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2020-12-31-accounts

The Barbara Ward Children’s Foundation

Annual Report and Financial Statements

31 December 2020

Company Limited by Guarantee Registration Number 04213963 (England and Wales) Charity Registration Number 1089783

Contents

Reports
Legal and administrative information 1
Trustees’ report 2
Independent auditor’s report 10
Financial statements
Statement of financial activities 14
Balance sheet 15
Statement of cash flows 16
Principal accounting policies 17
Notes to the financial statements 21

The Barbara Ward Children's Foundation

Legal and administrative information

Trustees/Directors Mrs B I Ward (Chairman)
Mr D C Bailey
Mr J C Banks
Mr C G Brown
Mr K R Parker
Mr M M Waight
Mr B M Walters
Company secretary Dracliffe Company Services Limited
Registered office 85 Fleet Street
London
EC4Y 1AE
Company registration number 04213963 (England and Wales)
Charity registration number 1089783
Auditor Buzzacott LLP
130 Wood Street
London
EC2V 6DL
Bankers Lloyds Bank
1 West Street
Horsham
West Sussex RH12 1PA
Investment managers Sarasin & Partners LLP
Juxon House
100 St Paul’s Churchyard
London
EC4M 8BU
Solicitors Radcliffes LeBrasseur
85 Fleet Street
London
EC4Y 1AE

The Barbara Ward Children's Foundation 1

Trustees’ report 31 December 2020

The trustees (who are the directors of the company for the purpose of the Companies Act), present their statutory report together with the financial statements of The Barbara Ward Children’s Foundation for the year ended 31 December 2020.

The report has been prepared in accordance with Part 8 of the Charities Act 2011.

The financial statements have been prepared in accordance with the accounting policies set out on pages 17 to 20 of the attached financial statements and comply with the charitable company’s Memorandum and Articles of Association, the Companies Act 2006, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

Objectives and activities

The objects of the charity, as contained in its memorandum of association, are to carry out exclusively charitable purposes anywhere in the world primarily in relation to children and mentally handicapped adults and any person who has been assisted by the charity as a child, whether for the relief of poverty, the promotion of health, the provision of recreational facilities, or any such other charitable purposes for the benefit of the community.

When setting the objectives and planning the work of the charity for the year the trustees have given careful consideration to the Charity Commission’s general guidance on public benefit.

The trustees consider that all of the aims and objectives detailed in this report are there in order to benefit the public. The trustees believe that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.

The charity is a grant making charity, utilising income from its investments, income from donations and other income to fund grants. These grants are made in accordance with the grant making policy detailed below. The grants made can range from one-off grants to project-related grants that run for two or more years. A full list of grants payable during the year is given in note 4 to the financial statements. More detail on the number and nature of grants made is included later in this report.

For 2021 the trustees anticipate following a similar approach to achieving the charity’s aims.

Grant making policy

The charity welcomes applications for grants and the funding of projects from registered charities.

Applications should be made in writing to the charity’s registered office and should include sufficient detail for the charity to assess whether the application meets the charity’s objects outlined above. Applications should include a copy of the applicant’s last set of audited financial statements.

The Barbara Ward Children's Foundation 2

Trustees’ report 31 December 2020

Grant making policy (continued)

The charity has established a set of procedures to determine the level of trustee approval required, as well as the extent of visits to beneficiaries prior to grants being approved, monitoring grants after approval, follow up visits and staging of payments.

Achievements and performance

Total income for the year was £539,061 (2019 – £531,304).

In January 2020 the charity received a donation of £150,000 (2019 – £150,000 ) from The Barbara Ward Family Trust. During the year other donations and fundraising activities generated income of £13,130 (2019 – £9,926). Investment income was £375,931 (2019 – £371,378 ).

The investment portfolio, which is managed by Sarasin & Partners, comprises Income Units in the Sarasin Endowments Fund Class A Inc. managed by Sarasin & Partners and a small cash balance, was valued at £12,616,080 at the end of 2020, a 6% increase on the value of £11,871,015 a year earlier. The Sarasin Endowments Fund Class A Inc. will avoid investment in companies with more than 10% of their turnover in alcohol manufacture, armaments, gambling or pornography. They will not invest in companies manufacturing tobacco related products.

Grants payable in 2020 totalled £458,465 (2019 – £380,342 ).

The Coronavirus pandemic has had a noticeable impact on the charity’s operations during 2020. The number of grant applications received has declined by 22% compared to the previous year. The charity’s normal approval procedures will often involve making a visit to the beneficiary, but such visits have been severely restricted by the pandemic. As a result some grants have been made and paid on the assumption that such visits can be made in 2021.

During the year the trustees have reviewed 401 new grant making opportunities (2019 – 474), of which 52 have been approved (2019 – 34). The charity paid or accrued grants to 79 organisations (2019 – 68), as detailed in note 4 to the financial statements.

