Trustees’ Annual Report
For the year 31/08/2024 – 30/08/2025
Reference and Administrative Information
Charity Name St Paul’s Primary School (Hook) Parent Staff Association Registered Charity No. 1089714 Address: 1 Orchard Road, Chessington, Surrey, KT9 1AJ Trustees: Kirsty Sibley - Chair Emma Sims - Treasurer
Independent Examiner: Sue Dryden Structure Governance and Management
Governance:
The charity is an unincorporated association run by a committee of volunteer trustees, governed by an adopted constitution on 4[th] October 2001. The trustees are supported by other volunteer members. Recruitment comes from the school’s parent/guardian & staff population. All trustees are aware of their responsibilities through the Charity Commission guidance and internal induction procedures.
Trustee Appointment:
Trustees are elected annually at the Annual General Meeting (AGM). They must be formally proposed and seconded in accordance with the charity’s governing procedures.
Objectives and Activities
Charitable Objectives
The principal objective of the charity is to advance the education of pupils in the school by providing and assisting in the provision of facilities for education not normally provided by the local authority.
Statement on Public Benefit
The trustees have complied with the duty in section 17 of the Charities Act 2011 to have due regard to guidance published by the Charity Commission, including public benefit guidance.
Activities
The school undertakes a range of fundraising activities throughout the year to support items identified on the school’s wish list. During this reporting period, fundraising efforts were focused on securing funds for Christmas Pantos for each year group, the refurbishment, decoration of the library, books, Science and Maths workshops, visits from authors to the school, playground equipment and astroturf repairs in the playground.
These activities are also designed to strengthen community engagement by involving pupils, parents/carers, staff and the wider local community.
Regular fundraising events include school discos, summer and Christmas fairs, raffles and sponsored challenges, all of which contribute to enhancing the educational experience offered by the school.
Achievements & Performance
During the year, we successfully delivered a number of fundraising events, with the following activities representing the primary sources of our income - £22k (66%)
-
Summer Fair
-
Christmas Fair & Market
-
School Discos
-
Sponsorship gained from parents completing the London to Brighton bike ride
Total income from all fundraising activities was £33,543. Through the trustees’ careful management and focus on cost reduction, the year’s activities were delivered from a cost base of £8,003, resulting in a net surplus of £25,540.
During the year, funds of £28,128 were sent to the school to be used for:
| Transfers to the school: | ||
|---|---|---|
| Christmas Pantos | £930.00 | |
| LibraryFurniture and books | £15,937.11 | |
| Library Mural | £3,800.00 | |
| Science Workshops | £972.00 | |
| Author Visits | £962.69 | |
| Playground Equipment | £800.93 | |
| Maths Workshop | £450.00 | |
| Astro Turf repairs in playground | £4,200.00 | |
| Books | £74.93 | |
| TOTAL | £28,127.66 |
Financial Review
Financial Results
The main source of income for the charity is from fundraising activities. The results for the reporting year show a net deficit of -£2,587. Broken down by;
| Income £33,544 |
|---|
| Expenditure £36,131 |
| Net Deficit -£2,587 |
| Balance b/f £15,284 |
| Net deficit -£2,587 |
| Balance C/f £12,696 |
The financial results were reviewed at the AGM and confirmed that the charity remains in a strong financial position. It was agreed that the year-end balance would be carried forward to support future projects in line with our charitable aim.
Reserves Policy
The trustees have set a minimum free reserve target of £3,000. This level of reserves ensures the charity can meet the initial setup costs for the key activities that generate our primary sources of income.
Approved by the Trustees and signed on their behalf
Emma Simms
Position: Treasurer
Date:
Receipts & Payments Accounts for year ended 30th August 2025 (£’s)
| Unrestricted Funds |
Restricted Funds |
Total Funds |
|
|---|---|---|---|
| Receipts | |||
| Donations & Legacy | 12,479 | 0 | 12,479 |
| Fairs | 13,074 | 0 | 13,074 |
| Other fundraising activities | 7,990 | 0 | 7,990 |
| Total Receipts | 33,543 | 0 | 33,543 |
| Payments | |||
| Cost of donations | 660 | 0 | 660 |
| Fair Costs | 3,806 | 0 | 3,806 |
| Costs of fundraising activities | 3,537 | 0 | 3,537 |
| Funds donated to school | 28,128 | 0 | 28,128 |
| Total Payments | 36,131 | 0 | 36,131 |
| Net of receipts/(payments) | (2,587) | 0 | (2,587) |
| Transfers between Funds | |||
| Cash Funds Last Year | 15,284 | 0 | 15,284 |
| Cash Funds This Year End | 12,696 | 0 | 12,696 |
Statement of Assets and Liabilities at 30st August 2025
| Unrestricted Funds |
Restricted Funds |
Total Funds |
|
|---|---|---|---|
| Cash at bank and in hand | |||
| Main Bank Account | 12,596 | 0 | 12,596 |
| Cash in hand | 100 | 0 | 100 |
| Total Cash Balances | 12,696 | 0 | 12,696 |
| Other Monetary Assets | 0 | 0 | 0 |
| Assets Retained for the Charities Use |
0 | 0 | 0 |
| Liabilities | 0 | 0 | 0 |
Notes to the accounts for the year ended 30[th] August 2025
1. Basis of Accounting
The accounts have been prepared on the Receipts and Payments basis in accordance with the requirement of the Charities Act 2011. The notes form part of the trustees’ accounts.
2. Donations and Legacy
This includes receipts raised from sponsorship of parents completing the London to Brighton bike rice, match funding and the Easyfundraising platform.
