2022-01-31-accounts - Mellow Dramatics Music Theatre Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Charity No. 1090452

MELLOW DRAMATICS MUSIC THEATRE GROUP

TRUSTEES REPORT AND THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

MELLOW DRAMATICS MUSIC THEATRE GROUP

GENERAL INFORMATION FOR THE YEAR ENDED 31 JANUARY 2022

President	Mrs S Pollard
Trustees	Mr P Ingham
	Mrs L Robinson
	Mr C Towland - Chairman
	Miss N Wagstaff
Charity Office	9 Thorpe Close
	Brizlincote Valley
	Burton upon Trent
	Staffordshire
	DE15 9GS
Bankers	HSBC plc
	18 High Street
	Burton on Trent
	Staffordshire
	DE14 1HU
Independent Reviewer	Mrs B J Whale F.C.A.
	Whale & Company
	The Barn
	Holly Berry House
	Rough Park
	Hamstall Ridware
	Staffordshire
	WS15 3SQ

MELLOW DRAMATICS MUSIC THEATRE GROUP TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2022

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 January 2022. The financial statements have been prepared in accordance with the accounting policies set out on page 8 and comply with the Group’s Trust Deed, The Charities Act 2011 and Accounting and Reporting by Charities: the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102, effective 01 January 2015).

Constitution

The Mellow Dramatics Music Theatre Group is an association registered as a charity, (No 1090452), on 06 February 1997. It is governed by a constitution adopted at the same time but as modified in subsequent years, the latest change being in March 2019.

Other Names

The charity is also known as Mellow Dramatics Burton.

Objectives and Activities for the Public Benefit

The objects of the charity are to provide the advancement and improvement of general education in relation to all aspects of the art of musical drama and the development of public appreciation in such art. In undertaking these activities, the trustees have had regard to the guidance issued by the Charity Commission on public benefit.

The Group further its charitable activities for the public benefit by, in a normal year, putting on three stage productions in a year and undertaking workshops, particularly aimed at the younger element of the public.

Statutory Matters

In 2017 a Charity Governance Code for smaller Charities was introduced, as well as an updated Code of Fundraising Practice. In 2018 new general data protection regulations were introduced. All documents have been considered by the Trustees with any changes to the existing manner of operation considered necessary being implemented on a continuously rolling basis.

Trustees

The following served as trustees during the year: Mr P Ingham Mrs L Robinson Mr C Towland Miss N Wagstaff

Key Management Personnel

The Trustees consider the board of trustees as comprising the key management personnel of the charity in charge of directing and controlling the charity and running and operating the charity on a day to day basis. All trustees give of their time freely and no trustee remuneration was paid in the year.

Our Volunteers

The Group could not function without the many volunteers who sit on the management committee or who, together with their families help out behind the scenes at rehearsals and the shows. Neither we nor they keep any record of the time spent making the Group work as it does.

Risk Management

The Trustees have assessed the major risks to which the charity is exposed, which they perceive to be:

➢ the failure to generate income from ticket sales, sufficient to cover costs and the overheads

➢ the loss of a local venue in which to stage shows

They are of the opinion they would be able to mitigate these risks if the need arose.

MELLOW DRAMATICS MUSIC THEATRE GROUP TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2022

Chairman’s Report

Following on from the dreaded 2020/2021 year where we couldn't perform a single show or even meet as a group for the majority of the year, our 2021/2022 year has definitely been an improvement!

The year didn't start well though! With the continuation of the Coronavirus situation, the Committee took the decision to cancel the May 2021 show and later, the September show too. Thankfully though, when we got to September, we were able to start rehearsing for Calendar Girls, our January 2022 show. This meant that we were together as a group, rehearsing and performing for 5 months during the year.

So, in January we made our return to The Brewhouse and performed Calendar Girls the Musical. It was so good for us to be back on stage, particularly with such an inspiring and uplifting show. Our audiences loved it and we had some amazing reviews from the press as well as from audience members.

Just a few weeks before the show was due on stage I wondered whether we would actually get to perform it at all! A 'firebreak' lockdown was being considered by the government and we had five cast members miss important rehearsals as they were self-isolating. Fortunately, though, the firebreak didn't happen, and we managed the entire show week without a single Covid issue. We were very pleased with ticket sales for the show too, which were in excess of 87%. At the time of writing, we are well into rehearsals for our May show, The Full Monty, and even though there are two months before it hits the stage, ticket sales are already in excess of 85%.

I'd like to thank the Trustees and the Committee for their hard work during the last few difficult years. This has ensured that we have not only weathered the Covid storm but have come out the other side in a strong position, both on-stage and off.

Financial Review

Following successful claims from local government we received grants totalling £26,500 over the last two financial years, which with the support from members in continuing to pay their subscriptions has seen the group emerge from Covid in a better financial position than could ever have been thought about. This will be invested in future shows.

Due to the very successful show that was produced in January 2022 and the receipt of grants in the year returned a surplus of £23,454 compared with the deficit of £5,383 in the previous year.

