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← Henley YMCA

2025-03-31-accounts

Charity Registration No. 1089763 Company Registration No. 04299623 (England and Wales) Homes and Communities Agency Registered Social Provider No. 4847

HENLEY YMCA

DIRECTORS’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025

HENLEY YMCA

LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR TO 31 MARCH 2025

President Dr. Krish Kandiah Vice President N.K. Topsom MBE R. Duckett (Appointed September 2024) Trustees/Directors R. Duckett (Chair Resigned September 2024) A. Newell (Chair Appointed September 2024) D. Eggleton R.L. Perkins (Treasurer) F. J. Brookes J. Streatfeild F. Ahmad K.K. Sentence C. Wermann (Appointed June 2024) Chief Executive Officer L.Grant Charity number 1089763 Company number 4299623 Registered provider number 4847 Principal address 2 Lawson Road, Henley-on-Thames Oxfordshire RG9 2AN Registered office 2 Lawson Road, Henley-on-Thames Oxfordshire RG9 2AN Independent Examiner Edwin Smith Chartered Accountants 32 Queens Road Reading Berkshire RG1 4AU Bankers Metro Bank 201 Broad St, Reading RG1 7QA Flagstone Group LTD 1[st] Floor, Clareville House 26-27 Oxendon Street London, SW1Y 4EL

2

Governing document – New Memorandum and Articles of Association adopted on 27 January 2016

OBJECTS AND POWERS

2. Objects

2.1 The Objects of the Association arise from its acceptance of its founding Christian principle, the Paris Basis of 1855 incorporated into the National Statement of the Aims and Purposes of the YMCA in England as it may be amended from time to time.

2.1.1 Consequently the Association is part of the Worldwide YMCA, a Christian Movement which seeks to unite those who, regarding Jesus Christ as their God and Saviour according to the Holy Scriptures, desire to be His disciples in their faith and in their life, and to associate their efforts for the extension of His Kingdom. Any difference of opinion on any other matter shall not interfere with the harmonious relations of the YMCA Movement.

2.2 The Association welcomes, serves and works with persons of all religious faiths and of none.

2.3 Accordingly the Objects of the Association are:

2.3.1 To advance the Christian faith, including by:

(a) promoting a Christian environment inspired and motivated by the life, example and teaching of Jesus Christ, where people of faith and people of none can work together for the transformation of communities; and

(b) enabling people of all ages and in particular young people, to flourish through experiencing and responding to the love of God demonstrated by the life, example and teaching of Jesus Christ;

2.3.2 To provide or assist in the provision in the interests of social welfare of facilities for recreation and other leisure time occupation for men and women with the object of improving their conditions of life;

2.3.3 To provide or assist in the provision of education for people of all ages and in particular young people, with the object of developing their physical, mental or spiritual capacities;

2.3.4 To relieve or assist in the relief of people of all ages and in particular young people, who are in conditions of need, hardship or distress by reason of their social, physical, emotional, spiritual or economic circumstances; and 2.3.5 To provide residential accommodation, including Social Housing, for people of all ages and in particular young people, who are in need, hardship or distress by reason of their social, physical, emotional, spiritual or economic circumstances.

3

HENLEY YMCA
CONTENTS
Page
Trustees’ and Directors’ report 5 - 9
(Including Statement of Directors’ Responsibilities)
Independent Examiner’s report 10
Comprehensive statement of income 11
Statement of financial position 12
Cash flow statement 13
Notes to the accounts 14 - 27

4

HENLEY YMCA

DIRECTORS’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

The Directors present their report and the financial statements for the year to 31 March 2025 and confirm that they comply with the requirements of the Companies Act 2006, the Charities Act 2011, the Housing and Regeneration 2008 Act and the the Housing SORP 2018: Statement of Recommended Practice for Registered Social Housing Providers. The financial statements also comply with the Accounting Direction for Private Registered Providers of Social Housing 2022.

Structure, Governance and Management

Henley YMCA is a Registered Charity and a Charitable Company Limited by Guarantee incorporated on 5 October 2001. The Company was established under a Memorandum of Association, which established the objects and powers of the charitable company. It took over the unincorporated charity known as Henley YMCA, which was founded in 1857. New Articles of Association were adopted by Henley YMCA on 27 January 2016 based on a new national YMCA model approved by the Charity Commission.

The Directors of the Company are also Charity Trustees for the purpose of charity law and are known as the Board of Trustees. Every Director shall be appointed by the Directors at the Annual General Meeting, for an initial term of up to 3 years and subject to combined periods of office limits defined in the Articles. The names of the Directors are referred to at the front of the report The Directors delegate the day-to-day running of the Charity to the CEO (Lisa Grant).

The CEO, other staff and volunteers work within Henley YMCA policies and a business plan which is reviewed and updated by the board annually.

The full board meets regularly at least four times a year. In additional, the board has four sub committees. These committees cover: 1. Finance including, Risk Management; 2. Housing; 3. Personnel and 4. Development. The Board and sub-committees are supported by a Governance Manager. The board has a wide range of experience and expertise covering finance, accounting, marketing, social housing fundraising and local government, Safeguarding, EDI, Health and Safety, Strategic Leadership, Communications, HR, Community & Youth Work.

