## SELBY ABBEY CE (C) PRIMARY SCHOOL FUND
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENEDED 31[ST] MARCH 2024
## Trustees
John Weetman, Chair Nikola Idle, Trustee Thomas Shakesby, Trustee Robert Berry, Trustee Ann Tennant, Trustee Lisa Beaston, Trustee Susan Blair, Trustee Jackie Horner, Trustee Louise Dunn, Trustee Rachel Ray, Trustee Isca Watson, Trustee Chido Mwayera, Trustee Oliver Holliday, Trustee
Charity registered number
1090572
## Principal ofce
Selby Abbey CofE Primary School Fund, New Lane, Selby, Yorkshire YO8 4QB
SELBY ABBEY CE (C) PRIMARY SCHOOL FUND
TRUSTEES’ REPORT FOR YEAR ENDED 31[ST] MARCH 2024
The trustees present their annual report together with the Financial statements of Selby Abbey CE (C) Primary school fund (the charity).
The charity operates under the name Selby Abbey Primary School Fund.
Structure, governance and management
## a. Method of appointment or electon of Trustees
Trustees are proposed and appointed by the full board of Trustees. The full board consists of representatives from a number of interested bodies, and comprises of 13 governors in total, being appointed from the following: -
2 Community
1 LEA
3 Parent
3 Foundation
1 Teaching Staff (Headteacher)
3 Other staff
## b. Policies adopted for the inducton and training of Trustees
New trustees are provided with a comprehensive induction pack from North Yorkshire Council and a induction pack from the school.
## c. Organisatonal structure and decision making
The day to day decision making is delegated by the board to the Finance Sub-Committee.
## Objectves and Actvites
## a. Policies and objectves
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the charity commissions relating to public benefit.
SELBY ABBEY CE (C) PRIMARY SCHOOL FUND
TRUSTEES’ REPORT (continued) FOR YEAR ENDED 31[ST] MARCH 2024
The objects of the fund are to advance the education of the pupils of Selby Abbey (C) Primary school. This will be achieved through providing or assisting the provision of education, recreational and other charitable facilities in augmentation of such facilities financed by the local Education Authority.
Specific activities undertaken in furtherance of the objects of the Fund include:
- Arranging visits and excursions for the children of the school, and;
- Arranging other events for fundraising purposes.
## Achievements and performance
- a. Review of actvites
The fund arranged a number of activities during the year as part of its purpose to advance the education of pupils at the school. These included
## Financial review
## a. Expectatonal items
The charity received a grant of £22396.34 to replace all lighting in school to L.E.D.
## Plans for the future
## a. Future developments
The charity will continue to arrange educational trips and other events in line with its objectives.
- b. Going concern
The Trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
## Trustees’ responsibilites statement
The Trustees are responsible for preparing the trustees, report and the financial statements in accordance with applicable law and United Kingdom accounting standards (United Kingdom Generally Accepted Accounting practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity
## SELBY ABBEY CE (C) PRIMARY SCHOOL FUND
TRUSTEES’ REPORT (continued) FOR YEAR ENDED 31[ST] MARCH 2024
and the incoming resources an application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the charities SORP;
- Make judgements and account estimates that are reasonable and prudent;
- Sate whether applicable UK accounting Standards have been followed, subject to any departures disclosed and explained financial statements;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the charity (accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees on 28.01.2025 and signed on their behalf by:
…………………………………………………………………….
John Weetman Chair
`
## **SELBY ABBEY CE PRIMARY SCHOOL FUND**
|**RECEIPTS AND PAYMENTS ACCOUNT FOR YEAR ENDING**
**Receipts**
2020 Year 2 residential
Audus Memorial Education foundation grant
Christmas charity donation
KS 1Milk Money
Miscellaneous
Parent pay income
Water aid
Donation income
Charity donation
General fundraising
Children in need
Save the children christmas jumper day|**2023-2024**
£
9764.70
28032.74
0.00
0.00
37797.44|**3/31/2024**
**2022-2023**
£
2460.66
954.90
71.00
3486.56|
|---|---|---|
Split provided by SBM from RM Split provided by SBM from RM
## **Payments**
|Year 6 residential
Parent pay service chage
Parent pay expenditure
Save the children christmas 2000 Jumper
YR 2 York Museum & Gallery Trip
Young Voices
School Fund Expenditure
Miscellaneous expenditure
Charity donation
Waterex
**Net of Receipts/(Payments)**
Cash funds last year end
Cash funds this year end|25886.78
1436.03
25886.78
1436.03
**11910.66**
**2050.53**
10261.04
8210.51
**22171.70**A
**10261.04**A|
|---|---|
|||
Split provided by SBM from RM
#OFFICIAL
## ` **SELBY ABBEY CE PRIMARY SCHOOL FUND**
|**BALANCE SHEET**
School Fund as at
4/1/2023