During 2020, the charity has supported 64 beneficiaries (2019 – 54) where grants are paid out on projects or activities that run over more than one year. These 64 beneficiaries include 31 where grants were approved in previous years.

The 31 approved in previous years comprise 11 which were concluded during the year, namely The Ear Foundation, Chris Westwood Charity, Kidasha, Kangaroos, REACT, The Ethel Trust, The Elizabeth Foundation, Wingate Special Children’s Trust, Ruddi’s Retreat, Barnstondale Centre and Save the Family and 20 which continue in 2021 and beyond, namely, Sebastian’s Action Trust, Rainbow Hub, InterCare, Little Hearts Matter; The Wave Project, Toby Henderson Trust, Summers Trust, Unite Carers Mid-Devon, Puzzle Centre, Downright Special, Young Carers Development Trust, Space4Autism, Tiny Tickers, Kingswood Trust, Thomley, Capital Kids Cricket, Amy and Friends, Jigsaw (SouthEast), Holly Lodge Centre and Sunny Days Children’s Fund;

The Barbara Ward Children's Foundation 3

Trustees’ report 31 December 2020

Achievements and performance (continued)

The other 33 beneficiaries this year comprise 17 where the grants have been fully approved and 16 where grant payments have commenced but remaining payments are still subject to visits to the beneficiaries as described above. The 17 fully approved grants are to Walsall Bereavement Support Services, SPACE, Hopscotch, Building for the Future, Sunrise Partnership, Step & Learn, Hayle Youth Project, Anaphylaxis Campaign, Daisy Garland, Whoopsadaisy, Cheshire Autism Practical Support, Families First St. Andrews, CHUMS Charity, Our Sansar, Skipton Extended Learning for All, Let Us Play and Yellow Submarine Holidays and the other 16 are Transitions UK, Peter Pan Centre, Derby Toc H, Dingley’s Promise, Brighton Pebbles, Henry Dancer Days, Norton Hall Children and Family Centre, tastelife, Extratime, The Principle Trust, Tracks Autism, Northwich Multisports, Latin American Foundation for the Future, Action Cerebral Palsy, Asian Students Christian Trust, StreetTeams. Of the 33, 23 have previously been beneficiaries.

During 2020, in addition to the multi-year grants above, the charity has supported 15 beneficiaries (2019 – 14) with one-off grants. These 15 beneficiaries comprise Living Paintings Trust, Haworth Riding for the Disabled, Allsorts, Dandelion Time, Action Through Enterprise, Insight, iPOP, The Breck Foundation, Helford River Children’s Sailing Trust, Tom’s Trust, St. Cyril’s Children & Youth Project, Leeds Community Trust, Mudlarks Community, Pippa’s Group Nursery and Little Hiccups.

The total value of grants approved during the year, including amounts not accrued as they are subject to conditions, totalled £478,215 (2019 – £407,000). The equivalent total from the charity’s incorporation in 2001 to the end of 2020 is £8.9 million (2019 – £8.4 million).

Since the charity’s foundation in 2001 a total of 5,530 grant making opportunities have arisen. 4,854 of these have been declined, 601 have been approved and fully completed, 18 are under consideration and 57 have been approved and are in progress. These 57 include 17 where visits to fully approve the grant are outstanding and it is conceivable that such visits could result in discontinuation of the grant.

The charity has made grants in respect of charitable activities throughout the United Kingdom, but also around the world, helping children in Barbados, Belarus, Cameroon, Ethiopia, Ghana, Kenya, Kosovo, Malawi, Nepal, the Philippines, Romania, Russia, Tanzania, Thailand, Uganda, Ukraine and Zambia.

There have been no changes to the charity’s aims, objectives or strategy during the year.

Reserves policy and financial position

Reserves policy

The trustees’ policy is to manage the reserves of the charity and to provide for the long-term needs of the charity. The trustees have ring fenced the initial donation from Mrs. Ward as a designated fund, to be known as The Barbara Ward Fund. This donation has been passed to investment managers, and the trustees’ aim, over the longer term, to grow this fund at least in line with inflation.

The Barbara Ward Children's Foundation 4

Trustees’ report 31 December 2020

Reserves policy and financial position (continued)

Reserves policy (continued)

The trustees consider that, given the nature of the charity’s work, the normal level of free reserves, i.e. those unrestricted funds not designated for specific purposes or otherwise committed, should be up to approximately £150,000, estimated to be equivalent to approximately four months’ expenditure on unrestricted funds at any one time. The trustees are of the opinion that this provides sufficient flexibility to cover temporary shortfalls in incoming resources due to timing differences in income flows, as well as adequate working capital to cover core costs. At the end of 2020 free reserves stood at £273,693 (2019 - £196,283).

Financial position

The balance sheet shows total funds of £12,889,773 (2019 – £12,067,298).

