C(xnpany registration number.. 04305724 Charity registration numL*r. 1090255 The Old Post Regeneration Association Limited (A company Iwnited by guarantee) Annual ReFyJ1 arKI Financial Statements for the Year Ended 30 September 2021 AIMS Accountants for Businè55
The Old Post Regeneration Assoclatlon Llmited Contents R8fer8nc8 aThJ Admlnistrdtiv8 Detsils Trustees. R8POrt 2to4 Ind8perKlent Examinerfs ReFMyI ststement of Financaal [VIbeS 6t07 88lano Sheet Notes to the Finanaal Statements 91015 Detsiled SOFA- donations arKI legacies 16
The Old Post Regeneration Association Limited Reference and Administralive Details Chl•f Executlve Officer l G WIThra Tru¥te•s MA Wrkjht GA man$fd SA Bambrick WA Parker M Chilver PJ Wilknns J Harrisc Charity Regl$tration Nurnr 10g)255 Company Reglstratlon Number 04305724 The charity is incorpornted in EThJland. Old Post Centre HKJh Street Newhall swat11lnle Derbyshire DE11 OHX Reglstsred Offlce Indopendent Examln•r AIMS Accourrtants For Bu*ness Monlpelier Accwntsncy Limited 7 MontFdier Quamdon Derby Derty Page 1
The Old Post Regeneration Association Llmtted Trustees. Report Th8 tnjstees, vtho ar8 directors for the purposes of company law. present the annual rwrt together with the financial slatements of the charitable company for the y8ar ended 30 September 2021. Obhctlves and actlvltles obJts and alms To promote any charitable purFW)se for tha benefft of the inhabitants of Newhall. Stsnton and Midway and anron$, to relieva rx)vety, to relieve neM0YenI for the public benefft in such ways as may be thought fft. to advance educatk)n and provide or assist in the provision of facilrfaes for recr88tion or leisure l¥ne ocojpation wtth the objert of improving the o)ndit*)ns of life. To èstablish or secur6 the estsblishment of a Resource Centre Ihereinafter called The Old Post Centre'l and to maintsin and manage the same. %thether alone or in c(x)peration wth any lo¢al aUthLty or other person or body in futhrance of Ihese objeds. Publk benefft The trustees confimi that they have compli&J wilh the requirements of $8Ctk)n 17 of tha Charities Act 2011 to hav8 regard to th8 public benefft 9dance publish9d by the Charlty Commission for England and Wales. Golng concem The Trustees are confKlent that the Asswatlon has suffiaent resou$ for the next Iwefve months arKI on that basis the acwunts have been prepared on the gowig concem basis. Structurep governance and managern8nt Nature 019overning document The Old Post Regen9ration A8soclatlon Ltd Is a charitsble company limrted by guarantee, incorporated on 16 October 2(K)1 and registered as o tharity on 25 January 2002. The company was estsblished under a MemordfKlum of Asswation which established the objects and powers of the charitable company and is govemed under the Articles of Assoaation. In the event of the company being wcMJnd up members are required to contiitMJle an amount not exceeding £1. Recruilment and appointment of trustws The directors of the company are also charity trustaes ft>r the purpose of charity law. Under tha Artides ol Association the nLFmber of trustees shall be not bss than fve bul Is not subject to any maximum. New trustees are identsfied from Feople within U)e k)cal community who have tho necessary sknlls arKI inteSt. Indu¢tlon and tralning of trustees When a new truste8 is appointsd they are provided with a pack whlth o)ntsins: - A copy ofthe Memoradum and of Associati - A copy of the most recent annual report and accounts - Copy minutes of previous ITUStees' meetiThJs - A copy of the Charity Commission guthnce The Essential Twstee.. Pag6 2
