# **ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021**
## **ASH CHAPEL**
**CHARITY REGISTRATION No: 1090321**
Independent Examiners Ltd
2 Broadbridge Business Centre Delling Lane Bosham West Sussex
1
||**ASH CHAPEL**|
|---|---|
||**CONTENTS**|
|Page 3|Legal and Administrative Information|
|Page 4|Independent Examiner's Report to the Trustees|
|Pages 5|Trustees' Report|
|Page 6|Statement of Receipts and Payments|
|Page 7|Statement of Assets and Liabilities|
|Pages 8 to 11|Notes to the Accounts|
2
## **ASH CHAPEL**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**CHARITY NUMBER** 1090321 **START OF FINANCIAL YEAR** 1st April 2020 **END OF FINANCIAL YEAR** 31st March 2021 **TRUSTEES AT 31ST MARCH 2021** George Mullally Carol Buckmaster Lorna Edmonds
## **CHARITY NUMBER**
The existing trustees appoint any new trustees following the provisions laid out in the organisation's governing instrument.
**LEGAL STATUS** Unincorporated Charity
## **GOVERNING INSTRUMENT**
Declaration of Trust Dated 15th November 2001
## **OBJECTS**
The Advancement of the Christian faith and such other charitable objectives as the trustees shall from time to time decide
**CORRESPONDENCE ADDRESS**
Ash Chapel Chapel Wood Road Ash Sevenoaks TN15 7HX
**PRIMARY BANKERS** Lloyds Bank 78 New Rd Gravesend DA11 0AR
## **INDEPENDENT EXAMINER**
Keith Richards Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
3
## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS**
Report to the trustees/ members of Ash Chapel on the accounts for the year ended 31st March 2021 set out on pages 6 to 11.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
## It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Keith Richards
Independent Examiners Ltd
- 2 Broadbridge Business Centre
Delling Lane Bosham West Sussex PO18 8NF
Date: September, 2021
4
## **ASH CHAPEL**
## **TRUSTEES REPORT**
## **FOR THE YEAR ENDED 31ST MARCH 2021**
This report starts during the first lockdown and we had to carry out our meetings on line - both the Sunday worship and Tuesday prayer meeting. However things carried on and our finances remained strong due to our tithing of 10% of our income which is biblically based (see Numbers 18:26, Malachi 3:10, Deuteronomy 14:22, Nehemiah 10:38.
We lost one of our families during lockdown, but we also gained one recently, so our numbers are steady and slightly growing.
We continued to support Christian charities - please see list below:
|● Elam Ministries|£9,000|
|---|---|
|● Barnabas Trust|£1,000|
|● The Christian Institute|£1,000|
|● The Christian Legal Centre|£1,000|
|● David Hathaway|£1,000|
|● Open Doors|£1,000|
|● Release International|£1,000|
Our Pastor and his wife, Keith and Carol Archer are very committed and also very politically aware and he is in regular contact with our local MP, Laura Trott, making her aware of our Christian values. He is also aware of what goes on abroad and makes us aware from a Christian perspective and the general degeneration of our Christian faith in society
## **Trustees Responsibilities**
The Charities Act 2011 requires the trustees to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the trust and of the surplus of the trust for that period. In preparing those financial statements the trustees are required to:
- Select suitable accounting policies and apply them consistently
- Make judgements and estimates that are reasonable and prudent
- Prepare financial statements on the going concern basis unless it is inappropriate to presume that the trust will continue in existence.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on ……………………….....................................……………………………
Signed on their behalf by Trustee:
Printed Name: George Mullally
5
## **ASH CHAPEL**
## **STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST MARCH 2021**
|**Notes**
**RECEIPTS**
Voluntary Receipts
**3a**
Other Receipts
**3b**
**TOTAL RECEIPTS**
**PAYMENTS**
Cost of Charitable Activities
**4**
**TOTAL PAYMENTS**
**NET INCOMING (OUTGOING) RESOURCES**
Total Funds Brought Forward
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted Designated
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
Funds
**2021**
**2020**
£
£
£
£
£
27,615
-
-
27,615
27,244
-
-
-
-
-|
|---|---|
||**27,615**
**-**
**-**
**27,615**
**27,244**|
||29,099
-
29,099
28,021|
||**29,099**
**-**
**-**
**29,099**
**28,021**|
||**(1,484)**
**-**
**-**
**(1,484)**
**(1,202)**
3,423
-
-
3,423
4,625|
||**1,940**
**-**
**-**
**1,940**
**11,550**|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 8 to 11 form part of these financial statements.
6
## **ASH CHAPEL**
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST MARCH 2021**
|**Note**
**Fixed Assets**
Tangible Assets
**Current Assets**
Debtors & Prepayments
Cash at Bank and in Hand
**7**
**Total Assets**
**Represented By**
General Funds
Designated Funds
**6**
Restricted Funds
**5**
**Total Funds**
Independent Examiners
Approved by the Trustees on …………………………………
Signed on their behalf by Trustee …………………………
**Liabilities**
**Debtors**|Unrestricted Designated
Restricted
**Total**
**Total**
Funds
Funds
Funds
**31-Mar-21**
**31-Mar-20**
£
£
£
**£**
**£**
-
-
-
-
-
-
-
-
-
1,940
-
-
1,940
4,273
**1,940**
**-**
**-**
**1,940**
**4,273**
1,940
-
-
1,940
3,423
-
-
-
-
-
-
-
-
-
-
**1,940**
**-**
**-**
**1,940**
**3,423**
-
-
-
-
-
-
-
-
510
850
…………………………............
