Annual Report of Choir2000 to the Charity Commission for the year ended 31" July 2024 Registered Charity no. 1090489 Malcolm Crisp (ChaiTman) 3A Whines Lane, Over, Cambs. CB24 5PT Address for correspondence.. CONSTITIITIO): The current Constitution was adopted at the Annual General Meetkng on 28th September 2022 and accepted by the Charity Commission in October 2022. Owb.ci's: The obj¢¢ts of the Charity as set out in the Constitution are to promote, improv¢ and advance (principally but not excliisively in the local community) public education and appreciation of the art of choral music in all its aspects, by the presentation of concerts and recitals and in such odier ways as the Committee Shall detemiine. AcrIviTIES: September 2023 The socieiy held its Annual G¢nerdl Meeting, Two Trustees stood down and four new Trustees were elected. October 2023 Our Musical Director secured an invite to perform an F,vensongF at Fly Cathedral. Thirty members took part in this moving event- a first tor Choir2000, and a wonderful opportunity to sin&y in such gloriou.% surroundings. December 202.1 Two concert perforniances of Bach's Mu&Jnifical supplemented with a selection of carols for choir and audience. One concert incliided a b>uest perforniance by "Ten Sing" a pertorn)ing arts group for teenagyers in the loLal ommunity. other concert included a gucsi performance by Ihe'chesterton Singers" a choir wiihin th¢ Music Departmei)t of Chesterton Villagye College. A retiring collection was held in aid of the CambridgFeshire Deaf Association. Iii line with our cha]'iiable community activities a group of our singvers saiig carols at two local residential care homes.. Bramley Court, Fliston and Windmill Grange. Histon. Mnrcli 2024 'rwo c()ncLrt perforniances each comprising the concert version of Purcell's Dido Aeneas, and a selection of pieces trom Parry's ,g¢?ng,s (If Furewell. June 2024 I wo concert perforniances of George Dyson's The C U*Yldrbury Pilxrims. This is a rarely performed oratorio of a more conteniporary nature than our traditioiial choral prograrnnie, having been written in the 1930's. We received a ¥rant from the George Dyson Trust, to assist in sta&yin&) tl)is work. July 2024 As per our usual schedule, we ran a small produce-and-plants stall at the local Hision Feast eveni for fun-raising and promotional purposes. A group of singers participated with Cambridgeshire Music, a youth society for the county, in Holst's Th¢, Planels at a public event staged at Fliston Manor. We closed the season in July with a very well attended social eveningy for members and friends. The Trustees for the period covered by this report were.. Beatrix Bown Malcolm Crisp Sarah Payne Susie Savage Sandy Couch ', Andrew Snelson Spyros Lyberis Aposlolos P¢trakis Cathy Barker Julie Hawkins AssF,TS AND INTrESTI¥IENTS: Tlie Charity's a55ets at 3 1st July 2024 were staging, audio equipment: and a selection of scores. The Charity. hold5 two FAC Bank current accounts, and saving5 account witli the United Trnst Bank. There is a small holding of petty cash. There are no intentions to make long-tern] monetary investments. The Charity's financial airn is to achieve a small surplus of income over operating costs and event expenditures and to retain sut7icient fi]nds to continue operations without income for nominally one year. A copy of th 023-24 accounts accompanies this report. Signed by Malcolm Crisp, Chairman.. Dat¢ 02 /2 2024 And by Susie Savage, Secretary: Date aL/I 024
Choir2000 - Year-end finance report for 2023/24
The final accounts for 2023/24 are attached. The first page is the full statement of income and expenditure for the year and the second page provides greater detail on the profitability of each concert. So far as possible we allocate costs and income to terms / concerts.
The summary position is that we made a loss over the year of £511.80. Overall, the choir’s funds remain healthy, being £24,281.17 at 31 July 2024.