Excess of receipts over payments|**31/03/24**
**202**
£
10261.0
11910.6|**3-2024**
£
4
6|**202**
£
8210.5
0.0|**2-2023**
£
1
0|
|---|---|---|---|---|
|School Fund as at
31/03/24||**22171.70**||**8210.51**|
|**Represented by**
Current Account at
3/31/2024
less unpresented cheques
Deposit Account
Petty Cash
Add unbanked income|22170.3
0.0|8
0
22170.38
2
1.32|10259.7
0.0|2
0
10259.72
2
0
1.32|
||1.3||1.3
0.0||
||||||
||||||
|Balance of accounts at
31/03/24||**22171.70**||**10261.04**|
The bank has closed its branch so they have to pay monies in re Post Office .. PO strict rules about what it will accept so will cash with a larger amount
#OFFICIAL
`
## **SELBY ABBEY SCHOOL FUND**
**----- Start of picture text -----**
Account Balance Statement 3/31/2024
£
Balance shown on actual statement 22170.38
Add cash (if any) paid into the account, not recorded on statement
Petty cash 1.32
Total 22171.70
Deduct cheques/cash (if any) drawn, not recorded on the statement
cheque no
0
0.00
Total 22171.70 A
Balance shown on cash book 22171.70 Should match A
**----- End of picture text -----**
#OFFICIAL
||Virgin Bnak|||
|---|---|---|---|
|||10259.72||
|js|4/3/2023|220|10479.72|
|red nose|4/3/2023|-87.05|10392.67|
|concert sa|6/22/2023|740|11132.67|
||6/26/2023|22396.34|33529.01|
||7/4/2023|-250|33279.01|
|concert sa|7/14/2023|370|33649.01|
|concert sa|7/24/2023|339.4|33988.41|
|water|10/9/2023|205.67|34194.08|
|drax cop|10/9/2023|350|34544.08|
|mob acad|e 10/12/2023|-22396.34|12147.74|
|parentpay|11/21/2023|490.38|12638.12|
|parentpay|11/28/2023|259.96|12898.08|
|parentkind|12/4/2023|-140|12758.08|
|parentpay|12/5/2023|285.56|13043.64|
|parentpay|12/12/2023|168.2|13211.84|
|Drax Frant|12/14/2023|-350|12861.84|
|FPS JERU|12/15/2023|590|13451.84|
|water aid|12/19/2023|60|13511.84|
|carol servi|12/19/2023|188.38|13700.22|
|disco|12/19/2023|210|13910.22|
|PARENTP|12/19/2023|171.29|14081.51|
|nyCouncil|12/28/2023|5000|19081.51|
|Xmas Com|
1/30/2024|334.67|19416.18|
||2/6/2023|-17|19399.18|
||2/8/2024|76.53|19475.71|
||2/8/2024|660.94|20136.65|
||2/8/2024|1092|21228.65|
||2/8/2024|2500|23728.65|
||3/12/2024|-500|23228.65|
||3/19/2024|208.16|23436.81|
|book fair|3/19/2024|827.69|24264.5|
|c bromlet|3/19/2024|-150|24114.5|
||3/20/2024|-56.43|24058.07|
||3/20/2024|-1887.69|22170.38|
|||||
||Income|37745.17||
||Expenditure|25834.51||
||Net Income|11910.66||
|||||
||Check|10259.72||
|||11910.66||
|||22170.38||
## INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS
|Report to the trustees/members of
On accounts for theyear ended
~~_~~|members of
SelbyAbbeyPrimarySchool
31/03/2024|
|---|---|
|Respective responsibilities of
trustees and examiner|As the funds trustees you are responsible for the preparation of the
accounts. It is my responsibility to state, on the basis of procedures
specified in the General Directions given by the Charity
Commissioners, whether particular matters have come to my
attention.|
|Basis of independent examiner's
report|My examination was carried out in accordance with the General
Directions given by the Charity Commissioners. An examination
includes a review of the accounting records kept by and a
comparison of the accounts presented with those records. It also
includes consideration of any unusual items or disclosures in the
accounts, and seeking explanations from you as trustees concerning
any such matters. The procedures undertaken do not provide all the
evidence that would be required in an audit, and consequently I do
not express an audit opinion on the view given by the accounts.|
|Independent examiner’s
statement|In connection with my examination, no matter has come to my
attention (other than that disclosed overleaf *):
(1) which gives me reasonable cause to believe that in any material
respect the requirements:
to keep accounting records in accordance with Section 41
of the Act; and
to prepare accounts which accord with the accounting
records and to comply with the accounting requirements of
the Act. have not been met; or
(2) to which, in my opinion, attention should be drawn in order to
enable a proper understanding of the accounts to be reached.
* Please delete the words in brackets if they do not apply.|
OFFICIAL
- Accounting records should meet the same standards as those required when accounting for public monies – the Trustees must be confident that they are satisfied that records evidence that funds are used for the purposes for which they were raised/donated and in accordance with the constitution of the fund.
- Accounts should clearly show any restricted funds and balances for individual accounts should be carried forward into each forthcoming financial year.
- A simpler RM code structure may be beneficial. This would ensure that income and expenditure in sub-categories can be readily identified.
- Expenditure transactions are all classed as out of scope with regards to VAT.
- The book fairs transactions should be reviewed to provide clarity on net impact to school fund account.
OFFICIAL