providing crisis packs for those in need
PORCH BOXES
ANNUAL REPORT AND ACCOUNTS
2021
Page 1
| Contents | |
|---|---|
| Page | |
| Statement of Welcome by the Chair | 3 |
| Trustees’ Annual Report | |
| Reference and administration details | 5 |
| Structure, governance and management | 6 |
| Objectives and activities | 7 |
| Summary of main achievements | 8 |
| Financial review | 9 |
| Assessment of achievement | 9 |
| Information From User Agencies | 12 |
| Volunteers | 12 |
| Thanks | 14 |
| Referral agencies | 17 |
| Income and Expenditure Account | 20 |
| Reconciliation of Funds | 21 |
| Ring Fenced Funds | 22 |
| Certification by the Independent Examiner | 23 |
| Statement of Management Committee Responsibilities | 24 |
| Declaration on behalf of the Trustees | 24 |
Cover Photo
Christmas Bags ready for delivery December 2021
Page 2
Welcome 2022
Welcome to our twenty second Annual Report.
It has been yet another extremely busy year.
The pandemic brought about changes in our operating system at Porch Boxes and we have continued with these as the virus situation has altered throughout the last year. As stated in the last report the new system has proved to be more efficient than our previous operation so it continues.
We have all lived through unprecedented times. I am proud to report that the team at Porch Boxes continue to work with dedication, enthusiasm and compassion. Offering much needed help to so many people in our area.
Once again I would like to thank the countless numbers of people who have contributed to the continued success of Porch Boxes in so many ways this year.
Our committed team of volunteers meet on Wednesday mornings at the warehouse and usually pack and deliver on average 80 to 100 bags/boxes per week. This number continues to fluctuate on a weekly basis and I see no reason why this will decrease in our current financial climate.
Over the last two years we have seen a change in the agencies using our service. Some continue to work from home and have not returned to their offices. This continues to bring difficulties for their service users.
We remain a member of the Bury Community Support Network BCSN which was one positive outcome of the pandemic. All food groups now work together sharing information, resources and support.
Many regular donors have altered their way of giving with a number now opting to support us financially as opposed to gifts of goods. This has added extra flexibility for us as we can purchase many more much needed items which are not usually donated e.g. UHT milk which can now be given weekly with most orders. We have also been able to be more generous in the number of items in each food bag.
This year also saw the start of a new service we are able to offer. We now provide high calorie nutrition bags to elderly and vulnerable patients on their discharge from Fairfield Hospital. The contents of the bags have been agreed with nutrition experts at the NHS Foundation trust. We were thrilled to win the Tesco blue token scheme which gave us some funds to start this system up.
These continue to be tough times and the need for help and support continues to increase year on year. Thankfully the kindness and generosity of the people of Bury has also increased.
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We are grateful to have the continued support from Bury Council. We could not operate without the use of part of one of their industrial units at Bradley Fold Trading Estate. This is our main distribution and work centre.
We have also invested in a new sign which we have outside the unit when we are in operation making us easier to find!! Many thanks to the team at Bury Signs Ltd who provided us with the sign at cost and donated the design and artwork for free.
In the coming months we have another exciting new ‘Beds For Bury’ project which we are in the process of setting up.
Following the pandemic and the rise in foodbank usage we have been regularly approached for help by individuals and continue to signpost them to relevant agencies and groups offering access to food provision and advice. If they have difficulty accessing further help we will continue to meet their needs directly.
I am immensely proud to work with such an incredible team of volunteers who have gone the extra mile during this past year and continue to do so.
As always it remains a tremendous privilege to act as Chair to Porch Boxes and it is an honour to work with such a committed and dedicated group of volunteers who make a difference to the lives of so many people.
