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2021-08-31-accounts

Annual Report and Financial Statements NORCA and Sistema in Norwich Limited

For the year ending 31 August 2021

A Company Limited by Guarantee Registered in England Company No. 04278192 Registered charity No. 1089916

NORCA and Sistema in Norwich Limited Annual Report 2020/21

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Contents

Contents
Introducton 2
Our mission, vision and values 4
Strategic report 5
Our approach 5
Strategic aims 6
What we do 8
The context for our work 10
Achievements and performance in 2020/21 13
Programme delivery 2020/21 16
Impact 18
Plans and objectves for 2020/21 21
Governance, structure and management 24
Financial review 32
Statement of responsibilites of trustees 33
Independent examiner’s report 34
Financial statements 35
Statement of fnancial actvites 36
Balance sheet 37
Cash fow statement 38
Notes to the fnancial statements 39
Corporate informaton 52
Thank You’s 53

Photo credits:

Alex Lyons: p2, p20, p21, p22, p51 Anna Patteson: p4, p9, p13, p19, p24, p26 Sid Beach: Inside front cover, p3, p12, p14, p15, p23, p31

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Introduction

added live lessons to our existing online offer, successfully delivering a range of group activity to children at home.

2020/21 proved another challenging year, with periods of covid-restrictions, lockdowns and school closure. I am proud with how we responded as an organisation, and the work of our various teams to continue to deliver our mission of improving lives through arts and culture, especially at such challenging times and when such activity was needed more than ever. We did not stand still, as an organisation, continuing to develop strategic and operational aspects of the charity, and taking the opportunity to develop our team.

In March, we took the decision to implement a new model for Sistema delivery, bringing all provision together into one centre, with all children and young people coming to us. This was a change we had been considering for a while, having successfully tested a community-nucleo model in the Lakenham and Tuckswood area of the city in 2019/20. We believe that this will make for a stronger, more focussed, sustainable and impactful programme. It will enable us to increase the consistency of our delivery, offer more to young people and build a real culture of engagement and participation around a new centre for the programme. Existing (and new) school partnerships will support recruitment and access, to ensure we continue to reach communities with less opportunity. Work to find a new venue started in May 2021 and the new centre will open in April 2022.

Online delivery helped us to continue to engage children who we could not meet faceto-face. For Sistema in Norwich this was via our Musico platform, with the addition of live music lessons and further development of the repertoire and material on the site. Initiatives like the Sistema practice tournament saw young people really engage with practice at home and progress musically. We know that this was a lifeline for many children, isolated by periods of lockdown and restrictions, but it also meant that we were able to maintain engagement in the programme and even held a concert in July, once restrictions lifted.

businesses, made it more of a family event, and it will remain on Sundays for 2022. It was a thrill to be able to put on the festival again and provide another summer of great music and street theatre. Head Out Not Home is a team effort and I want to thank all our wonderful volunteers, stage managers, sound engineers and partners, especially Norwich BID with whom this was the 8th year delivering the festival.

else the pandemic has demonstrated how important the arts are for people's lives.

I want to thank all our funders, donors and supporters for their commitment to support our work. Without their support we simply could not do what we do, and we need it now more than ever. I must give particular thanks to the UK government support we received in 20/21 via the Cultural Recovery Fund (#hereforculture), local grants and Furlough Scheme. Like many organisations, we would not have survived without that support, which also enabled us to retain and maintain our artistic and logistical teams.

We finished the year with the return of Head Out Not Home. For many of our audience it was the first live event they had been to in over 6 months and there could be no clearer sign of the thirst for live music than over 200 people dancing in the rain to John's Blues Crew, on Gentleman's Walk. The move to a Sunday, at the request of city centre

With the expansion of our curriculum work to Cambridge, we delivered classroom music to over 2,000 children in 20/21, and further developed our model music curriculum and offer. Our curriculum music team also

Although we were not able to deliver any direct carnival work in 20/21, with the Norwich Lord Mayor's Procession not taking place in either 2020 or 2021, we have continued to work with local partners to explore carnival and outdoor arts development. Our work has focused on looking at longer-term development and support, with priorities around a new youth carnival group, funding for carnival activity and infrastructure support, e.g. spaces for making and storage.

I am hugely grateful to the Trustee Board who continue to serve, support and scrutinise the charity’s work. I want to say a big thank you to Beryl Blower and Jackie Mackay, who both stepped down this year, Jacqui after more than 10 years with the charity. We will miss them. However, we are really pleased to welcome Stephen Morris to the board.

I am really excited about what the next year will bring, not only getting back to a range of activity we have not been able to deliver, due to the pandemic, but the new Sistema nucleo and the wider opportunities that the new centre will bring. It will be a challenging time, with the pressure we are seeing on funding and making adjustments to our income model now Sistema is not in schools, but if nothing

I want to say a big thank you, again, to our team, for their commitment and resolve at such a difficult time. Our work relies upon the skills and dedication of our workforce and it is a pleasure to work with such great people.

Marcus Patteson EXECUTIVE DIRECTOR

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Our mission, vision and values

We are dedicated to improving lives and communities through Our mission arts and culture.

To create a world where arts and culture are an integral part of everyone’s lives, and the people and communities we work Our vision with can live creative, healthy lives, and fulfil their potential, regardless of background.

Our values Our values are inclusivity, excellence, cooperation and nurture.

Strategic Report

Strategic planning

Strategic planning takes place through the business planning process and cycle. This seeks to ensure that all our work has a robust case for support and theory of change, that it is well-planned and resourced, that it is coherent and cohesive, that it fits with local and national priorities, that is meets the needs of our communities, and that everyone in the team is able to have input.

Completion of a new business plan is one of the goals for 21/22, building on work that has been carried out this year. Supported by a consultant from the Foundation for Social Improvement (FSI) and involving sessions with the whole team, the management team and the trustees, this has lead to us putting in place an interim plan for 21/22, with a new 3-year plan developed for implementation from September 2022.

Our approach

The focus of our strategy is to make a real difference to people’s lives through arts participation and engagement. We have made four strategic choices, which underpin our approach in terms of directing the work we do and how we go about doing it:

Inclusivity

Our work is founded on opportunity for all, regardless of background, situation or circumstances. We are committed to putting people at the heart of what we do and listening to their voices, so that our work is relevant and responds to their needs.

Cooperation

All our work is built on cooperation, collaboration and respect, and always strives for a simple clear message supported by teamwork, and social responsibility.

Nurture

We create safe and supportive environments within which people can grow and develop. We facilitate and empower change for the people we work with.

Excellence

The people and communities we work with deserve the highest, most professional quality of service or provision we can offer. We consistently work to ensure this, and make what we do better. We bring dedication, passion, innovation, inspiration and ambition to all our work.

1. A focus on the impact of economic hardship, social disadvantage and lack of opportunity

3. Partnership and collective action

2. An ethos of creativity and culture

4. Being a high performing

organisation

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Strategic aims

Our goal of securing improvements to quality of life through a relationship with the arts (both direct and indirect) is achieved through five strategic aims, which drive our work:

  1. Creating opportunities for participation and engagement in the arts, especially for children and young people: this is where change happens, at the creative coalface, through engagement in a creative practice.

  2. Overcoming barriers to cultural engagement, including inequality of access to opportunities for financial reasons: making sure we reach those with the highest needs and the least access.

  3. Developing a culture of culture: creating an environment in which culture can thrive and grow, and be sustainable.

  4. Reducing disenfranchisement relating to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation: putting diversity and inclusion at the heart of all our work.

  5. Generating community cohesion: looking beyond the individual to the wider community.

Our projects, programmes and activities focus on these to different degrees, but ideally will draw on all of them. In some cases, projects are developed that focus on one, specifically.

Theory of change

Our work is grounded in research by the Young Foundation which identifies the fundamental importance of social and emotional capabilities in the achievement of other outcomes, including educational attainment, health and employment status. That research also establishes that these capabilties are seen as important by participants, who therefore recognise the value in investing time in developing them. Although their research is focussed on young people, it holds as being applicable across the whole of people's lives.