The original donation by Mrs Ward has been designated, or set aside, by the trustees for specific purposes. These purposes and an analysis of the movement on the fund are set out in note 12 to the financial statements. The current value of the fund is £12,616,080 (2019 – £11,871,015).

General funds of the charity at 31 December 2020 total £273,693 (2019 – £196,283). These funds represent the ‘free reserves’ of the charity.

The trustees recognise that current free reserves are higher than the £150,000 set out above. The current level is higher than the trustees would wish, mainly as a result of the decline in grant applications noted above. The trustees hope that, in 2021, grants approved will reduce the level of free reserves to a more normal level. The trustees therefore consider free reserves in the current circumstances to be adequate but not excessive.

Investment policy

The charity has a portfolio of investments with a market value as at 31 December 2020 of £12,616,080 (2019 – £11,871,015 ).

There are no restrictions on the charity’s power to invest. The investment strategy is set by the trustees and takes into account income requirements, the risk profile and the investment managers’ view of the market prospects in the medium term. The overall investment policy is to maximise total return through a diversified portfolio, aiming to provide the level of income advised by the trustees and, at the same time, with a view to ensuring that capital appreciation of the fund exceeds inflation over any five-year period.

Investment performance in 2020 has been positive, showing a gain of 6% (2019 – gain of 16%).

The Barbara Ward Children's Foundation 5

Trustees’ report 31 December 2020

Investment policy (continued)

Over the last eight years the portfolio values at the end of the year have been:

2020
£’000		 2019
£’000		 2018
£’000		 2017
£’000		 2016
£’000		 2015
£’000		 2014
£’000		 2013
£’000
12,616 11,871 10,245 11,034 10,276 9,578 9,563 9,289

Over the five years from the end of 2015 the portfolio has shown a gain of some 32% compared to a gain of some 7% in the FTSE All-Share Index, while there has been a rise of ca 9% in the Consumer Prices Index and ca. 13% in the Retail Prices Index.

The trustees are satisfied that the five-year investment objective above has been achieved in recent years. The trustees are hopeful that the performance objective of their investment policy will continue to be achieved in the coming years, but recognise that achieving the objective may be challenging against a backdrop of significant market volatility in 2020 and continuing economic uncertainty in current geopolitical circumstances.

Governance, structure and management

The charity was incorporated as a private limited company (Company Number 04213963) on 10 May 2001 and registered at the Charity Commission (Charity Number 1089783) on 13 December 2001. It began effective activities in January 2002.

The trustees constitute directors of the charity for the purposes of the Companies Act 2006. The charity is governed by its Articles of Association. The trustees have power to appoint a new trustee.

The trustees who served during the year were:

Mrs B I Ward (Chairman) Mr D C Bailey Mr J C Banks Mr C G Brown Mr K R Parker Mr M M Waight Mr B M Walters

Key management personnel

The key management personnel of the Charity in charge of directing and controlling, running and operating the Foundation on a day to day basis comprise the Trustees. No Trustee received remuneration for their work as a Trustee in either the year ended 31 December 2020 or the year ended 31 December 2019.

Organisation

The charity does not have any employees and, for day to day activities, the trustees work from home. The trustees normally meet formally on a quarterly basis, but may appoint subgroups, which can meet more frequently to assess grant applications or grant making opportunities and to visit current or potential beneficiaries. During the year visits were made or meetings held by trustees with 11 (2019 – 18) actual or potential beneficiaries. The subgroups will report to the full Board of Trustees, which then approve or refuse grants.

The Barbara Ward Children's Foundation

6

Trustees’ report 31 December 2020

Governance, structure and management (continued)

Organisation (continued)

At each quarterly meeting the trustees review the performance of the investment portfolio and the investment manager attends meetings and presents to the trustees twice a year. The quarterly meetings review management accounts for the preceding quarter and cash flow projections for the next 12 to 18 months. New grant proposals are considered at these meetings and updated reports in respect of project-related grants are circulated and considered. The meetings will also consider any matters relevant to strategy, objectives and policies, although given the relatively stable nature of the charity, little change has taken place or is anticipated in these areas.

All seven current trustees are now retired, but all have extensive business and commercial experience gained over many years and Mr Banks qualified as a Chartered Accountant in 1973. The trustees therefore consider themselves as a body to be appropriately qualified to run and administer the charity. Trustees are encouraged to undertake training in any areas where they feel enhanced expertise is required.

Risk management

The charity’s principal asset and therefore, given the grant-making nature of the charity, its principal risk, comprises listed investments, the value of which is dependent on movements in UK and international stock markets.

