AGM 2023 Trustees report for California Association This year we are back to normal with Covid restrictions being less restrictive and business back to normal. In the circumstances we can congratulate ourselves on the way that we as a committee dealt with the ever-changing circumstances. We have now returned to face-to-face meetings throughout the year successful that has enabled us to carry on very much as we did before. With all the hall hirers back on schedule business activities are back to normal. Our bookings income increased this year from £21,259 to £24,826 and with donations and storage costs our total income was £26,521. The repairs to premises were minor at £2,284, whilst we have ensured that the facilities offered to hirers to the hall continue to be at a high level. Costs were kept very much under control apart from the extraordinary utility bills, totalled £24,133 giving us a surplus of £2,388 for the year. We still have some improvements to the hall to make which include the disabled toilet, the kitchen and maybe some solar panels. Without a doubt there is one person our secretary who is at the beck and call for our present and future hirers. He does a great job not only with the day-to-day running, administration but also the proactive way he tackles many issues that arise and the ad hoc cleaning duties as required. I would also like to thank Harry for keeping the hall so clean especially as he has been very flexible with his hours to fit around existing bookings There are more people than ever involved in the running of the hall and I’d like to give a big thank you to all the management committee for their continued effort and support. Also, where would we be financially without the regular hirers thank you. Whilst we must track our utility costs, we are in a very good financial position with great facilities let us continue to keep the momentum going and look forward to future face-to-face meetings. Roland Cundy Chairperson **California Association Registered Charity; 1090087** **Financial Statements for the year ended 31 July 2023** **California Association Registered Charity; 1090087** **Contents of the Financial Statements for the year ended 31 July 2023** ||**Page**| |---|---| |**General Information**|**1**| |**Income and Expenditure account**|**2**| |**Balance Sheet**|**3**| |**Notes to the Financial Statements**|**4**| |**Independent Examiners Report**|**5**| **California Association Registered Charity; 1090087** ## **General Information for the year ended 31 July 2023** ## **TRUSTEES:** ## **ADDRESS:** ## **ACCOUNTANTS:** Mr R Cundy Mr S Bromley Miss A C Rumble Mrs J Warwick Mrs S Lane Mrs J S Perryman Mrs A J Rumble Mrs K J Geddes 415 Finchampstead Road Wokingham Berkshire RG40 3RL Gent & Fell Accountants Ltd 26 High Street Haslemere Surrey GU27 2HW Page 1 ## **California Association Registered Charity; 1090087** ## **Income and Expenditure Account for the year ended 31 July 2023** |**Income:**
Rents
Commercial Hire
Club no Music
Family Rents
Grants
Donations
Insurance proceeds
Storage
Fund Raising
**Expenditure:**
Secretary Fees
Telephone
Post and Stationery
Licenses and Fees
Cleaner and Materials
Rates and Water
Insurance
Light and Heat
Repairs to Property
Safety Services
Deposits Returned
Contracted Work
Sundry Expenses
Depreciation
(Excess)/Surplus
For the Year|2023
Unrestricted
Restricted
£
£
18,481 -
6,345 -

- -
-
-
1,220
-
-
-
475
-
-
-
______ _
______
26,521
-
5,416
-
492
-
-
-
617
-
3,147
-
503
-
1,568
-
9,963
-
2,284 -
-
-
-
-
-
-
135
-
8
-
_______
______
24,133
-
2,388
-|Total
£
18,481
6,345
-
-
1,220
-
475
-
_____
26,521
5,416
492
-
617
3,147
503
1,568
9,963
2,284

-
-
-

135
8
_____
24,133
2,388|2022
£
16,364
5,895
-
-
3,767
-
514
-
_____
26,540
5,309
518
27
564
2,798
405
1,603
3,715
1,960
-
-
-
179
11
_____
16,937
9,603| |---|---|---|---| Page 2 **California Association Registered Charity; 1090087** ## **Balance Sheet 31 July 2023** |Notes
**FIXED ASSETS:**
Tangible assets
2
**CURRENT ASSETS:**
National Westminster Bank
Trade Debtors
**CURRENT LIABILITIES:**
Sundry Creditors – Deposits received
**FINANCED BY:**
**ACCUMULATED FUNDS:**
3
General Fund
Restricted Fund|2023|| |---|---|---| ||£



