2021-12-31-accounts - Hatton Park Residents Association

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REGISTERED CHARITY NUMBER 1090075

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 FOR HATTON PARK RESIDENTS’ ASSOCIATION

Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY

HATTON PARK RESIDENTS’ ASSOCIATION

CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 December 2021

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	Page
Report of the Trustees	1-4
Independent Examiner’s Report	5
Statement of Financial Activities	6
Balance Sheet	7
Notes to the Financial Statements	8-12
Detailed Statement of Financial Activities	13

HATTON PARK RESIDENTS’ ASSOCIATION

REPORT OF THE TRUSTEES for the Year Ended 31 December 2021

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The trustees present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and Aims

The aims of the Hatton Park Residents' Association (HPRA) are as f ollows:

To represent the interests of the residents of Hatton Park and the surrounding area
To establish the village hall and to run it successfully for the community
To promote the preservation of and improvement of Hatton Park for the residents
To be involved with other local charities.

Public Benefit

As a charity, the Trustees have an obligation to the local community to provide a public benefit and this obligation is paramount in both our community activities and also in the management of the hall. In particular:

We operate the village hall for the benefit of the inhabitants of Hatton Park without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions.
The village hall is available for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the social conditions of the life of the inhabitants
The Trustees maintain the hall to a high standard and hold letting rates down as long as possible, taking account of the cash reserves policy above.

By their actions, the Trustees feel that they are complying with their duty to provide public benefit in accordance with the guidance given by the Charity Commission.

Additional Information

Hatton Park Village Hall was built by AC Lloyd and equipped using additional funds provided by Bovis Homes as part of the Section106 Agreement. The developers, Morris Homes, also gifted a sum of money to be held by HPRA for future maintenance of the hall.

The Charity Commission Official Custodian holds the land and buildings of the village hall, on behalf of HPRA.

Since 2012, HPRA have also managed land behind the village hall owned by WDC. In December 2012, a community orchard was established on this land, which is for the use and benefit of all Hatton Park residents.

ACHIEVEMENT AND PERFORMANCE Charitable Activities Covid-19 Pandemic

The COVID-19 Pandemic continued to have an impact on HPRA Activities in 2021. The Trustees continued to meet and held eight committee meetings during the year of which four were held virtually via Zoom or Microsoft Teams. The AGM was postponed. The Committee continued to

HATTON PARK RESIDENTS’ ASSOCIATION

REPORT OF THE TRUSTEES for the Year Ended 31 December 2021

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manage and operate the village hall in line with our objectives and assist where possible in any community matters arising.

Annual Review

Activities – Community Matters

Social and Fundraising Events
The COVID-19 pandemic again limited all HPRA social and fundraising activities during the year. HPRA is part of a large local social and fundraising group of local charities called Hatton Joint Organisations (HJO). Our committee helps out at various fundraising events and receives a share of funds at the end of the year. No HJO events were held during the 2021.
Community Orchard

The Community Orchard is thriving and requires very little maintenance. It has been well used by the community, particularly popular during the lockdowns and since as more people continue to work from home. In 2021, we had a volunteer helping us out as part of The Duke of Edinburgh Award Scheme. This work involved tidying, weeding and pruning.

Community Website Google made alterations to the provision of free websites during the year and the website had to be reformatted. Despite this we have continued to operate hattonpark.net for the benefit of the community and to assist with Hatton Park Village Hall operations.
Other Issues

When time and resources have allowed, we have also liaised with the responsible parties on maintenance of communal areas. HPRA continued to maintain the memorial stones in both cemeteries for the benefit of Hatton Park and refurbished the large planter in Crimscote Square.

Activities – Village Hall Matters

Managing Hatton Park Village Hall remains the main focus of HPRA’s activities and 2021 has been another challenging year. No regular hirers were able to resume activities under the Government’s COVID step 1 regulations and the hall remained closed at the start of the year.

In April under step 2 regulations, allowing children’s educational activities, Warwickshire Dance Academy, Baby Sensory and Sports Development resumed sessions. When step 3 regulations started on 17th May most remaining regular hirers returned with the exception of the WI and the HP Toddler Group who elected to start in September. At the beginning of the autumn term, we were delighted to welcome 1st Hampton Magna Scouts to the hall to hold Cubs and Beavers on Thursday nights.

