Charity Registration Number 1089853 Company Registration Number 03885646 (England and Wales) Caterham Barracks Community Trust Trustees, Report and Unaudited Accounts 30 November 2023
Caterham Barracks Community Trust Report and accounts Contents Page Legal and Administrative Infonnatic Trustees. report Independent Examiners report Income and expendf(ure account Balance sheet Notes lo the accounts 10
Caterham Barracks Community Trust Legal and Administrative information Trustses A Luchmeeparsad {User member} J Blyth (Co-opted) - resigned 9 November 2023 C Botten (Tandridge District Council member)- restgned 21 March 2024 S Patel (User member) G Duck Ictroptedl - $ne 25 June 2024 R Kay (User member) M Thom {Copted) J Hardgrave ICo-OPtedl - appointed 23 May 2024 D Ford IT3ndridge District Counall- appointed 25 June 2024 Chlef Executlve Officer Dick Moran - resigned 2 April 2024 Jeff Blyth- appointed 2 April 2024 Chl¢f Flnanclal Offlcor Robin Clemenls- resigned 18 July 2024 Charity numb8r 1089853 Company number 03885646 R•gist•rod offico and prlnclpal addm¥ The Officers, Mess Coldstream Road Calerham Surrey CR3 SQX Indepond8nt •xamlnor Lisa Swan ACA Parkes & Swan Limile(I The Officers, Mess Coldstream Road Calerham Surrey CR3 5QX Bankers Barclays Bank Leicester LE8 2BB
Caterham Barracks Communlty Trust Tru5tee5' Report For the year ended 30 November 2023 ANNUAL REPORT The trustees are pleased lo present their report along the financial statements for the Caterham Barracks Community Trust Ithe'TrusY'I for the year ended on 30th November 2023. The accounts have been prepared in a¢cordan¢e Vth the accounttng policies sel out in note 110 the account5 and comply wrth the Trusfs Memorandum and Articles of A5sociabon, the Companies Act 2006 and the Statement of Recommended Practice. "Accounting and Reporting by Charities" lapplicable to charrties preparing their accounts in accordance with the Financial Reporting Standard appli¢able in the UK and Republic of Ireland IFRS 10211. Structure. governance and management Calerham 8arra¢ks Community Trust is a company limited by guarantee governed by its Memorandum and Articles of Association dated 17th December 2001. It is registered as a charty with the Charitie5 Commission. Anyone over the age of 18 can become a member of the company and there are currently 6 members. Trustees The trustees, who are also the directors for the purpose of company Lgw and who served during the year were.. A Luchmeeparsad (User memberl- Chair J Blyth Ico-opledl - resigned 9 November 2023 C Botten (Tandridge District Council member}- resigned 21 March 2024 S Patel (User memberl G Duck ICLwptedl - resigned 25 June 2024 RK8y (User member) M Thom ICo-OPtedl J Hardgrave ICo•OPtedl- appointed 23 May 2024 D Ford ITandridge district Council member) - appointed 25 June 2024 Executive Team.. J Blyth R Clemenls D Moran Chief Execub've officer- apInted 2 ri12024 Chief Financial Offer- resigned 18 July 2024 Chief Executive Officer- resigned 2 April 2024 Sustsinability Manager - appoinled 3 June 2024
Caterham Barracks Communlty Trust Tru5tee5' Report For the year ended 30 November 2023 When Considering ¢tFopting Iruslees. the board has gard to the qu1ment for any specialist skills needed. Categorie5 of Membership referred to in the description of elected trustees are sel out In the Memorandum and Articles as follows.. lal "User members" shall be members %tho parbcipate anlY use the Trust's sports. arts, leisure and other active$ and facIl"e$. Ibl "Youth members" shall be members vtho are befven 18 and 25 years of age who participate in the Trust's youth ath'vities. Icl "Village resident members" shall be members resident in Caterham Barracks. Idl 'Village business members" shall be members Ntho have a business in Caterham Barracks. lel "Calerham members. shall be members are communty organisalions and other organisations that have an interest outside Caterham Barracks. bul within the area of benefrt. Admission lo membership 1$ al the absolute discretion of the board of trustee$ vtho $hall ensure membership of the Trust equitably represents individuals and organisalions specified in this Article. New Iruslees receive a lull bnefing and indu¢b"on process. inelvding an induction pack. The board of trustees, which can have up lo 12 members, administers the charity. Thè board meets bi-monthly. A Chief Executive I'CEO-I is appointed by the truslees lo manage the day lo day operations of the charity, To facilitate effective operations. Ihe CEO has delegated authority. thin terms of delegats'on approved by the Iruslees, for operational matters including finance. employment and business athvily associated wth the trading arm, CBCT Trading Limited of vthich he is a director. CBCT Trading Limited (Company number 044102621 is a trading company vthich is a ¥tholly owned subsidiary of the Trust. 