Risk Management

The Directors keep the risks that the charity faces under active review. This includes producing a risk analysis and register which forms part of the business plan. All risks are formally reviewed annually at sub-committee and full board level. Policies, procedures and controls are in place to manage and mitigate against the exposure to risks and to ensure that Henley YMCA operates safely, sustainably and effectively for its staff, volunteers, tenants, service-users and visitors. These procedures are based on regulatory requirements and good-practice standards.

Related Partners.

Henley YMCA is affiliated to the National Council of YMCA’s known as YMCA England & Wales with whom it has entered into a Membership Agreement with requiring adherence to certain expectations and standards.

Objects and Activities

The Directors confirm that they have given due regard to the guidance issued by the Charity Commission on public benefit.

Henley YMCA aims to serve the whole community and young people in particular, no matter what their race, sex, disability, sexuality or religion. It aims to provide a caring and welcoming environment which encourages personal growth and development in body, mind and spirit. Consistent with these aims, Henley YMCA’s key objects include:

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HENLEY YMCA

DIRECTORS’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Achievements and Performance

The following headlines give highlights for 2024-25 across Henley YMCA’s mission activities:

Housing

Henley YMCA has continued to provide access to affordable housing for local young people between the ages 18-35. The accommodation comprises 21 studios and 10 flats. All the units are self-contained and designed to facilitate independent living within a community atmosphere.

During 2024-25, Henley YMCA provided accommodation for 40 young people. 14 tenants of Henley YMCA were longer-term tenants (over 2 year and up to 4 years), and 10 were new tenants. All tenants enjoyed the relative stability provided by Assured Short Hold Tenancies.

During 2024-25, 12 tenants made use of the onsite Counselling Service for those who required extra support with their mental health. 958 support sessions were offered and 18 food parcels supplied by Nomad were handed out.

Tenant satisfaction surveys completed by Henley YMCA tenants used the new Social Housing Regulator template. 66% of the tenant population took part which was a 8% decrease on the year before. 84% of respondents were either satisfied or very satisfied with Henley YMCA and 85% said that Henley YMCA met their needs either very well or extremely well. 68% thought that Henley YMCA provided either excellent or above average value for money. These results will be included in a separate Tenants Annual Report. The Tenants Annual Report is a big part of the commitment to tenant involvement and is circulated to tenants and discussed at Tenants Meetings held on a regular basis.

During 2024-25 Henley YMCA installed a new on demand ventilation system in all its accommodation units. In addition, the YMCA improved the level of insulation in all units to help improve energy efficiency and reduce heating costs. As part of the long-term maintenance plan 1 flat bathroom and 5 wet rooms were redesigned and refurbished.

Henley YMCA as a private Registered Provider of Social Housing works continuously to meet the standards set by The Regulator of Social Housing, including the Value for Money and the Governance and Financial Viability Standard.

The Directors are confident that they are meeting the standards of The Regulator of Social Housing and are committed to a process of continuous improvement and have adopted the ACEVO Good Governance Code.

Active living activities

The Y Centre Hall has 9 regular weekly hirers, with several other groups that use it on a more irregular basis. The Astro Turf has seen a steady increase in usage over the year with up to 15 regular weekly hirers at its height. On average there are 8 regular teams per week. In additional, Henley YMCA have signed a partnership agreement with Henley United Girls football team, who use the YMCA grass pitch as their home ground.

Henley YMCA continued to develop their community activity program. With funding from The FA, Mosawi Foundation and Heley Lions they were able provide Community Wellbeing and, Youth Disability football sessions as well as Pickel Ball.

Table Tennis and Crochet sessions were run for Henley YMCA tenants.

Future plans

A Strategy Plan 2023 – 2025 was agreed by the Directors in May 2023 which includes 6 Strategic Priorities to develop the services and reach of Henley YMCA as detailed below. The trustees undertook a Strategy review in January 2025. A commitment was made to develop services and facilities especially the Y-centre. A partnership would be entered into during 2025/26 with One YMCA who would support and contribute to Strategy Development. As part of this partnership the current CEO Lisa Grant will step down and from April 1[st] there will be an Interim CEO Michael Howe on secondment from One YMCA.

The Directors will review the Key Initiatives & Actions achieved during the period of this report through retained and new Key Performance Indicators.

6

HENLEY YMCA

DIRECTORS’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

General

  1. Henley YMCA will continue to develop their links and engagement with YMCA England and Wales 2. Henley YMCA will continue to build on the options available to develop a marketing strategy to promote the range of facilities available.

  2. Henley YMCA will start to work on a long-term funding strategy.

Residential Centre Fund Activities

  1. Henley YMCA plans to replace the current heating with a more modern and energy-efficient system.

  2. Henley YMCA will continue its refurbishment programme of the Studio wet rooms.

  3. To update and develop where needed the 30-year asset management/maintenance plan. The plan includes ongoing day-to-day, routine maintenance and statutory inspections etc.