The Old Post Reg•n•ration Association Limitad Trustees, Report Oryanisatlonal struclur• A boar(J of trustees (numbering 8 8t the dale of report) administers the charity and meets approximately 6 times a year. A Finance Committee cnsiSting of four trustees meets to discuss sperAfic financial issues as required. The day to day activrtses of ts Center are managed by staff who report lo the trustees. Majorrtsks and Magement of thosè risks Rewew of the actiwfyes and future developments It has been a difficult time for our dients many of wth(rfn are elderty. The Centre provides their SLKial life with many of them coming f¢y lunch in the cafe and then going into the centre to play bingo. bthlst or participating in with knit n natter and crafL The Centre conlir¢ued lo take 8dvantage of the c¢yonavints j¢)b retenfion scheme and received support of £13,219 during the year. The trustees hope that the IrfknNJ of Te5trictions will Se to benefft the Centre as all of the usual activtbes started up again. Roserves poliGy and 17sk management Since opening in %)02 the Centre has benefftted from substantial grant akl In provldlng many services lo the eomrnunity, bul these have now ceased. Al the lime Ihese grants also helped to support the 8dministrative and catenng staffing costs resF¢tively. Funders 8re increasingty resisting the indusion of adminislrativa cg)sts and o)ntingency allowancas and insist that expenditure is limitgj to their Spefi projecL This obw"ously plac8S th8 overall opèrdtions at inueased risk. The trustees note the signiftcant value of the Charrtys Frxed Assets compared to the current level of outstanding dgbt and in an emergency vKJuld invoke thr right to borrow against those FixJ Assets. At the date of this reporL the trustees have intenbon of bomiro lo supwrt eratIonal costs anil are confident that the cuffent ve1 of commiited experKliture can be covered by known sources of income. Total funds at 30 Seplember 2021 amounted to £169.397 (2020 - £176,076} aThJ unrestricted funds £27.09012020 - £16.7351. The unrestricted reserves represent free reserves and fall willin the range agreed by trustees. The trustees monitor the lavel of reserves held on a regular basts. Flnanclal revlew Statement of Trusto8s' Responsibilities The trustees Iwho are also the directors of Th8 Old Post Regeneration Association Llmlted for tho purposes of company law) are responsible for preparing the trustees. report and the financial statsments in accordance with the United lfjngdom Accounting Stsndar(Is (United Kingdom Generally Accepted Accounting Practice) and appiicable law and regulatws. The report and accounts have beèn prepared in acwdance ¥th the provisions in the Cc4npanies Act 2006 relating to small companies. Company law requires the trustees to prepare financial statements for each financial year. Under ompany law the trustses must not approve the finanual ststements unless they are satisfied that they give 8 true and fair vi8w of the slate of affairs of the charitable eompany and of its incoming resources and applicalion of resourc*s. induding ils income and exFenditure. for that period. In preparing thase financial stslements. the Irustees are required to: se5ect suitable accounting poli(4es armj ap&ly them consistenty. Page 3
The Old Post Regeneration Association Llmlted Trustees, Report observe Ihe methcJs and pnnciples in the Charities SORP,. make judgernents and estimales that a reasonab and Fyudent stats whether applicable UK Acc¢JJnting Stsndards have been f10J, sub]'eL# to any material departures disdosed and ewained in the financial statements" and eparg the financial statements on the going cce&M bAsi$ unless it is inappropriate to presume that the tharitable wmpany will continue in busin8SS. The trustees are responsible for keeping adequate accountiNJ records that are sufficient lo show and explain the Charitable companvs transactions and d¢sdosè reasonaUe accuracy at any time the financial positson of th8 charitable company