Trustees Annual Report 2020-2021 ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 Sep 2020 **To** 31 Aug 2021 ## Section A Reference and administration details **Charity name** Crosspool Community Preschool **Other names charity is known by** **Registered charity number (if any)** 1090433 **Charity's principal address** @ Lydgate Infant School, Lydgate Lane Crosspool Sheffield **Postcode** S10 5FQ ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Martin Swift|Chair Person||Committee| ||Claire Lindley|Secretary||Committee| ||Alice Curren|Treasurer||Committee| ||Steve Marples|||Committee| |||||Committee| |||||Committee| ||LucyCherrett|||Committee| ||Nea Maycock|||Committee| ||Rocio Banos|||Committee| ||Ruth Brindle|||Committee| ||Stevie Hanson|||Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** 1 Trustees Annual Report 2020-2021 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** Lauren Hodgson - Manager ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Early Years Alliance Constitution Type of governing document (eg. trust deed, constitution) Follow the constitution for management committee and meetings. Have a How the charity is constituted nominated Chair Person, Secretary and Treasurer. The setting provides (eg. trust, association, company) high quality preschool education, guidance and awareness for the children in its care. Nominated and elected at the Annual General Meeting of the Trustee selection methods Management Committee. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** 2 ## Trustees Annual Report 2020-2021 |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To enhance the development and education of children by offering them
appropriate play and facilities, encouraging parents/carers to be involved
in all aspects of its provision, whilst providing a supportive environment
as well as appropriate training for the team of high-quality staff.| |---|---| ||Allowing the children to learn through play whilst covering all areas
outlined in the Early Years Foundation Stage curriculum as set out by the
Government.
Following all safeguarding procedures and policies.
Ensuring the staff team continue to observe, monitor and plan activities to
meet the developmental needs of the children.
Monitor and track the progress of children to ensure they are progressing
in their learning and development.
Implement any interventions necessary to help the children progress.
Work together with any other professionals involved with children at the
Pre-school.
Contribute to and implement any Special Education Needs plans as
required.
Implement any new health and safety procedures arising from
Government and Local Authority Guidance.| ## **Additional details of objectives and activities (Optional information)** **TAR** 3 Trustees Annual Report 2020-2021 Volunteers help support the charity with guidance and advice and attend meetings to discuss policies, procedures and strategic development of the Pre-school. You **may choose** to include further statements, where relevant, about: During the COVID-19 pandemic Pre-school worked with the staff and committee to implement risk assessments and changes to keep the staff children and families safe. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** 4 Trustees Annual Report 2020-2021 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** Continue to provide high quality education for children age 3 to 4 years ensuring successful transitions into the setting and onto school. Support those children eligible for Early Years Pupil Premium. Maintain healthy attendance and waiting list and offer places to children regardless of race, culture, religion or means. Ensure staff have current training and relevant qualifications in line with Government recommendations and support with training and funding for training where possible. We worked together with our local Quality Improvement Team and the Early Years Alliance to improve outcomes for children. Staff completed on line courses linked to their Early Years Professional Development. The setting manager completed a course with the Department for Education to help improve the children’s literacy and communication skills. We continued to work towards being an outstanding setting and recommendations from our last Ofsted inspection where we achieved a Good rating. We continued to support children with Special Educational Needs and Disabilities. We employed a member of staff to support a child with complex developmental needs. We held Christmas tea parties for children to