FOSP Annual General Meeting Charity Report
Chair's Welcome
As I embark on my second year as chair, I want to begin by expressing my heartfelt gratitude to our dedicated core members and volunteers. Your unwavering support has been the backbone of our efforts throughout this busy and eventful year. Thank you Gemma Gillies (vice chair/secretary), Jenny Davie (treasurer), Martin Leppard, Nicola Mellet, Mark Seymore and Rebecca Whiteley. Thank you also to Lucy Penfold for her support in school. No core members have resigned from FOSP this year and we are delighted to have welcomed Chloe Scanlon and Lucy Leppard to the team.
Events Overview
Fireworks Event
Despite the initial cancellation in October due to high winds, the fireworks event was successfully rescheduled for January. This event proved to be a great success, thanks in part to our decision to hire external caterers, which optimized both effort and cost efficiency.
Tea Towels and Christmas Card Sales
This year, we experimented with having a tea towel for every year group rather than combining two year groups on each towel. Although this approach was more expensive, therefore we plan to revert to the previous format to ensure better cost management. On a positive note, our Christmas card sales saw a significant uptake, largely because the cards were designed in collaboration with class teachers and sent home for purchase, a method we intend to continue.
Christmas Fair
The Christmas fair was another highlight, with a focus on environmental impact. By choosing not to wrap Santa presents, we saved time and reduced waste. Additionally, hiring a coffee company and caterer enhanced the event's appeal and efficiency.
Other Events
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Leap the Rules: This much-loved event was a hit with the children, and we plan to host it again in the next leap year.
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Preloved Uniform Sale: We held one successful sale this year and aim to establish a permanent space at school for ongoing access to second-hand uniforms.
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Golden Ticket Chocolate Bars: While not as financially successful as anticipated, the event was well-received. We over-ordered chocolate bars, but they remain in date for future use.
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Sports Day Refreshments: This year, our focus was on raising funds for netball goal posts, and we surpassed last year's achievements. We will choose a focus cause for future events.
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Summer Picnic: Though more relaxed and less financially successful than previous summer fairs, it was a delightful community gathering and positive feedback from children and parents/ carers was well received.
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Year 6 Leavers Party: The Luau-themed party was a repeat success, much enjoyed by the children and we will continue with this theme going forward.
Financial Expenditures
Year Group Enrichment
We allocated £500 per year group for enrichment materials. These funds supported purchases such as Kapla blocks, small world toys, and allotment resources to name a few.
Support for School Activities
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SATs Breakfast: We funded the breakfast to ensure students had a nutritious start on important testing days.
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Transport Costs: A donation was made to cover transportation, enabling children to participate in sporting events without financial constraints.
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Additional donations: We were able to fund smaller items through the year such as gazebos for shade for sports day and Big Camp, a trolly for school trips, writing resources,
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Payment Scheme for School Trips: We introduced a scheme allowing families to donate towards outstanding balances, preventing trip cancellations without impacting FOSP's finances.
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Year 6 Hoodies: Asking parents to cover hoodie costs freed up funds for other enriching activities.
Forest School and Creative Activities
We offered £5000 to develop a forest school shelter. Although unspent this year, these funds will roll over to support the development of a second forest school area including shade for wind, rain and sun.
Through the Coop initiative, we received £2000 in May, earmarked for creative activities that bolster mental health across the school. We hope to receive a further payment from them in Autumn 2024.
Conclusion
As we look ahead, we have set ambitious goals to improve fundraising and community engagement.
We will continue to work closely with the school leadership team and parent/ carer community to advance our objectives. Together, we can provide more resources for our children's education and promote a vibrant school and community culture.
Our strategic changes and community-focused initiatives have laid a solid foundation for the future.
Thank you again for your support, and I look forward to another successful year ahead.
FOSP 2023/24 Accounts summary for AGM on 10 September 2024
Accounts year runs 1/9/23-31/8/24 Starting balance: £16,414.49 Closing balance: £21,607.63 Total income during the period: £26,036.05 Total outgoings during the period: £20,842.91 General expenses: £944.47
Total profit from events: £7,075.07 General donations received: £1,993.45 Parent Pay Income: £935.50 TOTAL FUNDS RAISED: £10,004.02
TOTAL DONATIONS MADE:
£5,869.54
Events profit break down
| AGM 2023 | -£22.05 |
|---|---|
| Fireworks | £2,359.34 |
| Pre-loved | |
| uniform | £43.25 |
| Tea towels | £331.03 |
| Christmas Fair | £2,220.64 |
| Christmas Cards | £498.60 |
| Easter Event | £303.73 |
| Summer Event | £787.55 |
| Leap The Rules | £418.06 |
| LeaversParty | £134.92 |