11 runs businesses on behalf of the Trnst and covenants profrts lo the Trust for distribution according lo the objeth.ves of the Trust. The Iruslees have a risk management strategy %thi¢h ¢omprise$'. - an annual review of the ri$k$ Ihe chartty may face. %thi¢h is updated for each l)oard meeting., the estsblighmenl of systems and procedures to m"gate those risks identified in the plan,. and - the ifnplemenlation of procedures designed to minimise any potential impact on the chanty should those risks materialise. The work has identified a few risks but rt has resulted in better emergency procedures 8n¢J conlingen plans and ha5 given the impetu5 for better planning. This work identified that the biggest risk to the Trust in the short term is the healih of the current executive as the function is numerically small. The strategy to subcontract work and progressively reconsider the workload is a deliberate plan to minimise the risk vh)i¢h arises from l¢)0 much dependence on a small funclion.
Caterham Barracks Communlty Trust Tru5tee5' Report For the year ended 30 November 2023 Objectives and activities The objects of the Trust are set out in the Memorandum and Articles item 3. "3. The objects of the chanty are. for Ihe benefit of those vtho live. wrk or study in the area of Calerham Barracks and Calerham I'lhe area of txnefiV'I". 111 To provide, or assist in the provision of facilth.es for recreational and other leisure lime acliwty in the interests of social welfare, with the object of improving the conditions of life of people who live, work or study in the area of benefit, including those vtho have spe¢iaJ need of facilities by reason of youth, disability or social or economic circumstsnces. 121 To further educatson and training for children and adults 131 To preserve and enhance such parts of the natural or built environment in the area of benefit as are of aeslhelic, historic or suenlific interest. Including in parb"cular. Ihe former Chapel al Calert)am Barracks." Achlevements and perfornian¢e The charity ctsnlinue<l lo use ils physical building assets to 9enerale income streams lo Create funds lo maintoin Charrtable purpose. The Officers. Mess. NAAFI. Arc and Pavilion have had a successful year. The charity aspires to be responsNe lo needs and opportunities lo serve the community. One significant example is the initiative to Vrk wth other organisalion$ to offer social acliwl*s for Ukrainian refugees that take place at the Arc. The ses8K)n is well attended and highly valued. The Arc has performed well in its role of Community Centre and the trustees are grateful to the management and staff lor their efforts. The Officer'$ Mess and NAAFI have both maintsined high levels of occupancy. A charity that supports victims of modern-day slavery, Yheir Voice- is renting the Pavilion and the Pumas continue to run a highly su¢¢es$fvl football club on the pitche$ owned by the Charity. Zodiac, a gymnastics academy, operates from the Arc and serves significant numbers. The charity remains in encouraging financial heamh arKI can plan for the future wth confidence. The trustees have identified the need to review and refresh the wsion, articulate its core values and create a business plan to frame its mission in order to support its aspirations for serving the community as a priorty for the year ahead. The charrty has considered succession planning and extending the executive team, wlhin the limitations of its resource5. in preparation for these tasks. This will provide a foundation for future planning and the sourung of fvnd5 to deliver on the selected initiative5. The key elements of., leadership, ambition, finance, activities, resources. partnerships and legal structures will feature in the busines$ plan. The charity Is now in its third decade and rt is timety lo rewsrt the vision and refresh il lo ensure the long- term sustainability of the charity in order to serve the people of Caterham with relevant, inclusive high quality services. This wll include detailed plans for the development and maintenance of the physical assets for which the trustees are the legal custodians. These activities wll provide a focus for much of the work that wll be undertaken by the trustees in the coming year.