The trustees have considered this and other major risks to which the charity is exposed, in particular those related to the operational areas of the charity, its investments and its finances. The trustees believe that these risks will be mitigated by:

The Barbara Ward Children's Foundation 7

Trustees’ report 31 December 2020

Fundraising

The charity’s fundraising activities are limited to holding an annual quiz night and accepting unsolicited donations. It communicates with its supporters by providing information on its activities on its website. The charity aims to achieve best practice in the way in which it communicates with supporters. It takes care with both the tone of its communications and the accuracy of its data to minimise the pressures on supporters. The charity adheres to the Code of Fundraising Practice. It applies best practice to protect supporters’ data and never sells data, it never swaps data with other organisations, and ensures that its communication preferences can be changed at any time. The charity manages its own fundraising activities and does not employ the services of Professional Fundraisers. The charity undertakes to react to and investigate any complaints regarding its fundraising activities and to learn from them and improve its service. During 2020, the Charity received no complaints about its fundraising activities.

Statement of trustees’ responsibilities

The trustees (who are also directors of The Barbara Ward Children’s Foundation for the purposes of company law) are responsible for preparing the trustees’ report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Barbara Ward Children's Foundation 8

Trustees’ report 31 December 2020

Statement of trustees’ responsibilities (continued)

Each of the trustees confirms that:

This confirmation is given and should be interpreted in accordance with the provisions of s418 of the Companies Act 2006.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Plans for the future

In January 2021 the charity received a further donation, of £150,000, from The Barbara Ward Family Trust. During 2021 the trustees anticipate continuing the funding to the 38 beneficiaries where grants have been accrued at the year-end or commitments made and will continue to review new grant making opportunities.

It is anticipated that grants approved in 2020 or earlier years will result in cash payments of over £354,300 during 2021. Since the end of 2020 the trustees have approved five one-off grants totalling £26,500 that will be paid in 2021 and approved six further grants totalling £70,100 that will be paid during the course of 2021, 2022 and 2023.

In the light of business, stock market and economic reaction to the Coronavirus pandemic it seems likely that company dividend payments will suffer a decline. While this will result in a reduced capacity to authorise new grants the trustees are satisfied that, except in the most catastrophic scenario, existing grant commitments can be met in full.

Approved by the trustees and signed on their behalf by:

Trustee C Banks

Approved by the trustees on:

The Barbara Ward Children's Foundation 9

Independent Auditor’s Report Year to 31 December 2020

Independent auditor’s report to the members of The Barbara Ward Children’s Foundation

Opinion

We have audited the financial statements of The Barbara Ward Children’s Foundation (the ‘charitable company’) for the year ended 31 December 2020 which comprise the statement of financial activities, the balance sheet, the statement of cash flows, the principal accounting policies and the notes to the financial statements. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the accounts, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the accounts is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the accounts are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

The Barbara Ward Children's Foundation 10

Independent Auditor’s Report Year to 31 December 2020

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report other than the accounts and our auditor’s report thereon. Our opinion on the accounts does not cover the other information and we do not express any form of assurance conclusion thereon.

In connection with our audit of the accounts, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the accounts or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the accounts or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement, the trustees, who are also the directors for the purposes of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

The Barbara Ward Children's Foundation 11

Independent Auditor’s Report Year to 31 December 2020

Responsibilities of trustees (continued)

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the accounts

Our objectives are to obtain reasonable assurance about whether the accounts as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these accounts.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud.

In identifying and assessing the risks of material misstatement in respect of irregularities including fraud and non-compliance with laws and regulations, our procedures included the following:

The Barbara Ward Children's Foundation 12

Independent Auditor’s Report Year to 31 December 2020

Auditor’s responsibilities for the audit of the accounts (continued)

As a result of our procedures we did not identify any key audit matters relating to irregularities .

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the trustees and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities for the audit of the accounts is located on the Financial Reporting Council’s website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.

Catherine Biscoe (Senior Statutory Auditor) 24 March 2021 For and on behalf of Buzzacott LLP, Statutory Auditor 130 Wood Street London EC2V 6DL

The Barbara Ward Children's Foundation 13

Statement of financial activities (including an income and expenditure account) Year to 31 December 2020

Notes Unrestricted funds Unrestricted funds
2020
£		 2019
£
Income and expenditure
Income from:
Donations
1
Other trading activities
2
Investments
3
Total income
Expenditure on:
Raising funds
Charitable activities
. Grants payable
4
. Support costs
5
Total expenditure
Net income before investment gains
Net gains on investments
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 161,085
2,045
375,931		 156,221
3,705
371,378
539,061 531,304
1,228
458,465
1,958		 1,350
380,342
6,183
461,651 387,875
77,410 143,429
745,065 1,626,289
822,475
12,067,298		 1,769,718
10,297,580
12,889,773 12,067,298

The statement of financial activities includes all gains and losses recognised in the year.

All the charity’s activities derived from continuing operations during the above two financial periods.