We believe the best way to achieve our objectives is through direct work with individuals and communities, aimed at giving them more opportunities to thrive, and building their skills and capabilities. This work, however, needs to be framed within a wider culture, that nurtures and supports growth, includes partnerships to support or deliver programmes, and influences policy makers in their choices over resources and policy direction.

The arts are recognised as supporting the development of social and emotional capabilities, e.g. Sue Hallam, The Power of Music, 2010. A deeper evidence base is being developed, across a range of genres, and we will be looking to contribute to this through our own evaluation.

We seek to support people in developing the building blocks of healthy, successful, creative lives, raising aspiration and fulfilling potential. We aim to give people the skills and resources to overcome the challenges they face and live better lives, including ones rich in the arts.

What we do

Our strategy focuses our work on improving people’s lives through arts participation and engagement, and developing a culture of artistic engagement and practice for all. We frame the impact of our work by viewing it through four strategic ‘lenses’:

Artistic development and lived experience of culture

Artistic practice, in some shape or form, is at the heart of all our work. The areas where we want to have an impact include:

Increasing social mobility

For us, social mobility is about people having every chance to be the best they can be. It's about the opportunity to succeed; about changing the way people think, act and engage, so they can realise talents and potential. The areas where we want to have an impact include:

Building resilience and wellbeing

The stresses and pressures of modern life can bring all sorts of health issues, particularly relating to mental health, and socially disadvantaged areas are often seen to have greater health inequalities. The areas where we want to have an impact include:

Creating an environment of arts participation and cultural engagement

Bringing about change is not just about focused programmes, but creating a climate of cultural participation, and recognising the value of culture to people’s lives. We want to make sure people (especially young people) have pathways to further opportunities and growth. We want to be part of a thriving community with arts and culture at its heart. The areas where we want to have an impact include:

"[Sistema]

81 NORCA and Sistema in NonNich Limited Annual Report 2020121 MISSION, VISION & VALUES Strategic choices (thefocuses thot guide wh(yt we do and how we go obout doing it)- Economic hardship social disadvantage and lack of opportunity Creativity as an ethos Partnetship and collecti¥e adion Bein8 • hi8h perfomi organisation Creating opportunities & developing skills and capabilities Overcoming barriers to engagement reaching those with the least opportunity, where the need is greatest Developing a culture of culture Reducing disenfran- chi5ement Generating community cohesion - creating an environment in which culture can thrive and be sustainable - diversity and inclusion at the heart of all our - looking beyond the indNidual to the health of communities - where change happens Strategic lenses Itheoutcomes wefocus on, through which we ossess ourimportJ.' INCREASING 8UIIDING ARTisnc SOCIAL RESILIÉNCE AND DEVELOPMENT MOBILITY V￿LL-BEING AND UVED EXPERIENCE OFCULTURE DEVELOPING AN ENVIRONMENT OF ARTS PARTrCIPATION AND CLJLTURAL ENGAGEMENT I IMPROVING QUALITY OF LIFE Figure I: Strategic overview

NORCA and Sistema in Norwich Limited Annual Report 2020/21

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The context for our work

Our work is informed by local, national and international contexts. Most of that work is focussed on the city of Norwich, so the following profile of the city provides the context for how we have developed and shaped our work to meet key priorities, along with influencing what future programmes we might develop.

In terms of the charity's vision, mission and aims, the following are key aspects that support, direct and influence our work.

Deprivation and poverty

Health

Education and young people

Arts engagement

Norwich is perceived as being higher than the national average both regarding arts participation (time spent doing a creative activity, 41% compared to 35% nationally) and attendance (attending an event or performance, 63% compared to 53% nationally). There is however, considerable variation across the city’s communities, which can mean a significant proportion of the city have less access, and Government research into taking part in the arts shows a clear link between low attendance and deprivation, with lowest attendance (59%) in the most deprived 10%, and increasing with each decile. Norwich, however, is considered a cultural ‘hot spot’ in terms of the Arts Council’s priorities.

UNESCO City of Literature / City of Stories

Young people’s mental health

Norwich was the second City of Literature in the UK and the first in England. Designated as a place of one thousand years of stories and literary firsts, of debate, foment and revolution, a place whose denizens were known for their non-conformism and ‘do different’ spirit. Work around the designation is led by the National Centre for Writing. It has led to the rebranding of Norwich as the ‘city of stories’.

Even before the pandemic, a number of observers reported a significant increase in mental health issues for young people, many of them associated with the increasing academic pressure and the impact of social media. Figures from the Children’s Commissioner identify that 1 in 6 children aged 5-19 had a probable mental health disorder in 2020 (up from 1 in 9 in 2017), and that there had been a 35% increase in referrals to children’s mental health services.

Impact of the pandemic:

Covid-19 is generally recognised to have had a significant impact on mental health and social isolation.

Curriculum music

The curriculum music offer, particularly at primary school, is generally considered to be substandard and an area where an organisation like ours can have a significant impact. Issues include nonspecialist teachers, lack of training for teachers, unimaginative realisation of the curriculum and a lack of confidence in the subject. There is a notable lack of uptake of music as a GCSE (despite 64% of young people considering themselves musical and music being one of their favourite passtimes (see below)), significantly lower, for example, than art.

Sistema-inspired programme s

Sistema in Norwich grew out of a national, UK government initiative (In Harmony) that sought to apply the principles of El Sistema in an English context. Within the UK there are 7 Sistema-inspired programmes, including programmes in Scotland and Wales. Sistema has an international dimension, with programmes throughout Europe and the world.

Place making and Norwich 2040

The concept of placemaking has been a growing national initiative and part of Norwich’s make up for over 20 years. The approach is rooted in community-based participation, and brings together diverse people, including professionals, elected officials, local groups, residents, and businesses, to improve a community's cultural, economic, social and environmental situation. Norwich 2040 provides a vision for the city, with ‘a creative city’ one of five key themes.

National economy

The narrative around the worsening economic picture, with a higher cost of living, rising inflation, greater use of food banks and a widening gap between rich and poor, all speaks to a greater need and opportunity for arts interventions around health and social mobility, versus pressure on funding.

The status of the arts

How the arts are regarded varies across different sectors, policymakers and the general public. More work is needed to test this and advocate for the arts.

Achievements and performance in 2020/21

Our work in 20/21 was significantly impacted by the pandemic, with that impact differing across the various settings in which we work. Despite having limits to a large proportion of our face-to-face activity, we have not stood still, and have taken the opportunity to continue to move the organisation forward in a number of areas. The pandemic has, however, meant that some aims and objectives for this year had to be put back to 2021/22.

1. A focus on disadvantage and lack of opportunity

Sistema in Norwich

Carnival and Outdoor Arts

Other

2. An ethos of creativity and culture

Sistema in Norwich

Curriculum and extra curricular music

4. To be a high performing organisation

• Further development of our model curriculum, including ensuring that instrument focussed lessons achieve curriculum objectives and give solid grounding in all aspects of musicality

Carnival and Outdoor Arts

• Although the pandemic prevented activity from going ahead, considerable work was carried out planning and developing projects that will be carried forward into 21/22 • Further support for developing street theatre, including adapting this for work in schools • Delivered Head Out Not Home 2021 in the challenging circumstances of the end of lockdown, with 46 acts performing over 7 weeks, a total audience of around 12,000 people and over 100 artists supported

• 14 up and coming artists/bands had the chance to perform as part of the HONH Platform stage

3. Partnership and collective action

Sistema in Norwich

Curriculum Music

Carnival and Outdoor Arts

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Programme Delivery 2020/21

Sistema in Norwich orchestral provision

----- Start of picture text -----
Instruments Details
Location (a/s = after-school, in = in-school)
Primary Sistema
Catton Grove Violin, viola, cello, double
Online
Primary Nucleo bass, wind and brass
Lakenham Violin, viola, cello, double
Community bass, wind, brass and Online
Nucleo percussion
Queen’s Hill
Violin, viola and cello Online
Primary Nucleo
Tue: Instrumental lessons (a/s)
Wensum Junior Violin, viola, cello, double
Fri: Orchestra / ensemble (a/s)
Nucleo bass, wind and brass
(Online when schools closed due to lockdowns)
Teen Sistema
Violin, viola, cello, Online for most of the year.
Colegate double bass, wind, brass, Saturdays during summer term: Instrumental
percussion and piano lessons, orchestra / ensemble
----- End of picture text -----