Caterham Barracks Communlty Trust Tru5tee5' Report For the year ended 30 November 2023 Trustees Responsibilities The Iruslees are resptsnsible for the preparation of the Trustees, Report and the accompanying financial statements in accordance wrth applicable law and United KiThJdom Accounting Standards. The law requires the trustees to prepare financial statements %thich give a fair and true view of the state of the affairs of the charity. This includes incoming resources, the applicab'on of those resources, including but not exclusively its income and expenditure. In exercising these responsibilrties. the Iru5tees are required lo.. 1.Select suitable accounts'ng policies and then apply them consistenUy. 2.Observe the methods and principles of the Chacities SORP IFRS 1021. 3.make judgements and aCuntIng eslimales that a reasonable and Pfudent. 4.State whether UK Accounting Standard5 IFRS 1021 have been folloN%Ed, subject to any material departures disclosed and explained in the financial statements. 5.Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity wll continue. The Iruslees are responsible for keeping adequate accounting records that are sufficient lo show and explain the charity's transactions and disclose wth reasonable accuracy at any time the financial position of the charity and enable them to ensure the financial statements ¢omply wlh the Charities Act 2011 and the Charity Accounts and Reports Regulation 2008. They are also responsible for safeguarding the assets. Including the physi¢al assets of the charrty and taking all reasonable steps for the prevention and dele¢lion of fraud and any other Irregularrties. The trustees are grateful to the staff, management and execulive team for their efforts lo serve the community and deliver the objectives of the Charity. Flnanclal revlew The trustees have continued to look criticalty at the Trusvs financial position. Credit control h48 continued to be tightened to address issues of cashflow. The rental income from CBCT Trading Limited for use of Trusfs buiklings in Ihe year was £168.000 12022.. £120,000). The trustees will continue to review interMpanY recharges and ensure that they can be considered commercial rates. Donations from the vtholty ovmed $ubsidiary. CBCT Trading limited, tolalled £44,00012022'. £nill. Grant income wa5 £99,419 compared to £24,232 in 2022. All these grants relate to the charitable activities that take place at the Arc and when taken logether wth the operating income and expenses of the Arc, the Arc's net surplus for the year Wds £66,240. 12022. £4,0581. Significant investrnenl was made during the year inlo maintsining the buildings and grounds vh)ich Included bathroom renovations al the Arc. The overall Surplus for the year £35,94012022." £173,953) defecit before exceptional costs) The lotsl fund$ at the end of the year were £90.467 {2022'. £54.5271. Of this. £123.017 Wd$ held in cash. The policy of the Trust is to aim to hold £140.000 in cash selVeS which is the eslimaled working capital commitment5 for three months. Booskn"ng the cash reserves continues to be a priority next financial year.
