Company registration number: 04187342 Charity registration number: 1089757
Actiontrack Performance Company Limited
(A company limited by guarantee)
Unaudited Annual Report and Financial Statements
for the Year Ended 31 August 2024
Actiontrack Performance Company Limited Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 22 |
Actiontrack Performance Company Limited Reference and Administrative Details
Trustees Ms Elaine Faull Mr Daniel Thorn Ms Shaena Brandel Mr Charles Wood Mr Nigel Banks Mr Christopher Isitt Mr Ed Swift Secretary Ms Elaine Faull Charity Registration Number 1089757 Company Registration Number 04187342
The charity is incorporated in England and Wales.
Registered Office Unit 8 Small's Yard Deller's Wharf Taunton Somerset TA1 1NU Independent Examiner Sarah Twist FCA DChA A C Mole LLP Stafford House Blackbrook Park Avenue Taunton Somerset TA1 2PX Bankers National Westminster Bank PLC St James Street South Petherton Somerset TA13 5BP
Page 1
Actiontrack Performance Company Limited Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements and auditors' report of the charitable company for the year ended 31 August 2024.
The financial statements comply with current statutory requirements, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Structure, governance and management
The Company was incorporated on 26 March 2001 and on1 April 2002 acquired all the assets and liabilities of the Actiontrack Performance Company, an incorporated charitable association (number 298876).
The Company is limited by guarantee (number 4187342) and is therefore governed by Memorandum and Articles of Association. The Company is also a registered Charity, (number 1089757). In the event of the company being wound up members are required to contribute an amount not exceeding £10.
Trustees
A list of the Directors, who are also the Trustees, who served during the year, is given on page 1. The number of Trustees shall not be less than three. There is no maximum. The Trustees oversee the management of the Charity and decide its strategic direction with regard to its charitable objectives. Under the requirements of the Memorandum and Articles of Association the Trustees are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. The Trustees meet a minimum of three times per year and usually more than that.
Recruitment and appointment of trustees
As much of Actiontrack’s work focuses upon young people and creativity the directors are keen to ensure that the needs of this group are appropriately reflected through the diversity of the Trustee body. To enhance the potential pool of Trustees, Actiontrack has, through networking and partnership development with educational and artistic communities, sought to identify adults to offer themselves for election to the Board.
Induction and training of trustees
Actiontrack offers all new members the opportunity to tour our premises, enter into discussion about the nature of our work and attend live projects, where appropriate, as an observer. New or potential members are also given contact details of other members of the management committee to discuss their role further.
Risk Management
The Trustees regularly review the major risks to which the Company is exposed.
The Trustees consider the major risk facing the organisation to be the inability to attract sufficient external funding to ensure that the Company can continue to deliver a programme of activities without significant core funding. This and other risks, particularly those associated with individual projects, are reviewed by the Trustees at every meeting
Page 2
Actiontrack Performance Company Limited Trustees' Report (continued)
Objectives and Activities
The objects and principal activities of the Company are to educate the public in the arts, particularly those of music and theatre.
To meet this objective Actiontrack delivers participatory arts projects in community settings for example; schools, village halls, youth centres, theatres etc, as well as in our recording studio. We work with all ages and abilities to develop skills in drama, music, dance and the visual arts. We deliver work in partnership addressing key agendas related to education, health and well-being, youth and inclusion.
Actiontrack works through freelance artists and practitioners to support the work we deliver.
Public benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Review of the Year and Future Developments
Activity for the charity has continued to develop and we have seen an increase in the client base from both the independent and community/education sector. The work with young people remains the focus but Actiontrack has extended its reach with the adult users and new partners through the Make Music: Repeat project specifically and with new groups using the studio. Other funding from Somerset Community Foundation and the Youth Justice Team has also been secured.
Actiontrack has been successful in securing new project funding for the charity’s ‘Next Level’ project, an Arts Council funded musician’s development programme that will take place over the next 3 years. Plans are also in place to extend the ‘On The Record’ activity through funding from BBC Children in Need.