The premises continued to generate income with lettings starting again in March 2021, this source of income generated £7,263 towards the costs of the premises, which came in at £16,898 . (Last year £4,715 towards costs of £17,501.)

The balance sheet shows prepayments and accrued income at £18,824, which includes that part of the income due for Calendar Girls that is handled by the venue. 2021’s value included £4,186 of grant that was due but not received at the year-end date. The elements relating to expenses paid in advance for the next year was similar in both years. The group continue to hold their net worth in liquid accounts rather than charitable investments in order to provide greater flexibility when incurring costs for productions.

Accruals and deferred income are up on the previous year as venue hire for the Calendar Girls production had not been paid by the end of the financial year.

Investment Policy

The charity has considered the funds available to it for investment and has identified a deposit fund specifically designed for charities as meeting its needs.

Reserves Policy

The Trustees are of the opinion the level of funds in reserves is required in the event that the risks referred to in our risk management note come to fruition.

Trustees’ Responsibilities

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to:

➢ select suitable accounting policies and then apply them consistently
➢ observe the methods and principles in the applicable Charities SORP
➢ make judgements and estimates that are reasonable and prudent

MELLOW DRAMATICS MUSIC THEATRE GROUP TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JANUARY 2022

Trustees’ Responsibilities continued

➢ state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the financial statements
➢ prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

This report was approved by the trustees on 17 March 2022 and signed on their behalf by:

Fei

…………………………………………

Mr P Ingham – Secretary & Trustee

MELLOW DRAMATICS MUSIC THEATRE GROUP (1090452)

REPORT TO THE TRUSTEES AND MEMBERS ON THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is our responsibility to:

➢ examine the accounts under section 145 of the Charities Act
➢ to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act
➢ to state whether particular matters have come to our attention

Basis of Independent examiner’s statement

Our examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with our examination, no matter has come to our attention

Which gives us reasonable cause to believe that in, any material respect, the requirements
➢ to keep accounting records in accordance with section 130 of the Charities Act
➢ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met.

To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Whale & Company

Whale & Company (Mar 19, 2022 22:16 GMT)………………………………………………………

Mrs B J Whale F.C.A. Whale & Company Chartered Accountants and Business Advisors The Barn, Holly Berry House Rough Park Hamstall Ridware Staffordshire WS15 3SQ

17 March 2022 www.whaleandco.co.uk

MELLOW DRAMATICS MUSIC THEATRE GROUP

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 JANUARY 2022

	Note	Unrestricted	Funds	Total	Funds
		General	Property	31.01.22	31.01.21
		£	£	£	£
Income	3
Donations and Legacies		0	22,314	22,314	4,706
Charitable Activities		15,424	-	15,424	46
Other Activities		6,280	7,263	13,543	9,688
Investments		7	-	7	240
Total Income		21,711	29,577	51,288	14,680
Expenditure	4
Cost of Raising Funds		90	-	90	51
Charitable Activities		10,846	16,898	27,744	20,012
Total Expenditure		10,936	16,898	27,834	20,063
Net Income/Expenditure		10,775	12,679	23,454	-5,383
Transfers		12,679	-12,679	0	0
Net Movement in Funds		23,454	0	23,454	-5,383
Reconciliation of Funds
Total Funds Brought Forward		61,868	20,000	81,868	87,251
Total Funds Carried Forward		85,322	20,000	105,322	81,868

The statement of financial activities includes all gains and losses recognised in the financial year.

All income and expenditure derive from continuing activities.

MELLOW DRAMATICS MUSIC THEATRE GROUP

BALANCE SHEET

AT 31 JANUARY 2022

Note Fixed Assets 6 Tangible Assets Current Assets Prepayments and Accrued Income Cash on Current Account Cash on Deposit Account Total Current Assets Creditors Accruals and Deferred Income Net Current Assets Net Assets Financed by: Funds 7 Unrestricted Income Funds General Reserve Property Reserve Total Charity Funds	£ £ £ £ 0 232 18,824 8,785 24,308 11,769 65,889 62,802 109,021 83,356 3,699 1,720 105,322 81,636 105,322 81,868 85,322 61,868 20,000 20,000 105,322 81,868 2021 2022	£ £ £ £ 0 232 18,824 8,785 24,308 11,769 65,889 62,802 109,021 83,356 3,699 1,720 105,322 81,636 105,322 81,868 85,322 61,868 20,000 20,000 105,322 81,868 2021 2022
		81,868
		61,868 20,000
		81,868

The notes on pages 8 to 11 form part of these accounts, which were approved by the trustees and authorised for issue on 17 March 2022.

C. Towland

C. Towland (Mar 18, 2022 11:07 GMT)

……………………………………………….

Mr C Towland – Chairman & Trustee

MELLOW DRAMATICS MUSIC THEATRE GROUP

NOTES ON THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

1 ACCOUNTING POLICIES

(a) Basis of Preparation of the Financial Statements and Assessment of Going Concern

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The trust constitutes a public benefit entity as defined by FRS 102. The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.