HPRA committee gave returning regular hirers free hire for the month of October though we lost two due to the financial pressures of the COVID lockdowns. A few party bookings were accepted from September onwards.

The Trustees have monitored the financial situation of the Village Hall closely during the year to assess the impact of the pandemic. The uncertainty of the situation made financial planning

very difficult. However, in the first quarter of 2021 the Village Hall was eligible for government COVID relief grants, the Local Restrictions Support Grant when the hall was closed and then

HATTON PARK RESIDENTS’ ASSOCIATION

REPORT OF THE TRUSTEES for the Year Ended 31 December 2021

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the Restart Grant Scheme totalling £17,303. In November, we applied for and received the Additional Restart Grant in the sum of £12,500. These grants were of great assistance and meant that the trustees did not have to utilise any reserves and continued to maintain the hall and surrounding grounds to a high standard by continuing to employ commercial cleaners and gardeners and by keeping on top of maintenance issues as they arose.

In April new venetian blinds were fitted to the main hall and replacement curtains purchased in July ready for use when the redecoration of the main hall, meeting room and foyer would be undertaken during the first two weeks of January 2022.

During October work started on the car park. We were grateful to WJ South for their work renewing the car parking lines and those on the steps free of charge. Paving stones were repaired and extra bollards installed to deter travellers from setting up camp again. Also, the overflow car park surface was renewed with another layer of gravel.

The success of the village hall relies on its day-to-day volunteers. This has been especially true in 2021. Susan Hague continues to perform the role of Booking Clerk and we also have a small band of volunteers (Joy and Philip Southwell, Ruth Wheeler and Beth Parsons) who, in addition to the HPRA Trustees, help out by opening and closing the hall daily and by meeting and greeting hirers at the weekends. We are extremely grateful for the hours that they put in and also to Neil Williams who co-ordinates all of the volunteers and also performs keyholding duties.

FINANCIAL REVIEW Reserves policy

HPRA had cash balances at the end of 2021 of £120,058 (2020 £91,369). £50,000 of this was gifted along with the hall by the developers to be held for future hall maintenance and is ringfenced for this purpose for the long-term sustainability of the hall. This money is invested in two Charity Bonds to earn interest. Whilst the hall is still relatively new, we aim to meet any day-to-day maintenance costs out of rental income and any large maintenance projects out of excess rental income and also from applications for grant funding. We aim to keep operational cash reserves at a minimum of £10,000 to enable the hall to keep going in loss making periods.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document

Hatton Park Residents' Association (HPRA) is an unincorporated association established in 2000 and governed by Constitution dated 14 June 2001. It became a Registered Charity in January 2002.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number

1090075

Principal Address

Hatton Park Village Hall Barcheston Drive Hatton Park Warwick CV35 7TR

HATTON PARK RESIDENTS’ ASSOCIATION

REPORT OF THE TRUSTEES for the Year Ended 31 December 2021

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Trustees Veronica Chapman Susan Hague Neil Williams Colin Rogers Jake Thompson

Independent Examiner Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY

Bankers Lloyds Bank plc 12 Swan Street Warwick CV34 4BJ

THANKS AND ACKNOWLEDGEMENTS

HPRA would firstly like to thank Hatton Parish Council for their continued support to HPRA and the residents of Hatton Park and for their financial contribution by way of annual precept. Finally, we would like to thank the members of the community that support our fundraising events and also support us by hiring out the village hall and recommending it to friends and family.

Approved by order of the board of trustees on …………………………… and signed on its behalf by:

………………………………………………………………………………….

Veronica Chapman – Trustee and Chairman

INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF HATTON PARK RESIDENTS’ ASSOCIATION

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Independent examiner's report to the trustees of Hatton Park Residents’ Association I report to the charity trustees on my examination of the accounts of Hatton Park Residents’ Association (the Trust) for the year ended 31 December 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David Rogers

Bernard Rogers & Co Bank Gallery High Street Kenilworth Warwickshire CV8 1LY

Date: .............................................