  4. Henley YMCA will continue to develop, with signposting partners, opportunities on and off site, for tenants to engage in developmental activities in addition to receiving day-to-day support and guidance information. Staff will continue to review all other relevant providers and partners in the area, as the provision of additional services available changes continually. In addition, Henley YMCA will continue to take full advantage of the services and opportunities that become available such as the CAP programs.

  5. Henley YMCA will continue to develop a variety of different enrichment activities, such as Table tennis and other sporting sessions, cooking classes and working with local churches to develop a chaplaincy support program.

  6. Henley YMCA will continue to investigate the feasibility of developing a further 30 one-bed “Move On” accommodation units. This is a long-term objective and is very much dependent on a good working partnership with Sports England. The development is tied in with the development of the Y Centre.

Y Centre and field Activities

  1. The Community Engagement Officer will continue to develop the services and activities provided by Henley YMCA, address the underutilisation of the current Y-Centre facilities, build Henley YMCA’s profile in the community, and improve management of the sports and community provision of Henley YMCA.

  2. Henley YMCA plans to start the Women’s and Walking football sessions this year as well as Boccia and Youth Table tennis sessions.

  3. Henley YMCA will continue the development of Health and Wellbeing activities for both tenants and members of the wider community of Henley.

  4. In addition to new sporting activities, new community groups will be introduced such as a Carer’s Coffee group and a support group for the Nuero Diverse community.

  5. The Y Centre will continue to be maintained to a good standard, providing an attractive, fit-for-purpose venue for sport, health, fitness and recreational activity programs. These programs will continue to be led, funded and managed by external organisations and providers. Such providers will continue to be viewed as a part of the fulfillment of Henley YMCA’s mission as well as being income contributors to the Y Centre activities of the Charity.

  6. Henley YMCA is hoping to go further develop the partnership with Henley United to develop a football program for those under 16, especially girls football.

  7. The Y Centre is 22 years old and, in that time, has had some refurbishments completed on it. However, aspects of its fabric are outdated and certainly not energy efficient. Henley YMCA will investigate and implement any short-term energy efficiency improvements. However, the Directors will continue to investigate the options available either to upgrade or rebuild that Y Centre.

  8. The long-term costed asset management maintenance plan will be updated and implemented to maintain good quality, fit-for-purpose community facilities.

7

HENLEY YMCA

DIRECTORS’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Investment Policy

Under the Articles of Association, the charity has power to make any investment which the Directors think fit. The Directors have reviewed their investment policy and strategy and consider that the use of specialised trusts designed for the charity sector continues to meet its requirements. In addition, Henley YMCA signed up to the CAF Deposit Platform to ensure the best returns on its investments.

Reserves

Notes 18 and 19 to the Financial Statements show the breakdown of the various funds. The reserve policy has been set to ensure sufficient funds are held in reserve to maintain the continued operation of the charity in respect of its charitable activities (including management, administration and other support costs) should unforeseen circumstances reduce the charity’s income or increase expenditure.

The trustees believe that the level of liquid reserves should be the equivalent of 3 months operating costs. The level of reserves will be monitored on an annual basis.

Henley YMCA are accumulating additional reserves in the Residential, Replacement and Maintenance Fund to cover major refurbishment programs (e.g. kitchen and bathroom refurbishment, roof repairs) that will be required in future to maintain the condition of our land and buildings.

The Restricted Development Fund (Y Centre) is governed by a Trust Deed dated 26 April 1926 as amended by a Scheme of Arrangement and can be used for sporting activities and the furtherance of sport, including the maintenance and upkeep of the Football Pitch and any buildings associated with sport, including their running costs.

Financial Report

The accounting systems and regulations have proved satisfactory and are a means of managing and controlling the level of activity.

Total Comprehensive Income in 2024-25 was £69,476 (after expenditure) of which £60,576 was from donations, as detailed on Comprehensive statement of income (page 11).

8

HENLEY YMCA

DIRECTORS’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Preparation and Examination of Accounts

Edwin Smith Chartered Accountants were reappointed to prepare Henley YMCA’s accounts for 2024-25 and to obtain an Independent Examiners Report to conform to Companies House requirements and the Housing and Regeneration 2008 Act requirements.

Statement of Directors’ Responsibilities

The Companies Act 2006 and registered social housing legislation require the directors (who are also the trustees for the Charity Law) to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its income and expenditure, for the financial year. In preparing those financial statements, the directors are required to:

The Directors are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006, the Housing and Regeneration Act 2008 and the Accounting Direction for private registered providers of social housing in England 2022. The Directors are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The directors are also responsible for the contents of the Directors’ report, and the responsibility of the independent examiner in relation to the directors’ report is limited to examining the report and that ensuring on the face of the report there are no inconsistencies with the figures disclosed in the financial statements.

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

Approved by the Directors on 18[th] September 2025

Signed on their behalf by Director - R.L. Perkins (Treasurer)

9

HENLEY YMCA

INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2025

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2025, which are set out on pages 11 to 27.