Curriculum and extra-curricular music provision

----- Start of picture text -----
Instruments Details
Location
Curriculum Provision
Digital, ukulele, samba and 30mins/class for all children from
Queen’s Hill Primary
general music Reception to Yr6
Ukulele, Samba drumming,
Wensum Junior 45mins/class for all children
digital, percussion
Nelson Infants Ukulele 30mins/class for Yrs1 & 2
General music
Whole school on rotation
West Earlham Junior
Samba drumming Yr 5
Ukulele & Yr1, 30 minutes/week
Mousehold Infants
Samba drumming Yr2, 30 minutes/week
Trumpington Meadows
Curriculum music Whole school, 1 hour/week
Primary (Cambridge)
Fawcett Primary
Curriculum music Whole school, 1 hour/week
(Cambridge)
Bewick Bridge Primary
Curriculum music Whole school, 45 minutes/week
(Cambridge)
Other
Drayton Junior and White Woman Lane
Samba after school clubs Samba drumming
Junior
----- End of picture text -----

Other programme delivery

The previous table summarises our music provision during the 2020/21 academic year. It gives details of the delivery at each of the Sistema in Norwich nucleos, and the schools where we delivered curriculum and after-school activities.

Extension activities

Curriculum focussed work provides an excellent platform for introducing young people to cutural activity, including music and learning to play an instrument, as well as laying the basis of cultural education, but long-term engagement in culture needs a range of opportunities that support the extension of this engagement. These extension activities are often the focus of programmes of work, so that they join up, offer progression and ensure opportunities of access.

Extension activities in 20/21 were limited by the pandemic, so we list here key areas that we have previously delivered or intend to offer activity.

Key extension activities:

Sistema can be seen as an extension activity. It offers young people who have had some engagement through activities such as whole class instrumental tuition (WCIT) or individual music lessons, progression to a longer-term, deeper engagement in learning to play an instrument through being part of an orchestra, performance opportunities, etc. Work with partner schools and organisations (e.g. Norfolk Music Hub) is a key part of creating the progression routes and we look to further develop and improve this connectivity.

Key extension activities (cont):

• Performance

Performance is often part of extending activities, both taking part in performances and experiencing a range of performance. Where appropriate, projects or activities often culminate in some form of performance, or link to performance opportunities. Initiatives like Head Out Not Home enable us to offer performance platforms as part of our wider provision. The Sistema Performance Project (2018 & 19) not only enabled us to work with professional musicians and ensembles, and expand the peformance opportunities connected to the programme, but also extended our engagement with other organisations and what we could offer to the wider public.

Developing intensive projects that facilitate a deeper and more extensive engagement with culture, offer the opportunity to not only further artistic progression goals, but also support wider curriculum and social impact aims. Our opera work (based on the Royal Opera House's Write an Opera model) is a perfect example of this.

• Carnival

A number of our schools (e.g. Wensum Junior, West Earlham Junior) have engaged in longer-term carnival participation, often through project work in-school leading to taking part in the Norwich Lord Mayor's Procession, with these schools continuing to engage over a number of years. The logical extension of this is the creation of a new youth carnival group in the city (which is one of our long-term objectives).

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Impact

Evaluation and Monitoring

NORCA and Sistema in Norwich Limited

has considerable experience of measuring impact, including a raft of evaluative measures to support measuring social impact. Typical approaches include:

Evaluation and monitoring is vital for all the programmes and projects we run. At times we have had the resources to commission larger pieces of evaluation work, particularly in support of measuring the impact of Sistema provision, such as engaging the University of East Anglia Department of Psychology to assess the Teen Sistema Pilot in 2014. Putting a comprehensive, long-term evaluation framework into place, and commissioning support for this, is a priority for the programme. This will be a major focus for the new nucleo, to better demonstrate the impact that our work has on its participants.

Evaluating our impact in 20/21 is difficult because of how much of our work was disrupted by the pandemic. Limited monitoring and evaluation was carried out across the activities we were able to deliver, particularly Sistema in Norwich, curriculum music and Head Out Not Home, and some of the impact in these areas is reflected in the achievements section.

We look at impact through four lenses that enable us to frame the idea of improving lives in terms of the key differences we are looking to achieve, across artistic and social, individual and community.

Artistic development and lived experience of culture

Developing proficiency – Building experience – Growing creativity

This is about ensuring our work builds artistic proficiency and experience:

Increasing social mobility

Creating opportunity – Raising aspirations – Overcoming barriers

Building resilience and wellbeing

Developing confidence – Beating stress – Reducing isolation

Creating an environment of arts participation and cultural engagement Growing audiences – Building communities – Embedding in education

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NORCA and Sistema in Norwich Limited Annual Report 2020/21

Plans and objectives for 2021/22

1. A focus on disadvantage and lack of opportunity

Sistema in Norwich

Curriculum Music

Carnival and Outdoor Arts

Other

2. An ethos of creativity and culture

Sistema in Norwich

• Performance-related development, including an annual concert series and festival, developing collaborations with ensembles and professional musicians, and developing links with a range of local and national organisations

Curriculum music

• Maintain our existing portfolio of schools and ensure that the quality of delivery meets requirements, aiming to reach at least 2,000 children over the year

• Further development of our curriculum music model and offer, and engage at least one more school for delivery in 22/23

Carnival and Outdoor Arts

• Deliver Head Out Not Home 2022, continuing to explore and innovate the event as a platform for music and street theatre, and increasing our own visibility

3. Partnership and collective action

Sistema in Norwich

Continue to support and develop the UK Sistema network, in discussion with programmes

• Explore a possible linking with other music programmes, e.g. Nucleo (London) and Sistema New Brunswick (Canada)

Curriculum Music

Carnival and Outdoor Arts

• Build on our partnership with Norwich City Council, Rabo de Foguete and other local carnival organisations to develop a long-term (3-year) vision and plan for carnival and outdoor arts in the city, including development of the Norfolk Carnival Collective

Reinvigorate our volunteer engagement in Head Out Not Home

Other

Other

4. To be a high performing organisation

• Complete staff development plan and HR review, including a new staff appraisal system, to ensure that effective HR systems are in place and that all staff, freelancers, volunteers and trustees are fully supported in their roles and we are able to develop them to meet the objectives of the charity and the ambitions they might have for themselves

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Governance, structure and management

there may have been some barrier to participation;

Legal status and objects

NORCA and Sistema in Norwich Limited is a company limited by guarantee and a charity registered in England and Wales. The organisation was established in 2001. It is governed by its Memorandum and Articles of Association, last reviewed and revised in 2020, to update the charity’s objects. These are:

We demonstrate how we have met our principal objectives in our Strategic Report, by explaining why we focus on people facing disadvantage and subsequently reporting on our direct practice, work, policy and achievements with and on behalf of these people. People experiencing disadvantage face challenges that affect their physical and mental well-being. They are likely to have less opportunity and achieve less over their lives than other people. For this reason, we prioritise our work on their needs, so we can have the maximum positive impact and bring lasting change, not just for them but for our entire society.

Public benefit

Understanding and measuring our impact is of vital importance. It is critical in ensuring we achieve our mission of supporting people experiencing disadvantage to thrive, flourish and have better lives.

The trustees have a duty to report on how our organisation’s charitable objects have been carried out, for the public benefit, and to follow the guidance from the Charity Commission on the provision of Public benefit requirement under the Charities Act 2011, and the Trustees confirm that they have complied with this duty.

Under the Objects of the charity, the types of benefit that the objects promote are to:

Access and opportunity

The charity runs a mixture of closed and open activity. Whilst open programmes of activity can be accessed by the general public, closed programmes are focused on particular groups or communities. Where we can, we emphasise the widest possible engagement, as part of our ethos of social inclusion. In 2020 we expanded our geographical remit. Most beneficiaries are usually resident within Norfolk, particularly within the bounds of the City of Norwich, but we now have programmes of work in Cambridge and are in the process of discussing provision (or supporting provision) at other locations in England.