and enable them lo ensure that the finanual satemgnts comply with the Companies Act 2006. They a also responsible for safeguardiThJ th8 assets of the charitsble company and henc8 for tsknng reasonable steps for the prevention and detect5 of fraud and other irregularibes. Rèappolntrnont of Independ•nl Ex•mln•r A resolution will be proposed at the Annual General meeting that DC Gould Bsc (Hon$) ACA of Am8 Accountsnts for Busine be ppOin as ind81lent examiner of the charity f the ensuing year. Small Companios provlslon statom This report has been prepared in COrdanCe wlth the small ¢J)mpanies reglme under the Companies Act 2006. The annual report was approved by ts trustees of the c*atity on 24 June 2022 and signed on its behalf by. GA Mansfield Trustee Page 4
The Old Post Regeneration Association Limlted Independent Examlnerfs Report to the trusteès of The Old Post Regeneration Association Limited <e Companyl I report to the charity trustees on my examination of Ihe aCCnts of Company for the year erKtgd 30 Septernr 2021. Responsibilities and basls of report As the charity's trustees of the Company land also tts diredors for the purposes of fX)mpany lawl you are responsible for the preparation of the actsjunts in accordance with the requirements of the Companies Act 2(M)6 ('the 2006 Act.). Having satisffied myseff that the accounls of The Okl Post Regeneration Asscthtion Limited are not requir8d to be audited under Part 16 of the 2006 Act and are eligibl& for independent examlnation. I report in r8spect of my ex8min8tion of your Chari$ accounts as carried ¢)ut under s8¢tion 145 of the Charibes Act 2011 ('th8 2011 Act.). In carrylng out my examination I have followed the Directions given by thg Charity Commission under sedion 14515Xb) of the 2011 Acl. Independ8nt exaMineS strtement I have completed my examination. I confim) that no matters have rne to my attenOn in connection with the examination giving me cause to believe: 1. accounting records were rvjt kept in respeca of The Old Post Regeneration Assodalon Llmiled as required by sectN)n 386 of the 2006 Act" or 2. the accounts do not accord with those reo)rds: or 3. the accounts do not comply wrth the accounting requir8m8nts of section 396 of th& 2006 Act other than any requirement that the accounts gNe a kn and fair vithv which is rK)t a mattor considered as part of an independent examination" or 4. the accounts have not been prepared in a(danCe the rnethCs aThJ Pmrypbes of the Stsloment of Recommended Prac11 ft)r aco)unting and pong by charities lappllcable to charities preparing their a¢counts in accordan wlh the Financial Reporting Standard applicable in Ih8 UK and Republ of IrelarKI {FRS 102)]. I have concems and have come ac¥oss no othw matter5 n connect#)n th th& examination to v4hich attents'on should be drawn in thrs report in order to enable a proper understanding of the accounts lo be reached. DC Gou Sc jHon8j ACA Monlpeller Accountancy mited 7 Monlpelier Quamdon Derby Derby DE22 SJW 24 Jung 2022 Page 5
The Old Post Regeneration Association Limited Statement of Financlal Activities for the Year Ended 30 September 2021 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Total 2021 funds funds Income and Endowments from: Donations and legac4es Charitsble activikngs other income 6.500 39,888 24,120 24,120 Total inc(¥ne 57,510 6,500 64.010 Exp&ndlture on: Charitsble actlvttles Othgr expeIllUre (46.4351 {23,534} {69,969) 720 Total expenditure 47.155 23.534 70,689 Nel incomellexpendrture) Nel movement in fvnds 17,034 6,679 10.355 (17,0341 16,6791 Reconelll•tlon of fund8 Total fiJnds brougm forward Total fvnds carried foThvard 16.735 159.341 176,076 13 27,0 142,307 169,397 funds Gen•ral Total 2020 funds Income and EndOwnnts from: Donations and legaae5 Charitable activilies Other income 21,020 3,500 24.520 29.999 25 25 Total Income 51.044 3.500 Expondlture on- Charitable activities 0th8r expenditure Total Expendttijre {49,664) 121.677) 171,341) 21.677 72,085 Net IrQme1(8Xp8ndre} 118.177 17.541 Nel movement in funds 118.177) 117.$41) Renciliation of funds Totaj funds brought fonvar(I Totd fvnds carrie(I fopward 16.099 177.518 193,617 13 16.735 159,341 176,076 The notes on pages 9 to 15 foThn an integral part ofthese finarml statements. Page 6