Responsibilities and basis of report

As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’) and the Housing and Regeneration 2008 Act (‘the 2008 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act or under section 136 of the 2008 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s report

In accordance with section136 of the 2008 Act I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

On behalf of:

EDWIN SMITH CHARTERED ACCOUNTANTS 32 Queens Road Reading RG1 4AU Signed:………………………….. Date: Ks. Nitew 24 September 2025 Philip J Nixon

10

HENLEY YMCA

COMPREHENSIVE STATEMENT OF INCOME (including Income and Expenditure Account) FOR THE YEAR ENDED 31 MARCH 2025

Notes
Turnover
4
Operating Costs
Other Income
4
Operating profit
Interest Receivable
4
Interest on Housing loan
Gain/(Loss) on fair value of
investments
Total Comprehensive Income /
(Expenditure) for the year		 2025
£
391,556
(346,746)
9,855
54,665
22,725
(884)
(7,030)
69,476		 2024
£
345,499
(323,817)
9,167
30,849
6,499
(1,070)
23,716
59,994

Statement of Income and Retained Earnings

Notes Income & Restricted Total
Expenditure Reserve
£
 £ £
Balance as at 1 April 2023 73,730 1,526,979 1,600,709
Total comprehensive Income / 13,363 46,631 59,994
(Expenditure) for the year ended
2024
Transfers to restricted reserves (29,183) 29,183
Balance as at 31 March 2024 57,910 1,602,793 1,660,703
Total comprehensive Income / 21,649 47,827 69,476
(Expenditure) for the year ended
2025
Transfers to restricted reserves (1,246) 1,246 -
Balance as at 31 March 2025 78,313 1,651,866 1,730,179

11

HENLEY YMCA

STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2025

Notes
Fixed assets
Tangible assets
6
Housing Properties
7
Investments
8
Current assets
Debtors
10
Cash at bank and in hand
9
Creditors: Amounts falling due within
one year
11
Net current assets/(liabilities)
Total net assets or liabilities
Creditors:amounts falling due after
more than one year
12
Total Net Assets
Reserves
Income and expenditure account
19
Restricted reserves
18
Total reserves		 2025
£
£
368,673
739,741
336,557
1,444,971
16,617
400,326
416,943
(33,704)
383,239
1,828,210
(98,031)
1,730,179
78,313
1,651,866
1,730,179		 2025
£
£
368,673
739,741
336,557
1,444,971
16,617
400,326
416,943
(33,704)
383,239
1,828,210
(98,031)
1,730,179
78,313
1,651,866
1,730,179		 2024
£
£
382,066
552,630
343,587
1,278,283
15,220
509,748
524,968
(30,122)
494,846
1,773,129
(112,426)
1,660,703
57,910
1,602,793
1,660,703		 2024
£
£
382,066
552,630
343,587
1,278,283
15,220
509,748
524,968
(30,122)
494,846
1,773,129
(112,426)
1,660,703
57,910
1,602,793
1,660,703
1,444,971
383,239		 1,278,283
494,846
416,943
(33,704)		 524,968
(30,122)
1,828,210
(98,031)		 1,773,129
(112,426)
1,730,179 1,660,703
78,313
1,651,866		 57,910
1,602,793
1,730,179 1,660,703

For the year ending 31 March 2025, the company was entitled to exemption from audit under section 477 of the Companies Act 2006. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006.

The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of the affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime within part 15 of the Companies Act 2006 and with the Financial Reporting Standard 102 (FRS 102).

. The accounts were approved by the Board on 18 September 2025

Director - R.L. Perkins

Company Registration No. 04299623

12

HENLEY YMCA

CASH FLOW STATEMENT AS AT 31 MARCH 2025

2025
£
Cash flows from operating activities:
Net cash provided by operating activities
124,167
Cash flows from investing activities:
Purchase of fixed assets
(228,232)
Replacement of Housing property components
Movement from Investment fund
7,030
Net cash provided by investing activities
(97,035)
Cash flows from financing activities:
Repayments of borrowing
(12,387)
Cash inflows from Grant & Loans
Cash used in financing activities
(12,387)
Change in cash and cash equivalents in the year
(109,422)
Cash and equivalents at the beginning of the year
509,748
Cash and cash equivalents at the end of the year
400,326
Reconciliation of net income/(expenditure) to cash flow from operating activities
2025
£
Net income/expenditure for the year (as per the
statement of comprehensive income)
69,476
Adjustments for:
Depreciation charges
47,303
Amortisation of Social Housing Grant & Loan
(2,004)
Loss on disposal of fixed assets
7,211
(Increase) / decrease in debtors
(1,397)
Increase / (decrease) in creditors
3,578
Net cash provided from operating activities
124,167
Analysis of cash and equivalents
Cash at bank and in hand
400,326
Total
400,326		 2024
£
82,768
-
-
(23,716)
59,052
(12,174)
(12,174)
46,878
462,870
509,748
2024
£
59,994
43,285
(2,004)
-
(1,696)
(16,811)
82,768
509,748
509,748

13

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS AS AT 31 MARCH 2025

1. ACCOUNTING POLICIES

Company information

Henley YMCA is a Registered Charity and a Charitable Company Limited by Guarantee incorporated on 5 October 2001. The registered office is 2 Lawson Road, Henley-on-Thames, Oxfordshire, RG9 2AN.