Caterham Barracks Communlty Trust Tru5tee5' Report For the year ended 30 November 2023 On behalf of the Board of Trustee5 A. Luchmeeparsad Trustee 25-JU24
Caterham Barracks Community Trust INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CATERHAM BARRACKS COMMUNITY TRUST 1.tho Trusv'l I report to the charity Irvstees on my examination of the a¢nts of the Trust for the year ended 30 November 2023. ResponsibilitEs and basis of report As the charity's twslees of the Trust land also its directors for the purposes of Company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act'i. Having satisfied myself that the accounts of the Trust are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. l port in respect of my examination of your charity's accounts as carried out under section 145 of the Charits"es Act 2011 I'lhe 2011 Acl'l. In carrying out my examination I have follod the Directions given by the Charity Commission under sectson 145151 Ibl of the 2011 Act. Independent examiner's stslement Since the Trust's gross income exceeded £250.000 your examiner musl be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualthed lo undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confim that no mattets have come lo my attention in connection with the examination givin9 me cause lo believe.. 1. accounting records re not kept in respect of the Trusl as required by $tion 386 of the 2006 Act,. or 2. the accounts do not accord with those records.. or 3. the accounts do not comply the accounting requirements of SeCtn 396 of the 2006 Act othèr than any requirement that the accounts give a 'true and fair view vthich is nol a matter considered as part of an independent examination.. or 4. the accounts have not been prePad in accor(lance Yth the methods and principles of the Slalemenl of Recommended Practice for accounting and reporting by charitie5 lapplicable lo charities preparin9 their accounts in accordance wlh the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come acrosg no other matterg in connection wlh the examination to which attention should be dra in this report in order lo enable a proper undetslanding of the accounts to be reached. Mrs L Swan ACA Inslilule of Chartered Accountants in England and Wal Parkes & Swan Limited The Officers, Mess Coldstream Road Calerham Surrey CR3 5QX
Caterham Barracks Community Trust Statement of Financial Activities Including Income and Expenditure for the year ended 30 November 2023 Unrnstri¢tod Rostrl¢tgd Funds Funds 2023 2023 Total Funds 2023 Motes 2022 Incomin resources Donations and subscriptions Charitable activities Investment income Total incoming rosour¢è8 93.292 416.782 168.000 678,074 93,292 99.419 516,201 168,000 99,419 777,493 49,654 399.902 120.000 569,556 Re$our¢o$ èx nded Charitable activities Total rosources oxpondod 642.900 99.475 742,375 643.574 1642.9001 199,4751 1742,3751 1643,5741 Interest receivable 822 822 85 Interest payable Net Income lOre oxc•ptlonal ltsms 35.996 1561 35,940 173.9531 Exc• tlonal ltsms.. Loan waiver 16 1249,3921 Not movem8nt In funds 35.996 56 323,345 Reconclliatlon of funds Funds brought forward at 1 December 2022 Transfer befften funds Funds carried forward at 30 November 2023 44.247 10,280 54,527 377,872 80.243 10,224 90,467 54,527 The statement ol financial activitie5 also complies wilh the requirements for an income and expenditure account under the Companies Act 2006.
Caterham Barracks Community Trust Balance Sheet as at 30 November 2023 Total Funds 2023 Total Funds 2022 Notes Fixèd assets Tangible assets Investments Total Fixed Ass•ty 10 949.125 1.016.867 949.127 1.016,869 Current assets Debtors Cash at bank and in hand Total Currtnt Assets 12 26.190 123.017 149.207 15.563 102.283 117.846 Crndltors.. amounts falllng due wlthin ong yoar 13 1101.841) 1103.5191 Not currènt as$•ts 47.366 14,327 Total assets IMS cury•nt 996.493 1,031,196 Croditor8.' amounts falling d aftor more than on• year 14 1906,0261 1976,6691 Net ass•ts 90.467 54.527 Funds of tho Charlty Unrestricted funds Restricted funds 80,243 10,224 90,467 44.247 10.280 54.527 15 The directors are satisfied that the company is entrfed to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. The members have not require(I the company lo obtain an au¢Jrt in accordance wth section 476 ol the A¢t. The directors acknovAedge their responsibilieS for COmp.ng the requirements of the Companies Act 2006 wth respect to accounting records and the preparation of accounts. The accounts have been prepared in accordance vAth the provisions in Part 15 of the Companies Act 2006 applicable lo companies subject lo the small companies regime. A. Luchrneeparsad Trustee Approve(I by the board on 25 July 2024