Governance, structure and management

The Trustee Board are the legal directors of the company. Membership of the Board of Trustees is under review, but there is currently no fixed term of office, with Trustees serving until they decide to step down. The Trustee Board has the responsibility for the governance and strategic direction of the charity, ensuring that it upholds its ethos and values and delivers its key objectives.

The Trustee Board understands that good governance is fundamental to the success of the charity and recognises the need for continuous review and improvement. This year the trustees completed a review of governance, based on the seven principles of the Charity Governance Code, with the findings either already implemented, or fed into the business planning process for the coming year.

NORCA and Sistema in Norwich Limited complies with its governing documents and all relevant governance-related legislation, and meets the requirements of charity regulators and best governance practice. Operational management is delegated by the trustees to the Executive Director, who is accountable to the Trustee Board for its stewardship of the charity. The Executive Director and the Management Team attend Board and Committee meetings.

Recruitment and appointment of trustees

(including any constitutional provisions)

Our trustee recruitment process seeks to engage and sustain a combination of specialists and generalists, to ensure that a full range of skills are included on the board for excellent governance. It is also important for us to enrol trustees who subscribe to, and are able to reinforce, our culture, our mission, policies and procedures. Our induction process involves supplying important documentation (job description for the role, most recent business plan, governing document, organisational structure, project archive report, current projects report) followed by a meeting with the Chair, deputy or other designated person, for familiarisation sessions on NORCA and Sistema in Norwich Limited’s finance and existing/pending programmes and projects. New trustees are invited to visit a selection of projects to meet staff and participants and to attend a trustees’ meeting as an observer. We are also investigating training for trustees to support our commitment to excellent governance.

Trustees are appointed through a transparent and rigorous recruitment and selection process and are elected by members at a trustees meeting. The recruitment of a number of young trustees is a key objective, as part of demonstrating our ongoing commitment to ensuring young people take part in the decisions that affect them.

Trustees deploy a wide range of skills, knowledge and experience essential to good governance, and the balance of expertise is kept under review. Collectively, the Trustee Board must demonstrate responsible leadership and judgement.

Trustees, Committee Members, the Chief Executive and the senior leadership team are expected to behave with the utmost integrity and professionalism, and at all times, to demonstrate their commitment to the goals and values of the charity.

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All our trustees give their time voluntarily, as regards their position as trustee, and receive no rewards or benefits from NORCA and Sistema in Norwich Limited for the role. There is, however, provision in our constitution to pay trustees (so long as the number of trustees so engaged is a minimum). This was put in place to enable us to engage artists as trustees who might also at some time do some professional work for the organisation. For 2020/21, no such payments took place.

The Trustee Board held the expected, 4 full board meetings during the period, along with 3 finance sub-group and 3 planning/strategic meetings. Trustees who served during the year are listed on p48.

Young trustees

Our young trustees will be drawn from our services and participate at Board meetings, trustee strategic days, as well as being involved in recruitment of trustees and members of the senior leadership team. Young trustees will not have legal responsibilities or voting rights, but trustees will pay close attention to their input and advice. Their contributions will help shape the future direction of the organisation and its strategy.

Safety and Safeguarding

NORCA and Sistema in Norwich Limited is fully committed to ensuring the safety of all participants and staff, with comprehensive risk assessments for all activities, and all the appropriate policies and procedures. We take Safeguarding very seriously, with all staff and volunteers undertaking a DBS check, alongside annual training from Norfolk Safeguarding Children’s Partnership, annual review of our Safeguarding policy and membership of our local Safeguarding partnership.

Delegation and sub-groups

The Board maintains a written schedule of matters reserved for the Trustee Board and sub-groups, which clearly defines specific areas for delegation. Sub-groups report to the Board on a regular basis. Our sub-groups are:

Sistema in Norwich Steering Group

– is primarily responsible for supporting, overseeing and advising the delivery of Sistema in Norwich, enabling us to draw in diverse voices and experience to inform the work (currently suspended).

Finance sub-group

Fundraising sub-group

– is primarily responsible for supporting, overseeing and advising on all matters relating to fundraising, including donor development, business sponsorship, the ‘friends scheme’ and events.

Martineau Memorial Hall sub-group

– is responsible for overseeing the management and development of the building.

Fig 2: Organisational Structure

Employees

NORCA and Sistema in Norwich Limited believes that we can only achieve our strategic objectives by attracting and retaining skilled and experienced people across a range of functions. To this end, we are committed to ensuring that access to employment opportunities, training, reward and progression provides equality of opportunity for all employees.

Our staff development plan will build on previous work and focus on workforce planning and development, and developing a comprehensive action plan to enhance employee wellbeing. Measures we are looking to implement include:

In October 2021, the role of Operations Manager became a temporary job share, to enable the post holder (Cathie Davies) to work remotely. This is reviewed every 3 months.

Equality, Diversity and Inclusion (EDI) is a central component of our strategic intent, and the new plan will seek to enhance EDI throughout the organisation, taking a holistic view that considers all stakeholders both internally and externally, assessing how we can best enhance policy, practice and procedure in the context of EDI, as well as a focus on the engagement and well-being of staff and volunteers. Key focus areas in the field of Equality, Diversity and Inclusion will be identified with a two-year action plan with specific objectives around what we want to achieve.

Volunteers

The support of volunteers is invaluable to our work, though volunteer engagement in 20/21 was limited by the pandemic. We ended the year with 24 active volunteers.

We continue to expand and diversify our volunteer programme, to ensure that volunteering at the charity is accessible and attractive to all. In the year ahead, we will be investing in the volunteer journey across our organisation, to ensure that our respected and valued volunteers have the very best experience with us.

NORCA and Sistema in Norwich Limited Annual Report 2020/21

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28

Fundraising and supporter engagement

Fundraising and supporter engagement is becoming more and more important as part of our work, as the pressure on school budgets means that service income for Sistema in Norwich further declined in 2020/21. In 2021/22 we will carry on the work to build long-term relationships with our supporters and partners, ensuring we value and maximise the contribution of every individual, group or organisation.

The majority of our voluntary income last year was raised through Trusts and Foundations, individual support through regular or single gifts, legacies, support from companies, donations from organisations, and individual fundraising initiatives. We are hugely thankful for every gift and contribution.

We proactively comply with the Fundraising Regulator’s voluntary regulation scheme, aligning all of our fundraising policies and practices with the Fundraising Codes of Conduct, along with complying with all related legislation and marketing regulations.

The majority of our fundraising activity has been led by staff at NORCA and Sistema in Norwich Limited. In 2020/21 we engaged a freelance fundraiser to support the development of a number of bids for funding to support Sistema in Norwich, with the idea of building on this in 21/22 through the appointment of a new member of staff to support fundraising. As part of developing the 2022-25 business plan we will review and refine our fundraising strategy, however, we expect to prioritise supporter engagement through revamping our ‘Friends’ scheme, business supporters and fundraising events, alongside developing our Trust and Foundation income.

We proactively monitor any fundraising undertaken on our behalf to comply with the Fundraising Regulator’s voluntary regulation scheme. In the past year, we have not uncovered any failure by staff, volunteers, professional fundraisers or commercial

participators to comply with these schemes and standards. We received no complaints relating to fundraising activities.

General Data Protection Regulation (GDPR)

NORCA and Sistema in Norwich Limited has put in place policies and procedures to ensure we comply with the General Data Protection Regulations 2018 (GDPR), following a review of how we handle information relating to our beneficiaries, supporters and staff, to ensure we are always honest and open about how we handle personal data and are taking appropriate measures to keep it safe and secure.

Remuneration

The senior management of the charity is the Executive Director, and the remuneration for this post is set by the trustees and reviewed on an annual basis.

In 2021/22, NORCA and Sistema in Norwich Limited will conduct an annual review of pay, as part of our commitment to having a fair and equitable pay system, and ensuring that our pay continues to be in line with similar organisations and charities.

We are a Living Wage employer and our pay system is underpinned by the Living Wage Foundation recommendations. We are committed to continuing to implement increases in the Living Wage, as directed by the Foundation.