We made a substantial profit on the term 1 concert. This was largely due to ticket sales as a result of the large number of young people who performed at both of our concerts. The accounts also show that we made a substantial loss on term 3, despite a generous grant from the Dyson Trust. This is the result of the cost of hiring West Road and the cost of the orchestra and soloists, which was not offset by ticket sales.
In November we moved £15,000 of the choir’s reserves into an account with the United Trust Bank to take advantage of the high interest rates. This interest is paid annually so does not appear in the accounts but the sum attributable to 23/24 can be estimated at around £500.
‘Other costs’ are unusually large this year because it includes some material ‘one-off’ purchases that were made to improve rehearsals and performances. Other costs comprise the following:
| Conductor’spodium | 460.00 |
|---|---|
| New sound system(net of sale of old speaker) | 419.58 |
| Conductor’s music stand | 94.49 |
| Additional staging | 75.00 |
| Poster displayboard | 44.00 |
| Black folders for term 2 concert | 28.68 |
| Replacement Elijah score | 25.00 |
| Total | 1,146,75 |
Thanks are due to all those who contribute to the choir’s income by hiring out staging and scores, running the Histon Feast stall, encouraging ticket sales and managing Gift Aid.
Andrew Snelson
Treasurer
| CHOIR 2000 | _22/23 _ | Comments | |||
|---|---|---|---|---|---|
| Income and Expenditure account for year ended 31st July 2024 | |||||
| Accounts at 31 July2024 | |||||
| Income | Expenditure | Profit/(Loss) | |||
| Concerts | |||||
| Winter concert | 9,650.58 | 7,235.60 | 2,414.98 | 1,788.42 | |
| Springconcert | 7,599.56 | 7,988.11 | -388.55 | 1,290.28 | |
| Summer concert | 8,624.24 | 12,042.66 | -3,418.42 | -2,317.24 | |
| Come and Sing | 0.00 | -663.42 | |||
| Ely | 465.00 | 466.10 | -1.10 | 0.00 | |
| Sub-total for concerts | 26,339.38 | 27,732.47 | -1,393.09 | 98.04 | |
| Other choir activities | |||||
| Other | 121.99 | -121.99 | -60.00 | End of year social event | |
| Sub-total for other choir activities | 0.00 | 121.99 | -121.99 | -60.00 | |
| Donations | |||||
| Donations(membership/members) | 0.00 | 510.00 | |||
| Donations to other organisations | 749.94 | 800.00 | -50.06 | -0.89 | Christmas donation to Cambridgeshire Deaf Association |
| Sub-total for donations | 749.94 | 800.00 | -50.06 | 509.11 | |
| Other income | |||||
| Members'purchase of scores | 0.00 | 5.00 | |||
| Fundraising | 431.00 | 15.00 | 416.00 | _351.80 _ | Histon Feast stall |
| Tax refunds(Gift Aid)fromprioryear | 2,376.17 | 2,376.17 | 1,196.22 | ||
| Other income | 0.00 | -94.50 | |||
| Hire revenues | 150.00 | 150.00 | _708.12 _ | Staging for Red Lion beer festival and Histon fireworks | |
| CDproduction and sale | 0.00 | -147.00 | |||
| Interest on bank/buildingsoc accounts | 308.98 | 308.98 | _213.38 _ | Doesn't include interest from United Trust Bank account | |
| Sub-total for other income | 3,266.15 | 15.00 | 3,251.15 | 2,233.02 | |
| Other costs/overheads | |||||
| Other | 80.00 | 1,226.75 | -1,146.75 | -187.19 | see Finance report for detail |
| Committee member training | 0.00 | -306.00 | |||
| Insurance - Public Liability | 151.00 | -151.00 | -99.00 | ||
| PerformingRights fees | 194.82 | -194.82 | -125.80 | ||
| MakingMusic membership | 298.00 | -298.00 | -200.00 | ||
| AGM | 0.00 | ||||