The Barbara Ward Children's Foundation 14

Balance sheet as at 31 December 2020

Notes 2020
£		 2020
£		 2019
£		 2019
£
Fixed assets
Investments
9
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due
within one year
11
Net current assets
Total net assets
The funds of the charity:
Unrestricted funds
. General fund
. The Barbara Ward Fund
12
Total funds		 1,343
278,350		 12,616,080
273,693		 294
211,189		 11,871,015
196,283
279,693
(6,000)		 211,483
(15,200)
12,889,773 12,067,298
273,693
12,616,080		 196,283
11,871,015
12,889,773 12,067,298

Approved by the trustees of The Barbara Ward Children’s Foundation, Company Registration No. 04213963 (England and Wales) and signed on their behalf by:

Trustee C Banks

Approved on:

The Barbara Ward Children's Foundation 15

Statement of cash flows Year ended 31 December 2020

Notes
2020
£		 2019
£
Cash flows from operating activities
Net cash used in operating activities
A
Cash flows from investing activities:
Investment income and interest receivable
Investment management fee rebates
Purchase of investments
Net cash provided by investing activities
Change in cash and cash equivalents
Cash and cash equivalents at 1 January 2020
Cash and cash equivalents at 31 December 2020
B
(308,770)
375,931
25,688
(25,688)		 (238,747)
371,378
23,610
(23,610)
375,931 371,378
67,161
211,189		 132,631
78,558
278,350 211,189

A Reconciliation of net income expenditure to net cash used in operating activities

2020
£		 2019
£
Net income for the year (as per the Statement of Financial Activities)
Adjustments for:
Investment income receivable
Interest receivable
(Increase)/decrease in debtors
Decrease in creditors
Net cash used in operating activities		 77,410
(375,684)
(247)
(1,049)
(9,200)		 143,429

(370,843)

(535)

122
(10,920)
(308,770) (238,747)

B Analysis of changes in net debt

Analysis of changes in net debt
At 1 January
2020
£
Cash flows
£
At 31
December
2020
£

67,181
278,346

(20)
4
67,161
278,350
Cash at bank and in hand
Cash held by investment managers – income account		 211,165
24
211,189

The Barbara Ward Children's Foundation 16

Principal accounting policies Year ended 31 December 2020

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are laid out below.

Basis of accounting

These financial statements have been prepared for the year to 31 December 2020.

The financial statements have been prepared under the historical cost convention with items initially recognised at cost or transaction value unless otherwise stated in the relevant accounting policy note.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) (Charities FRS 102 SORP), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), Companies Act 2006 and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

The accounts are presented in sterling and are rounded to the nearest pound.

Critical accounting estimates and areas of judgement

There are no significant areas of judgement or key assumptions that affect items in the financial statements. With respect to the next reporting period, the most significant areas of uncertainty are the carrying value of investment assets held by the charity, which will depend on the performance of investment markets and the investment income from these assets.

The full impact following the recent emergence of the global coronavirus pandemic is still unknown. It is therefore not currently possible to evaluate all the potential implications for the charity’s activities, beneficiaries, funders, suppliers and the wider economy. Estimates used in the accounts, particularly with respect to the value listed investments (see note 9) are subject to a greater degree of uncertainty and volatility.

As set out in these accounting policies under “going concern”, below, the trustees have considered the impact of the pandemic on the charity and have concluded that although there may be some negative consequences, it is appropriate for the charity to continue to prepare its accounts on the going concern basis.

Going concern

The trustees have assessed whether the use of the going concern assumption is appropriate in preparing these financial statements. The trustees have made this assessment in respect to a period of one year from the date of approval of these financial statements.

The Barbara Ward Children's Foundation 17

Principal accounting policies Year ended 31 December 2020

Going concern (continued)

The trustees have concluded that there are no material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. This is because the value of assets held by the charity is very materially in excess of the liabilities of the charity and the level of commitments in respect of grants approved for projects payable in future years.

Income

Income is recognised in the period in which the charity is entitled to receipt, the amount can be measured reliably and it is probable that the funds will be received.

Income is deferred only when the charity has to fulfil performance related conditions before becoming entitled to it or where the donor or funder has specified that the income is to be expended in a future accounting period.

Income comprises donations, income from fundraising events, interest receivable and dividends from listed investments.

Donations are recognised when the charity has confirmation of both the amount and settlement date. In the event of donations pledged but not received, the amount is accrued for where the receipt is considered probable. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred as noted above.

Other trading income, consisting of income from fundraising events, is recognised in the period during which the event takes place.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

Expenditure and the basis of apportioning costs

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis. Expenditure is comprised of direct costs and support costs. All expenses, including support costs, are allocated or apportioned to their applicable expenditure headings. The classification between activities is as follows:

The Barbara Ward Children's Foundation 18

Principal accounting policies Year ended 31 December 2020

Expenditure and the basis of apportioning costs (continued)

Support costs, other than those incurred directly in raising funds, have been allocated to expenditure on charitable activities as any apportionment between the two activities of the charity would be immaterial.