The Old Post Regeneration Association Limited Statement of Financial Activltles for the Year Ended 30 September 2021 (Including Incomo and Expenditure Account and Ststement of Total Recognised Gains and Losses) All ofthe charity's actmties derive from (y)ntinuing owation$ during the at4)ve tsvo periods. The fvnds breakdown 2020 Is shry•m in note 13. The notes on page8 9 to 15 form an 11rte part of ttr*se finan(xal statements. Page 7
The Old Post Regeneration Association Llmited (Registration number: 04305724) Balance Sheet as at 30 September 2021 2020 Flxed assets Tangible assets Current assets Debtors Cash a* bank and in hand 138.989 158.759 10 2,412 32,615 35.027 1.378 22,831 24.209 Croditors." Amounts falling due within one y Not cUrrt ass•ts 12 4.619 6.892 30,408 17,317 Net assets 169,397 176.076 Funds of the Gharlty: Restrlct•d in¢om• funds Reslrlcted funds 142.307 159,341 Unr•strlct•d In¢om• funds Unrestricted funds 27,09) 16,735 Total funds 13 169,397 176,076 For the financial year ending 30 September 2021 the charity was entit to éxampticm from audit under secticffl 477 ofthe Companw Act 2% TdatirvJ to small companies. Directors. responsibilibes: The members hava not required th& charity lo obtain an audit of its aCunts for the year in question in accordance section 476.. and The directors a¢kn¢)wWge thr responsibklities for complwng Trmth the requ1reThnts of the Act rgspect to accounting reix)rds and the preparation of accounts. These financial statements have been prepared in atxcKd8nce the special provisions relating to companies subject tr) the small companies regime wtthin Part 15 of the Compan5 Act 20Lk%. The financial statements on pages 6 to 15 were approv&J by the trustees. and authorised for issue on 24 June 2022 and signgd on their behalf ty. GA Mansfield Trustee The notes on pages 9 to 15 form an integral part ofthese finaal statements. Page 8
The Old Post Regeneration Association Limited Notes to the Financial Statements for the Year Ended 30 September 2021 1 Charlty status The tharity is limited by guardnlee. incorporated in EThJlarKI, a1 consequenty does not have share capital. Each of the tTUStees is liable to conthbute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of its registered office is.. Old Post Centre High Stregl Ne%thall Swadlincote Derbyshire DE11 OHX These financial statgments were authorisad for issue by the trustees on 24 June 2022. 2 AGGountlng polkies Summary of significant aGGountlng pollc1•6 and key a¢countlng estlmatss The wncipal accounting wJlic4es applied in Ihe preparation irf Ihese financial statements are set out below. These pc4iaes have been conSistenY appl to all the Jpars pSented. unless otherwise ststed. Statement of compllance The finanal statemenls have been prepared in accordance AcccHJnting and Reporbng by Charities.. Ststement of Rewmmended Practi {applicable to charitses preparirJ their accounts in accordan¢¢ Mth the Financial Reporting Stsndard appli(Ze in the UK and Republic of Iren IFRS 10211 lissued in Octol)er 2019) - {Charttbes SORP (FRS 102)). the Finanoal Reporbng StarKlard applicab in the UK and Reputlic of Irdand (FRS 1021 arnl Ihe Companies Act 2006. Basis of proparatlon The Old Post Regeneration Assw81ion Limite(J meets the definibon of 8 public benefit entrty under FRS 102. Assets aNI