Trustees’ Annual Report for the period
From 01/09/2022 To 31/08/2023
Charity name: Friends of Addingham Primary School
Charity registration number: 1090396
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | TO ADVANCE THE EDUCATION OF THE PUPILS ATTENDING ADDINGHAM PRIMARY SCHOOL |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities are as follows: A series of ticketed fundraising events, largely open to the school children or community; fayres and discos. A large event open to the public; Fireworks Night. Non-uniform days where we request voluntary donations. These events raise funds which can then be requested from the school administrators for the purposes of enriching the education of the children. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We do not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We are grateful for the many hours volunteers dedicate to organising and staffing our fundraising events. Without this valuable contribution of time, energy and experience we would not |
have been able to achieve so much. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Autumn: Fireworks Night. This is our biggest earner. Christmas Fayre- this is another public event including a raffle. Wreath making evening. End of Term Disco. Spring: Auction of Promises. Disco. Pizza quiz. Summer: Disco The profits were donated to school to enrich the childrens’ experience. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Significant profit made, allowing us to continue our function in supporting school. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold funds in reserve to pay for outlay of large events such as Fireworks Night. |
| Amount of reserves held | Para 1.22 | £4000. |
| Reasons for holding zero reserves |
Para 1.22 | N/A. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Uncertainty is derived from low numbers of volunteers for trustee roles, as is common to PTAs. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Entrance ticket fees for events. Sales of refreshments at events. Small donations. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Low numbers of volunteers. Reduced spending by parents due to the financial crisis. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Parentkind constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election at AGM/EGM. Committee can co-opt up to 50% more trustees than number elected. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Friends of Addingham Primary School |
|---|---|
| Other name the charity uses | FAPS |
| Registered charity number | 1090396 |
| Charity’s principal address | Addingham Primary School Bolton Road Addingham West Yorkshire LS29 0NR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jonathan Storton | Chair | 28/09/2023 to date | ||
| Claire Smith | Vice Chair | 20/10/2023 to date | ||
| Andrea Harrison | Treasurer | 09/11/2023 to date | ||
| Eleanor Phillips | Secretary | 28/09/2023 to date | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
30/06/2024 Signature(s) E. Phillips Full name(s) Eleanor Phillips Position (eg Secretary, Secretary Chair, etc)
Date 30/06/2024
Profit & Loss
Friends of Addingham Primary School
Accounting Year 2022/23
| Debit | Credit | |
|---|---|---|
| Turnover | 25,741 | |
| YourSchoolLottery | 763 | |
| Event_Income_ParentPay | 742 | |
| Events_ViaZettle | 2,018 | |
| Events_ViaCash | 2,170 | |
| Donations_TheGivingMachine | 19 | |
| Donations_AmazonCharityAccount | 237 | |
| Donations_Individual | 885 | |
| Donations - Big PTA Rafe | 110 | |
| Donation - Name Labels | 8 | |
| Fathers Day | 10 | |
| Donations - Rag Bag | 476 | |
| Firework Ticket Sales | 5,159 | |
| Bouncy Castle Donation - Fireworks | 97 | |
| Parentpay - Break the Rules Day | 1,016 | |
| Parentpay - Disco | 1,429 | |
| Cash from Fireworks | 3,095 | |
| Cash from Xmas Fayre | 2,635 | |
| School Disco | 190 | |
| Refund for Equipment Hire for Firework night | 200 | |
| Auction of Promises Donation | 1,033 | |
| Donation - Beer Festival | 250 | |
| Refund for Tuck Shop Purchase | 21 | |
| Donation for Christmas Fayre | 300 | |
| Cash from Wreath Making | 380 | |
| Staf Drinks and Tuck | 230 | |
| Mothers Day | 284 | |
| Parentpay - Quiz Pizza | 597 | |
| Miscellaneous Refund | 446 |
1/3
| Donation - Lord Addingham | 30 | |
|---|---|---|
| Donation - Totally Locally Xmas Market | 150 | |
| Donation - St John’s Nearly New Children’s Clothes | 581 | |
| Donation - Easy Fundraising | 180 | |
| less Cost of Sales | 8,108 | |
| Food and Drinks | 1,145 | |
| Equipment Hire | 380 | |
| Tuck Shop Items | 1,032 | |
| Drinks for Bonfre | 305 | |
| First Aid for FIreworks | 150 | |
| FIre Eater for Fireworks | 255 | |
| Security for Fireworks | 290 | |
| Refund for Food Purchases for Fireworks | 104 | |
| Elfridges Gifts for Fayre | 61 | |
| Art and Crafts for Xmas Fayre | 105 | |
| Doughnut Purchase | 188 | |
| Quiz Pizza | 379 | |
| Quiz Drinks | 168 | |
| Year Books | 774 | |
| Equipment Purchase | 205 | |
| Fireworks | 2,160 | |
| Glowsticks | 407 | |
| less Administration Expenses | 4,093 | |
| DBS Checks | 16 | |
| PTA Membership | 145 | |
| Ice Creams for Frozen Friday | 549 | |
| Refreshments for FAPS meetings | 27 | |
| Winning Houses Icecreams | 92 | |
| Pitch Hire at Christmas Market | 20 | |
| Cash for Float | 470 | |
| BBQ | 280 | |
| Fire Pit | 15 | |
| Cash Box | 20 |
2/3
| Zettle Reader | 35 | |
|---|---|---|
| Speaker Wires for Sound System | 56 | |
| Rafe Ticket Printing | 148 | |
| Santa's Grotto | 376 | |
| Donation for Help at Fireworks Event | 100 | |
| Generator Hire for Fireworks | 75 | |
| Auction of Promises Set up | 11 | |
| Disco | 605 | |
| Staf Refreshments - Honest Fridge | 210 | |
| Ofsted staf treat | 64 | |
| Computer Software | 104 | |
| Printing | 55 | |
| Stationery | 24 | |
| Licenses and Permits | 62 | |
| Miscellaneous | 446 | |
| Advertising and Promotion | 88 | |
| less Staf Costs | 91 | |
| Caretaker Hours | 91 | |
| less Tax-Disallowable Admin Expenses | 23 | |
| Prizes for St Peter’s Fete Stall | 23 | |
| Operating Proft | £13,427 | |
| less Drawings | £0 | |
| less Proft & Loss journal entries | £0 | |
| Retained Proft this period: | £13,427 | |
| Retained Proft brought forward: | £945 | |
| Distributable Reserves / Retained Proft carried forward: | £14,372 |
3/3
Friends Of Addingham Primary School Independent Examiner`s Report to the Trustees of Friends of Addingham Primary School
I report to the trustees on my examination of the accounts of Friends of Addingham Primary School for the year ended 31 August 2023 set out on the attached pages.
Responsibilities and basis of report
As the charity Trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the charity`s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner`s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.
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1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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2) the accounts do not accord with those records; or
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3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a `true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Marcia Marie Marczynski (CPAA) | 3MMM Accountancy Services Ltd Unit 4a 30-34 Aire Street Leeds LS1 4HT
28 June 2024