All expenditure is inclusive of irrecoverable VAT.

Investment management costs and rebates are included as part of gains (losses) on investments.

The provision of a multi-year grant is recognised at its present value where settlement is due over more than one year from the date of the award, there are no unfulfilled performance conditions under the control of the charity that would permit the charity to avoid making the future payments, settlement is probable and the effect of the discounting is material. No discounting has been applied to multi-year grants in these financial statements.

Investments

Listed investments are a form of basic financial instrument and are initially recognised at their transaction value and subsequently measured at their fair value as at the balance sheet date using the closing quoted market price.

The charity does not acquire put options, derivatives or other complex financial instruments.

Realised gains (or losses) on investment assets are calculated as the difference between disposal proceeds and their opening carrying value or their purchase value if acquired subsequent to the first day of the financial year. Unrealised gains and losses are calculated as the difference between the fair value at the year end and their carrying value at that date. Realised and unrealised investment gains (or losses) are combined in the statement of financial activities and are credited (or debited) in the year in which they arise.

The main form of financial risk faced by the charity is that of volatility in equity markets and investment markets due to wider economic conditions, the attitude of investors to investment risk, and changes in sentiment concerning equities and within particular sectors or sub sectors.

Debtors

Debtors are recognised at the settlement amount, less any provision for non-recoverability. Prepayments are valued at the amount prepaid. They have been discounted to the present value of the future cash receipt where such discounting is material.

The Barbara Ward Children's Foundation 19

Principal accounting policies Year ended 31 December 2020

Cash at bank and in hand

Cash at bank and in hand represents such accounts and instruments that are available on demand or have a maturity of less than three months from the date of acquisition. Deposits for more than three months but less than one year have been disclosed as short term deposits. Cash placed on deposit for more than one year is disclosed as a fixed asset investment.

Creditors and provisions

Creditors and provisions are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Creditors and provisions are recognised at the amount the charity anticipates it will pay to settle the debt. They have been discounted to the present value of the future cash payment where such discounting is material.

Fund accounting

General funds represent those monies which are freely available for application towards achieving any charitable purpose that falls within the charity’s charitable objects.

Designated funds comprise monies set aside out of unrestricted general funds for specific future purposes or projects. The trustees have ring fenced the original donation from Mrs. Ward as a designated fund, known as The Barbara Ward Fund. The trustees aim, over the longer term, to grow this fund at least in line with inflation and to generate income to fund the grant making activities of the charity.

The Barbara Ward Children's Foundation 20

Notes to the financial statements 31 December 2020

1 Income from: Donations

Income from: Donations
Unrestricted funds
Total
2020
£		 Total
2019
£
Donations
. The Barbara Ward Family Trust
. Other donations		 150,000
11,085		 150,000
6,221
161,085 156,221

2 Income from: Other trading activities

Income from: Other trading activities
Unrestricted funds
Total
2020
£		 Total
2019
£
Fundraisingevents 2,045 3,705

3 Income from: Investments

Income from: Investments
Unrestricted funds
Total
2020
£		 Total
2019
£
Income from listed investments
. Unit trusts and common investment funds
Interest receivable
. Bank interest
. Cash held by investment manager
Total		 375,684 370,843
209
38		 445
90
247 535
375,931 371,378

The Barbara Ward Children's Foundation 21

Notes to the financial statements 31 December 2020

4 Grants payable

The charity makes grants in accordance with its grant making policy as set out in the Trustees’ report.

Grants payable to institutions during the year comprised the following:

Unrestricted funds Unrestricted funds
Total
2020
£		 Total
2019
£
Amy and Friends
Sebastian’s Action Trust
Daisy Garland Trust
REACT
Hopscotch
Dandelion Time
Mudlarks Community
The Elizabeth Foundation
The Wave Project
St. Cyril’s Children & Youth Project
Capital Kids Cricket
Downright Special
Kidasha
Thomley
Let Us Play
Skipton Extended Learning for All
Transitions UK
Whoopsadaisy
Asian Students Christian Trust
Extratime
Families First St. Andrews
Kangaroos
Little Hearts Matter
Puzzle Centre
Wingate Special Children’s Trust
Cheshire Autism Practical Support
Derby Toc H
Our Sansar
Peter Pan Centre
Pippa’s Group Nursery
Rainbow Hub
Tiny Tickers
Action Cerebral Palsy
Action Through Enterprise
Allsorts
Anaphylaxis Campaign
Chris Westwood Charity
Dingley’s Promise
Hayle Youth Project
Helford River Children’s Sailing Trust
iPOP
Insight
Carried forward		 15,000
15,000
13,800
12,800
10,450
10,000
10,000
10,000
10,000
9,000
8,000
8,000
8,000
8,000
7,500
7,500
7,500
7,500
7,000
7,000
7,000
7,000
7,000
7,000
7,000
6,000
6,000
6,000
6,000
6,000
6,000
6,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
 7,500
15,000
—
12,800
—
—
—
10,000
10,000
—
4,000
4,000
8,000
4,000
—
—
—
—
—
—
7,000
7,000
7,000
7,000
7,000
3,750
—
—
—
1,500
6,000
6,000
—
—
5,000
—
5,000
—
—
—
—
—
319,050 137,550