The Music Education Hub is now in a new incarnation and represents both Somerset and Dorset. The charity remains a key delivery partner in the new organisation (The Octagon Music Hub) and is part of the development plans for potential and new delivery models in the coming years. As the new Hub working arrangements are still in the transition stages it is difficult to fully state what the new relationship might be. However we remain confident that the work we have done for Sound Foundation Somerset over the past twelve years will be incorporated into the new planning. Make Music: Repeat will also continue to form a key part of our future work programmes as we reach the second half of the project.
Financial Review
The year to 31 August 2024 has been another successful year of development and growth for Actiontrack.
Once again we remain immensely grateful to our main funders – Arts Council England, Sound Foundation Somerset and Somerset Community Foundation for their continuing support.
Total income for the year reduced from £251,261 to £133,906 because the income for our Make Music: Repeat project which is worth £125,500 over three years was accounted for in total last year in advance. This project is now in the delivery phase and is the primary reason our direct charitable costs increased from £136,012 to £163,670 over the year. Support costs increased by 7% primarily due to a planned increase in marketing activity directly related to this project. Otherwise overhead expenditure was virtually unchanged.
Page 3
Actiontrack Performance Company Limited Trustees' Report (continued)
Thanks to careful management of our projects we have managed to largely maintain the level of our unrestricted reserves which have only decreased slightly over the year from £71,093 to £68,538. Most of our work these days is on restricted projects and our restricted reserves reduced this year to £112,690 from £140,249 in 2023 as on-going front end loaded projects unwound. Of this £96,469 relates to Make Music: Repeat which still has well over a year to run.
The first six months of this year have started really well. All our funding streams remain in place and delivery continues without disruption. Demand for the provision of “one-off” sessions for hard to reach individuals from specialist units within Somerset Council and from third party providers continues to increase. We have also now received the first tranche of money from the Arts Council for our Next Level project and a highly successful taster day was held at the studio towards the end of March to kick the project off.
Reserves Policy
It is the policy of the Board to retain sufficient free reserves in readily realisable assets to cover one full year of normal overhead expenditure which with inflationary increases we estimate to now be in the region of £50,000. At the end of the year these reserves stood at £40,498 which represents about 81% of target. In addition the Charity owns fixed assets with a book value of £31,391 down slightly from £34,844 in August 2023. Much of this is represented by studio equipment and musical instruments which are readily saleable should the need arise.
At the time of writing there is still no clarity as to exactly what will replace Sound Foundation Somerset from September 1 nor what Actiontrack’s involvement will be. However given our twelve years of successful delivery of EDI (equality,diversity and inclusion) focused activity within Somerset we have every reason to anticipate a similar level of involvement in the future.
Even allowing for this we remain confident that with continued careful management of our resources and further development of our studio work we will be able to maintain sufficient freely available funds to meet our day to day expenditure as it arises or to arrange for an orderly winding up of the organisation’s affairs should that prove necessary in the future.