Page 4
Trustees’ annual report for the period 1 January to 31 December 2021
Reference and administration details
Charity name: Porch Boxes Other names by which The Porch Charity is known: Porch Project Registered charity number: 1089998
Charity’s principal address: 46 Starling Road, Radcliffe M26 4LN
Names of the charity trustees Julia Rowlands Chair who manage the charity: Michael Perrin Treasurer Alan Wood Secretary Iain Hodcroft David Archer Laurel Avery Andy Clark Eileen Smith
Website: www.porchboxes.org.uk Bank: Santander UK plc, Bridle Road, Bootle L30 4GB Staff: The charity has no paid staff.
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Structure, governance and management
Description of the charity’s trusts
Type of governing document:
Constitution amended and adopted 21 May 2002
How the charity is constituted:
Association consisting of
-
individuals (over the age of 18 years) who are interested in furthering the work of the Charity and who have paid any annual subscription laid down from time to time by the Executive Committee [presently set at zero], and
-
any body corporate or unincorporated association which is interested in furthering the Charity’s work and has paid any annual subscription [presently set at zero] [any such body being called in this constitution a ‘member organisation’]
Individual members include those who by their presence at meetings or in other ways demonstrate their interest in furthering the work of the charity.
Trustee selection methods:
Trustees are elected or re-elected annually at the Annual General Meeting held in Spring each year
Additional governance issues:
-
All Trustees give their time voluntarily and receive no remuneration or other benefits. Agreed expenses incurred are reimbursed.
-
In accordance with its Constitution, Porch Boxes co-operates with other agencies locally where they are undertaking work similar to that of Porch Boxes.
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Porch Boxes representatives have attended and are willing to attend meetings and forums as required in order to share information relevant to our users and those with a shared interest in countering food poverty.
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The Trustees have identified major risks to the achievement of the charity’s objectives and have put in place insurance, policies or practices to seek to avoid the objectives of the charity being frustrated. Policies include Diversity, Equal Opportunities, Health and Safety, Safeguarding, Confidentiality and Support, Supervision and Training of Volunteers.
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Objectives and activities
Summary of the objects of Porch Boxes set out in the Constitution:
The Charity’s objects are the relief of poverty and distress primarily amongst people living in the Bury and Rochdale Metropolitan Boroughs in particular but not exclusively by the provision of food, toiletries and other essential goods.
Summary of the main activities undertaken for the public benefit in relation to these objects:
In planning the activities for the year, the Trustees kept in mind the Charity Commission’s guidance on public benefit at meetings of the Management Committee.
We continued to promote our service with agencies working with vulnerable people in the areas indicated by our Constitution. We do not turn down occasional requests for assistance from contacts within neighbouring areas.
New agencies are provided with service on request. Our service is available to everyone who falls within our charitable objective, i.e. all vulnerable people in crisis need. Grant applications are made when appropriate.
Operations are massively supported by gifts in kind. The work of the charity is publicised amongst community groups such as Churches and schools whenever possible. Our website has proved to be an invaluable path for many agencies, community groups and others to learn of our work and offer support as financial donors, by offering gifts in-kind, and by volunteering. An on-line donation and gift-aiding capability is available.
A great contribution is made by volunteers who serve as Trustees, as packers, as deliverers of packs, as people who collect donations in kind, as publicists in various ways, as fundraisers and as administrators. We thank all these people, without whom there would be no “Porch Boxes”.
We are increasingly being asked to support individuals in crisis need directly, we have experienced a growing number of telephone requests from such people. Where there is a need for a direct access response, we endeavor to signpost individuals to other appropriate agencies. However if this is not possible then Porch Boxes will meet that direct need for help.
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Additional details of objectives and activities
Summary of the main achievements of the charity during the year:
The following section sets out the Trustees’ assessment of the achievement of the charity this year.
The referral agencies through which we support vulnerable people in crisis need continue to report a very high degree of satisfaction with the service provided. In particular, they continue to report that Porch Boxes makes a huge difference in the lives of their service users.
Porch Boxes supports many agencies, and assists them in meeting their own objectives. Thus assisting them in encouraging healthy lifestyles, returning vulnerable people to sustainable lifestyles, preventing crime, reducing dependence on drugs and alcohol and avoiding destitution.