The Barbara Ward Children's Foundation 22

Notes to the financial statements 31 December 2020

4 Grants payable (continued)

Grants payable(continued)
Unrestricted funds
Total
2020
£		 Total
2019
£
Brought forward
Jigsaw (SouthEast)
Living Paintings Trust
Northwich Multisports
Norton Hall Children & Family Centre
Ruddi’s Retreat
Save The Family
SPACE
Space4Autism
Step & Learn
Street-Teams
The Breck Foundation
The Principle Trust
Tracks Autism
Walsall Bereavement Support Services
Yellow Submarine Holidays
Young Carers Development Trust
Henry Dancer Days
Tom’s Trust
Barnstondale Centre
Brighton Pebbles
tastelife
Toby Henderson Trust
The Ear Foundation
CHUMS Charity
Holly Lodge Centre
Sunny Days Children’s Fund
Unite-Carers in Mid Devon
Intercare
Kingswood Trust
Building for the Future
Haworth Riding for the Disabled
Latin American Fund for the Future
Summers Trust
Sunrise Partnership
The Ethel Trust
Little Hiccups
Leeds Community Trust
The Food Chain
Childhood Eye Cancer Trust
The Pepper Foundation
Young Lewisham Project
Hop Skip & Jump Swindon
Youth Adventure Trust
Stick n’ Step
Arts for All
Carried forward		 319,050

5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
4,500
4,515
4,000
4,000
4,000
4,000
3,500
3,000
3,000
3,000
3,000
2,500
2,500
2,400
2,000
2,000
2,000
2,000
2,000
1,000
500
—
—
—
—
—
—
—
—
 137,550
5,000
—
—
—
5,000
5,000
—
5,000
—
—
—
—
—
—
—
5,000
—
—
4,000
—
—
4,000
5,250
—
3,000
3,000
3,000
2,500
2,500
—
—
—
2,000
—
2,000
—
500
12,000
10,000
10,000
10,000
9,000
9,000
7,717
7,500
458,465 269,517

The Barbara Ward Children's Foundation 23

Notes to the financial statements 31 December 2020

4 Grants payable (continued)

Grants payable(continued)
Unrestricted funds
Total
2020
£		 Total
2019
£

Brought forward
CHICKS
Theodora Children’s Charity
3H Fund
Chronicle Sunshine Fund
James Hopkins Trust
Berkshire Autistic Society
Bristol Children’s Help Society
British Blind Sport
Ellen Macarthur Cancer Trust
Hannah’s Holiday Home
Honeylands Children’s Charity
Lothian Autistic Society
Me2 Club
Norfolk Carers Support
Outfit Moray
Team Oasis
Children & Families in Grief
Life Cycle UK
The Parasol Project
Unique
The Therapy Garden
TAG Youth Club
The Churn Project
Phoenix Community & Youth Project
458,465

—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
 269,517
7,500
6,175
6,000
6,000
5,500
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
4,000
4,000
4,000
4,000
3,000
2,000
2,000
1,650
458,465 380,342

The Barbara Ward Children's Foundation 24

Notes to the financial statements 31 December 2020

4 Grants payable (continued)

The grants were all for the benefit of children who were seriously or terminally ill, disadvantaged, underprivileged or had special needs.

A reconciliation of the grants payable and grant commitments figures shown in these financial statements is as follows:

Unrestricted funds Unrestricted funds
Total
2020
£		 Total
2019
£
Commitments accrued at 31 December 2019
Commitments made in the year
Grants paid during the year
Commitments accrued at 31 December 2020(note 11)		 5,000
458,465
(463,465)		 16,120
380,342
(391,462)
— 5,000

In addition to the amounts committed and accrued noted above, the trustees have also authorised certain grants which are subject to the recipient fulfilling certain conditions. The total amount authorised but not accrued for in these financial statements at 31 December 2020 was £354,300 (2019 – £337,550) (note 14).

5 Support costs

Support costs
Unrestricted funds
Total
2020
£		 Total
2019
£
Governance costs
. Audit fees
Other support costs		 6,060
(4,102)		 6,080
103
1,958 6,183

6 Net incoming resources

This is stated after charging:

Unrestricted funds Unrestricted funds
Total
2020
£		 Total
2019
£
Auditor’s remuneration (including VAT)
. Statutoryaudit services		 6,060 6,080

The charity has no employees.