Page 4
Actiontrack Performance Company Limited Trustees' Report (continued)
The trustees (who are also the directors of Actiontrack Performance Company Limited for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 5 April 2025 and signed on its behalf by:
......................................... Mr Nigel Banks Trustee
Page 5
Actiontrack Performance Company Limited Independent Examiner's Report to the trustees of Actiontrack Performance Company Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2024, which are set out on pages 7 to 22.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of Actiontrack Performance Company Limited as required by section 386 of the 2006 Act; or
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the accounts do not accord with those accounting records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
Sarah Twist FCA DChA Institute of Chartered Accountants England & Wales A C Mole LLP Stafford House Blackbrook Park Avenue Taunton Somerset TA1 2PX
7 April 2025
Page 6
Actiontrack Performance Company Limited Statement of Financial Activities for the Year Ended 31 August 2024 (Including Income and Expenditure Account)
| Note Income from: Donations 3 Charitable activities 4 Investment income Total income Expenditure on: Raising funds 5 Charitable activities 6 Total expenditure Net income/(expenditure) Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 14 Note Income from: Donations 3 Charitable activities 4 Investment income Total income Expenditure on: Raising funds 5 Charitable activities 6 Total expenditure Net income Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 14 |
Unrestricted funds £ (2,500) 10,620 2,446 10,566 (350) (4,847) (5,197) 5,369 (7,924) (2,555) 71,093 68,538 Unrestricted funds £ 5,000 7,365 497 12,862 (1,265) (7,985) (9,250) 3,612 (1,615) 1,997 69,096 71,093 |
Restricted funds £ - 123,340 - 123,340 - (158,823) (158,823) (35,483) 7,924 (27,559) 140,249 112,690 Restricted funds £ - 238,399 - 238,399 - (128,027) (128,027) 110,372 1,615 111,987 28,262 140,249 |
Total 2024 £ (2,500) 133,960 2,446 |
|---|---|---|---|
| 133,906 | |||
| (350) (163,670) |
|||
| (164,020) | |||
| (30,114) - |
|||
| (30,114) 211,342 |
|||
| 181,228 | |||
| Total 2023 £ 5,000 245,764 497 |
|||
| 251,261 | |||
| (1,265) (136,012) |
|||
| (137,277) | |||
| 113,984 - |
|||
| 113,984 97,358 |
|||
| 211,342 |
The notes on pages 9 to 22 form part of these financial statements. Page 7
Actiontrack Performance Company Limited (Registration number: 04187342) Balance Sheet as at 31 August 2024
| Note Fixed assets Tangible assets 11 Current assets Debtors 12 Cash at bank and in hand Creditors: Amounts falling due within one year 13 Net current assets Net assets Funds of the charity: Unrestricted funds Restricted funds Total funds 14 |
2024 £ 31,391 36,911 122,708 159,619 (9,782) 149,837 181,228 68,538 112,690 181,228 |
2023 £ 34,844 72,605 107,048 |
|---|---|---|
| 179,653 (3,155) |
||
| 176,498 | ||
| 211,342 | ||
| 71,093 140,249 |
||
| 211,342 |
For the financial year ending 31 August 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 7 to 22 were approved by the trustees, and authorised for issue on 5 April 2025 and signed on their behalf by:
......................................... Mr Christopher Isitt Trustee
The notes on pages 9 to 22 form part of these financial statements. Page 8
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024
1 Charity status
The charity is limited by guarantee, incorporated in England and Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.
The address of its registered office is: Unit 8 Small's Yard Deller's Wharf Taunton Somerset TA1 1NU
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Basis of preparation and statement of compliance
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless stated otherwise within these notes. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Actiontrack Performance Company Limited meets the definition of a public benefit entity under FRS 102.
Going concern
To ensure its survival Actiontrack has to rely upon securing adequate external funding on a project by project basis. At the time of this report the Company has been successful in obtaining sufficient funds to ensure its continuance for at least the next 12 months. The Trustees therefore consider it appropriate to prepare these accounts on a going concern basis. However the relatively short term nature of project funding requires the financial position to be kept under constant review and this the trustees have done and will continue to do so.
Page 9
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
2 Accounting policies (continued)
Income and endowments
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity, before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Capital grants are recognised in full in the Income and Expenditure Account in the period in which they are receivable. The costs of the related capital assets are then written off through the depreciation charge allocated against the relevant Fund.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregates similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.
Raising funds
These are costs associated with attracting voluntary income.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.
Irrecoverable VAT
Irrecoverable VAT is charged against the category expenditure for which it was incurred.
Page 10
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
2 Accounting policies (continued)
Taxation
The charity is a registered charity and is, therefore, exempt from liability to taxation on it's income and capital gains, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Tangible fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Motor vehicles 25% per annum on reducing balance Equipment 20% per annum on reducing balance Leasehold improvements Over the period of the lease
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Financial instruments
The charity only enters into basic financial instruments that result in the recognition of financial assets and liabilities such as trade and other debtors and creditors together with loans to related parties. Debt instruments, such as trade debtors and creditors, are initially measured at transaction price and subsequently measured at amortised cost.