Related parties and other key partnerships and organisations

In pursuit of our charitable objectives we work and collaborate with a range of other organisations and related parties. These are detailed below:

Related parties

Rabo de Foguete : Rabo de Foguete is a carnival and outdoor arts organisation run by Marcus Patteson. It is the vehicle through which Marcus delivers his own professional artistic practice, engaging a wider group of local musicians, makers, performers and carnival artists. The development of the group has been supported by NORCA and Sistema in Norwich Limited as part of our carnival remit, and is a key partner in delivering carnival and outdoor arts activity.

Key partner organisations

Norfolk Music Hub : NORCA and Sistema in Norwich Limited has been a partner in the Norfolk Music Hub since it was established in 2012. The Hub is a vital source of funding for Sistema in Norwich, as well as linking the programme to the wider world of music education in Norfolk, progression pathways and other opportunities. In 2020/21 the Hub decided to pass over the work we were delivering for them to us to manage directly. The Hub continues to support us by promoting our activities and concerts through their website and newsletters. They are, therefore, a very important partner organisation.

Norwich City Council : The City Council has been a key partner for the whole time that the charity has been in existence, including support for Waterloo Park Pavilion (2002-2006), our leadership of the community section of the City of Culture Bid (2011), Play Rangers (2009-2011) and the Sure Futures Consortium (2006-2008). Carnival has been a key area of partnership work, particularly focussed on the Norwich Lord Mayor’s Procession. NORCA and Sistema in Norwich Limited has been a corefunded organisation for a number of years (for carnival development), a key partner in recent Arts Council funded projects, and continues to

play a role in the cultural visioning for the city.

Norwich Business Improvement District (BID) : Another important local partner, we work with Norwich BID to deliver a range of activity to promote the city centre, including Head Out Not Home, a summer festival of music and street performance that runs through July and August. 2021 was our eighth year running HONH, which has become an important feature of the city’s annual calendar. As well as being a platform for local bands, an opportunity to bring in national acts and a platform to support our work around diversity, we have also developed an element, through other local partnerships, to support up-andcoming acts.

Partnership and partner working is important to our ethos, and we have established and maintain good relationships with local arts and community arts organisations to achieve our goals and ambitions as a charity. These include Access Creative College, the Garage, Norwich Arts Centre, Creative Arts East, Musical Keys, Lost in Translation Circus, Norfolk & Norwich Chamber Music, Young Norfolk Arts Trust, the National Centre for Writing, Norfolk and Norwich Festival and Norwich School. We have long-standing links with most schools in Norwich (particulalry primary schools) working closely with a number through Sistema and Curriculum music delivery (e.g. Catton Grove Primary School, Queen’s Hill Primary School, Wensum Junior School and West Earlham Junior School). We are part of a wider network of programmes in England, the UK, Europe and internationally.

Environmental statement

NORCA and Sistema in Norwich Limited works at a community and local level, seeking to minimise our impact on the environment through our environmental policy. Where our activities are most likely to cause a detrimental effect is mainly through transportation of people and goods and the operation of an office. We undertake to minimise our environmental load as much as possible. We elect to work largely within the City of Norwich

NORCA and Sistema in Norwich Limited Annual Report 2020/21 31

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30

and Greater Norwich, with locally based practitioners, minimising the environmental impact of transportation, through shorter journeys, lift shares and encouraging cycling. As our company vans reach the end of their lives we will take full account of environmental considerations in replacing them.

managing risk across the charity. NORCA and Sistema in Norwich Limited has an established system of internal controls that governs all of its operations. These controls have been designed to provide a reasonable level of assurance against the risk of error, fraud and inappropriate or ineffective use of resources. The Governance Risk Register is regularly reviewed by the Trustee Board to ensure transparency and challenge are inherent in the system.

Principal risks and uncertainties

The Trustees have responsibility for ensuring that the charity maintains comprehensive risk management systems and that appropriate actions are being taken to manage and mitigate risks.

The principal risks that have been identified in the Risk Register through their likelihood and impact on the charity are shown in table 1.

We have a formal risk management strategy that provides a robust framework through a risk register model, and subsequently

----- Start of picture text -----
Risk
Examples of mitigating actions
• •
A child protection failure Mandatory safeguarding training provided to all staff and
results in a child or young volunteers and regular refresher courses for all direct
person being harmed practice staff
• Safer recruitment processes in place, including review
and sign-off of mandatory DBS checks
• Protocols for recording in place
• Specialist safeguarding resources, processes and
structures in place
•
Annual Review of safeguarding practice
•
Internal audit of practice, ensuring compliance with
regulatory frameworks and ensuring safeguarding policy
and processes are implemented and communicated
effectively
• Unable to grow • Develop a new supporter engagement approach and
unrestricted income to strategy
•
meet our objectives Ensure compliance with new GDPR regulations
• Regular reviews of the external environment at both
operational and governance levels
•
Strategic Business Plan and operational plans prioritise
support for income generation
• Challenging funding • Build our fundraising capability and capacity
environment results in •
Develop collaborative partnerships
receiving less funding • Be innovative, in services to beneficiaries, approaches
than needed for our and in the supporter and funding arenas
•
objectives, including cut Develop evaluation to clearly define impact and support
backs in existing funding bids for funding
• Develop models and approaches to be able to scale
delivery
• We are unable to •
Ensure operational plans reflect strategic intent
translate strategic intent • Close monitoring of progress against operational plans
into operational reality and budget
or achieve the impact we • Develop and implement a clear plan for staff
want with young people development, including a formal appraisal system
•
Ensure ‘Our People’ plan supports delivery and instils
culture of continuous improvement
• Not having the right • Ensure there is a robust and ongoing recruitment process
personnel to function for new trustees, with scoping to skills needed
effectively, whether • Ensure there is a succession plan for key, senior roles
Trustees, core or delivery • Develop and implement the 'Our People' plan to ensure
training and support needs of staff are fully considered
• Develop recruitment plan and protocol for new tutors, to
improve availability and fit to our work
----- End of picture text -----

TABLE 1: RISKS AND MITIGATING ACTIONS

NORCA and Sistema in Norwich Limited Annual Report 2020/21 33

32 NORCA and Sistema in Norwich Limited Annual Report 2020/21

Financial review

Extraordinary use of the reserves

Summary

In normal circumstances the reserve funds will not be used for the charity’s day-today expenditure. The trustees may, by exception, allocate reserve funding to:

Total income received for the year was £584,278 (2020: £489,141), which included £141,948 of restricted income (2020: £164,774) and £442,330 of unrestricted income (2020: £324,367). Expenditure totalled £469,301 (2020: £652,814), of which £41,948 was restricted (2020: £184,084) and £427,353 was unrestricted (2020: £468,730). This resulted in a surplus to funds totalling £114,977 (2020: £163,673 deficit). The carried forwards funds total £361,655 (2020: £246,678), of which £120,000 is restricted (2020: £20,000) and £241,655 is unrestricted (2020: £226,678).

Provided in each case that:

Reserves Policy

The trustees will confirm and review on an annual basis the policy in respect of the reserves held by NORCA and Sistema in Norwich Limited, and to ensure that these are normally maintained at a minimum level equivalent to the essential activities of the organisation for a minimum three months, should all other income fail to materialise.

Investment Policy

NORCA and Sistema in Norwich Limited’s funding is typically on a short-term basis of 3 years or less, with the majority of funding being annual awards or funds from the provision of services. The organisation has no permanent endowment and provides for capital expenditure within annual budgets. The financial pressures created by the pandemic, along with investment in the charity’s capacity, have reduced the funds available from the Janson Legacy meaning it is unlikely we will be in the position to invest funds. The policy is to retain funds as cash and place them in bank deposits at the best rate obtainable, taking into account the security of the deposit takers.

The charity’s reserves target is £100,000. As at 31 August 2021, free reserves, being unrestricted funds less fixed assets, totalled £219,958 (2020: £211,093).