attend. In line with Government and Local Authority Regulations we had small celebrations for festivals throughout the year including Halloween, Diwali, Hanukah, Holi, St. Patrick’s Day, Easter and Eid. We used a range of technology to support communication. **TAR** 5 Trustees Annual Report 2020-2021 ## **Section E Financial review** **Brief statement of the** Keep half a terms running expenses in reserve and review the amount on an annual basis. **charity’s policy on reserves** ## **Details of any funds materially** **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Principal source of funding comes from the Local Authority in terms of Free Early Learning Funding. Other funding comes from fees paid for hours above the 15/30 hours of free entitlement. Limited funding comes from voluntary donations for snack contributions. Small donations of used toys and resources were accepted throughout the year. - Due to COVID-19 the Pre-school's main fundraising events were put on hold throughout the year due to guidance from the Government and Local Authority . ## **Section F Other optional information** Pre-school continued to work in collaboration with our committee to implement any changes due to COVID - 19 to help keep children, staff and families safe and keep Pre-school open. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** CC Alice Curee **Full name(s)** Alice Curren **Position (eg Secretary, Chair,** Treasurer **etc) Date** 25/06/2022 **TAR** 6 Independent examinerfs report on the accounts Section A Independent Examiner's Report Raport to the Irusteesl members of Crosspool Communty Preschool On accounts for th6 year onded 31 August 2021 Charlty no (If any) 1090433 Sot out on page8 4and5 Respe¢tfve The charity's trustees are responsible for the preparation of th8 8ccount8. rnsponsibilities of The charity's truste8s Considèr that an audit is not required for this year trustees and examlnor under section 43(21 of the Charfties Act 1993 (the 1993 Act) and that an irKlependent examination is needed. It is my responsibility to- examinè the a¢¢ount8 under section 43 of the 1993 Act, to foll¢)W the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and to state whether particular matters have come to my attention. Basis of indepfrndent My examination was carried out in accordance with general Directions given examinerfs 8tatement by Charity Commission. An examination inciud8s a review of the accounting records k8Pt by the ¢hartty and a comparison of the ac¢ounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the avidence that would be required in an audit, and consequently no opinion is given as to whether the accounts presenl a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In Gonnec*ion with my examination, no matter has come to my attention examiner's ststsment lother than that disclosed below ') 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordan￿ with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met ', or 2. to which. in my opinion, attention should be dfawn in order to enablo proper understanding of the accounts to be reached. . Please delete the words in the brackels rf they do not 8ppIy. Signed: Date: 2olL Name: Relevant professional qualification(s) or body (if any): IER 2020-21 Address: Section B Disclosure Only complete rf the examiner needs to highlight material problems. IER 2020-21 Give here brief detail$ of any items that the examlner w18he8 to disclose. IER 2020-21 CROSSP(XJL cOMMUF￿y PRE-SCHIX)L RECEllryS & PAY￿ENTs ACCOUNT For th¢ year ¢nd¢d 31 August 2021 Unrestricted Retstrfctod 2021 Total 2020 Totsl un Fun Fun RECEIPTS Fees Don8WJn8 & Legacies Receipts from Tradlng 8ank Interest Tralnlng & Speci81 Needs Grgnts Milk Gr8nl Trip R￿ipts Insuronc8 Claim Other Fundlng Cash Misc 109,829 902 234 109.235 1.174 367 31 3.125 176 975 277 7.139 1.246 TOTAL RECEIPTS 119,158 119,158 115,3S6 PAYMENTS Rent Short Life Equipm8nt Craft Materials General Administrat6ve Expenses Training Costs Gross Wages, Pensions & Employerf's Nl Mllk Refreshments Insurance Trip Expenses 9,533 4,261 270 2,137 152 91.772 395 288 1,087 2,067 379 88.486 252 332 900 Fi I Donatlons Accountsncy Fees Tralnlng & Speo"al Need$ Grants Cash Computer Equipment Officè R8fvrt>ishment Classroom Rgfurfoi8hmenl Bank F888 Misc PPE 743 731 4,101 395 TOTAL PAYMENTS 107,007 102,044 RECEIPTS LESS PAYMENTS 12, 12,151 13,313 CASH FUNDS LAST YEAR END 54,363 54.363 41,050 CASH FUNDS THIS YEAR END 88.514 66,514 CROSSPOOL COMMUNtTY PRE-SCHOOL STATEMENT OF ASSETS AND LIABILITES For the year ¢nded 31 