Financial assets are assessed at the end of each reporting period for objective evidence of impairment. If objective evidence of impairment is found, an impairment loss is recognised in the income statement.
Page 11
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
2 Accounting policies (continued)
Critical accounting judgements and estimation uncertainty
The preparation of the financial statements in conformity with FRS 102 requires management to make judgements, estimates and assumptions that affect the application of policies and reported amounts of assets and liabilities, income, and expenses.
Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
The charity makes estimates and assumptions concerning the future. The resulting accounting estimates will, by definition, seldom equal the related actual results. The Trustees consider that there are no critical accounting estimates and judgements that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.
Page 12
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
3 Income from donations and legacies
Unrestricted grants and donations were received during the period from the following bodies:-
| Core Somerset Council |
Total 2024 £ (2,500) (2,500) |
Total 2023 £ 5,000 |
|---|---|---|
| 5,000 |
4 Income from charitable activities
| Somerset Council Studio Hire Somerset Community Foundation LA Project Funding Out There: National Lottery Other Somerset Council Studio Hire Arts Council England - Grants for the Arts Somerset Community Foundation LA Project Funding Other |
Unrestricted funds £ - 9,169 - - - 1,451 10,620 Unrestricted funds £ - 6,785 - - - 580 7,365 |
Restricted funds £ 80,500 - 4,800 7,080 19,200 11,760 123,340 Restricted funds £ 82,500 - 33,561 100,800 9,295 12,243 238,399 |
Total 2024 £ 80,500 9,169 4,800 7,080 19,200 13,211 |
|---|---|---|---|
| 133,960 | |||
| Total 2023 £ 82,500 6,785 33,561 100,800 9,295 12,823 |
|||
| 245,764 |
Page 13
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
5 Expenditure on raising funds
| 5 Expenditure on raising funds |
||
|---|---|---|
| Unrestricted Administration freelancers Stationery etc Telephone & post |
Total 2024 £ 210 - 140 350 |
Total 2023 £ 1,113 9 143 |
| 1,265 |
6 Expenditure on charitable activities
| Costs directly allocated to activities Allocated support costs Costs directly allocated to activities Allocated support costs |
Unrestricted funds £ 4,128 719 4,847 Unrestricted funds £ 3,555 4,430 7,985 |
Restricted funds £ 116,405 42,418 158,823 Restricted funds £ 92,145 35,882 128,027 |
Total 2024 £ 120,533 43,137 |
|---|---|---|---|
| 163,670 | |||
| Total 2023 £ 95,700 40,312 |
|||
| 136,012 |
Page 14
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
| 6 Expenditure on charitable activities (continued) Costs directly allocated to charitable activities Total 2024 £ Unrestricted Freelancers project 1,208 Studio producers 2,620 Travel and subsistence 300 4,128 Out There £ Sound Foundation Somerset £ Make Music: Repeat £ Restricted Costs directly allocated to charitable activities 15,031 63,007 38,367 Out There £ Spreading the Work £ Sound Foundation Somerset £ Make Music: Repeat £ Restricted Costs directly allocated to charitable activities 15,665 5,703 66,187 4,590 |
Total 2023 £ - 3,555 - |
|
|---|---|---|
| 3,555 | ||
| Total 2024 £ 116,405 |
||
| Total 2023 £ 92,145 |
Page 15
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
7 Allocated support costs
| Unrestricted Rent Light, heat and power Insurance Office and studio maintenance Printing, postage and stationery Sundry expenses MIAH - strategic Accountancy fees Legal and professional fees Bank charges Depreciation Training Recharge to restricted funds Telephone and post Advertising Restricted Depreciation - Organisational Development Depreciation - Relocation Depreciation- Whiteball Depreciation - Studio Development Depreciation - Core Artists Development Depreciation - Somerset Community Foundation Depreciation- Studio Development 2 Recharge - Out There Recharge - SFS Recharge - Make Music Recharge - Out There National Lottery Recharge - Spreading the Work Advertising |
Total 2024 £ 8,294 3,580 2,523 2,996 - 2,059 790 2,338 218 166 8,471 - (39,980) 900 8,364 719 Total 2024 £ 10 35 29 92 7 665 - 11,920 19,000 7,000 2,060 - 1,600 42,418 |
Total 2023 £ 8,125 2,922 2,491 2,791 61 1,129 4,187 2,376 180 166 6,774 396 (32,900) 916 4,816 |
|---|---|---|
| 4,430 | ||
| Total 2023 £ 11 40 36 121 9 828 1,937 12,200 19,000 - - 1,700 - |
||
| 35,882 |
Page 16
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
8 Net income/(expenditure)
Net income/(expenditure) for the year includes:
| Independent Examiner's fee Independent Examiner's fee for other services Depreciation of fixed assets |
2024 £ 2,338 218 9,309 |
2023 £ 2,166 390 9,756 |
|---|---|---|
9 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. (2023 - £Nil).
