social investment including
program related investment|Para 1.38|Not applicable| |Contribution made by volunteers|Para 1.38|We have about 60 people who are committed
to praying, giving and volunteering in our
activities, mainly the detached youth work
where we use a vehicle loaned by Sevenoaks
District Council| |Other||| October 2023 Charity Accounts templates – Trustees’ annual report for the period ## Achievements and Performance ||SORP
reference|| |---|---|---| |Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.|Para 1.20|SAYT exists to make an impact in our local
area and specifically in the lives of the young
people we engage. We are proud to have been
a positive influence and force for good for many
young people, over so many years, and
particularly during the Covid19 crisis and
lockdown. A number of young people have
become Christians or been able to strengthen
their faith. We measure our impact more
broadly in terms of showing compassion,
empathy and ensuring that every young person
we meet knows we value them and believe in
their worth. We have increased our detached
presence during the year. Case studies. We
often share recent case studies [anonymised of
course] in our regular newsletters and prayer
letters.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Achievements against objectives set|Para 1.41|As above| |Performance of fundraising activities
against objectives set|Para 1.41|| |Investment performance against
objectives|Para 1.41|Not applicable| |Other||| October 2023 Charity Accounts templates – Trustees’ annual report for the period ## Financial Review ||SORP
reference||


| |---|---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|The Trustees are pleased to submit the most
recent approved annual accounts for the year
to 31st December 2022. These are subject to
an independent examination each year, as
being best practice, although not strictly
required every year by the Charity
Commission when our turnover is below their
threshold. • We thank our treasurer, Claire
Davison, for maintaining such clear accounts
in such a timely manner, and her regular
financial reports and forecasts for the board of
trustees. • We also thank Sam Farren FCA for
her diligent examination and reporting to
Trustees. • Funds are received primarily from
local churches (68%), grants (4%) and gifts
from individual donors and trust (28%).|| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|The trustees seek to hold a minimum level of
unrestricted reserves to £10,000 in view of
recent events, strain on the charity sector and
reduced levels of donations that most charities
are seeing. The Trust will seek to maintain free
reserves [Cash] in practice [and in approved
budgets and cash flow forecasts] which are
monitored monthly of between £10,000 and
£20,000. This reserves policy has been
developed to meet the need for working
capital, recognising our current dependence
on some large annual donations from several
churches, that some donations arrive later
than expected and the need to provide
redundancy costs should they be required.
This policy is reviewed annually. • Most funds
come to us from church or individual
supporters, so we very rarely need to hold
fundraising events. We have not yet joined the
Fundraising Regulator as their service is
largely irrelevant to our work. Nevertheless, we
follow the principles set out by them, the
Institute of Fundraising and updated all our
data bases, mailing lists, policy and security to
ensure best practice as well as meeting our
GDPR obligations. • The Trust remains a going
concern, has an updated reserves policy to
further mitigate the ongoing funding risks from
the cost-of-living crisis [and salary / energy
cost pressures on church budgets] and
trustees are seeking to recruit more individual
regular donors, to diversify our income
generation. • During the year, 3 trustees (2021:
2) were reimbursed a total of £957.35 (2021:|| October 2023 Charity Accounts templates – Trustees’ annual report for the period |||£354) for expenses incurred on behalf of the
charity.| |---|---|---| |Amount of reserves held|Para 1.22|As at 31stDecember 2022, reserves of
£19,592 were held| |Reasons for holding zero reserves|Para 1.22|Not applicable| |Details of fund materially in deficit|Para 1.24|Not applicable| |Explanation of any uncertainties
about the charity continuing as a
goingconcern|Para 1.23|There are no uncertainties about the charity
continuing as a going concern| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|As above| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46|Not applicable| |A description of the principal risks
facing the charity|Para 1.46|As above re donations| |Other||| October 2023 Charity Accounts templates – Trustees’ annual report for the period ## Structure, Governance and Management |Description of charity’s trusts:|SORP
reference|Trust deed date 3/8/2001
Objects 4. THE objects of the Trust are (i) to
relieve suffering and distress amongst children
and young people by meeting them where they
are and offering and providing for them
friendship fellowship encouragement counsel
and support according to their need in
Sevenoaks and the surrounding towns and
villages regardless of the race religion or creed
