AGM 2024Trustees report for California Association
We will start with a minute’s silence to pay our respects to Sandy Lane a trustee and hall user for many years. She will be missed.
We have now returned successfully to face-to-face meetings throughout the year that has enabled us to carry on very much as we did before.
With all the hall hirers back on schedule business activities are back to normal. Our bookings income increased this year from £24,826 to£45,661 (this includes donations of£19,000, interest of £219 and storage cost of£494).
However, the repairs to premises were at £25,838, which included the installation of solar panels to the roof. Whilst we have ensured that the facilities offered to hirers to the hall continue to be at a high level the other costs were kept very much under control apart from the utility bills, totalling £7623 giving us a deficit for the year of £291. An excellent result. We still have some improvements to the hall to make which include the disabled toilet, the kitchen and the car park. The car park was used by contractors of WBC for storage, and I am pleased to say after 8 months it is now clear. A level of scalping’s was laid on the car park area giving more spaces. We must now consider it being laid to tarmac and lined
Without a doubt there is one person our secretary who is at the beck and call for our present and future hirers. He does a great job not only with the day-to-day running, administration but also the proactive way he tackles many issues that arise, and the ad hoc cleaning duties as required.
I would also like to thank Harry for keeping the hall so clean especially as he has been very flexible with his hours to fit around existing bookings. It is sad that he has resigned but we are in the process of employing a contract cleaner.
There are more people than ever involved in the running of the hall and outside maintenance, so I’d like to give a big thank you to all the management committee for their continued effort and support. Also, where would we be financially without the regular hirers thank you.
We are in a very good financial position with great facilities let us continue to keep the momentum going to infinity and beyond,
Roland Cundy Chairperson
**California Association Registered Charity; 1090087**
**Financial Statements**
**for the year ended 31 July 2024**
**California Association Registered Charity; 1090087**
**Contents of the Financial Statements for the year ended 31 July 2024**
||**Page**|
|---|---|
|**General Information**|**1**|
|**Income and Expenditure account**|**2**|
|**Balance Sheet**|**3**|
|**Notes to the Financial Statements**|**4**|
|**Independent Examiners Report**|**5**|
**California Association Registered Charity; 1090087**
## **General Information for the year ended 31 July 2024**
## **TRUSTEES:**
## **ADDRESS:**
## **ACCOUNTANTS:**
Mr R Cundy Mr S Bromley Mrs P L Grainger Mrs J Warwick Mrs S Lane Mrs J S Perryman Mrs A J Rumble Mrs K J Geddes
415 Finchampstead Road Wokingham Berkshire RG40 3RL
Gent & Fell Accountants Ltd 26 High Street Haslemere Surrey GU27 2HW
Page 1
## **California Association Registered Charity; 1090087**
## **Income and Expenditure Account for the year ended 31 July 2024**
|**Income:**
Rents
Commercial Hire
Club no Music
Donations
Storage
Interest Received
**Expenditure:**
Secretary Fees
Telephone
Post and Stationery
Licenses and Fees
Cleaner and Materials
Rates and Water
Insurance
Light and Heat
Repairs to Property
Sundry Expenses
Depreciation
(Excess)/Surplus
For the Year|2024
Unrestricted
Restricted
£
£
19,363 -
6,314 -
19,221
-
494
-
219
-
______ _
______
45,611
-
4,998
-
543
-
2
-
736
-
3,508
-
892
-
1,630
-
7,623
-
25,838 -
125
-
7
-
_______
______
45,902
-
(291)
-|Total
£
19,363
6,314
19,221
494
219
_____
45,611
4,998
543
2
736
3,508
892
1,630
7,623
25,838
125
7
_____
45,902
(291)|2023
£
18,481
6,345
1,220
475
-
_____
26,521
5,416
492
-
617
3,147
503
1,568
9,963
2,284
135
8
_____
24,133
2,388|
|---|---|---|---|
Page 2
**California Association Registered Charity; 1090087**
## **Balance Sheet 31 July 2024**
|Notes
**FIXED ASSETS:**
Tangible assets
2
**CURRENT ASSETS:**
National Westminster Bank
Trade Debtors
**CURRENT LIABILITIES:**
Sundry Creditors – Deposits received
**FINANCED BY:**
**ACCUMULATED FUNDS:**
3
General Fund
Restricted Fund|2024||
|---|---|---|
||||
Page 3
**California Association Registered Charity; 1090087**
## **Notes to the Financial Statements for the year ended 31 July 2024**
## 1. **ACCOUNTING POLICIES**
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 20% on reducing balance
## **Restricted Funds**
Restricted funds and donations are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria are charged to the fund.
## **Unrestricted/General Funds**
Unrestricted funds are donations and other incoming resources, received or generated for the objects of the Charity without further specified purpose and are available as general funds.
## 2. **TANGIBLE ASSETS**
|**COST:**
At 1 August 2023
and 31 July 2024
**DEPRECIATION:**
At 1 August 2023
Charge for year
At 31 July 2024
**NET BOOK VALUE:**
At 31 July 2024
At 31 July 2023|Freehold
property
£
325,000
-
-
-
325,000
325,000|Freehold
property
£
325,000
-
-
-
325,000
325,000|Fixtures
and
fittings
£
10,932
10,898
7
10,905
27|Fixtures
and
fittings
£
10,932
10,898
7
10,905
27|Fixtures
and
fittings
£
10,932
10,898
7
10,905
27|Totals|Totals|
|---|---|---|---|---|---|---|---|
||||||||£
335,932|
||||||||10,898
7
10,905
325,027|
|||325,000|||34||325,034|
## 3. **ACCUMULATED FUNDS**
||||2024||2023|
|---|---|---|---|---|---|
|||General|Restricted|Total||
|||Fund|Fund|||
|||£|£|£|£|
||At 31 July 2023|348,829|511|349,340|346,952|
||(Excess)/ Surplus of Income|||||
||Over Expenditure for year|(291)|-|(291)|2,388|
||Transfer between funds|-|-|-|-|
|||______|______|_______|______|
|1||||||
||At 31 July 2024|348,538|511|349,049|349,340|
Page 4
## **Independent Examiner’s Report To the Trustees of California Association**
I report on the accounts of the California Association for the year ended 31[st] July 2024
- , which are set out on pages 2 to 5.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ( the Act ) and that an independent examination is needed.
It is my responsibility to :
- examine the accounts (under section 145 of the Act ) ;
- to follow the procedures laid down in the General Directions given by the Charity Commissioners ( under section 145(5)(b) of the Act) ;
- to state whether particular matters have come to my attention.
## **Basis of independent examiners report**
My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts , and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements ;
- to keep accounting records in accordance with section 130 of the Act ; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
- have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**P J E Gent FCCA Certified Accountant 26 High Street Haslemere Surrey GU27 2HW 2nd October 2024**
Page 5