Basis of accounting

The financial statements of the Association are prepared in accordance with UK Generally Accepted Accounting Practice (UK GAAP) including Financial Reporting Standard 102 (FRS 102) and the Housing SORP 2018: Statement of Recommended Practice for Registered Social Housing Providers and comply with the Accounting Direction for Private Registered Providers of Social Housing 2022.

The charity constitutes a public benefit entity as defined by FRS 102.

Preparation of the financial statements on a going concern basis

The charity has a reasonable expectation that there are adequate resources to continue in operational existence for the foreseeable future. It has therefore continued to adopt the going concern basis in preparing its financial statements.

Turnover

Rental income from social housing

Rental income from social housing along with service charges are recognized in the period in which services are provided.

Income with related expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross on SOFA.

Donations

These are recorded when the charity has unconditional entitlement to the resources

Tax reclaims on donations and gifts

Incoming resources from tax reclaims are included in the SOFA in the same financial period as the gift to which they relate.

Investment income

This is included when receivable.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Liabilities are recognised in the period in which they are incurred. Expenditure includes attributable VAT which cannot be recovered.

All expenditure is accounted for on an accrual basis. Governance costs are the costs incurred in maintaining the company as a separate legal entity. This includes the cost of servicing directors meetings and cost of preparation and examination of statutory accounts.

14

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

1. ACCOUNTING POLICIES (CONTINUED)

Expenditure (continued)

Pension scheme

Henley YMCA participates in a defined contribution scheme for its employees. Contributions payable to the scheme are charged to the income and expenditure account in the period to which they relate. The assets are held separately from Henley YMCA in an independently administered fund.

Tangible Fixed assets

Fixed assets are capitalised if they can be used for more than one year and cost at least £1,000. They are valued at cost or, if gifted, at the value to the charity or receipt. Assets are reviewed for impairment if circumstances indicate that their carrying value may exceed their net realizable value and value in use.

Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life. The rates applied per annum are as follows:

Freehold Pavilion 60 years
Field fences, Court Surfaces & Lighting
25 years
Pavilion Equipment
15 years
Furniture & Fittings
20 years
Laundry Equipment
 10-15 years
Office Equipment 10-20 years
Tiger Turf 15 years
Electric meters 15 years

The value of the land on which the Pavilion, Residential Centre and Car Park are sited is not included within the balance sheet.

No depreciation is charged to the land on which the playing fields and courts are situated.

Housing Property

Freehold housing is stated at cost less accumulated depreciation. Component accounting is used to account for expenditure on housing. Under component accounting the housing property is divided into those major components which are considered to have different useful economic lives. The particular components are then depreciated over their individual economic lives as detailed below.

Shell and substructure 50 years
Public realm (including fire alarm) 10 years
Roof 30 years
Entrance doors and security
 15 years
Kitchens 15 years
Windows 25 years
CCTV 15 years
Bathrooms 15 years
Plumbing and heating 15 years
Internal doors 15 years
Insulation 30 years
Ventilation 10 years

Where a component is replaced the carrying value of the component is expensed and the cost of the replacement component capitalised.

15

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

1. ACCOUNTING POLICIES (CONTINUED)

Fixed Asset Investments

Investments are a form of basic financial instrument and are initially recognised at their transaction value and subsequently measured at their fair value as at the balance sheet date using the closing quoted market price. The statement of comprehensive of income includes the net gains and losses arising on revaluation and disposals throughout the year. The charity does not acquire complex financial instruments.

Government grants

Government grants including those from local authorities are recognised in income over the useful life of the housing property structure under the accruals model.

If there is a change of use of the housing property (the property no longer being used for social housing) or there is a disposal of the property, then there will be an obligation to repay the grant to the local authority at the full index-linked amount of the grant. At this point a liability for the full amount will be recognised in the Statement of Financial Position.

Debtors

Other debtors are recognised at the settlement amount due.

Cash at bank and in hand

Cash at bank and in hand includes cash and cash held at bank current accounts and short term highly liquid investments held on deposit accounts.

Creditors

Creditors and provisions are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.

Loans and Borrowings

Loans and borrowings are initially recognized at the transaction price including transactions costs. Subsequently, they are measured at amortized cost using the effective interest rate method, less impairment.

Operating leases

Rentals charges are charged on a straight-line basis over the term of the lease.

Reserves

Unrestricted general reserves

General reserves are unrestricted and for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted reserves

Restricted reserves are subjected to restrictions on their expenditure imposed by the donor or which have been raised by the charity for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.

Designated reserves

Designated reserves are unrestricted reserves that are set aside for specific purposes at the discretion of the Trustees.