Porch Boxes provides an outlet for the spontaneous urge of many in the community to provide practical support to people in crisis.
Throughout the year, Porch Boxes has continued to work closely with other groups who are planning and working to support local vulnerable people in crisis need.
Our partners include local churches, schools, individual teams within Bury Council and local foodbanks via BCSN.
The website is proving valuable and the Trustees are grateful for the work that goes into maintaining this.
Financial review
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Brief statement of the charity’s policy on reserves:
Our reserve policy is always to have sufficient funds for known commitments and to allow for the purchase of items for crisis packs and volunteer expenses. The reserve fund of £60,000 has been put in place to protect the Charity should the rent free use of the Bradley Fold Unit be withdrawn at any point in the future. It is intended to cover accommodation costs in the short term and has been estimated as 24 months at an assumed monthly rent of £2,500.
Details of any funds materially in deficit:
Not applicable
Further financial review details:
The Accounts for 2021 are included in this Report. They have been scrutinised by an Independent Examiner, whose signature is held on the original documents.Further comments on the finances of the charity are included as notes to the Accounts, and a commentary in the Assessment of Achievement section of this Report. Those making financial gifts are listed in the Thanks section of this Report (although individual donors are not named there).
Assessment of achievement
The Trustees have established a number of measures to assess the success of Porch Boxes’ service. Those measures and our assessment against them are set out briefly.
Measure 1: Satisfaction with service provided to be assured, as expressed by referral agencies
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Unsolicited testimony to the importance of the work of the charity continues to be received.
-
Communications with us bear testimony to the responsive nature of the service in providing what customers say they want. They also show that agencies are convinced that the contribution made by Porch Boxes to their work makes a real difference in the lives of their vulnerable clients.
Measure 2: Weekly deliveries
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- The following numbers are for weekly parcels packed and delivered. This doesn’t include additional items such as nappies and baby items. The numbers on the chart below for 2021 are purely food parcels/bags.
2021
| 2021 | |||||||
|---|---|---|---|---|---|---|---|
| Date | Numbers | Date | Numbers | Date | Numbers | ||
| 6thJanuary | 126 | 3rdFebruary | 159 | 3rdMarch | 162 | ||
| 13thJanuary | 199 | 10thFebruary | 159 | 10thMarch | 175 | ||
| 20thJanuary | 171 | 17thFebruary | 180 | 17thMarch | 186 | ||
| 27thJanuary | 201 | 24thFebruary | 144 | 24thMarch | 118 | ||
| 31stMarch | 119 | ||||||
| Total | 697 | Total | 642 | Total | 602 |
Easter 2021
| Agency | Number |
|---|---|
| WOW | 44 |
| CAP | 25 |
| Resettlement | 50 |
| First Point | 30 |
| Young Carers | 75 |
| Care Leavers | 86 |
| Parkview | 21 |
| Maximus | 36 |
| Travellers Service | 60 |
| Ellen Court | 20 |
| Safenet | 30 |
| Topping Fold | 20 |
| Castlecroft | 25 |
| Radcliffe Road | 25 |
| Date | Numbers | Date | Numbers | Date | Numbers | ||
|---|---|---|---|---|---|---|---|
| 7thApril | 87 | 5thMay | 108 | 2ndJune | 68 | ||
| 14thApril | 132 | 12thMay | 135 | 9thJune | 116 | ||
| 21stApril | 133 | 19thMay | 74 | 16thJune | 81 | ||
| 28thApril | 134 | 26thMay | 128 | 23rdJune | 142 | ||
| 30thJune | 70 | ||||||
| Total | 486 | Total | 445 | Total | 477 |
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| Date | Numbers | Date | Numbers | Date | Numbers | ||
|---|---|---|---|---|---|---|---|
| 7thJuly | 134 | 4thAugust | 84 | 1stSeptember | 57 | ||
| 14thJuly | 78 | 11thAugust | 81 | 8thSeptember | 81 | ||
| 21stJuly | 111 | 18thAugust | 110 | 15thSeptember | 62 | ||
| 28thJuly | 103 | 25thAugust | 19 | 22ndSeptember | 66 | ||
| 29thSeptember | 96 | ||||||
| Total | 426 | Total | 294 | Total | 362 |
| Date | Numbers | Date | Numbers | Date | Numbers | ||