3. Breakdown of activities (£’s)
| Receipts | Payments | Net | |
|---|---|---|---|
| ASDA Cash pot | 83 | 0 | 83 |
| Easyfundraising | 1,186 | 0 | 1,186 |
| PAYPAL Uniformly | 176 | 0 | 176 |
| Clothes Bin | 162 | 0 | 162 |
| Tea & Coffee at performances |
82 | 11 | 71 |
| PITP | 242 | 253 | (11) |
| Donuts | 307 | 150 | 157 |
| Adult Quiz | 834 | 10 | 824 |
| Christmas Trees | 590 | 450 | 140 |
| Christmas Cards | 201 | 0 | 201 |
| Tea Towels | 489 | 400 | 90 |
| Christmas Fair | 6,381 | 1,869 | 4,512 |
| Christmas Market | 1,202 | 276 | 927 |
| Christmas Eve Bags | 223 | 82 | 141 |
| First Aid Training | 156 | 0 | 156 |
| Break the rules Day | 383 | 0 | 383 |
| Kids Disco / Movie | 1,354 | 199 | 1,155 |
| Adult Quiz / Disco | 110 | 110 | 0 |
| Easter Eggs | 39 | 154 | (115) |
| Summer Fair | 6,693 | 1,937 | 4,756 |
| Bike Race | 6,496 | 660 | 5,836 |
| Ice Pops | 0 | 0 | 0 |
| PITP | 346 | 97 | 249 |
| School - book bags | 238 | 0 | 238 |
| Year 6 DJ | 0 | 250 | (250) |
| Match Funding | 4,797 | 0 | 4,797 |
| Misc Donations | 74 | 0 | 74 |
| Cash | 700 | 0 | 700 |
| Misc Payments | 0 | 800 | (800) |
| General running costs | 0 | 134 | (134) |
| Insurance | 0 | 162 | (162) |
| Transfer to school bank | 0 | 28,128 | (28,128) |
Total
Receipts & Payments Accounts for year ended 30th August 2025 (£’s)
| Unrestricted Funds |
Restricted Funds |
Total Funds |
|
|---|---|---|---|
| Receipts | |||
| Donations & Legacy | 12,479 | 0 | 12,479 |
| Fairs | 13,074 | 0 | 13,074 |
| Other fundraisingactivities | 7,990 | 0 | 7,990 |
| Total Receipts | 33,543 | 0 | 33,543 |
| Payments | |||
| Cost of donations | 660 | 0 | 660 |
| Fair Costs | 3,806 | 0 | 3,806 |
| Costs of fundraising activities | 3,537 | 0 | 3,537 |
| Funds donated to school | 28,128 | 0 | 28,128 |
| Total Payments | **36,131 ** | 0 | **36,131 ** |
| Net of receipts/(payments) | (2,587) | 0 | (2,587) |
| Transfers between Funds | |||
| Cash FundsLastYear | 15,284 | 0 | 15,284 |
| Cash Funds This Year End | 12,696 | 0 | 12,696 |
Statement of Assets and Liabilities at 30st August 2025
| Unrestricted Funds |
Restricted Funds |
Total Funds |
|
|---|---|---|---|
| Cash at bank and in hand | |||
| Main Bank Account | 12,596 | 0 | 12,596 |
| Cash in hand | 100 | 0 | 100 |
| Total Cash Balances | 12,696 | 0 | 12,696 |
| Other Monetary Assets | 0 | 0 | 0 |
| Assets Retained for the Charities Use |
0 | 0 | 0 |
| Liabilities | 0 | 0 | 0 |
Notes to the accounts for the year ended 3 ~~0~~[th] August 2025
1. Basis of Accounting
The accounts have been prepared on the Receipts and Payments basis in accordance with the requirement of the Charities Act 2011. The notes form part of the trustees’ accounts.
2. Donations and Legacy
This includes receipts raised from sponsorship of parents completing the London to Brighton bike rice, match funding and the Easyfundraising platform.
3. Breakdown of activities (£’s)
| Receipts | Payments | Net | |
|---|---|---|---|
| ASDA Cash pot | 83 | 0 | 83 |
| Easyfundraising | 1,186 | 0 | 1,186 |
| PAYPAL Uniformly | 176 | 0 | 176 |
| Clothes Bin | 162 | 0 | 162 |
| Tea & Coffee at performances |
82 | 11 | 71 |
| PITP | 242 | 253 | (11) |
| Donuts | 307 | 150 | 157 |
| Adult Quiz | 834 | 10 | 824 |
| Christmas Trees | 590 | 450 | 140 |
| Christmas Cards | 201 | 0 | 201 |
| Tea Towels | 489 | 400 | 90 |
| Christmas Fair | 6,381 | 1,869 | 4,512 |
| Christmas Market | 1,202 | 276 | 927 |
| Christmas Eve Bags | 223 | 82 | 141 |
| First Aid Training | 156 | 0 | 156 |
| Break the rules Day | 383 | 0 | 383 |
| Kids Disco / Movie | 1,354 | 199 | 1,155 |
| Adult Quiz / Disco | 110 | 110 | 0 |
| Easter Eggs | 39 | 154 | (115) |
| Summer Fair | 6,693 | 1,937 | 4,756 |
| Bike Race | 6,496 | 660 | 5,836 |
| Ice Pops | 0 | 0 | 0 |
| PITP | 346 | 97 | 249 |
| School - book bags | 238 | 0 | 238 |
| Year 6 DJ | 0 | 250 | (250) |
| Match Funding | 4,797 | 0 | 4,797 |
| Misc Donations | 74 | 0 | 74 |
| Cash | 700 | 0 | 700 |
| Misc Payments | 0 | 800 | (800) |
| General running costs | 0 | 134 | (134) |
| Insurance | 0 | 162 | (162) |
| Transfer to school bank | 0 | 28,128 | (28,128) |
Total