This position has been made possible as a result of the Janson legacy, received in May 2019. The Board have therefore allocated £100,000 of unrestricted funds to the reserves, to ensure the charity has the appropriate level of reserves to function effectively. A further £100,000 has been designated to support Sistema in Norwich programme delivery, with the idea that £25k to £30k will be expended each year for the next three years.

Statement of responsibilities (in respect of the Trustees’ annual report and the financial statements)

  1. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees (who are also directors of NORCA and Sistema in Norwich Limited for the purposes of company law) are responsible for preparing the trustees’ report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the directors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the directors are required to:

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

  1. select suitable accounting policies and then apply them consistently;

In preparing this report, the trustees have taken advantage of the small companies exemptions provided by section 415A of the Companies Act 2006.

  1. observe the methods and principles in the Charities SORP 2019 (FRS 102);

  2. make judgments and accounting estimates that are reasonable and prudent;

  3. state whether applicable UK Accounting

  4. Standards have been followed, subject to any material departures disclosed and explained in the financial statements;

………………………………………………..... Karl Jermy

Trustee

Date: 22 June 2022

34 NORCA and Sistema in Norwich Limited Annual Report 2020/21

Independent Examiner’s Report to the Trustees of NORCA and Sistema in Norwich Limited

I report on the accounts of the company for the year ended 31 August 2021 which are set out on pages 36 to 50.

  1. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

Respective responsibilities of trustees and examiner

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

  1. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Independent examiner’s statement

Helena Wilkinson FCA DChA

Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

Price Bailey LLP Chartered Accountants Anglia House, 6 Central Avenue St Andrews Business Park Norwich NR7 0HR

Date: 27 June 2022

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Financial statements

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

NORCA and Sistema in Norwich Limited Annual Report 2020/21 37

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36

STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING INCOME AND EXPENDITURE

FOR THE YEAR ENDED 31 AUGUST 2021

Income:
Note
Donatons and legacies
2
Income from charitable actvites
3
Trading income
4
Investment income
5
Other income
6
Total income
Expenditure on charitable actvites
14
Total expenditure
Net income / (expenditure) for the
year, being movement in funds
Reconciliaton of funds:
Total funds brought forward
Total funds carried forward
14, 15		 Unrestricted
Restricted
2021
Funds
Funds Total Funds
£
£
£
408
10,948
11,356
322,121
131,000
453,121
30,773
-
30,773
7
-
7
89,021
-
89,021
442,330
141,948
584,278
427,353
41,948
469,301
427,353
41,948
469,301
14,977
100,000
114,977
226,678
20,000
246,678
241,655
120,000
361,655		 17 month
period ended
31 August 2020
Total Funds
£
64,427
289,211
54,203
54
81,246
489,141
652,814
652,814
(163,673)
410,351
246,678

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 39 to 50 form part of these financial statements

COMPANY NUMBER: 04278192
BALANCE SHEET AS AT 31 AUGUST 2021
31 Aug 2021
Note
£
Fixed Assets
Tangible assets
9
21,697
21,697
Current assets
Debtors
10
8,293
Cash at bank and in hand
11
358,202
366,495
Liabilites
Creditors: amounts falling due
within one year
12
(26,537)
Net current assets/(liabilites)
339,958
Total net assets
361,655
The funds of the charity:
Restricted funds
13
120,000
Unrestricted funds
13
241,655
Total funds
361,655		 17,539
219,906		 31 Aug 2020
£
15,585
15,585



231,093
237,445
(6,352)
246,678
20,000
226,678
246,678

Approved by the trustees on 22 June 2022 and signed and authorised for issue on their behalf by:

Karl Jermy Trustee

The notes on pages 39 to 50 form part of these financial statements

For the year ended 31 August 2021 the charitable company was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies.

Directors responsibilities:

NORCA and Sistema in Norwich Limited Annual Report 2020/21

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39

38

STATEMENT OF CASH FLOWS YEAR ENDED 31 AUGUST 2021

Cash fows from operatng actvites:
Net income/(expenditure) for the year (as per the SOFA)
Adjustments for:
Depreciaton charges
Decrease in debtors
Increase/(decrease) in creditors
Interest received
Net cash provided by operatng actvites
Cash fows from investng actvites:
Purchase of property, plant and equipment
Interest received
Net cash used in investng actvites
Change in cash and cash equivalents in the reportng
period
Cash and cash equivalents at the beginning of the
period
Cash and cash equivalents at the end of the reportng
period
Cash in hand
Bank Overdraf
Total cash and cash equivalents at end of the period		 2021
£
114,977
13,732
9,246
20,185
(7)
158,133
(19,844)
7
(19,837)
138,296
219,906
358,202
358,202
-
358,202		 17 month
period ended
31 August 2020
£
(163,673)
16,418
408,151
(13,665)
(54)
247,177
(22,911)
54
(22,857)
224,320
(4,414)
219,906
219,906
-
219,906

Notes forming part of the Financial Statements for the year ended 31 August 2021

1 Accounting policies

The Charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The registered office is Martineau Memorial Hall, 21 Colegate, Norwich, NR3 1BN. The registered company number is 04278192 and the registered charity number is 1089916.

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - Charities SORP (FRS 102). The Charities financial statements are presented in Sterling and all values are rounded to the nearest pound.

NORCA and Sistema in Norwich Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

The financial statements are prepared in pounds sterling and are rounded to the nearest £.

b) Going concern

These accounts are prepared on a ‘going concern’ basis. The Coronavirus pandemic has certainly continued to have an impact on our work, but there has been considerably less disruption to delivery, and the development of online provision has given us a strong fallback position, thereby retaining confidence in our work and maintaining our ability to retain programme participants. We put ourselves in a strong position for 21/22, with two thirds of the funding needed for the year in place before the year started, including significant new funding from the Garfield Weston Foundation, and funding pots reopened to applications as part of our ongoing fundraising. We have remained on budget for the year and are due to finish it within the £35k of designated funds allocated to underwrite Sistema provision. Although the format of some of our schools delivery has changed, we have retained delivery in all previous locations, whilst we also restructure Sistema in Norwich around a new, community-based centre. Over the second half of 21/22 we expect things to return to normal, with much of our activity in place (e.g. Head Out Not Home Festival’s 9th year), a range of new activity in development (e.g. a new, big, carnival project with Norwich City Council) and the new format for Sistema in Norwich up and running. A 5-year business plan for 2022 to 2026, has been developed, setting out our goals and objectives, along with the financial plan to support that work. The projected budget for 22/23 shows we have enough resources for the next 12 months, while we continue to draw in funds to support our work next year and beyond.

NORCA and Sistema in Norwich Limited Annual Report 2020/21

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41

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

1 Accounting policies (continued)

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

1 Accounting policies (continued)

c) Fund accounting

Fund held by the charity are:

Investment income, gains and losses are allocated to the appropriate fund.

d) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Where income has related expenditure (as with fundraising or contract income), the income and related expenditure are reported gross in the Statement of Financial Activities.

Donations, grants and gifts are recognised when receivable. In the event that a donation is subject to fulfilling performance conditions before the charity is entitled to the funds, the income is deferred and not recognised until it is probable that those conditions will be fulfilled in the reporting period. Income from Gift Aid tax reclaims is recognised for any donations with relevant Gift Aid certificates recognised in income for the year. Any amounts of Gift Aid not received by the year end are accounted for in income and accrued income in debtors.

Income from government and other grants are recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably.

Income received in advance for a future fundraising event or for a grant received relating to the following period are deferred until the criteria for income recognition are met.

Interest on deposit funds held is included when receivable and the amount can be measured reliably by the charity which is normally upon notification of the interest paid or payable by the bank.

Sponsorship from events, fundraising and events registration fees are recognised in income when the event takes place. Trading income is recognised on point of sale for both donated and purchased goods.

Rental income is recognised in the period to which the rental property is provided to the tenants.

For legacies, entitlement is taken on a case by case basis at the later of the date when the Charity is aware that probate has been granted, and either:

• the estate has been finalised and estate accounts have been received by the charity; or

• when a distribution is received from the estate.

e ) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis under the following headings:

Fundraising costs do not include the costs of disseminating information of support of the charitable activities.