16

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

2. SOCIAL HOUSING TURNOVER AND COSTS

Notes 2025 2024
£
Rents receivable excluding service charges 4 162,981 162,461
Service charges 4 98,187 91,456
Other income including electric cards 4 17,374 16,410
Capital grants receivable 2,004 2,004
Social Housing Activity Expenditure 284,977 256,289
Operating surplus/(deficit) on Social Housing Activities (4,431) 16,042
Void losses 2,982 1,318

3. ACCOMMODATION OWNED AND IN MANAGEMENT

Number Number
of units at of units at
31.3.2025 31.3.2024
£ £
Supported Housing
- Flats and studios 31 31

17

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

4. INCOME

a) Donations etc.
Gifts, Grants & Donations
Henley Town Council Capital
Grant
b) Charitable Activities
Residential Centre:
Rent and service charges -Flats
Sale of Electric Cards
Sundry Income
Support contribution
Insurance Claims
Council tax
Net Deposits
Rent Arears Debt Recovery
Net Tenant Loan Repayment
Pavilion:
Membership & Subscriptions
YMCA Pavilion Lettings
Community Projects
Pavilion Hire- Non-Sport
Sport staff support
Playing Area:
Court Hire
Field Hire
Football Club:
Football casuals and other
Total Income from Charitable
Activities
Turnover (total of 4a and 4b)
c) Investment Income
Investment Trust & Funds
Other Bank Interest		 Unrestricted
Designated
Restricted
Total
2025
Total
2024
£
£
£
£
£
2,069
-
58,507
60,576
21,984
-
-
2,004
2,004
2,004
2,069
-
60,511
62,580
23,988
-
-
261,168
261,168
253,917
-
-
12,800
12,800
9,321
-
-
370
370
876
-
-
2,583
2,583
3,140
-
-
126
-
-
481
481
1,029
-
-
160
160
-
-
-
685
685
1,607
-
-
295
295
311
-
-
278,542
278,542
270,327
-
-
1,237
1,237
1,317
-
-
17,087
17,087
16,461
-
-
1,049
1,049
1,500
2,039
-
-
2,039
4,142
-
-
90
90
2,039
-
19,463
21,502
23,420
-
-
28,248
28,248
26,271
-
-
810
-
-
28,248
28,248
27,081
-
684
-
684
683
684
-
684
683
2,039
684
326,253
328,976
321,511
4,108
684
386,764
391,556
345,499
1,157
-
8,698
9,855
9,167
16,406
-
6,319
22,725
6,499
17,563
15,017
32,580
15,666

18

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

5. EXPENDITURE

Total
Total
2025 2024
£ £
a) Cost of Charitable Activities
General Costs:
Football casuals fund 882 345
882 345
General costs includes resources expended in respect of unrestricted reserves £nil (2024 - £nil),
designated funds £882 (2024 - £345) and restricted funds £nil (2023 - £nil)
Residential Centre Costs: Restricted
Salaries & Staff Costs 78,555 71,453
Recruitment/Wellbeing Costs 4,927 5,025
Training 3,136 2,331
Travel & Subsistence 773 590
Telephone & Postage 2,451 1,297
Printing, Stationery & Advertising 678 1,596
Sundries 3,199 1,327
Insurance Costs 8,891 9,519
Affiliation Fees & Subscriptions 3,738 2,546
Furniture & Furnishing 4,297 4,557
Equipment Costs 2,799 2,631
Repairs & Maintenance 19,421 45,134
Utilities 23,874 20,067
Water Charges 8,739 5,365
Cleaning Costs 5,309 4,570
Bad Debts 1,806 6,455
Software Costs 5,959 3,845
Legal and professional fees 5,230 -
Depreciation 37,438 31,617
Loss on disposal of assets 7,211 -
Net Deposits paid - 610
Counselling Fees 4,320 3,925
Residential housing costs – tenant support etc. 15,805 433
Residential housing costs - other 7,724 7,829
Residential housing cost- salary 30,503 27,820
Residential development - 2,202
286,783 262,744

19

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

4. EXPENDITURE (Continued)

a) Cost of charitable activities (continued)
Development fund costs: Restricted
Pavilion:
Salaries and staff costs
Repairs & Maintenance
Insurance
Utilities
Sundries
Professional fees
Cleaning Costs
Equipment Costs
Depreciation
Playing Area and Y Centre:
Salaries and Staff costs
Y centre project costs
Repairs, Maintenance and Equipment
Sundries
Depreciation
Youth work:
Youth work costs
Total Development fund costs
Total Cost of Charitable Activities
b) Other Costs
Bank Charges
Interest on housing loan
Independent Examiner’s Fee
Staff governance costs
Fundraising costs
Sundries		 Total
2025
Total
2024
£
-
5,444
4,935
1,645
1,263
2,477
2,249
813
410
4,740
3,341
3,608
2,798
401
5,712
5,712
26,970
18,578
17,344
24,401
0
1,213
4,164
3,664
669
4,152
5,956
25,660
35,903
106
50
106
50
52,736
54,531
340,401
317,620
450
175
884
1,070
3,535
3,738
932
-
88
223
1,342
2,061
7,231
7,267

Governance costs of £5,761 (2024 - £5,194) and Bursary have been allocated against the Residential centre fund being a restricted reserve and £1,470 (2024 - £2,073) against unrestricted reserves.

The Independent Examiner’s Fee includes £2,724 (2024 - £2,598) for the Independent Examination and the preparation of statutory accounts and £811 (2024 - £1,140) for additional accountancy/payroll services.