No trustees have received any reimbursed expenses or any other benefits from the charity during the year. (2023 - £Nil).
10 Taxation
The charity is a registered charity and is therefore exempt from taxation on its income and capital gains to the extent that such income is applied to charitable purposes.
11 Tangible fixed assets
| Cost At 1 September 2023 Additions At 31 August 2024 Depreciation At 1 September 2023 Charge for the year At 31 August 2024 Net book value At 31 August 2024 At 31 August 2023 |
Leasehold improvements £ 9,453 - 9,453 5,255 1,900 7,155 2,298 4,198 |
Furniture and equipment £ 187,342 5,856 193,198 159,021 6,829 165,850 27,348 28,321 |
Motor vehicles £ 19,440 - 19,440 17,115 580 17,695 1,745 2,325 |
Total £ 216,235 5,856 |
|---|---|---|---|---|
| 222,091 | ||||
| 181,391 9,309 |
||||
| 190,700 | ||||
| 31,391 | ||||
| 34,844 |
Page 17
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
| 12 Debtors Trade debtors Accrued income Other debtors 13 Creditors: amounts falling due within one year |
2024 £ 315 34,950 1,646 36,911 |
2023 £ 3,845 66,950 1,810 |
|---|---|---|
| 72,605 | ||
| 13 Creditors: amounts falling due within one year | ||
|---|---|---|
| Trade creditors Other creditors Accruals |
2024 £ 7,025 2,345 412 9,782 |
2023 £ 750 2,405 - |
| 3,155 |
Page 18
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
14 Funds
| Unrestricted funds Unrestricted funds Restricted funds Organisational Development Fund No 1 Relocation Whiteball Studio Development Core Artists Development Somerset Community Foundation Spreading the Work Out There Sound Foundation Somerset Make Music: Repeat Out There: National Lottery Total funds |
Balance at 1 September 2023 £ 71,093 42 157 145 491 36 3,318 15,016 - 134 120,910 - 140,249 211,342 |
Income £ 10,566 - - - - - - - 18,840 80,500 4,800 19,200 123,340 133,906 |
Expenditure £ (5,197) (10) (35) (29) (92) (7) (665) - (26,951) (82,007) (44,257) (4,770) (158,823) (164,020) |
Transfers £ (7,924) - - - - - - (15,016) 8,111 1,373 15,016 (1,560) 7,924 - |
Balance at 31 August 2024 £ 68,538 32 122 116 399 29 2,653 - - - 96,469 12,870 |
|---|---|---|---|---|---|
| 112,690 | |||||
| 181,228 |
Page 19
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
14 Funds (continued)
| Unrestricted funds Unrestricted funds Restricted funds Organisational Development Fund No 1 Relocation Whiteball Studio Development Core Artists Development Somerset Community Foundation Reaching Out Spreading the Work Studio Development 2 Out There Sound Foundation Somerset Make Music: Repeat Total funds |
Balance at 1 September 2022 £ 69,096 53 197 181 612 45 4,146 1,386 18,358 663 - 2,621 - 28,262 97,358 |
Income £ 12,862 - - - - - - - 4,061 - 26,138 82,700 125,500 238,399 251,261 |
Expenditure £ (9,250) (11) (40) (36) (121) (9) (828) - (7,403) (1,937) (27,865) (85,187) (4,590) (128,027) (137,277) |
Transfers £ (1,615) - - - - - - (1,386) - 1,274 1,727 - - 1,615 - |
Balance at 31 August 2023 £ 71,093 42 157 145 491 36 3,318 - 15,016 - - 134 120,910 |
|---|---|---|---|---|---|
| 140,249 | |||||
| 211,342 |
Page 20
Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
14 Funds (continued)
The specific purposes for which the funds are to be applied are as follows:
Organisational Development Funds: These funds were established to enable the Charity to employ a creative administrator; to provide for the full time employment of the core project workers and for Board development. The balance will reduce as capital equipment purchased as part of the grant is depreciated.