of any person or persons in need and (ii) the
advancement of the Christian faith in
accordance with the Statement of Beliefs set
out in the Schedule and to fulfil such other
purposes which are exclusively charitable
according to the law of England and Wales and
are connected with the charitable work of the
Trust 5. IN furtherance of the said objects but
not further or otherwise the Trustees shall have
the following powers:- (i) to purchase lease hire
exchange or otherwise acquire any land
buildings furniture equipment or other property
to be used for the purpose of the Trust and
(subject to such consents as may be required
by law) to improve resell let underlet or
otherwise deal with the same (ii) to employ or
otherwise engage the services of and
remunerate any person or persons to supervise
organise and carry on the work authorised by
the Trustees and to provide such person or
persons with accommodation and other
facilities for carrying out their work and as
employers of staff to make all reasonable and
necessary provision for the payment of benefits
pensions and superannuation to or on behalf of
employees and their widows or other
dependants providing that no Trustee shall
receive remuneration from the Trust save as
may be hereinafter specifically provided (iii) to
make donations to any worker who is engaged
in such work or activity which furthers the
objects of the Trust or in assisting either
directly or indirectly in the same (iv) to make
grants or loans of money and to give
guarantees (v) to co-operate and collaborate
with other charities having the same or similar
objects as the Trust and to exchange
information and advice (vi) to produce sell or
otherwise distribute literature audio and visual
aids and other 3 media of communication but
not save where it is a direct means of achieving
the objects of the Trust so as to constitute
permanent trading on the part of the Trustees
(vii) to arrange and provide for or join in| |---|---|---| October 2023 Charity Accounts templates – Trustees’ annual report for the period |||arranging and providing for the holding of
meetings lectures seminars conferences and
training courses for the furtherance of the
objects of the Trust (viii) to raise funds and
invite and receive grants and contributions from
any persons agencies statutory or government
or local authority bodies whatsoever by way of
loan subscription donation and otherwise
provided that the Trustees shall not undertake
any permanent trading activities in raising
funds for the said objects (ix) to support,
administer or set up other charities (x) to make
regulations for the management of any property
which may be acquired by the Trust (xi) to
enter into contracts to provide services to or on
behalf of other bodies (xii) to pay the costs of
forming the Trust (xiii) to do all such other
lawful things as are necessary to attain the
objects of the trust| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Trust deed dated 3/8/2001| |How is the charity constituted?
(e.g unincorporated association, CIO)|Para 1.25|Constituted as a Trust. As at 31 Dec 2022, the
charity had 6 trustees that meet every 6 weeks.
We have a nominated Designated
Safeguarding Lead who is a trustee and a
Treasurer who is not a trustee but who
provides financial updates for our meetings| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees|Para 1.25|Appointment and retirement of trustees 13.
ANY Trustee hereof other than a Trust
Corporation shall be required to declare his
belief in and allegiance to the Statement of
Beliefs set out in the Schedule hereto and any
Trustee ceasing to believe in or adhere to such
Statement shall immediately resign his
trusteeship 14. THE following provisions shall
apply in relation to the appointment of
Trustees: (a) In addition to the statutory powers
of appointment a new Trustee may be
appointed by a resolution of the Trustees
passed by a majority of the Trustees for the
time being (and not just a simple majority
present at a meeting when the resolution is
considered) and such resolution shall be
recorded in the minutes and signed by the new
Trustee and by the chairman of the meeting
and such records shall be conclusive evidence
of his appointment (b) When any new Trustee
is appointed the Trustees shall ensure that any
land or other property belonging to the Trust
which is not vested in the Official Custodian for
Charities or in a custodian trustee or a nominee
is effectively vested in the persons who are the
Trustees following such appointment (c) A
technical defect in the appointment of a Trustee
of which the Trustees are unaware at the time
does not invalidate decisions taken by the