20

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

6. TANGIBLE FIXED ASSETS

Restricted
Freehold
Pavilion		 Restricted
Playing
Area Field &
Courts		 Restricted
Pavilion
Equipment		 Restricted
Laundry
Equipment		 Restricted
Furniture &
Fittings		 Restricted
Office &
Computer
Equipment		 Restricted
Electric
Meters		 2025
Total
£ £ £ £ £ £ £ £
Cost
At 31 March 2024 305,665 272,164 17,222 8,210 19,470 41,994 6,300 671,025
Additions - - - - - - - -
Disposals - - - - - - - -
At 31 March 2024 305,665 272,164 17,222 8,210 19,470 41,994 6,300 671,025
Depreciation
At 1 April 2023 120,658 100,588 10,312 4,442 11,991 37,959 3,009 288,959
On disposals - - - - - - - -
Charge for the
year		 5,184 4,152 528 697 792 1,620 420 13,393
At 31 March 2025 125,842 104,740 10,840 5,139 12,783 39,579 3,429 302,352
Net book value
At 31 March 2025 179,823 167,424 6,382 3,071 6,687 2,415 2,871 368,673
At 31 March 2024 **185,007 ** 171,576 6,910 3,768 7,479 4,035 **3,291 ** 382,066

7. FIXED ASSET – Housing Property
Total
£
Cost
At 1 April 2024 710,658
Additions 228,232
Disposals (31,961)
At 31 March 2025 906,929
Depreciation
At 1 April 2024 158,028
On disposals -24,750
Charge for year 33,910
At 31 March 2025 167,188
Net book value
At 31 March 2025 739,741
At 31 March 2024 552,630

21

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

8. INVESTMENTS

Unrestricted Funds Unrestricted Funds Restricted Funds Restricted Funds
M&G Charifund Foreign &
Colonial		 Fixed Interest
Fund		 Investment
Fund		 2025
Total
£ £ £ £ £
Carrying (fair) value as at 1 April 2024 16,017 13,735 79,287 234,548 343,587
Additions to investments during the year - - - -
Disposals at carrying value - - - - -
Add net gain/ (loss) on revaluation 684 1,158 2,056 (10,928) (7,030)
Carrying (fair) value as at 31 March 2025 16,701 14,893 81,343 223,620 336,557
9. CASH AT BANK AND IN HAND
Cash at bank and in hand
Petty Cash
10. DEBTORS
Sundry Debtors
Prepayments and accrued income
Housing benefit and rent arrears
11. CREDITORS
Amounts falling due within one year
SODC - Housing loan
Accruals
Deferred income
Sundry Creditors
Henley Town Council Capital Grant - Deferred
Taxation and social security		 2025
£
400,295
31
400,326
2025
£
2,457
4,847
9,313
16,617
2025
£
11,766
3,963
5,573
7,165
2,004
3,233
33,704		 2024
£
509,717
31
509,748
2024
£
1,397
2,146
11,677
15,220
2024
£
11,762
3,640
5,575
7,141
2,004
-
30,122

22

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

12. Creditors: amounts falling due after one year

Henley Town Council Capital Grant - Deferred
SODC - Housing Loan
Housing Loan
Within 1 year
Between 2 and 5 years		 2025
£
83,801
14,230
98,031
11,366
14,230
25,596		 2024
£
85,805
26,621
112,426
11,762
26,621
38,383

The Henley Town Council grant and SODC Housing loan are secured on the housing property. The SODC housing loan is a concessionary loan repayable over 180 months at an interest rate of 2.32%.

13. Deferred Grant Income

As at 1 April 2024
Grant Received in the year
Released to income in the year
Amounts to be released within one year
Amounts to be released in more than one year		 2025
£
87,809
(2004)
85,805
(2,004)
(83,801)
85,805		 2024
£
89,813
(2,004)
87,809
(2,004)
(85,805)
87,809

14. SHARE CAPITAL

Henley YMCA, a registered charity, is a company limited by guarantee, not having any share capital. In the event of a winding up, each member may be required to contribute an amount not exceeding £1 towards the settlement of the company’s liabilities.

15. TRUSTEES

The Trustees were not paid and did not receive any benefits from employment with the Charity in the year (2024: £nil).

There were no reimbursements of expenses during the year (2024: one trustee -£31).

There were no related party transactions during the year (2024: £nil).

23

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

16. EMPLOYEES

Wages and salaries
Social security costs
Other pension costs
Employees who were engaged in the following activities:
Managing & Administrating the Charity		 2025
£
139,810
7,340
6755
153,905
2025
6		 2024
£
123,314
6,059
3,647
133,020
2024
5

The Charity operates a PAYE scheme to pay employed members of staff and no employees received emoluments in excess of £60,000 (2024 – £60,000).

The key management personnel of the charity comprise the trustees (see note 15) and the CEO. The total employee benefits of the CEO is £56,589, (2024 - £53,248) including remuneration of £48,591 (2024- £45,966). The CEO is an ordinary member of the charity pension scheme. For further details of the pension scheme see accounting policies on page 15.