Relocation: Funding towards the cost of relocating from the Brewhouse to new studio due to the closure of the Brewhouse. This included an upgrade of some of the studio equipment and research into new markets and work.
Whiteball: Large-scale community project based around the building of the Whiteball Tunnel.
Studio Development: Organisational research and development to extend the participant reach of Actiontrack’s activity through its music studio in Taunton, Somerset.
Core Artists Development: A programme to develop existing core artists delivery and management skills and to increase the roster of freelance artists who can support and widen Actiontrack delivery.
Somerset Community Foundation Funding: Funding from the Taunton Youth CC fund administered by Somerset Community Foundation to develop further Actiontrack’s music studio in Taunton.
Reaching Out: A three year strategic development project funded by ACE and South Somerset D.C. to support participatory activity across Somerset. Specific work alongside three arts centres - The David Hall South Petherton, The Brewhouse Theatre and Arts Centre Taunton and Bridgwater Arts Centre. Due to COVID restrictions a final filmed performance at Wellington Arts Centre was unfortunately unable to take place. The project has therefore been closed and the small remaining balance transferred to general funds.
Spreading the Work: A two year strategic development project building on the experience of Reaching Out and funded by ACE and the Somerset Community Foundation to support and encourage participatory arts activity in Minehead, Burnham and Highbridge and Axminster in Devon.
The project finished in the year and was signed off by ACE with an underspend of £15,016. Since Make Music: Repeat is in many ways a continuation of the community outreach elements of this project and since Actiontrack was committed to providing top up funding for the new programme the Trustees consider that the most prudent use of this surplus would be to transfer the unexpended portion to the new project.
Studio Development 2: Funding to enable the extension and development of the music studio as a community facility with particular emphasis on vulnerable groups within society.
Out There: A scheme developed by Actiontrack to offer one to one studio sessions for hard to reach individuals within the community with funding from the local authority and other charitable providers.
Sound Foundation Somerset is the Music Hub tasked with delivering the National Curriculum for music in Somerset by providing inspirational, progressive and high-quality music provision for all children and young people. In pursuit of this aim Actiontrack have been engaged to deliver four specific projects to schools and young persons in the county – “On the Record”, “My Tunes”, participatory sessions with the Gamelan orchestra and a one week World Music Residency.
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Actiontrack Performance Company Limited Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)
14 Funds (continued)
Make Music: Repeat: A three year programme aimed at developing music activity with groups and in communities that would like to explore music-making as part of their activity or provision but currently lack the resources and/or the expertise.
National Lottery: A one-off grant to support and further develop Actiontrack's Out There project for hard to reach and vulnerable individuals within the community. A transfer of £1,560 was made in the year to subsidise twenty six sessions at £60 per session provided in the period from March to August.
15 Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds £ 28,040 50,280 (9,782) 68,538 Unrestricted funds £ 30,527 43,721 (3,155) 71,093 |
Restricted funds £ 3,351 109,339 - 112,690 Restricted funds £ 4,317 135,932 - 140,249 |
Total funds at 31 August 2024 £ 31,391 159,619 (9,782) |
|---|---|---|---|
| 181,228 | |||
| Total funds at 31 August 2023 £ 34,844 179,653 (3,155) |
|||
| 211,342 |
16 Related party transactions
There were no related party transactions during the year (2023: None).
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