Caterham Barracks Communlty Trust Notes to the Accounts for the year ended 30 November 2023 1 Accountlng poll¢les Basis of preparation The a¢Unts have been prepared under the historical cost Convention and in accordance with applicable accounting standards. the Statement of Recommended Practice ISORP FRS 1021 and the Companies Act 2006. In¢omlng resources All income receivable is recognised on an accruals basis. Income is included in the Statement of Finan¢ial Aclivrties vthen the charity becomes entiljed to the resources. Re$our¢es expended Liabilities and resources expended are recognised vthen they are due and payable. Depreciation Depreciation has been provided at the folkiwng fates in order to write off the assets over their eslirnaled useful lives. Freehold land Freehold building 8uilding improvements Plant and machinery Fixtures, fittings & equipment Not depreciated Nol depreciated Straight line over 24 years 20% reducing balance 20% reducing balance No depreeialion is prowded in respect ol the freehold building on the basis that the Iruslees consider that the residual value of the building is such lo make any depreciation charge immaterial. Group a¢¢ounts The financial statements present inforniation about the MpanY a$ an individual undertaking and not about rts group. The company and ils subsidiary undertaking comprise a smalksized group. The Company has therefore taken advantage of the exemptions prowded by section 39B of the Companies Act 2006 not to prepare group accounts. 10
Caterham Barracks Communlty Trust Notes to the Accounts for the year ended 30 November 2023 2 Donations and sub5CriPtions 2023 2022 Donats'ons and subscriptions 93.292 49,654 3 Charitable activities 2023 2022 Grants received Income from the ARC Income from the Pavilion Tandridge Covid grants 99.419 407.782 9.000 24,232 364,070 7,600 4,000 399,902 516,201 4 Investmènt Incom• 2023 2022 Investment income 168.000 120,000 During the year £168,00012022.. £120.0001 recharge was made by the Trust for CBCT Trading's use of the buildings that Trust owns. The recharge is based on a commercial rate of building usage. 5 Resources exnded D•preclatlon Other costs 2023 2022 Ch4rltable a¢tlvld ARC ex ense$ Running costs Staff cost$- wages and $alarie$ Employer's Nl Pension 183,672 249,012 5,397 2.B80 440,961 183.672 249,012 5,397 2.880 440.961 183,252 194,122 4,510 2,360 384,244 mmuni Support ¢o$ls Governance costs 67.798 229,716 3.900 233,616 297.514 3.900 301,414 255,330 4,000 259,330 67,798 Total charitable actNities costs 67.798 674,577 742.375 843,574 Govemance costs include payments to the independent examiner of £3,00012022". £2,800) for their fees and £90012022.. £1,200) for other accounting services during the year.
Caterham Barracks Communlty Trust Notes to the Accounts for the year ended 30 November 2023 6 Support costs 2023 2022 Depreciation Mortgage interest Other costs 67,798 68.259 161.457 297.514 68,569 41.848 144,913 255,330 7 Trustees and Kgy Personn81 The followng paymen15 were made lo Iruslees and key personnel and person5 connected wth them in the financial year.. Two persons connected Robin Clements. the Chief Financial Officer. llectIVelY received remuneration of £58,89212022". £58.7421 lor servi¢es lated lo Arc athwt*s. Dick Moran, a member of the Exexcutive Team, is employed by C8CT Trading Limited, the wholly owned subsidiary of the Trust and remuneration received was £21.33412022.' £20,000.) There were no other remuneration payments to trustees an¢J key personnel in the year. There were no payments for trustee expen$es. £21,334 12022- £20,000) NYdS charged lo C8CT Trading Limited. the %tholly owned subs+diary of the Trust, by Rojen Consults'ng Limrted. a company owned by Robin Clemenls. the Chief Financial Officer. £5,68012022 - £3,3691 was charged lo CBCT Trading Limited. the ¥tholly owned subsidiary of the Trust by Fast Fibre Hub$ Limited. a company In which Mr Geoff Duck, a trustee. was a person with significant Control until August 2023. £5,496 12022.. £1,880) ¥rds charged to Trust by S.A.l infinity Care Ltd, a MpanY in which Mrs Sacha Patel. a twslee, has indirect ownership. 8 Employ• Numbor of employee5 The average monthly number of employees during the year was.. 2023 2022 Chief Execub've Adminislralive 5tsff ARC staff 20 20 22 22 Wages and salaries are prepared and paid by the trading am) of the ¢harty. CBCT Trading Limited, the 100% subsidiary of the Trust. The lull cost of the salarie5 paid to ARC staff of £257,28912022'. £200,992}, are recharged to the Trusl. There were no employees whose annual remuneration vra$ £60.000 or more. 12