| AGM and other meetings | 76.21 | -76.21 | -70.86 | ||
| Admin/office expenses | 7.99 | -7.99 | -86.96 | ||
| Gifts | 29.00 | -29.00 | -45.00 | ||
| Generalpublicity | 50.00 | -50.00 | -30.21 | ||
| Website hostingfees | 167.57 | -167.57 | _0.00 _ | Includes £109.97 fees from 22/23 | |
| Bank account charges | 76.47 | -76.47 | -60.50 | ||
| Sub-total for other costs and overheads | 80.00 | 2,277.81 | -2,197.81 | -1,211.52 | |
| Grand totals | 30,435.47 | 30,947.27 | -511.80 | 1,568.65 | |
| Balance at 1 August 2023 Balance at 31 July 2024 Change |
|||||
| Current account Gold account Petty cash UTB account Total |
4,527.79 750.03 -3777.76 20,193.47 8,485.81 -11707.66 71.71 45.33 -26.38 - 15,000.00 15000.00 24,792.97 24,281.17 -511.80 |
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CHOIR 2000
Concerts - income and expenditure for year ended 31st July 2024
Accounts at 31 July 2024
Winter concert Spring concert Summer concert Ely Total
Income
Ticket sales 2,869.17 1,321.37 2,059.68 6250.22
Programme sales 82.00 44.00 26.00 152.00
Membership - subs 5,350.00 5,000.00 4,700.00 465.00 15515.00
Concert refreshments 79.51 38.50 118.01
Tea money at rehearsals 274.32 276.11 256.81 807.24
Members donations towards score hire 69.30 88.31 81.75 239.36
Gift Aid 926.28 831.27 1757.55
Grant income 1,500.00 1500.00
total income 9,650.58 7,599.56 8,624.24 465.00 26,339.38
Expenditure
Conductor/MD fee 2,082.00 2,208.00 2334.00 295.00 6919.00
Accompanist fee 1,152.00 1,242.00 1332.00 150.00 3876.00
Soloist fees 1,050.00 1,050.00 1,200.00 3300.00
Orchestra fees 979.59 1,400.00 2,658.91 5038.50
Music score hire / printing / postage 113.52 431.15 1,232.60 21.10 1798.37
Instrument hire 0.00
Members purchase of scores 0.00
Venue hire - HBC 957.00 1,023.00 1138.50 3118.50
Venue hire - WR 1272.00 1272.00
Publicity - paid advertising 16.42 32.83 86.83 136.08
Publicity - other 167.20 104.80 306.24 578.24
Programme printing 219.00 157.00 255.0 0 631.00
Concert refreshments 301.94 113.60 48.50 464.04
Rehearsal refreshments 122.75 153.38 105.80 381.93
Gifts 47.00 40.25 39.50 126.75
Ticket printing/cutting 27.18 32.10 32.78 92.06
Card processing fees 0.00
Online ticketing agent commission 0.00
Zoom licence fee 0.00
total expenditure 7,235.60 7,988.11 12,042.66 466.10 27,732.47
Surplus/(Deficit) 2,414.98 -388.55 -3,418.42 -1.10 -1,393.09
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2 Foundry Close Cottenham Cambridge C824 8TU To whom it may concern, Examlnatlon of Cholr20(Kl accounts, flnanclal year endlng 31 July 2024 I confirm that I have examined the statement of accounts and associated accounting records of Choir2000 for the year l August 2023 to 31 July 2024. Specifically, I have confirmed that dosing balances in the accounts match balances in the choir's bank statements checked that sums of income and expenditure stated in the accounts reconcile to summed values of income and expenditure in the bank statements over the accounting year on a sample basis. tested that payments made are supported by receipts or other documentary evidence on a sample basis, tested that income received is consistent with expected value of revenues due. On the basis of my work and my understanding of the activities of the choir l am satisfied that the accounts present a true and fair representation of the financial affairs of the choir over the year in question. Carol A. Palmer 8 December 2024