## **Trustees' Annual Report for the period**
Period start date Period end date **From** 01 04 2020 **To** 31 03 2021
## Section A Reference and administration details
**Charity name** THE SUNFLOWER FELLOWSHIP ROMANIA
**Other names charity is known by** Sunflower Fellowship
**Registered charity number (if any)** 1090120
|**Charity's principal address**|
52 Hatch Road|
52 Hatch Road|
|---|---|---|
||Pilgrims Hatch||
||Brentwood, Essex||
||**Postcode**|CM15 9PX|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled to**
**appoint trustee(if any)**|
|---|---|---|---|---|
||Monica Amas||||
||Jean Gutteridge||||
||John Gutteridge|Chairman/Treasurer|||
||Sylvia Hodd|Minutes Secretary|01/04/20-30/06/20||
||Paula Hallam|Minutes Secretary|30/06/20-31/03/21||
||Iain Gutteridge|Data Protection Officer|||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Names of the trustees for the charity, if any,**|**(for example, any custodian trustees)**|
|---|---|
|**Name**|**Dates acted if not for whole year**|
|None||
|||
|||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
**TAR**
March **2012**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Trust Deed.
- (eg. trust deed, constitution)
How the charity is constituted
As a trust.
- (eg. trust, association, company)
Appointment is by agreement of existing trustees at a Special Meeting Trustee selection methods called for that purpose. This meeting may be called at any time by the (eg. appointed by, elected by) chairman or any two trustees, upon not less than 21 days’ notice being given.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
1. To relieve sickness amongst children in Romania suffering from HIV or AIDS and/or any other special needs by the provision of holiday accommodation in Romania for the benefit of such children and where applicable their families.
2. The advancement of the Christian Faith.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Education and training of young people; provision of such medical care as may be necessary for their good health; the relief of poverty among these young people and their families; provision of appropriate accommodation at our holiday home, Casa Valentin in Romania, along with recreational activities such as sport, indoor games and craft work.
The Christian Faith is advanced through linking ethical teaching with biblical stories and the provision of musical accompaniment and worship services where appropriate.
The above activities are conducted in compliance with the guidance issued by the Charity Commission on public benefit as updated from time to time.
**TAR**
March **2012**
2
## **Additional details of objectives and activities (Optional information)**
We do not make grants available. We do not invest our funds. We do not employ volunteers.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## **Section E Financial review**
As a faith mission we do not hold any basic reserves, relying on our **Brief statement of the** donors to provide the necessary funding each year. We are grateful for **charity’s policy on reserves** the Gift Aid that we receive annually from the government.
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
Fundraising activities were suspended this year due to government You **may choose** to include COVID-19 regulations, which meant that we had to rely mostly on additional information, where Standing Orders, other personal donations, Church donations and Gift relevant about: Aid for our income. Notwithstanding, we have been able to support the the charity’s principal key objectives of the charity, and even though very few children had a sources of funds (including holiday at Casa Valentin as a result, we were able to provide internet any fundraising); support for our Social Programme children who were thus able to how expenditure has complete their daily schoolwork as well as their normal activities held at Casa Valentin. Most village children have been unable to access the supported the key objectives internet, so this has been particularly helpful to our Social Programme of the charity; group.
- investment policy and objectives including any ethical investment policy adopted.
**TAR**
March **2012**
3
**Section F Other optional information**
We have been unable to seek additional funding this year due to the Coronavirus pandemic. The Annual Meeting was suspended for the same reason. However, we were able to provide as usual for the work at Casa Valentin and ended the year with a surplus.
The annual Shoe Box Appeal was achieved with severe COVID restrictions in place, but managed to supply over 300 boxes, provided by Churches and individual supporters. These were divided amongst every child aged 3-14 years living in the 4 villages attached to the Cataloi Commune.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||John Gutteridge|Paula Hallam|
||
Chairman|Minutes Secretary|
||02/07/2021||
||02/07/2021||
**TAR**
March **2012**
4
**Charity Name No (if any) THE SUNFLOWER FELLOWSHIP ROMANIA 1090120 Receipts and payments accounts For the period** Period start date Period end date **To from** 01/04/2020 31/03/2021
## **CC16a**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**17,460**
**7,938**
**3,150**
**50**
**58**
**245**
**5,006**
**-**
**33,906**
**-**
**-**
**-**
**33,906**
**30,100**
**165**
**-**
**65**
**-**
**30,330**
**-**
**-**
**-**
**30,330**
**3,577**
**-**
**-**
**3,577**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**17,460**
**7,938**
**3,150**
**50**
**58**
**245**
**5,006**
**-**
**33,906**
**-**
**-**
**-**||**Last year**
**to the nearest £**|
|Personal donations|**17,460**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**17,460**||**15,907**|
|StandingOrders|**7,938**|||**7,938**||**7,798**|
|Church donations|**3,150**|||**3,150**||**2,536**|
|Public donations|**50**|||**50**||**775**|
|Fundraising|**58**|||**58**||**1,782**|
|Box holders|**245**|||**245**||**470**|
|Gift Aid|**5,006**|||**5,006**||**3,154**|
|Grants|**-**|||**-**||**9,972**|
|**_Sub total_**_(Gross income for_
_AR)_|**33,906**|||**33,906**||**42,487**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**33,906**||**42,487**|
|||||**30,100**
**165**
**-**
**65**
**-**
**30,330**
**-**
**-**
**-**
**30,330**
**3,577**|||
|Casa Valentin|**30,100**||**-**
**-**
**-**
**-**
**-**
**-**|**30,100**||**37,400**|
|Bank charges|**165**|||**165**||**254**|
|Flightpayments|**-**|||**-**||**631**|
|Childprotection|**65**|||**65**||**60**|
|Loan repayment|**-**|||**-**||**4,500**|
|**_Sub total_ **|**30,330**|||**30,330**||**42,845**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**30,330**||**42,845**|
||||||||
||**3,577**|**-**|**-**|
**3,577**||**- 358**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**-**|**-**||**-**||**-**|
||**3,577**|**-**|**-**|**3,577**||**- 358**|
CCXX R1 accounts (SS)
23/07/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Monica Amas
Signature
John Gutteridge
**Details**
**Details**
Current account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**6,621**
**-**
**-**
**-**
**-**
**-**
**6,621**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
John Gutteridge
Monica Amas|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||John Gutteridge|John Gutteridge|02/07/2021|
||Monica Amas|Monica Amas|02/07/2021|
CCXX R2 accounts (SS)
23/07/2021
2
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name THE SUNFLOWER FELLOWSHIP ROMANIA **members of On accounts for the year** 31/03/2021 **Charity no** 1090120 **ended (if any) Set out on page** 1 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent** I have completed my examination. I confirm that no material matters have
- **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** GMB Love **Date:** 26/05/2021 **Name:** Mervyn Love **Relevant professional qualification(s) or body (if any): Address:** 22 Randalls Drive, Hutton Brentwood, Essex
**Oct 2018**
**IER**
1
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
**IER**
2