Trustees 8 15. THE following provisions shall| October 2023 Charity Accounts templates – Trustees’ annual report for the period apply in relation to the retirement of Trustees: (a) A Trustee may retire by giving 14 days written notice to the secretary of the Trust or if there shall be no secretary to the chairman of the Trust or if there shall be no chairman to two of the Trustees and such retirement will take effect after the notice period has expired (and if posted the notice shall be sent to the last known address or addresses of the relevant officer or Trustees by first class post and shall be deemed to have been received on the next working day) provided that no retirement shall be effective if it would cause the number of trustees to fall below two (b) A retiring Trustee is entitled to an indemnity from the continuing Trustees at the expense of the Trust in respect of any liabilities properly incurred during his trusteeship 16. THE office of a Trustee shall be vacated if a Trustee:- (i) becomes bankrupt or makes any arrangement or composition with his creditors generally (ii) becomes of unsound mind (iii) resigns his office by notice in writing or if (iv) the Trustees at a meeting at which a majority of the Trustees are present decide by a clear majority present at such meeting for a good and sufficient reason that the Trustee should not continue to hold office PROVIDED THAT such Trustee shall have been given Twenty One (21) days notice in writing notifying him of the intention to remove him as a Trustee and the reasons therefor and such Trustee shall have the right to be heard by the other Trustees before any vote is taken 17. IF AT any time the number of Trustees hereof (being individuals) shall fall below three the remaining Trustees shall not exercise any of the powers conferred upon the Trustees (save for the protection of the Trust Fund and for the carrying into effect of decisions made by the Trustees before their number fell below three and for the purpose of appointing a new Trustee or new Trustees) until such time as the number of Trustees shall be raised to three or more provided that this clause shall not apply if one of the Trustees or the Sole Trustee hereof is a Trust Corporation ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policies and procedures adopted for
the induction and training of trustees|Para 1.51|All new trustees are given the opportunity of
training on their responsibilities as trustees and
on safeguarding| October 2023 Charity Accounts templates – Trustees’ annual report for the period |The charity’s organisational structure
and any wider network with which
the charityworks|Para 1.51|As above| |---|---|---| |Relationship with any related parties|Para 1.51|As above| |Other||| October 2023 Charity Accounts templates – Trustees’ annual report for the period ## Reference and Administrative details Charity name Sevenoaks Area Youth Trust Other name the charity uses Registered charity number 1090595 Charity’s principal address 39 Dartford Rd. Sevenoaks TN13 3TE ## Names of the charity trustees who manage the charity |1
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20|Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or
body) entitled to appoint
trustee(if any)| |---|---|---|---|---| ||Dawn Hallam|Chair||| ||Guy Knight|Line Manager||| ||Rob Marsh|||| ||Angela Rigby|||| ||Caroline Berry|Secretary||| ||Chris Williams|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| October 2023 Charity Accounts templates – Trustees’ annual report for the period Reference and Administrative details (cont) ## Corporate trustees – names of the directors at the date the report was approved Director name As Above ## Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole
year|| |---|---|---| |None||| |||| |||| |||| |||| |||| October 2023 Charity Accounts templates – Trustees’ annual report for the period ## Funds held as custodian trustees on behalf of others Description of the assets held in this None capacity Name and objects of the charity None on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe None custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) > Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information October 2023 Charity Accounts templates – Trustees’ annual report for the period 12 F)ecl aiaiioii SKJned on behaff olthe than￿$t￿L￿tee$ &gn81ufelsl nam8151 c4 • J Jr of14 n 66*1 Slulll AVI Ch&r, dc) 9 /./,} Se¥enoaks Area Youth Tr￿t ISAYn Totsiiunds Rettlpts Grftsfrom Churd*s Grftsfrom Ind￿￿U31 r*)nor5 andTrLSts Grarrts GMtAJd Interest 18,la7 7,481 18,912 7,572 I,srx) 856 7.481 62 26fi95 26.695 28.841 Payrnerbts Salaries. NIC8nd Perts Cout5es 3ndTfalrd PR & Printing Motor3nd TravdllrqEYwises InsuRTrce Professk?nalfee5 26216 26.216 150 13,719 Is) 195 258 712 L4 lJ71 1,414 1,171 1,99) 23 42 12C*) Te￿p*￿Ine and Internet SpeualActwtsth Y¢￿1&p￿p1Q Donations Bank chaFKes 2267 477 2.744 81 81 Totsl Paymerts 33A97 477 33,974 23A94 N¥tR¢¢¢lptslPa￿l￿ts) I6￿02) 14771 17.2791 5,348 26394 2WI 21,523 I9￿2 19592 16*71 St*ement of Assets and Liabillli￿ 35 at 31st Detember2022 Cash Funds Cash Account GoldAcwLvIt 12,338 14533 14yB Totsl Cash FuDd5 19591 26A71 OthprmOnetèryasset5 Grtr￿d retLilm due Prepayments >laryad¥an Ln2 IA19 3331 abilittes A¢¢rtt4 Pension contriwtw)h Mayof5 charityftjftd 197 Signed oftbehaWoftheTrustees ## **Independent examiner's report to the trustees of SAYT - Sevenoaks Area Youth Trust** I report to the trustees on my examination of the accounts of SAYT - Sevenoaks Area Youth Trust (‘the charity’) for the year ended 31 December 2022. ## **Responsibilities and basis of report** As the charity trustees of SAYT - Sevenoaks Area Youth Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or - 2) the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sam Farren FCA Sevenoaks 10 October 2023