2024-12-31-accounts - Hatton Park Residents Association

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REGISTERED CHARITY NUMBER 1090075

ration Park Rasidants' \ssoeiation

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

FOR HATTON PARK RESIDENTS’ ASSOCIATION

Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY

HATTON PARK RESIDENTS’ ASSOCIATION

CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 December 2024

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	Page
Report of the Trustees	1
Independent Examiner’s Report	5
Statement of Financial Activities	6
Balance Sheet	7
Notes to the Financial Statements	8
Detailed Statement of Financial Activities	13

HATTON PARK RESIDENTS’ ASSOCIATION

REPORT OF THE TRUSTEES for the Year Ended 31 December 2024

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The trustees present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and Aims

The aims of the Hatton Park Residents' Association (HPRA) are as follows:

To represent the interests of the residents of Hatton Park and the surrounding area
To establish the village hall and to run it successfully for the community
To promote the preservation of and improvement of Hatton Park for the residents
To be involved with other local charities.

Public Benefit

As a charity, the Trustees have an obligation to the local community to provide a public benefit and this obligation is paramount in both our community activities and also in the management of the hall. In particular:

We operate the village hall for the benefit of the inhabitants of Hatton Park without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions.
The village hall is available for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the social conditions of the life of the inhabitants
The Trustees maintain the hall to a high standard and hold letting rates down as long as possible, taking account of the cash reserves policy above.

By their actions, the Trustees feel that they are complying with their duty to provide public benefit in accordance with the guidance given by the Charity Commission.

Additional Information

Hatton Park Village Hall was built by AC Lloyd on land given by Bovis Homes. It was equipped using additional funds provided by Bovis all as part of the Section 106 Agreement. The developers, Morris Homes, also gifted a sum of money from the King Edward VII site to be held by HPRA for future maintenance of the hall.

The Charity Commission Official Custodian holds the land and buildings of the village hall, on behalf of HPRA.

Since 2012, HPRA has also managed land behind the village hall owned by Warwick District Council. In December 2012, the Jubilee Orchard, was established on this land, which is for the use and benefit of all Hatton Park residents.

ACHIEVEMENT AND PERFORMANCE Annual Review

During 2024 the three HPRA trustees continued to meet and held five committee meetings during the year. At the meeting held on 4 April the trustees agreed to change from unincorporated status and for Hatton Park Residents’ Association to become a charitable

HATTON PARK RESIDENTS’ ASSOCIATION

REPORT OF THE TRUSTEES for the Year Ended 31 December 2024

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incorporated organisation (CIO). The Annual General Meeting was held on 29 October when three people volunteered to join our committee.

Activities – Community Matters

Social and Fundraising Events

During 2024 HPRA continued to take part in a local social and fundraising group of local charities called Hatton Joint Organisations (HJO) but for the last time giving our notice at the end of November. During the year we helped with three fundraising events and received a share of the funds raised at the end of the year. These were the Skittles and Bingo Evenings and the Wren Hall Sunday Teas.

Community Orchard The Community Orchard continues to be well used by the community. We thank two parish councillors for carrying out work on the plum trees in early autumn plus extrustee, Caroline Wilkie, and a group of volunteers who pruned and tended the remainder in the late autumn.
Community Website
HPRA continues to operate hattonpark.net for the benefit of the community and to assist with Hatton Park Village Hall operations.
Other Activities

When time and resources have allowed, we have liaised with the responsible parties on maintenance of communal areas. HPRA continued to maintain the memorial stones in both cemeteries and the large planter we own in Crimscote Square.

Activities – Village Hall Matters

Managing Hatton Park Village Hall remains the main focus of HPRA's activities. Regular hirer numbers remained steady with a considerable increase in the amount of bookings we received from NCT increasing our regular hirer income by some £3,000. This company became the highest provider of regular hirer income in 2024. There were a disappointing 32 children's weekend parties during 2023 but these improved dramatically in 2024 to a very high number of 51. The average since 2018 excluding the two lockdown years is 44. The hall was considerably busier than in the previous year.

The trustees continued to maintain the hall and surrounding grounds to a high standard by employing commercial cleaners and gardeners and by keeping on top of maintenance issues as they arose. Following the work carried out in 2023 both the gas and electric costs were reduced. Waste contracts were reviewed and an alternative supplier found for the sanitary waste contract with an annual saving of £2,000. Much needed maintenance work was carried out replacing the gravel on the overflow car park and landscaping carried out in front of the hall to replace flowerbeds which were costly to maintain.

The success of the village hall relies on volunteers such as Veronica Chapman our chairman, Susan Hague who performs the role of booking clerk and treasurer and Neil Williams who continues to co-ordinate all of the volunteers. Also, we have three volunteers, Joy and Philip Southwell and Liz Rochford who, in addition to the HPRA trustees, help out by opening and closing the hall daily and by meeting and greeting hirers at the weekends. We are extremely grateful for the hours that they put in

HATTON PARK RESIDENTS’ ASSOCIATION

REPORT OF THE TRUSTEES for the Year Ended 31 December 2024

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FINANCIAL REVIEW Reserves policy

HPRA had cash balances at the end of 2024 of £116,121 (2023 £111,199). Of this £62,756 is in short term investments for the village hall (interest this year was £2,756.00) which is ring fenced for the much-needed future refurbishment. We aim to meet any day-to-day maintenance costs out of rental income and any large maintenance projects out of applications for grant funding. A further sum of £39,000 is held in an online savings account as a village hall reserve.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document

Hatton Park Residents' Association (HPRA) is an unincorporated association established in 2000 and governed by Constitution dated 14 June 2001. It became a Registered Charity in January 2002.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity Number 1090075

Principal Address

Hatton Park Village Hall Barcheston Drive Hatton Park Warwick CV35 7TR

Trustees

Veronica Margaret Chapman

Susan Inga Hague David Neil Williams

Independent Examiner

Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY

Bankers

Lloyds Bank plc 12 Swan Street Warwick CV34 4BJ

THANKS AND ACKNOWLEDGEMENTS

HPRA would like to thank Hatton Parish Council for their continued support and for their financial contribution by way of the annual grant. We would also like to thank the members of the community who support us by hiring out the village hall and recommending it to friends and family.

HATTON PARK RESIDENTS’ ASSOCIATION

REPORT OF THE TRUSTEES for the Year Ended 31 December 2024

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Approved by order of the board of trustees on …………………………… and signed on its behalf by:

………………………………………………………………………………….

Veronica Chapman – Trustee and Chairman

INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF HATTON PARK RESIDENTS’ ASSOCIATION

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HATTON PARK RESIDENTS’ ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2024

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The notes form part of the financial statements

HATTON PARK RESIDENTS’ ASSOCIATION

BALANCE SHEET 31 December 2024

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The financial statements were approved by the Board of Trustees and authorised for issue on

............................................. and were signed on its behalf by:

………………………………………………………………………………….

Veronica Chapman – Trustee and Chairman

HATTON PARK RESIDENTS’ ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 December 2024

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HATTON PARK RESIDENTS’ ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the Year Ended 31 December 2024

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HATTON PARK RESIDENTS’ ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (Continued) for the Year Ended 31 December 2024

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HATTON PARK RESIDENTS’ ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (Continued) for the Year Ended 31 December 2024

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HATTON PARK RESIDENTS’ ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the Year Ended 31 December 2024

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HATTON PARK RESIDENTS’ ASSOCIATION DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2024

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This page does not form part of the statutory financial statements.