|---|---|---|---|---|---|---|---|
| 6thOctober | 88 | 3rdNovember | 81 | 1stDecember | 72 | ||
| 13thOctober | 136 | 10thNovember | 72 | 8thDecember | 75 | ||
| 20thOctober | 52 | 17thNovember | 95 | 15thDecember | 101 | ||
| 27thOctober | 86 | 24thNovember | 76 | 22nd December |
120 | ||
| 29thDecember | 63 | ||||||
| Total | 362 | Total | 324 | Total | 431 |
Christmas Deliveries 2021
| Family Hampers | Individual Hampers | Presents |
|---|---|---|
| 101 | 273 | 307 |
Plus supplies for veterans breakfast held over the Christmas period
Extra chocolates and treats to various agencies
Additional Items not included in the chart above
deliveries of nappies and/or toiletries
cots
prams high chairs safety gates
fresh food, cleaning materials, bedding, baby milk and baby food toys, books and clothes
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Measure 3: Budget to be established and met
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A budget has been established for 2022 as shown in the Accounts section. Expenditure will be undertaken against that budget.
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We are very grateful again this year for the very generous level of financial support we have received by way of donations from both individuals and corporate bodies.
Information from agencies:
We always ask our agency users for the reasons why their client needs a box from us. This allows us to try and understand the reasons and trends behind the food poverty issue in our locality.
Here are the main reasons:
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Difficulties encountered with the universal credit system
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moving to independent living with delays in establishing benefits
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• destitute asylum seekers with no recourse to public funds
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• Benefit delays following change of circumstance appeals
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Inability to budget and manage income.
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Illness and bereavements
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Addiction issues
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fleeing difficult home circumstances
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Benefits sanctions/suspension or disallowance
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‘sofa surfing’ and ‘rough sleeping’
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Unemployment, loss of hours and changes to contracts
Thoughts from our volunteers
Once again I have seen the Porch Boxes volunteers work cheerfully and hard to keep the food parcels flowing to those in need. It is a privilege to be a part of such a dedicated and positive team. David
Volunteering at Porch is a fulfilling and therapeutic way to spend a couple of hours on a Wednesday morning. To arrive first thing in the morning to see a stack of full crates to be dated and then at the end of shift those crates stacked empty is very rewarding. The continuing positive feedback from the
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agencies we serve provides the motivation and justification to continue to do this each week. The continuing generosity of the individuals, groups, and churches, who donate never ceases to amaze me. Also, it is good to be part of a friendly, enthusiastic, and efficient team.
Laurel
I have been a volunteer team member now for approx 5 years and am very happy to continue doing so. It is only once a week for a couple of hours or so, and it is easy and satisfying 'work' to do. The benefits we provide affect a lot of people in a very positive way, as they do need the food packages we provide and they are appreciative of what we do for them. Gives a 'FeelGood' factor all round....
Don
I’ve enjoyed yet another year volunteering with Porch Boxes. Still a great, well managed team who pull together & provide support where it’s needed. Knowing that help is going directly to local people in need makes the work worthwhile. It’s also great to see the generosity of the people of Bury many of whom donate week on week. A big thank you to them.