Expenditure on charitable activities comprises of the costs incurred by the charity in the delivery of its activities and services for its beneficiaries, activities undertaken to further the purpose of the charity and their associated support costs.

Support costs comprise those costs which are incurred directly in support of expenditure on the objects of the charity and include governance cost, finance, and office costs. Governance costs are those costs incurred in connection with the compliance with constitutional and statutory requirements of the charity. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Support costs are allocated on an actual basis to the relevant fund.

f) Tangible fixed assets

Assets which are intended to be of ongoing use to the Charity in carrying out its activities are capitalised as fixed assets. All purchased fixed assets are initially recorded at cost.

Assets donated for use by the charity are recognised as income when receivable and capitalised at their open market value.

g) Depreciation

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Fixtures and ftngs -25% Straight line
Media equipment -25% Straight line
Vehicles -33% Straight line
Musical instruments -33% Straight line
Leasehold improvements - On a straight line basis over the period
of the lease, up to the break clause, i.e.
5 years

h) Debtors

Prepayments are valued at the amount prepaid net of any discounts due. Accruing income and tax recoverable is included at the best estimate of the amounts receivable at the balance sheet date.

Receipt of a legacy is only considered probable when the amount can be measured reliably.

NORCA and Sistema in Norwich Limited Annual Report 2020/21

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42

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

1 Accounting policies (continued)

i) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

j) Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any discounts due.

k) Pensions

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

2
Income from donaton, grants and legacies
Legacy
Donatons
Total		 2021
£
-
11,356
11,356		 17
months
ended 31
August
2020
£
38,603
25,824
64,427

Income from donations, grants and legacies was £11,356 (2020: £64,427) of which £408 was unrestricted (2020: £42,158) and £10,948 restricted (2020: £22,269).

The Charity provides a defined contribution pension scheme, whereby the charity and its staff each fund the scheme, managed by a third party provider, the assets of which are held by the provider separately from the assets of the charity. The pension charge in the financial statements represents the amounts payable by the charity to the fund in respect of the period.

l) Operating leases

Operating leases are recognised over the period of which the lease falls due.

Benefits received and receivable as an incentive to sign an operating lease are recognised on a straight line basis over the period of the lease.

m) Taxation

The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

n) Volunteers

The value of services provided by volunteers has not been included in these financial statements. Further details of their contribution is provided in the Trustees report.

o) Financial instruments

The charity has financial assets being trade debtors, accrued income and cash at bank.

The charity has financial liabiabilities, being the bank overdraft, trade creditors, accruals and tax and social security.

p) Critical accounting estimates

The are no judgements or critical accounting esitmates which have been used in the preparation of these financial statements.

NORCA and Sistema in Norwich Limited Annual Report 2020/21

44 NORCA and Sistema in Norwich Limited Annual Report 2020/21

45

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

3 Income from charitable activities

Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds Funds Funds
17 months 17 months
17 months ended 31 ended 31
ended 31 August August
2021 2021 2021 August 2020 2020 2020
£ £ £ £ £ £
Arts Council England 168,750 - 168,750 - 4,834 4,834
Berwich Bridge Community 20,893 - 20,893 - - -
Primary School
Caton Grove Primary School - - - 15,000 - 15,000
CAF - - - - 250 250
Drayton Junior 912 - 912 1,536 - 1,536
Foyle Foundaton - - - - 20,000 20,000
Garfeld Weston Foundaton - 35,000 35,000 - - -
Groundwork UK - - - - 4,000 4,000
Hewet Academy 130 - 130 - - -
Jane Austen College 2,220 - 2,220 - - -
Limbourne Trust - 10,000 10,000 - 10,000 10,000
Mousehold Infant and 3,294 - 3,294 - - -
Nursery School
Nelson Infant School 2,770 - 2,770 2,371 - 2,371
Norfolk and Norwich Festval 600 - 600 - - -
Norfolk Community
Foundaton		 - - - - 2,496 2,496
Norfolk Music Hub - - - - 60,000 60,000
Norfolk Music Services 7,046 - 7,046 16,302 - 16,302
Norwich Bid 31,181 - 31,181 29,370 - 29,370
Norwich City Council - - - 10,915 - 10,915
Norwich French Church 1,000 1,000 - - -
Charity
Norwich Theatre 1,600 - 1,600 - - -
Queens Hills Primary 12,000 - 12,000 12,000 - 12,000
The Trumpington Federaton 29,112 - 29,112 - - -
Anguish's Educatonal
Foundaton		 - 50,000 50,000 - 40,000 40,000
Norwich Freemen's Charity 35,000 35,000 5,000 - 5,000
Wensum Junior School 26,937 - 26,937 26,790 - 26,790
West Earlham Infant School - - - 320 - 320
West Earlham Junior School 12,900 - 12,900 26,491 - 26,491
White Woman Lane School 1,776 - 1,776 1,536 - 1,536
322,121 131,000 453,121 147,631 141,580 289,211

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

4
Trading income
Rental Income
Hire of equipment
Fundraising income
Event income		 2021
£
30,557
216
-
-
30,773		 17 months ended
31 August 2020
£
52,589
340
264
1,010
54,203

Rental income and hire of equipment income is unrestricted and fundraising income is restricted (in both financial years). Event income in 2021 totals £Nil (2020: £1,010).

5
Investment income
Bank Interest Received
6
Other income
Business Rates Relief
Coronavirus Job Retenton Scheme income
7
Analysis of Expenditure
2021
Charitable
Actvites
£
Employments
301,924
Service delivery and event costs
68,833
Promoton
1,302
Building, venue hire and storage
32,268
Van and travel
4,929
Accountng and bookkeeping
-
Depreciaton
13,732
Equipment and materials
9,494
Legal and professional
4,872
Ofce and other costs
20,666
Total
458,020		 Unrestricted
2021
£
7
Unrestricted
2021
£
16,058
72,963
89,021
Governance
Costs
£
-
-
-
-
-
11,280
-
-
-
-
11,280		 Unrestricted
17 months ended
31 August 2020
£
54
Unrestricted
17 months ended
31 August 2020
£
25,000
56,246
81,246
Total
Costs
£
301,924
68,833
1,302
32,268
4,929
11,280
13,732
9,494
4,872
20,666
469,300

During the year, total expenditure was £469,300, of which unrestricted expenditure amounted to

£427,352 and restricted expenditure amounted to £41,948. Costs are allocated directly to the relevant fund.

NORCA and Sistema in Norwich Limited Annual Report 2020/21

NORCA and Sistema in Norwich Limited Annual Report 2020/21

47

46

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

7 Analysis of Expenditure (continued)

17 month period ended 31 August 2020

Employments
Service delivery and event costs
Promoton
Building, venue hire and storage
Van and travel
Accountng and bookkeeping
Depreciaton
Equipment and materials
Legal and professional
Ofce and other costs
Total		 Charitable
Actvites
£
372,419
147,364
7,542
40,945
13,774
-
16,418
11,156
7,082
25,689
642,389		 Governance
Costs
£
-
-
-
-
-
10,425
-
-
-
-
10,425		 Total
Costs
£
372,419
147,364
7,542
40,945
13,774
10,425
16,418
11,156
7,082
25,689
652,814

During the period ended 31 August 2020, total expenditure was £652,814, of which unrestricted expenditure amounted to £468,730 and restricted expenditure amounted to £184,084.

8 Analysis of staff costs and key management personnel

Analysis of staf costs and key management personnel
Wages and salaries
Social security costs
Pension costs		 2021
£
283,217
13,505
4,968
301,690		 2020
£
350,721
15,448
6,250
372,419

The charity trustees were not paid any other benefits from employment with the charity in the period (2020: £Nil) neither were they reimbursed expenses during the period (2020: £Nil).

The average monthly head count was 21 (2020: 18).

No employees received employee benefits excluding pension contributions over £60,000 (2020: £60,000).

NORCA considers that the key management personnel comprises the trustees and senior management team, being the executive director and the operations manager.

Employee benefits of key management personnel of NORCA were £73,699 (2020: £102,572).