HArroN PARK RESIDENTS. ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2021 2021 Unr¢sttiri¢d funds 2020 Tothl INI'(>ME AND ENDOW'MENTS TrROM tkTrMiions and l¢ga¢i¢5 35.215 16.534 Other trath'ng a¢tieS InvcstTrl IornE 10.922 81N) 744 Tot*1 46.937 25.247 LXPENDITIIRE ()N Htill Runninbj C'0515 Othcr costs 19.725 1.542 1,934 Totxl 21.267 15.055 NET IN('()ME 25.670 10.192 RL('()N('II.IATI()N FIINDS To41 luntL% bft)ughi lorward 102.046 91.854 TOTAL FIINDS ('ARRILD TrORW'ARD 127,716 102,046

HATTON PARK RESIDENTS’ ASSOCIATION

BALANCE SHEET 31 December 2021

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Veronica Chapman - Trustee and Chairman

HArroN PARK RESIDENTS. ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 December 2021 ACI"OIIYTINC• POLIC'ILS Bsi5 of prcpmring the fiDncial st•tennts Thc finllncwl staictncnts ot" charity. w'hich 1$ a public bcncfit cntity undcr FRS ItJ2. haTrr bccn prcparcd in aCCOTdancc thc Chan"tics SORP IFRS 1021 'Accounting and Rcw)rting by Charitic$'. slatcut of R0MM¢ndcd Practicc applicablc to chllritLC5 prcparin8 their accoun15 in aCCOTdancc wryth thc Financial Rcporting Standard applicablc in UK and Rcpublic of IrclaT¥J IFRS 1021 Icffcrtivc l January 20191,. Financial Reportin8 Standard IQ2 Thc FinarKial Rcporting Standard applicablc in thc UK and Rcpublic of Irclar¥J' and tk Chan"tiC5 AL 2011. Thc 51amcnt5 hDvc bccn prcparcd under thc historKa] cost convcntion. Ihcomt All INomc is rccoBnirKd in thc Stamcnt of Financial Activities oncc thc charity has cntltlcnnt to the fun¢ts. it is probablc that thc incornc will bc rcccivcd and amount can bc nDsurcd rcliably. F.xpcnditure Liabililics arc recOgnid as ex]lUTe soon a8 there 15 a Icgal or corLqtnKtive obligation COTrrnitting the harily lo thai cxpcndilurc. il 1$ PTob&blc that a Iransfcr of ccononmc bcn¢f)L% w'ill bc rcquircd in 5¢tt1Cnt and thc arTK)unl of thc obligalion can bc Trrasurcd rcliably. F.xpcThJiturc 15 accounlcd for on an accruals basis and has n clll%ificd under hcadinp thai agBrcgatc all cost rclatcd 10 Ihc catCb¥Ory. Whcrc co$ts cannot bc dircctly altribud to particular hc4din85 thcy havc bccn allLKad to activilics on a bDsis corL$istcnl with the of l-An%ihle fixed DeprLXlJtion 1% proi'idcd at followin8 Hnnulll rnics in ordcr to WTitc olyeach wet over its csliThAtd uscfi Improvements to property Fixiurts and fittinp 15•1• on reducing lnCe 15% on reducing Ixknnce TxMtion The chan'ty is exctrpl from tax on 115 charitablc activities. UThr¢sifiLicd Lan be uged in accorda¢ thc charilablc cl)jeclives at the discretion of the tn15te Rtslricicd fuThis' ian only bc uscd for paniiular rcstriLicd Pur¢5 within objects of ihc clMrity- Rcstricilons llri when specilied by the domr or wthen funds are raised for particular rcstri¢icd purposes. Furtkn cxplanaiion of ihc nature pwrthe ofeach fiEnd is Ir] in the leS to the finDncial staternents. ()THER TRADINI: ACIIN'ITIL5 2021 2020 Hire char¥¢A 10,922 7.969