Diane
It’s been another strange year – I feel very lucky for me and my family to have survived relatively unscathed. Porch Boxes and other foodbanks should not be necessary in this day and age but instead meet an essential need for others not so fortunate Andy
I have been volunteering at Porch for a number of years now, and enjoy working with a really friendly, like minded, crew. The work we do is sadly essential and I count it a privilege to be involved. Our Covid working practices are much more efficient and effective which is brilliant. Steve
I have been a volunteer with porch boxes for about 8 years now and still amazed by the work they do and the amount of people that are helped . All the volunteers are still protected from covid 19 by the continued use of separate work stations and a 2 shift system. Everyone at Porch Boxes works extremely hard, we are a fabulous team. and I am very happy to be part of it . Andrea
Harvest Donations 2021
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Our thanks go to all those many people and organisations who have given gifts of help, food, goods or money. These include;
All Saints Church [St. Francis House] & St.Francis Ladies Club Asda Bury [weekly collection trolley] Asda Radcliffe [weekly collection trolley] Asda Pilsworth [weekly collection trolley] Asda Foundation
Bolton Road Methodist & Playgroup Brandlesholme Methodist Church Bury URC Bury Church High School Cams Lane Community Primary School Chesham Community Primary School Christ Church Ainsworth Christ Church Ainsworth CE Primary School Christ Church Walmersley Christ Church Walshaw Church Christ Church Walshaw CE Primary School Church of the Latter Day Saints Sunnybank
Dundee URC Elton CP School Elms Bank School Emmanuel Church Holcombe
Fairfield community Primary School Gorsefield CP School Greenhill Community Primary School Greenmount URC Greenmount Old School Holcombe Brook CP School Holcombe Emmanuel Church Holcombe Emmanuel CE Primary School Hoyle Nursery School Mersey Drive Community Primary School Millwood School Morrisons Whitefield [weekly collection trolley] Morrisons Ramsbottom [weekly collection trolley] Old Hall Community Primary School Radcliffe URC Parrenthorn High School
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Prestwich & Whitefield W.I. Prestwich Methodist Church
Seedfield Methodist Church & local Community Stand URC St. Andrews CE Primary Radcliffe St. Andrew’s Church Radcliffe St. George’s Church Simister St. Hilda’s CE Primary School Prestwich St Hilda’s CE Church Prestwich St. John with St. Mark CE Primary School St. John & St. Mark CE Church Seedfield St. Marie’s RC Primary School St. Margaret’s CE Church Prestwich St. Margaret’s CE Primary School Prestwich St. Mary’s Church Hawkshaw St. Mary’s Church Radcliffe St. Mary’s RC Primary School Radcliffe St. Mary’s Church Prestwich St. Mary’s CE Primary School Prestwich St. Mary’s C.E. Primary School Hawkshaw St. Paul’s Church Ramsbottom St. Stephen’s CE Primary School St. Stephen’s Church St. Thomas Church St. Thomas C.E. Primary School Bury St. Thomas & St. John Church Radcliffe Summerseat Methodist Church Sunnybank Community Primary School The Tottington Centre Tottington Methodist Church Village Greens Community Co-operative Store, Prestwich
Wesley Methodist Church Whitefield Methodist Church Woodbank Primary School
Christmas Donors 2021
Argos Bury DTE Business advisors Bury Horsefield & Smith Accountants Bury St. Michael’s RC Primary School Whitefield Lowercroft Community Primary School Tottington High School via Jackie Postle Tottington Methodist Church & Tottington Centre and community Church of Latter Day Saints
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Nationwide Building Society Brett Nelson Prestwich Family Martial Arts Club The stable Leisure Club Lavender Hotels [The Bolholt] Tottington Community Primary School Heaton Park Community Primary School Ramsbottom Tesco via Tracey community champion Sambro on Dumers Lane via Clare Ward Occupational Therapy Dept @ Fairfield General Hospital Bam Nuttall Sai Organisation Keeley @ Crown Energy Whittaker Lane Medical Centre Prestwich The Monday singers via Mildred D’Amore Besses URC Seedfield Methodist Church and the local community St. Mary’s CE Primary School Prestwich St. Mary’s RC Primary School Radcliffe Arvind Shori and supporters Bury College student donations via Dave mottishead and Tammy Davies Bolton Road Methodist Church & the playgroup located in the building Whitefield and Prestwich WI Valley Blinds Bradley Fold Victoria Hotel Walshaw Wilds Ltd Accountants Radcliffe Bury Veterans Association KSD Martial Arts Prestwich Ramsbottom Soroptomists Wednesday Art Group Ainsworth Friends of the Delph
Financial Donations
Bury Christian Fellowship Bury Lodge of Relief Chapter of Beauty Fairfield General Hospital Groundwork [Tesco] Healthy Investment Kiklees Valley PCC Skipton Building Society
The Garden Bin collectors
Diane Gaunt [Greenmount] Hayley Pendlebury [Woolfold] Joanne Trueman [Tottington South] Gill Handley [Holcombe Brook] Annette Alderson [Tottington Central]
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Pam Martin [woolfold]
Additional Thank you
Bury Signs Ltd Madeleine Archer for maintaining the website and managing social media
Note
In addition to these lists there are many individuals who just leave donations with us and no names.