…………………………………………………………………………………………………………………|
|---|---|
Printed Name: George Mullally
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## **ASH CHAPEL**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31ST MARCH 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of Preparation & Assessment of Going Concern**
## **Basis of Preparation**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
## **Assessment of Going Concern**
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern
## **Incoming Resources**
## _**Recognition of Incoming Resources**_
These are included in the Statement of Receipts and Payments when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming resources are received largely by way of tithes, donations, offerings and contribution towards events and young peoples work.
## _**Incoming Resources with Related Expenditure**_
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
## _**Grants and Donations**_
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
## _**Tax Reclaims on Donations and Gifts**_
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
## _**Contractual Income and Performance Related Grants**_
This is only included in the SOFA once the related goods or services has been delivered.
## _**Gifts in Kind**_
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
## _**Donated Services and Facilities**_
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
## _**Volunteer Help**_
The value of any voluntary help received is not included in the accounts.
## _**Investment Income**_
This is included in the accounts when receivable.
## _**Investment Gains and Losses**_
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
8
## **ASH CHAPEL**
## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021**
## **1. ACCOUNTING POLICIES (continued)**
## **Expenditure and Liabilities**
## _**Liability Recognition**_
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## _**Governance Costs**_
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters.
## _**Grants with Performance Conditions**_
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
## _**Grants Payable without Performance Conditions**_
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
## _**Investments**_
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
## _**Pensions**_
Pension contributions are charged to the Statement of Financial Activities as they become payable.
## _**Unrestricted funds**_
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
## _**Restricted funds**_
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of the regular appeals for special offerings.
## _**Designated funds**_
These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.
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## **ASH CHAPEL**
## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021**
## **3. INCOMING RESOURCES**
|**Note**
**a) Donations & Legacies**
Gifts Tithes & Offerings
Gift Aid Tax Recovered
**b) Other Receipts**
Sundry Income
**4. RESOURCES EXPENDED**
**Note**
**a) Cost of Charitable Activities**
Administration
Bank Charges
Buildings/Grounds Maintenance
Gifts
Independent Examiner's Fee
Insurance
Kenyan Mission Support
Licenses and Subscriptions
Office and Sound Equipment
Outreach
Sundry Expenses
Utility Costs|Unrestricted Designated
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
Funds
**2021**
**2020**
£
£
£
£
£
24,835
-
-
24,835
25,699
2,780
-
-
2,780
1,545|
|---|---|
||**27,615**
**-**
**-**
**27,615**
**27,244**|
||-
-
-
-
-|
||**-**
**-**
**-**
**-**
**-**|
||Unrestricted Designated
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
Funds
**2021**
**2020**
£
£
£
£
£
129
-
-
129
-
-
-
-
-
52
1,134
-
-
1,134
2,316
24,136
-
-
24,136
21,700
540
-
-
540
425
514
-
-
514
-
-
-
-
1,200
624
-
-
624
568
60
-
-
60
-
-
-
-
-
117
625
-
-
625
597
1,337
-
-
1,337
1,471|
||**29,099**
**-**
**-**
**29,099**
**28,446**|
`
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## **ASH CHAPEL**
## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2021**
## **5. RESTRICTED FUNDS**
The Charity held no restricted funds during this or the previous financial period.
## **6. DESIGNATED FUNDS**
The Charity held no designated funds during this or the previous financial period.
## **7. STAFF COSTS AND NUMBERS**
|**TOTAL**
**2021**
**£**
Gross Wages & Salaries
-
Employer's National Insurance Costs
-
Pension Contributions
-
**-**
Employees who were engaged in each of the following activities:
**TOTAL**
**2021**
Activities in furtherance of organisation's objects
1
**1**|**TOTAL**
**2020**
**£**
-
-
-|
|---|---|
||**-**|
||**TOTAL**
**2020**
1|
||**1**|
No members of staff received emoluments in excess £60,000 (2020: None)
## **8. PAYMENTS TO TRUSTEES AND OTHER RELATED PARTIES**
No payments were made to trustees or any persons connected with them during this financial period (2020: NIL). No other material transaction took place between the organisation and a trustee or any person connected with them.
## **9. RISK ASSESSMENT**
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
## **10. RESERVES POLICY**
The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
## **11. PUBLIC BENEFIT**
The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.
11