Caterham Barracks Communlty Trust Notes to the Accounts for the year ended 30 November 2023 9 Operating profit 2023 2022 This is stated after charging.. Depreciation of owned fixe<l assets 67.798 68,569 10 Tangibl8 fixèd ass&ts Plant and ma¢hinery otc Land and bulldlngs Flxtures & fittlngs Total Cost At 1 December 2022 Additions 1,714.655 10,345 26,201 1,751,201 56 At 30 November 2023 1.714,655 10,345 26.257 1,751,257 Dgprgciation At 1 December 2022 Charge for the year At 30 November 2023 714.683 64.040 778.723 4.476 805 15.175 2.9S3 18.128 734,334 67,798 802, 132 5.281 Net book value AI 30 November 2023 935,932 8.129 949,125 At 30 November 2022 999,972 5,869 11.026 1,016,867 The land and buildings relate to three freehold properties owned by the TNSI together wth capitalised building work carried OLrt in relation to these properties. All buildings are rented to lenanl$ partly on ¢ommer¢ial lem$. to prowde an income Stream. and partly on non-commercial lems lor with limrtationsl. both of vthich enable the charity lo carry out ils Charitable obje¢ts. AS a result there is no readity ascertainable market value and because these interests In buildings cannot be defined as purety investrnenl propertie5, they are shovm at cost and depreciated accordingly. 13
Caterham Barracks Communlty Trust Notes to the Accounts for the year ended 30 November 2023 11 Investments Carrying value at 1 Decemb&r 2022 and 30 NoveMr 2023 Historical cost". At 30 November 2022 At 30 November 2023 Holdings ofmore than 20%." The company holds more than 20% of the share capital of the followng companies.. Company Country of rogtratIon or IorpOration Sharo$ hold Sub55diary undortakings CBCT Trading Limited Class Ordinary UK The aggregate amount of capital and reserves and the results of these undertakings for thè last relevant financial year were as follows.. Capltsl and ProflUllo$$l or¥o¥ for th• year Prlnclpl• Actlvltles C8CT Trading Limited Property rentsl management 707 3,930 12 Debtor¥ 2023 2022 Trade debtors Qlher debtors Prepayments 12,048 872 13,270 26.190 3,365 12,198 15,563 13 Crnditors: amounts falling due within ono year 2023 2022 Bank loans and overdrafts Trade creditors Amounts owed lo group undertakings Other taxes and social securty Costs Accruals and deferred income 49.840 4,361 27.931 9.097 10,612 101,841 51,259 10,563 34,364 7,333 103,519 14
Caterham Barracks Communlty Trust Notes to the Accounts for the year ended 30 November 2023 14 Cr•ditors: amounts falllng due aft•r on• year 2023 2022 Bank loans Other creditors 817,861 88.165 906.026 864,504 112.165 976,669 Analysis of loans Wholly repayable Included in current liabilrties 867,701 149.8401 817.861 915,763 151,2591 864.504 Loan maturlty analysls Debt due in one year or less In more than one year bul not more than years In more than two years but not more than five years In more than five years 49.840 54.248 193.242 570.373 867.701 51,259 53,781 179.334 584,746 869,120 On the 11 November 2019 the Trust reneyobaled and consolidated ils loans and a loan ol its subsidiary, CBCT Trading Limited. The resultant bank loan Is Secured by a fixed and floating charge over the properties and assets of theTnJst and CBCT Trading Limrted. The interest rale 1$ 3.250k above base rale (minimum rate of 4%). Repayments are made monthly and the lemi of the loan is 1 S years. As at 30 November 2023, included in other creditors greater than one year is £88,16512022 '. £112,165) gwed to Richard Moran, a member of the Executive Team. No interest 1$ charged and there is no repayment date for the loan. 15 Charlty Funds Rè*trict•d Fund: Bhvd al 1 December 2022 Income Expenditure Ch¥d al 30 November 2022 10,280 96.658 196.7141 10.224 16 Related party tran$actlon$ During the year £168,00012022= £120.0001 nI Wds charged by Trust on CBCT Trading Limited for the use of ils buildings. During the year, the Trust received donations of £44,00012022.. £nill from CBCT Trading Limited. Last year, on 1 December 2021, the Trust waived Ihe loan due from CBCT Trading Limited of £249,392. The Charity Commission was infomied and their pemiission is not required given that the trustees consider all the condib.ons necessary to have been fulfilleil. 15