Also some donations are collected from other drop off points various places in the Borough and we do not always have records of who these donors are
Additional financial donations are also recorded in the accounts section.
Referral agencies 2021
We have provided packs/stock to the following agencies during 2021.
Bury Metropolitan Borough
Access and Crisis Team (Mental Health), Fairfield Hospital Achieve Bury formerly Bury Drug and Alcohol Team Attic
BAWCS Beacon VCFA Bethany Project (Adullam Homes) Brandlesholme Foodbank Bury Out of hours Emergency Social Care Team Bradley Fold Bury Drug and Alcohol Team - now called Achieve Bury MBC, housing Resettlement Team, Town Hall Bury MBC, Adult Services (Social Care) Bury MBC, Bury Community Support Fund Bury MBC, Children’s Services Advice and Assessment now IAT Bury MBC, Children’s Services Safeguarding Team Bury MBC, Community Mental Health Team - Humphrey House 17 | P a g e
Bury MBC, Education Department, Parent Support Advisers Bury MBC, School Attendance Team Bury MBC, Social Services Textile Hall Bury MBC Travellers Service Bury MBC Rapid Response Team Textile Hall Bury Care Leavers [The Through Care Team] Now CASS Bury Young Carers Bury College Calico Floating Support Housing CAP Castlecroft House & Peel Lodge [Bury young People] Chesham TRA Chesham Foodbank Creative Support Limited, Ormrod Court Creative Living Centre
Early Break, Radcliffe Eastward Community Primary School Ellen Court, Radcliffe, Great Places Housing Group Elton Community Primary School Early Help Teams at Redvales Children Centre
Fairfield Community Primary School Fairfield Hospital Ward 18 Discharge lounge [Elderly Patients] First Point Families Radcliffe Fusion Care
Greater Manchester Probation Service, Bury Gorsefield Community Primary School
Health Visitor Teams, Community Nursery Nurses throughout the Borough Home Treatment Team - Irwell Unit, Fairfield Hospital Housing First Irwell Valley Homes Ingeus
Manna House Milltown House
NASS Families
Park View Community Primary School Pennine care - Nursing Teams, Family Practitioners and Health Visitors Various Phillips High School Prestwich Jobcentre Prosupport
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Rachel House (Barnardos) Radcliffe Primary Care Centre Health visitors Ramsbottom GP’s Rammy Pantry Rossendale Food Box Scheme
Safenet Spring Lane School Springs TRA St. Andrew’s Pantry Whitefield St. Margaret’s Church Prestwich St. Paul’s CE Primary School St. Stephen’s CE Primary School Staying Well Team Topping Fold TRA Tottington High School Trusthouse Women’s Housing Action Group, Bury Women Of Worth Youth Justice Nurse
Rochdale Metropolitan Borough
Gabriel Court Rochdale (Barnardos) Greater Manchester Probation Service, Rochdale Langley Children Centre Petrus Floating Support Rochdale MBC, Children in Care Team Rochdale MBC, Social Services, Young People’s Support Team Rochdale and Oldham Probation Service Stepping Stones, Ashburn House - Heywood Stepping Stones, Redfern House Rochdale Women’s Housing Action Group, Rochdale (Refuge, Rose Court and Tenancy Support)
Elsewhere
Back up [Bolton Young People] Bolton Social Services, Homelessness Unit, Benjamin Court City Heart Out There (supporting families of prisoners), Hulme P3 Rochdale Road, Bolton Caritas Refugee Action
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PORCH BOXES