17. PENSION COSTS

Defined Contribution

Contributions payable for the year 2025
2024
£
£
6,755
3,647

24

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

18. RESTRICTED RESERVES

Development Fund
Residential Centre Fund
Katie’s Kitchen
Residential Centre –
Maintenance Fund
Residential Roofing Fund
Resident Discretion Fund
The Garden Project
Signposting Access Point
Fund
The Youth Work Fund
John Hodges Starter Packs
Room sponsorship
Masowi Counselling
Masowi Hardship
Community projects
Work Bursary		 Balance
Balance
01-Apr-24
Income
Expenditure
Transfer
31-Mar-25
£
£
£
£
£
738,005
55,360
(61,500)
3,157
735,022
663,149
335,934
(287,529)
34,462
746,017
312
-
-
-
312
76,575
-
-
(16,319)
60,256
102,869
-
-
(18,100)
84,769
750
-
-
-
750
242
4,956
-
-
5,198
150
-
-
-
150
1,074
-
-
-
1,074
316
-
-
(43)
273
2,211
1,067
-
(3,278)
-
1,602
2,816
(4,320)
4,004
4,102
5,203
295
(695)
-
4,803
6,457
1,549
(106)
(2,637)
5,263
3,878
-
3,878
1,602,793
401,976
(354,150)
1,246
1,651,866

The restricted reserves are represented by tangible fixed assets, fixed asset investments and the Charity’s cash reserves.

Expenditure for the development fund includes fair value deficits on investments of £8,872.

The Signposting Access Point Fund – This fund is for the benefit of young people between the age of 13 – 19 in support of guidance, leading them from education to starting work and leading then to adult life.

The Development Fund – The fund is restricted by the Trust Deed dated 20 April 1926 to be used for the sporting activities and the furtherance of sporting activities including the maintenance and up keep of any building associated with sport.

Residential Centre Fund – A residential centre consisting of 31 flats and studios, lounge, laundry and offices which had been developed by YMCA National Council and is managed by Henley-onThames YMCA.

Two separate restricted funds have been set aside from the main Residential Centre Fund to set for specific anticipated expenses that also comply with fund restrictions.

Residential Centre - Maintenance Fund – This fund has been established to provide funds for anticipated maintenance and replacement costs for Residential Centre following the purchase of the residential lease from YMCA England.

25

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

18. RESTRICTED RESERVES – continued

Youth Work Fund – Funds received and expended on youth and children’s events.

Residents Discretion Fund – Fund available for communal projects as determined through consultation with residents.

Garden Project – A resident led grounds for improvement project.

Katie’s Kitchen – This fund has been established to provide a support group for vulnerable young women of the local area.

Masowi – This fund has been established to provide support with counselling costs for YMCA Henley Residents.

Masowi Hardship fund – This fund has been established to provide small loans to tenants to help alleviate financial hardship while waiting for Universal Credit payments to start. It was used during the COVID pandemic to provide tenants with electricity credit.

John Hodges Starter Packs – This has been established to provide new tenants with the basics when moving in, such as, Kettle, toaster, saucepans and crockery and cutlery.

Work Bursary – This has been established to provide those tenants who move off housing benefit into full time work one months rent to bridge the gap between housing benefit payments and their first wage payment.

Community Projects – This has been established to cover the costs of new community projects that have received funding for a particular provision, e.g. Free School Meals sports sessions.

19. INCOME AND EXPENDITURE RESERVES

General reserve
Designated reserves -
Financial Assistance Fund
Football Casuals Fund		 Balance
Balance
01-Apr-24
Income
Expenditure
Transfer
31-Mar-25
£
£
£
£
£
54,291
23,317
(1,470)
(726)
75,412
1,733
1,733
1,886
684
(882)
(520)
1,168
57,910
24,001
(2,352)
(1,246)
78,313

Income for the general reserve fund includes fair value surpluses on investments of £1,842.

Designated reserves

Financial Assistants Fund – This fund has been established to provide residents with loans for necessities until their benefit status has been established.

Football Casuals Fund – The fund has been established for the operation of the YMCA Casuals Team which is football for learning difficulties.

26

HENLEY YMCA

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) AS AT 31 MARCH 2025

20. DIRECTORS AND OTHER RELATED PARTY TRANSACTIONS

No payments were made to directors or any persons connected to them during this financial period. No material transaction took place between the charity and directors or any person connected with them. No directors or other related parties have any interest in any conduct or transaction entered in to by the charity.

21. ANALYSIS OF CHANGES IN NET DEBT

Cash
Loans falling due within one
year
Loans falling due after more
than one year
Total net (debt)/cash		 Balance at 1
April 2024
Cash-flows
£
£
509,748
(109,422)
(11,762)
(-4)
(26,621)
12,391
(38,383)
12,387
471,365
(97,035)		 Balance at 31
March 2025
£
400,326
(11,766)
(14,230)
(25,996)
374,330

22. COMMITMENTS UNDER OPERATING LEASES

At 31 March 2025 the Charity had a total of future minimum lease payments under non–cancellable operating leases for each of the following periods:

Expiry date:
Not later than one year
After one year but not later than five years
Later than five years		 2025
£
739
2,958
924
4,621		 2024
£
-
-
-
-

27