(b) Funds

The charity maintains an unrestricted fund to be used in accordance with charitable objects at the discretion of the trustees. It also maintains a designated but unrestricted fund for the purpose of building and maintaining a HQ premises.

(c) Income Recognition

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably. Donations are recognised when the Trust has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity, and it is probable that those conditions will be fulfilled in the reporting period. Legacy gifts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash, or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset having been transferred to the charity. Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

(d) Donated Services and Facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time of the members is not recognised. Reference to the trustees' annual report should be made for more information about their contribution.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

(e) Expenditure Recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required, and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings.

(f) Irrecoverable VAT

Irrecoverable VAT is charged against the expenditure heading for which it was incurred.

(g) Allocation of Support and Governance Costs

Support costs have been allocated between governance costs and other support costs. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to the independent review and legal fees that may be incurred together with an apportionment of overhead and support costs.

MELLOW DRAMATICS MUSIC THEATRE GROUP

NOTES ON THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022

(h) Tangible Fixed Assets and Depreciation

All assets costing more than £500 are capitalised and valued at historical cost, except where purchased with donations or grants. Depreciation is calculated so as to write off the cost of tangible fixed assets over the shorter of their estimated useful lives or the period of the lease:

Property Improvements – over 5 years on a straight-line basis

Equipment – over 3 years on a straight-line basis

(i) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

(j) Cash at Bank and in Hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

(k) Creditors and Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

(l) Financial Instruments

The Society only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

(m) Funds

The charity maintains an unrestricted fund consisting of a general fund, which is for use in accordance with the objectives of the company at the Trustees discretion and a property fund where funds have been set aside by the Trustees from general funds for a specific purpose.

2. COMMITMENTS

In January 2019 the group entered into a new 6-year lease on premises used by them with a total commitment remaining at 31 January 2022 of £40,130 (2021 - £51,500).

MELLOW DRAMATICS MUSIC THEATRE GROUP

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JANUARY 2022

3 INCOME

3	INCOME
		Unrestricted Funds			Total Funds
		General	Property		31.01.22	31.01.21
		£	£		£	£
	Donations and Legacies
	Grants and Donations	-	22,314		22,314	4,706
		0	22,314		22,314	4,706
	The Mellow Dramatics Music Theatre	Group benefits greatly from		the involvement and enthusiastic
	support of its many volunteers, details of which are given in our annual report. In accordance with UK
	GAAP the economic contribution of general volunteers is not recognised in these accounts.
	Charitable Activities
	Shows and Workshops	15,424		-	15,424	46
		15,424		0	15,424	46
	Other Activities
	Fund Raising	70		-	70	45
	Hire of Facilities	-	7,263		7,263	4,715
	Subscriptions	6,210		-	6,210	4,928
	Sundry Income	-		-	0	-
		6,280	7,263		13,543	9,688
	Investment Income
	Interest bearing Bank Accounts	7		-	7	240
		7		0	7	240
4	EXPENDITURE
		Unrestricted Funds			Total Funds
		General	Property		31.01.22	31.01.21
		£	£		£	£
	Cost of Raising Funds
	Administration	-		-	0	0
	Bank Charges	90		-	90	51
		90		0	90	51
	Charitable Activities
	Administration	1,458		-	1,458	1,055
	Donations	20		-	20	50
	Professional Charges	516		-	516	478
	Promotional Expenses	217		-	217	0
	Headquarters Running Expenses	-	16,898		16,898	17,501
	Other Expenses			-	0	0
	Shows and Workshops	8,635		-	8,635	928
		10,846	16,898		27,744	20,012

MELLOW DRAMATICS MUSIC THEATRE GROUP

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JANUARY 2022

5 STAFF COSTS AND NUMBERS

The company does not employ any staff, nor does it remunerate any trustees in their position as trustee.

6 TANGIBLE FIXED ASSETS

Cost Brought forward Additions Carried forward Depreciation Brought forward Charge for the year Carried forward Net Book Value	General Property £ £ 1,662 13,404 - - 1,662 13,404 1,430 13,404 232 - 1,662 13,404 0 0 Unrestricted Funds	31.01.22 31.01.21 £ £ 15,066 15,066 0 0 15,066 15,066 14,834 14,280 232 554 15,066 14,834 0 232 Total Funds

Expenditure incurred in 2011 was written off over the life of the original lease but remains in use by the Group. Additions relate to equipment and are being written off over 3 years from the first full month of use.

7 ANALYSIS OF NET ASSETS BETWEEN FUNDS

	Unrestricted	Funds	Total	Funds
	General	Property	31.01.22	31.01.21
	£	£	£	£
Tangible Fixed Assets	-	-	0	232
Current Assets	88,771	20,250	109,021	83,356
Current Liabilities	-3,449	-250	-3,699	-1,720
Net Assets	85,322	20,000	105,322	81,868