GENERAL FUND INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR 1[st] JANUARY 2021 TO 31[st] DECEMBER 2021
[All funds are restricted]
| nds are restricted] | ||||
|---|---|---|---|---|
| Item | 2021 | 2020 | 2022 | |
| (for comparison) | Budget | |||
| INCOME | ||||
| Grants | 0.00 | |||
| Bury Council | 0.00 | 10000.00 | ||
| Ring-Fenced Funds transfer | 0.00 | 1000.00 | ||
| Donations | 20000.00 | |||
| Individual Donations | 11269.21 | 11476.50 | ||
| Donations via Enthuse | 19081.27 | 18072.56 | ||
| Gift Aid Tax Reclaim | 4091.08 | 3043.82 | ||
| Bury Christian Fellowship | 500.04 | 500.04 | ||
| Kirklees Valley PCC | 120.00 | 760.62 | ||
| Benevity Portal | 52.12 | 57.69 | ||
| BAM Nuttall | 500.00 | 0.00 | ||
| St Margarets | 605.00 | 0.00 | ||
| Healthy Investment | 2000.00 | 500.00 | ||
| Groundwork | 1125.00 | 0.00 | ||
| Tottington Centre | 2000.00 | 235.00 | ||
| Skipton Building Society | 60.00 | 0.00 | ||
| St Georges Simister | 50.00 | 0.00 | ||
| St Thomas & St John | 100.00 | 200.00 | ||
| Bury Lodge of Relief | 150.00 | 0.00 | ||
| Fairfield Primary School | 168.61 | 0.00 | ||
| Chapter of Beauty | 150.00 | 0.00 | ||
| Asda Foundation | 200.00 | 300.00 | ||
| The Monday Singers | 500.00 | 0.00 | ||
| Fairfield General Hospital | 170.00 | 0.00 | ||
| CJP Financial Services Ltd | 0.00 | 4400.00 | ||
| Rowlands Methodist Church | 0.00 | 1000.00 | ||
| WHN Solicitors | 0.00 | 2000.00 | ||
| Fragrance Oils | 0.00 | 1000.00 | ||
| Bury North Constituency | 0.00 | 100.00 | ||
| PM&M Solutions | 0.00 | 280.00 | ||
| Hazelhurst CPS | 0.00 | 21.00 | ||
| Places for People | 0.00 | 500.00 | ||
| Brambles Collection | 0.00 | 63.51 | ||
| Antioch Christian Bookshop | 0.00 | 500.00 | ||
| Radcliffe & Prestwich Synod | 0.00 | 30.68 | ||
| Parish of Holcombe & Hawkshaw | 0.00 |
243.00 | ||
| Christ Church Walmersley | 0.00 | 50.00 | ||
| Education Welfare Team | 0.00 | 90.00 | ||
| Duchy of Lancaster Benevolent | 0.00 | 1500.00 | ||
| Manchester Guardian Society | 0.00 | 1000.00 | ||
| St Marie's Primary School | 0.00 | 300.01 | ||
| Bolton Road Methodist Church | 0.00 | 310.00 | ||
| St Mary's C of E Primary | 0.00 | 179.80 | ||
| St Paul's CE Primary School | 0.00 | 48.00 | ||
| Lowercroft Primary School | 0.00 | 552.84 | ||
| Old Hall Primary School | 0.00 | 433.31 | ||
| Millwood Special School | 0.00 | 35.50 | ||
| Ramsbottom Children's Centre | 0.00 | 60.00 | ||
| D & E Motors | 0.00 | 100.00 | ||
| TOTAL | 42892.33 | 60943.88 | 20000.00 |
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| Item | 2021 | 2020 | 2022 | |
|---|---|---|---|---|
| (for comparison) | Budget | |||
| EXPENDITURE | ||||
| Purchase of Items for Packs | 5193.37 | 9855.54 | 12000.00 | |
| Purchase of items for Xmas | 3791.53 | 741.70 | 5000.00 | |
| Insurance | 663.92 | 646.00 | 1000.00 | |
| Postage/Stationery etc | 36.24 | 66.48 | 200.00 | |
| Charity Checkout Subscription | 239.99 |
239.99 | 300.00 | |
| Rent | 500.00 | 500.00 | 0.00 | |
| Contingency/Sundries | 579.39 | 758.44 | 1500.00 | |
| Transfer to Reserve Fund | 60000.00 | 0.00 | 0.00 | |
| TOTAL | 71004.44 | 12808.15 | 20000.00 | |
| NET SURPLUS / | [28112.11] | 48135.73 | ||
| [DEFICIT] |
RECONCILIATION OF FUNDS
| 2021 | 2020 | |
|---|---|---|
| [for comparison] | ||
| £ | £ | |
| Brought Forward | 73940.48 | 25804.75 |