7 Trustees’ remuneration

None of the trustees received any remuneration in respect of their services, nor reimbursement of expenses during the period. The aggregate remuneration to key management personnel for the year ended 31 December 2020 was therefore £nil (2019 – £nil).

The Barbara Ward Children's Foundation 25

Notes to the financial statements 31 December 2020

8 Taxation

The Barbara Ward Children’s Foundation is a registered charity and therefore is not liable to income tax or corporation tax on income derived from its charitable activities, as it falls within the various exemptions available to registered charities.

9 Fixed asset investments

Fixed asset investments
Listed investments and cash held for re-investment 2020
£		 2019
£
Listed investments
Market value at 1 January 2020
Additions at cost
Unrealised gains (losses)
Market value at 31 December 2020
Cost of listed investments at 31 December 2020		 11,871,015
25,688
719,377		 10,244,726
23,610
1,602,679
12,616,080 11,871,015
8,108,492 8,082,804

Listed investments, which were all in the United Kingdom, held at 31 December 2020 comprised the following:

2020
£		 2019
£
Unit trusts and investment trusts 12,616,080 11,871,015

At 31 December 2020 the following investment holding had a market value in excess of 5% of the market value of the entire listed portfolio as at that date:

Holding Market
value of
holding
£		 % of total
portfolio
%
Sarasin Endowments(A)Fund(Income Units) 12,616,080 100

At 31 December 2019 the following investment holding had a market value in excess of 5% of the market value of the entire listed portfolio as at that date:

Holding Market
value of
holding
£		 % of total
portfolio
%
Sarasin Endowments(A) Fund(Income Units) 11,871,015 100

10 Debtors: due within one year

Debtors: due within one year
2020
£		 2019
£
Taxation recoverable
Prepayments		 1,343
—		 94
200
1,343 294

The Barbara Ward Children's Foundation 26

Notes to the financial statements 31 December 2020

11 Creditors: amounts falling due within one year

12 2020
£		 2019
£
Grants payable
Accruals		 —
6,000		 5,000
10,200
6,000 15,200
Designated fund At 1
January
2020
£		 Utilised
during the
year
£		 Designated
during the
year
£		 At 31
December
2020
£
The Barbara Ward Fund 11,871,015 — 745,065 12,616,080
At 1
January
2019
£		 Utilised
during the
year
£		 Designated
during the
year
£		 At 31
December
2019
£
The Barbara Ward Fund 10,244,726 — 1,626,289 11,871,015

The trustees have ring fenced the original donation from Mrs. Ward as a designated fund, known as The Barbara Ward Fund. The trustees aim, over the longer term, to grow this fund at least in line with inflation and to generate income to fund the grant making activities of the charity.

13 Analysis of net assets between funds

Analysis of net assets between funds
General
fund
£
 Designated
funds
£
Total
2020
£
Fund balances at 31 December 2020
are represented by:
Investments
Current assets
Creditors: amounts falling due within one year
Total net assets		 -
279,693
**(6,000) **		 12,616,080
-
-		 12,616,080
279,693
(6,000)
273,693 12,616,080 12,889,773

The Barbara Ward Children's Foundation 27

Notes to the financial statements 31 December 2020

13 Analysis of net assets between funds (continued)

Analysis of net assets between funds(continued)
General
fund
£
 Designated
funds
£		 Total
2019
£
Fund balances at 31 December 2019
are represented by:
Investments
Current assets
Creditors: amounts falling due within one year
Total net assets		 —
211,483
(15,200)		 11,871,015
—
—		 11,871,015
211,483
(15,200)
196,283 11,871,015 12,067,298

The total unrealised gains as at 31 December 2020 constituted movements on the revaluation of listed investments:

Total
2020
£		 Total
2019
£
Unrealised gains included above:
Total unrealised gains at 31 December 2020
Reconciliation of movements in unrealised gains
Total unrealised gains at 1 January 2020
Net gains (losses) arising on revaluations in the year
Total unrealisedgains at 31 December 2020		 4,507,588
3,788,211
719,377		 3,788,211
2,185,532
1,602,679
4,507,588 3,788,211

14 Grant commitments

At 31 December 2020, the charity had the following commitments in respect of grants approved for projects, which have not been accrued for in these financial statements because they were subject to the recipient fulfilling certain conditions:

2020
£		 2019
£
Payable within one year
Payable between two and five years		 227,650
126,650		 200,550
137,000
354,300 337,550

15 Related party transactions

In 2020 the charity received a donation of £150,000 (2019 – £150,000) from The Barbara Ward Family Trust. In 2020 the charity received aggregate donations of £283 from the trustees (2019 – £13).

16 Liability of members

The charity is constituted as a company limited by guarantee. In the event of the charity being wound up members are required to contribute an amount not exceeding £10.

The Barbara Ward Children's Foundation 28