HArroN PARK RESIDENTS. ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - Continued for the Year Ended 31 December 2021 INTr'EsTlLNT Ii%C'I)ME 2021 2020 DcJx)5it rnt int¢r 81M) 744 TRiISTF.ES' RF.MiINERATIQI% AND BENF.FITS Thcrc werc no trustces, remuneration or other nefitS for the year ended 31 Decernbtr 2021 nor for the yeaT ended 31 Dct¢mb¢r ?020. Trn¥tte4' ex13% Thcrc wcrc no trustecs, exn8¢S for thc cndcd 31 DcceTnbcr 2021 nor for thc year d¢d 31 Ikcembcr 2020. C'C)MPARATI¥'El• F()R THE STATE.MENT I)F FINAliC'IAL ACTIVITIES Unr¢stri¢t¢d IN('()MTr. AND F.I%D()W'MF.NTS FROM Domiions and legacies 16.534 Oihcr trNling adivili In1'¢sinl inGom¢ 744 Tot•l 25.247 V.XPF.NDITI:RF. ()N C'h#rithk i<tii'it* Ilall Runnin8 Costs Oihcr costs 1.934 Tot•l 15.055 NET INI'QME 10.192 REC-()NC.'ILIATION ()F FtIYDS Totsl fulS brought forwllrd 91.854 T()TAL FIIi%DS1'ARRIED FORW'ARD 102.040

HArroN PARK RESIDENTS. ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - Continued for the Year Ended 31 December 2021 TAN(:IBLE FIXED A&SETS Impmvemen to Fixtures op¢ny riilings Tota]s At l January 2021 aNI 31 De¢¢mb¢r 2021 9.532 2.563 12.095 DLPRE(-.IATI() At l January ?O?I Cknrge for year 1.430 1.215 384 327 1,814 1.542 At 31 December 2021 2.fAS 3.356 NF.T VAI.IIF. AI 31 DcLen)bcr ?1121 6.887 1.852 .739 At 31 Dccember 2020 8.102 2.179 10281 DEBT()Rfi: AM()1I1%Th frALLIN(: DIIE WITIIIN YEAR 2021 2020 Othrr dcbtsyrs Prcpa)Thnts 736 667 1179 2.014 ,403 2.1193 ('RTr:DIT()R%: Ahlnl',NTh FALLIliC: DIIE W'ITI1I ONL YEAR 2021 2Q20 Other ¢dItov$ 2.4114 2.497 MI)I'F.MF.Nr IN FIINDS Nd mo%'cmcni in fund5 Ai 31.12.21 Ilnrrltrkttd fub)d• Gencrdi lund 102.046 25.670 127.716 T()TAL FIIIIDS 102.046 25.670 127.716 io

HArroN PARK RESIDENTS. ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - Continued for the Year Ended 31 December 2021 MoifEMEiYf i]4 FIINDS- ¢ontlnued Net rrKvement in furh15. inCld in the ab)ve are as follows.. In¢oming R¢50urc¢5 Mov¢ment in funds Ilorutrirted fwDds General fund 46.937 121.2671 25.670 TOTAL F"IIliD¢ 46.937 121.2671 25.670 l ompxrAtfves for rnovellt in funds Nd mo1.cnt in funth At 1.1.20 31.12.20 Ilurtttri¢trd fwndl Cicncral lund 91.154 10.192 102.046 T()TAL Tr-IIliD• 91.X54 10.192 102.046 ComparalÉve ncl rtyyvcThl in funds inCled in the above are follows.. In¢i)min8 R¢5our¢¢s ¢Xnded irt fund Ilorutrlrted fwDds G¢Th¢ral fund 25.247 (15.0551 10.192 TOTAL FIII%DS 25.247 115.0551 10.192 A rurrrnt yrnr 12 and prior ycar 12 mnths combincd poJitiiJn Is u follows.. Nd mov¢m¢ni in lund5 At 31.12.21 At 1.1.20 IIDrestritted General fund 91.854 35.862 127.716 TOTAL Tr"IIINDS 91.854 35.862 127.716 li

HArroN PARK RESIDENTS. ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - Continued for the Year Ended 31 December 2021 Molf mET IN FIINDS-eothtlthwed A currcnt year 12 Th0)ntlLS and prior year 12 nnthS combincd nct Th)vcmcnt in fiuKls, ]lU&d Tn the above uc as follow5.. Iorning rcsourLCS Resources expcnded Movement in fdS IlThrtstri¢ted fllThds Gctral fund 72.184 (36.3221 35.862 TQTAI. FIINDS 72.1114 136.3221 35.862 RF.I.ATF.D PARTh. DIS('i.QSiIRF_S There were no related party transactions for the year ended 31 Decerthr 2021. 12

HATTON PARK RESIDENTS’ ASSOCIATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2021

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