| Net Surplus [Deficit] | [28112.11] | 48135.73 |
| Carried Forward | 45828.37 | 73940.48 |
NOTE TO ACCOUNTS
- Routine provision of crisis pack contents and the provision of volunteer effort are of a non-monetary value and do not therefore show in the accounts either as income or expenditure.
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RESERVE FUND INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR 1[st] JANUARY 2021 TO 31[st] DECEMBER 2021
OPENING BALANCE 1[st] JANUARY 2021 0.00
INCOME
Transfer from General Fund
60000.00
EXPENDITURE
NO ACTIVITY
CLOSING BALANCE 31[st] DECEMBER 2021 60000.00
NOTE TO ACCOUNTS
The reserve fund of £60000 has been put in place to protect the Charity should the rent free use of the Bradley Fold unit be withdrawn at any point in the future. It is intended to cover accommodation costs in the short term and has been estimated as 24 months at an assumed monthly rent of £2500.
RING FENCED FUNDS [BURY MBC] INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR 1[st] JANUARY 2021 TO 31[st] DECEMBER 2021
INCOME
OPENING BALANCE 1[st] JANUARY 2021 6364.85
NO ACTIVITY
EXPENDITURE
NO ACTIVITY
CLOSING BALANCE 31[st] DECEMBER 2021 6364.85
NOTE TO ACCOUNTS
The use of this remaining ring fenced money is to be determined by Bury MBC. Porch Boxes are merely acting as custodians
Original signed by Michael Perrin
Date 31[st] January 2022
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Independent Examiner’s Report to the Trustees of Porch Boxes
I report on the accounts of the Trust for the year ended 31[st] December 2021.
Respective Responsibilities of Trustees and Examiner
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
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to state whether particular matters have come to my attention
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 0f the 2011 Act
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Original Signed by Harold Baxter
Relevant professional qualification or body: None
9[th] March 2022
STATEMENT OF MANAGEMENT COMMITTEE RESPONSIBILITIES
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Charity Law requires the trustees of the Management Committee to prepare financial statements for each financial year, which give a true and fair view of the state of affairs for that Charity, and of the results of the Charity for that period.
In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently
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Make judgements and estimates that are reasonably prudent
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Prepare the financial statements on the ‘going concern’ basis unless it is inappropriate to presume this charity will continue in business
The Trustees are responsible for:
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Keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993.
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The safeguarding of the assets of the charity and hence for taking reasonable steps for the prevention of fraud and detection of other irregularities.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Treasurer
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Michael Perrin
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March 2022
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