|| Page 3 **California Association Registered Charity; 1090087** ## **Notes to the Financial Statements for the year ended 31 July 2023** ## 1. **ACCOUNTING POLICIES** ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 20% on reducing balance ## **Restricted Funds** Restricted funds and donations are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria are charged to the fund. ## **Unrestricted/General Funds** Unrestricted funds are donations and other incoming resources, received or generated for the objects of the Charity without further specified purpose and are available as general funds. ## 2. **TANGIBLE ASSETS** |**COST:**
At 1 August 2022
and 31 July 2023
**DEPRECIATION:**
At 1 August 2022
Charge for year
At 31 July 2023
**NET BOOK VALUE:**
At 31 July 2023
At 31 July 2022|Freehold
property
£
325,000
-
-
-
325,000
325,000|Fixtures
and
fittings
£
10,932
10,890
8
10,898
34
42|Fixtures
and
fittings
£
10,932
10,890
8
10,898
34
42|Totals|Totals| |---|---|---|---|---|---| ||||||£
335,932| ||||||10,890
8
10,898
325,034| ||||||325,042| ## 3. **ACCUMULATED FUNDS** ||||2023||2022| |---|---|---|---|---|---| |||General|Restricted|Total|| |||Fund|Fund||| |||£|£|£|£| ||At 31 July 2022|346,441|511|346,952|337,349| ||(Excess)/ Surplus of Income||||| ||Over Expenditure for year|2,388|-|2,388|9,603| ||Transfer between funds|-|-|-|-| |||______|______|_______|______| |1|||||| ||At 31 July 2023|348,829|511|349,340|346,952| Page 4 Independent ExaDJiner's Report To the Trustees of Californig A55ociation I report on the accounts of th¢ California Association forth¢ vear ended il, Jul} 202) which are sei out on pages 2 to 5. Respettive reSpO￿&lbi[itIeS of trusie£s attd examiner The chariik s t￿1￿5 are responsible for the preparation of ihe accounis Th¢ charity-5 Irusi¢e5 consider that an audit is not required for this kear under 5eciion 144 of the Lharilies Act ?01 I l the Aci i and thti an indepeJJdeJJt exam￿la(10￿ is needed. It is mi. Tesp)nsibiliry to examinc thc accounts lundcr Section 145 of (he Aci I.. to follo￿ the procedures laid down in the General DiTeaions given b). lh¢ Cha￿ty. CaTnrni￿5ionerS l under 5ectiDn 14515Mhl of the Act); lu sldte ￿h￿[h¢f particular m2iter& have Lume 10 MJ ai*ntivn. Bk5is tsf illdepelldent tX8mitter5 report M} ¢Aaminaiion was carried out in accordance ￿ ith the oeneral Dir¢ciioTrs givtn bv iht Chari Cotntnissioner5. An exatninatEon &nclude5 a revie%5 of the accounting record5 kept bj the charih. and a comparison of the accounr5 pre5enrtd with rhose reeords. li also includes considerdiion of ani, unusual irems or disclosu￿ in th¢ accounis. and 5¢eking explanaiions from K"ou as trusie¢5 concerning sucli tnatters. The procedures undeErxken do not proTride all the evidence thar Thould be requir¢d in audiL and consequenil!. I do nor express an audii opinion en the view given b} The accO￿nIs. Ind¢pelldeut ¢ia]niller'5 Stateujeut In connection ￿'1th m>. ex3Tninati(In. no maller h&s come io atrention.. 11 which gives Tne re&wnable cause to believe that in anTr tnateThal Tespect th¢ T¢qUIT¢rnents, lo keep dLeouniin- r￿￿rdS in accoTddnce ivtih 5eLITun 130 vf the ALI-. and io preparc accounL4 which accord wilh the accouniinu records and io comply with th¢ accouniing rL4uiretnenl% ofr the Act have nor been mei.. or 2110 which. in m!. opinion. attention should be drawn in order io enable a proper und¢rsianding of the accounts ro ￿ reached. P J E Gent FCCA Ceriified A¢¢uuthtani 26 High Street Hasletnere Svrrey GL,27 2H 4th October 2023 Page