liab18$ are inibally recognised at hi8Cal (x)st or trdnsaction value unless otheThYlse ststed in Ihe relevarrt accountlng Fxxlcy notes. Going ¢oncem The twslees consider that thero are no material unrtainti¢$ ab(1 Ihe cl)aritys a)ility to cx)ntinue as a going concwn nor any significant areas of uncertainty Ih aff1 the caryng valu8 of assets held by the charity. Incom• and •ndowm8nts AJI incnme is recognised once the charity has entiuemenl lo income. it is probable that the Income will be received and the amount of Ihe income receivable can be measured reliably. P4e9
The Old Post Regeneration Assoclatlon Lirnited Notes to the Financial Statements for the Year Ended 30 September 2021 Donations and lega¢i•s Donations and grants Ilncluding caimtal grants) are induded in income when these are receivabl8. When donors spe¢tfy that donaticS and grydnts are for particular restri¢Led purposes whith do not amount lo prconditIOnS regarding entiuement. this income is induded as restricted income when receivak4e. Expendlturn Expenditure is induded in the Ststement of FinanciJ A(liviW on an accruaLs basis and includes any altributsble VAT that cannot be recovered. Gharftable activities Charrtable expendrture comprises thclse costs irKurred by the charity in the delivery of its actNities and services for its benefictaries. It indudes both costs that can be all¢xated direcuy to such activities and those costs of an indirect nature necessary to Supp them. Taxation The charity is consvjered to pass the tests set (Mjt in Paragra 1 Schedule 6 of Ihe Finance Act 2010 and therefore it meets the definitFon of a charitable company for UK corporation tax purposes. Accordingly, the chartty is potentially exempt from thation in respect of income or capitsl gains received wtthin categories covered by Chapter 3 Part 11 of the Corpcntion Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Ad 1992. to the extent that such inwme or gains are applied exdusively to charttable purposes. Tanglble flxed assets All fixed assets a capitslised. Depreciation and amortlsation DeprecAalion is prowdgJ on tsnglble fix&J assets so as to wrile off the cost or valualon. less any estimated rosKlual value, over tr exp¢rted useful eu)nomic lif6 as folk)ws: Asset class ImproVenntS to property Fixturas and equipment Depreciati¢)n method and rato 4% on ¢xJst 20% reduang balanc8 Fund slwcture Unrestricted incL)me funds are general ftjnds that are available for us6 at th6 trusiggs discret6on In furtherdncg of the obj'ectives of the Charity. Restricted 1me funds are those donaled for use in a pariKular area cf for speafic purwses. the use of whic* is restricted lo that area or PUfFQSe. Page 10
The Old Post Regeneration Association Limited Notes to the Financial Statements for the Year Ended 30 September 2021 3 Inme from don*lon$ and legacles funds General R•stricted nds Total 2020 2021 Donations and legac.. Donations and Grants - see p& 16 for dglail 33.388 39.888 24,520 33.388 39.888 24.520 4 Income from charltable adivities UnrestriGted lund$ G•Troral Total 2021 FalItieS Rental Social Atswties 18,124 5.996 18,124 5,996 24,120 24.120 5 Expenditur• on charftable •cti¥its funds Designated Total 2021 Total 2020 nds Wages 8nd Salaries Refreshments Cost of Social Activ6bes Water Rat8s Telephone Postsge and Stationery Photocopier Equipment Hire Insurance Repairs and maintenance Heal and Light Sundry Experws Cleaning DepreaatKJn Indèpendgnt Examiner Licences Legal and professional 1.716 28,549 134 2,117 1.340 1.094 632 29,760 470 2.042 1,910 1.075 148 388 1,752 3.071 3.014 6,488 434 2.030 18,759 744 134 1.535 1.340 116 516 174 2.587 3,310 6,374 174 2,587 3.810 6.374 1.69) 1,690 20,220 720 158 275 20.220 720 158 275 Pagè11