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

Tangible fixed assets

9

Cost
At start of period
Additons
At end of period
Depreciaton
At start of period
Charge for the period
At end of period
Net book value at the end of the period
Net book value at the start of the period		 Vehicles
Ofce
equipment
& ftngs
Media
equipment
and musical
Instruments
Leasehold
improve-
ments
Total
£
£
£
£
£
31,795
78,677
299,077
204,896 614,445
-
14,277
5,567
-
19,844
31,795
92,954
304,644
204,896 634,289
30,478
75,023
288,463
204,896 598,860
832
5,490
7,410
-
13,732
31,310
80,513
295,873
204,896 612,592
485
12,441
8,771
-
21,697
1,317
3,654
10,614
-
15,585

Fixed assets held in restricted Community Construction Fund and included above have a cost of £96,171, accumulated depreciation of £96,171 and net book value of £NIL (2020: £Nil).

10 Debtors

Trade Debtors
Prepayments and accrued income
Cash at bank and in hand
Cash
Creditors: amounts falling due within one year
Creditors
Accruals		 2021
£
2,272
6,021		 2020
£

739

16,800
8,293
17,539
2021
£		 2020
£
358,202 219,906
2021
£
18,361
8,176		 2020
£

2,152

4,200
26,537
6,352

11 Cash at bank and in hand

12 Creditors: amounts falling due within one year

NORCA and Sistema in Norwich Limited Annual Report 2020/21

NORCA and Sistema in Norwich Limited Annual Report 2020/21

49

48

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

13
Funds summary
2021
Restricted funds
Sistema in Norwich
Teen Sistema
Total restricted
Designated funds
Unrestricted funds
Total unrestricted
Total funds
2020
Restricted funds
Sistema in Norwich
Teen Sistema
Performance Project
Total restricted
Total unrestricted
Total funds		 Balance at
the start of
the period
10,000
10,000

Income

95,948

46,000		 Expenditure

(41,948)
 Transfers
between
funds
56,000
(56,000)

Balance at
end of the
period

120,000
-
20,000
141,948
(41,948)		 -
120,000
100,000
126,678

442,330
(427,353)		 -
100,000
141,655
226,678
442,330
(427,353)		 -
241,655
246,678
584,278
(469,301)		 -
361,655
Balance at
the start of
the year
-
11,191
28,119

Income

123,089

30,000

11,685		 Expenditure

(113,089)

(31,191)

(39,804)		 Transfers
between
funds
-
-
-

Balance at
end of the
year

10,000

10,000

-
39,310
164,774
(184,084)		 -
20,000
371,041
324,367
(468,730)		 -
226,678
410,351
489,141
(652,814)		 -
246,678

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

15 Net assets by funds

2021
Tangible fxed assets
Debtors
Cash
Creditors falling due in less than one year
2020
Tangible fxed assets
Debtors
Cash
Creditors falling due in less than one year		 Unrestricted
funds
21,697
8,293
238,202
(26,537)
Restricted
funds

-

-

120,000
-
Total funds
2020

21,697

8,293

358,202

(26,537)
241,655
120,000
361,655
Unrestricted
funds
15,585
17,539
199,906
(6,352)
Restricted
funds

-

-

20,000
-
Total funds
2019

15,585

17,539

219,906

(6,352)
226,678
20,000
246,678

16 Pension Commitments

The Charity operates one defined contribution pension scheme. The assets of the schemes are held separately from those of the Charity in independently administered funds. The total pension cost charge represents contributions payable by the Charity to the funds and amounted to £4,968 (2020: £6,250). No amounts are outstanding at year end (2020: £Nil).

Sistema In Norwich - A programme seeking to transform the lives of young people from areas of deprivation through engagement in music.

Teen Sistema - Part of Sistema in Norwich, Teen Sistema caters for older children who took part in Sistema in their Primary School and are moving (or have moved) onto secondary school. These children and young people are part of Colegate Nucleo Orchestra. This project will be amalgamated with Sistema in Norwich as a result of the move to a single nucleo model, therefore there has been a transfer of the funds from Teen Sistema to Sistema in Norwich

Performance Project - Part of Sistema in Norwich, this project is developing performance and collaboration opportunities for young people taking part in Sistema, whilst developing a year round programme of concerts. The main funder is Arts Council England.

The general reserve represents funds of the charity which are provided on an unrestricted basis. It includes donations, fund raising and surpluses and deficits arising from projects funded from various external sources. Also included in unrestricted funds is a designated fund which the trustees have set aside for the Sistema project going forwards.

50 NORCA and Sistema in Norwich Limited Annual Report 2020/21

Notes forming part of the Financial Statements for the year ended 31 August 2021 (continued)

17 Operating lease commitments

At 31 August 2021, NORCA had future minimum lease payments under non-cancellable operating leases as follows:

Land and buildings

Expiry date:
Under 1 year
Between 2 and 5 years
Afer more than 5 years
Other
Expiry date:
Under 1 year
Between 2 and 5 years
Afer more than 5 years		 2021
£
25,000
14,583
-
39,583
2021
£
1,317
2,634
-
3,951		 2020
£
25,000
39,583
-
64,583
2020
£
1,317
3,951
-
5,268

18 Related party transactions

Marcus Patteson who represents key management of NORCA, also runs another organisation called Rabo de Foguete. Transactions between the two entities took place for the provision of professional artistic services, totalling £7,700 (2020: £10,100) and at the year end the amount due amounted to £850 (2020: £NIL).

No further related party transactions took place in the period (2020: £Nil).

52 NORCA and Sistema in Norwich Limited Annual Report 2020/21

CORPORATE INFORMATION

NORCA and Sistema in Norwich Limited

Accountants and Independent Examiners

(A company limited by guarantee)

Price Bailey LLP, Anglia House, 6 Central Avenue, St Andrews Business Park, Thorpe St Andrew, Norwich NR7 0HR

Registered Office

Martineau Memorial Hall, 21 Colegate, Norwich NR3 1BN.

Bankers

Company Registration No. 04278192 Charity Registration No. 1089916 Telephone: 01603 760529 (ext 1) Website: www.norcasistema.org.uk

Barclays plc 5 – 7 Red Lion Street, Norwich NR1 3QH.

Trustee Board

Solicitors

Abby Dalgleish (a) Beryl Blower (c) (resigned 22 Jun 2021) Jacqui Mackay (a) (resigned 21 Sep 2021) Karl Jermy (a) (b) Stephen Morris (a) (appointed 9 Mar 2021)

Howes Percival LLP The Guildyard 51 Colegate Norwich NR3 1DD

Bookkeeper

(a) member of the Finance sub-group

(b) member of the Martineau Memorial Hall sub-group

Sam Jarrett, Just Accountancy, 39A Rosary Rd, Norwich NR1 1SZ.

(c) member of fundraising sub-group

Company Secretary Marcus Patteson

Executive Director

Marcus Patteson

Operations Manager

THANK YOU

Special thanks to our corporate supporters and partners:

Art Angels Publishing Norwich Business Improvement District Norwich City Council The Rees Consultancy Ltd.

Special thanks to our funders:

Arts Council England Anguish's Educational Foundation Chivers Trust

Cultural Recovery Fund (DCMS) Foyle Foundation Garfield Weston Foundation Limbourne Trust Norfolk Community Foundation Norfolk Music Hub Norwich Freeman’s Charity Norwich French Church Charity

Special thanks to all our partner schools: Catton Grove Primary School Drayton Junior School Fawcett Primary School Mousehold Infant School Nelson Infant School

Queen’s Hill Primary School Trumpington Meadows School Wensum Junior School West Earlham Junior School White Woman Lane Junior School

Thank you to everyone who has raised money for us, volunteered their valuable time and skills, and supported us financially.

Because of your generosity we’ve been able to do more, whether that is give Sistema children more time each week, reach more people or create more opportunities.

We remain committed to working to create a country where everyone has access to the arts and culture, and people can thrive.

People, and the arts, continue to inspire us, and to drive everything we do.

Cathie Davies / Clare Lovell (part-time job share from October 2021)

Sistema in Norwich Musical Director

Juan Gabriel Rojas

Safeguarding Officers

Cathie Davies Jacqui Mackay (Clare Lovell)

For more information about our work please visit our website: norcasistema.org.uk