August 2021 Unrnstrlctsd Robtrlcted und Cash Funds Cash al Bank- Cuirenl NJC Cash al Bank- Deposit AJC Cash in Hand Adjustmont to wevious Year 59,949 25,512 16 247 85,724 Movements on Provisions Prepayments Accruals Fee recatved in a(fvance 12 -19.222 TOTAL FUND8 66.514 - Olhor Moneta A¥••ts Prepaid Insurance 634 A￿ets R•tsin¢d for the Charl 8 t>wn U80 Current Val Fund Computer Equipment Fumilure, Fixtures & Frttings Exterior Shelter InteraclNe Whiteboard Stock of Consumable MaterAIs Stock of Classroom Short Lwe Equipment Stock of Outdoor Play Equipm8nl Unrestricted Unresthcled Unrestricted Unrestricted Unr8stricted Unrestricted Unrestricted 3,602 4,405 4.212 354 31)0 2.000 500 Llabiliti•# Amount Accountancy Unrestricted 742.80 Independent examinerfs report on the accounts Section A Independent Examiner's Report Raport to the Irusteesl members of Crosspool Communty Preschool On accounts for th6 year onded 31 August 2021 Charlty no (If any) 1090433 Sot out on page8 4and5 Respe¢tfve The charity's trustees are responsible for the preparation of th8 8ccount8. rnsponsibilities of The charity's truste8s Considèr that an audit is not required for this year trustees and examlnor under section 43(21 of the Charfties Act 1993 (the 1993 Act) and that an irKlependent examination is needed. It is my responsibility to- examinè the a¢¢ount8 under section 43 of the 1993 Act, to foll¢)W the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and to state whether particular matters have come to my attention. Basis of indepfrndent My examination was carried out in accordance with general Directions given examinerfs 8tatement by Charity Commission. An examination inciud8s a review of the accounting records k8Pt by the ¢hartty and a comparison of the ac¢ounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the avidence that would be required in an audit, and consequently no opinion is given as to whether the accounts presenl a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In Gonnec*ion with my examination, no matter has come to my attention examiner's ststsment lother than that disclosed below ') 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordan￿ with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met ', or 2. to which. in my opinion, attention should be dfawn in order to enablo proper understanding of the accounts to be reached. . Please delete the words in the brackels rf they do not 8ppIy. Signed: Date: 2olL Name: Relevant professional qualification(s) or body (if any): IER 2020-21 Address: Section B Disclosure Only complete rf the examiner needs to highlight material problems. IER 2020-21 Give here brief detail$ of any items that the examlner w18he8 to disclose. IER 2020-21 CROSSP(XJL cOMMUF￿y PRE-SCHIX)L RECEllryS & PAY￿ENTs ACCOUNT For th¢ year ¢nd¢d 31 August 2021 Unrestricted Retstrfctod 2021 Total 2020 Totsl un Fun Fun RECEIPTS Fees Don8WJn8 & Legacies Receipts from Tradlng 8ank Interest Tralnlng & Speci81 Needs Grgnts Milk Gr8nl Trip R￿ipts Insuronc8 Claim Other Fundlng Cash Misc 109,829 902 234 109.235 1.174 367 31 3.125 176 975 277 7.139 1.246 TOTAL RECEIPTS 119,158 119,158 115,3S6 PAYMENTS Rent Short Life Equipm8nt Craft Materials General Administrat6ve Expenses Training Costs Gross Wages, Pensions & Employerf's Nl Mllk Refreshments Insurance Trip Expenses 9,533 4,261 270 2,137 152 91.772 395 288 1,087 2,067 379 88.486 252 332 900 Fi I Donatlons Accountsncy Fees Tralnlng & Speo"al Need$ Grants Cash Computer Equipment Officè R8fvrt>ishment Classroom Rgfurfoi8hmenl Bank F888 Misc PPE 743 731 4,101 395 TOTAL PAYMENTS 107,007 102,044 RECEIPTS LESS PAYMENTS 12, 12,151 13,313 CASH FUNDS LAST YEAR END 54,363 54.363 41,050 CASH FUNDS THIS YEAR END 88.514 66,514 CROSSPOOL COMMUNtTY PRE-SCHOOL STATEMENT OF ASSETS AND LIABILITES For the year ¢nded 31 August 2021 Unrnstrlctsd Robtrlcted und Cash Funds Cash al Bank- Cuirenl NJC Cash al Bank- Deposit AJC Cash in Hand Adjustmont to wevious Year 59,949 25,512 16 247 85,724 Movements on Provisions Prepayments Accruals Fee recatved in a(fvance 12 -19.222 TOTAL FUND8 66.514 - Olhor Moneta A¥••ts Prepaid Insurance 634 A￿ets R•tsin¢d for the Charl 8 t>wn U80 Current Val Fund Computer Equipment Fumilure, Fixtures & Frttings Exterior Shelter InteraclNe Whiteboard Stock of Consumable MaterAIs Stock of Classroom Short Lwe Equipment Stock of Outdoor Play Equipm8nl Unrestricted Unresthcled Unrestricted Unrestricted Unr8stricted Unrestricted Unrestricted 3,602 4,405 4.212 354 31)0 2.000 500 Llabiliti•# Amount Accountancy Unrestricted 742.80