The Old Post Regeneration Association Limited Notes to the Financial Statements for the Year Ended 30 September 2021 funds Designated Total 2021 T¢)tsl 2020 fund$ CompLrter oxpenses Employer Penson ContrilyJtion$ 714 714 11 47.155 23.534 70,689 72.085 6 Trusttss remuneratkn and •xp•ns•s No trustees, nor ary persons C4)nnected wilh them. have received any remunar8tion from the charity during the year. 7 Staff costs The aggregate pa011 costs were as folkyws: 2021 2020 Staff costs durfng th• year wor9: Wages and salaries P8nsK)n costs 28,549 29.760 28,560 29.760 The monthly average numt*r of parsons (Indudiw senior managament I leadership team) employed by charity during th8 ar expressed as full time equNalents was as folbws: 2021 2020 No Averdge nurnber ol full time equivalent eMF&e$ durirwj the No emptye received emoluments of more than £60.000 during the ypar. P•38 12
Th• Old Post Regeneratlon Association Limited Notss to the Financial Statements for the Year Ended 30 September 2021 8 Taxati¢)n The tharity is a registsred charity arKI therefore exempt from taxation. 9 Tangibh fixed assets Land and buildlngs Fumiturn and equlpmenl Cost At 1 October 2020 Additions 487.115 85.497 572,612 450 AI 30 Septemt*r 2021 Depreciatlon At 1 Ociober 2020 Ch8rge for the year At 30 S8Ptembgr 2021 487,115 85.947 573.062 331,582 19,485 82,271 735 413.853 20.220 351,067 83,008 434,073 Not book valuo At 30 September 2021 136.048 2.941 138.989 At 30 Sèptember 2020 155,533 3.226 158,759 10 Debto 2021 2020 Trdde debtors Prepayments Other debtors 2,412 40 300 1,038 1,378 11 Cash and cash aqulvalents 2021 2020 Cash at bank 32.61 S 22.831 12 Cred5tors: amounts falllng duo wlthln onè year Page 13
The Old Post Regeneration Association Limited Notes to the Financial Statements for the Year Ended 30 Sept8mber 2021 2020 Trade creditors Other tsxation and wcial secJJrity VAT grant repayable Other creditors Pension scheme Creditor Accruals 565 3,188 3.188 1,000 25 1,120 2.139 4.619 6.892 13 Funds 8alan¢e al 30 8eptemb•r 2021 Balance at 1 InMIng OCtor 2020 rgsourcos Resources •xpended Unrostrict•d funds General Unrestrieted Funds Bank interest SDDC Covid Grant 16,735 (47,1551 24,588 16,735 57.510 47.155 27.090 Restrlcted funds Fixed Asset Fund SDDC Work Club Grant Persimmon Communtty Champtons SDDC Grant- Safer Nelghbourhood Grant DCC Leadership Scheme Total restrlcted funds 158.759 {20.220) 11.716) 138,539 3,284 1582) 1500) 516 159.341 23.534 142.307 Total fund5 176.076 0,689 169.397 Bo1on¢e at 30 S•ptember 2020 Balance at 1 Incomlng OGtob8r 2019 rosources expended Unrestrictsd funds General Unrestrlcted Funds 16.099 51.044 (50.4081 16.735 Page 14
The Old Post Regeneration Assoclatlon Limfted Notes to the Flnancial Statements for the Year Ended 30 September 2021 Balance at 30 September 2020 Balan¢• at 1 Incomlng Octobw 2019 rnsources Resources expended R•$trl¢tod Fixed Asset Fund SDDC Wtxk Club Grant Persimmon Community Champions Total rnstrlctéd funds 177.518 118.759) 12.YJO} 158.759 418 582 177.518 121.677 159,341 Total funds 193.617 72.085 54.544 176.076 14 Analpls of n•t ass•ts botween fvnds Totsl funds at30 September 2021 Unrgstrlded funds General Restricted funds Tangible flxed assets Current as5els Current li8bilittes 138,989 138,989 35,207 4,619 35,207 4.619 Total net assets 138.989 169,577 Total fund5 at30 S•ptember 2020 Unrestrlct furkd$ General lunds Tanglble fixed assets Cuffent assets Current liabilthes 158.759 158.759 24,209 6.892 23.627 6.892 Totsl net ass8ts 16,735 159.341 176.076 Pag8 15
The Old Post Reg•neration Association Limited 2021 Restrlcted nds Totsl Donatlons and Grnnts. per Note 3 above SDDC SDDC Club Grant Sundry other grants and dcthtirms Sundry other grants and d(*)atiL CJRS Grant 17,669 5,000 5,000 1.500 13,219 6.500 3g,888 This page (knes not foryn part ofthe ststutory financial statements. Page 16