## **Trustees’ Annual Report for the period From 1[st] April 2021 To 31[st] March 2022** ## **Charity name: New Priestwood Community Association Charity registration number: 1089708** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To promote the benefit of all residents**
**of Priestwood and Garth, Bracknell, by**
**associating the residents with local**
**authorities and local voluntary**
**organisations and community groups to**
**advance education and provide facilities**
**for social welfare, for recreation and**
**leisure occupations to improve life for**
**the residents.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Manage and maintain the Priestwood**
**Community Centre; promote charitable**
**purposes that are inclusive and non-**
**discriminatory: non-party political and**
**non-sectarian in religion.**
**The New Priestwood Community**
**Association Executive Committee meets**
**at least 4 times a year to manage the**
**Centre and activities there; and to**
**discuss and progress projects to**
**support users of the Centre and the**
**inhabitants of Priestwood and Garth.**
**Centre Manager arranges hire by clubs**
**societies and community groups who**
**offer educational and social activities**
**for our residents, from the very young to**
**the very old. Our Centre’s spaces are**
**accessible for and used by people who**
**have disabilities.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees try to ensure that facilities**
**offered at the Priestwood Community**
**Centre allow activities that are as**
**inclusive and as varied as possible, to**
**attract and be accessible and affordable**
**or free to a wide range of residents.**
**The Centre is well maintained. Hire fees**
**are kept at a level to be able to pay staff**
**a living wage rate of pay, and to cover**
**essential costs. Trustees seek ways to**
**expand the Centre’s offer to reach**
**different parts of the Priestwood and**
**Garth community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Emergency maintenance; practical help**
**and advice on day to day issues.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**This year, due to the COVID pandemic,**
**our Centre was closed to most of our**
**usual hirers and activities for most of**
**the year. Our Centre manager worked**
**hard to prepare for re-opening ready for**
**when it could be allowed.**
**Where risk assessments, signage and**
**cleaning regimes allowed, the Centre**
**was opened to hirers, especially NHS**
**Blood Donors and for LF Testing; and**
**then to groups whose participants could**
**work at a safe distance with windows**
**and doors open. Our Centre has**
**remained COVID-free due to our**
**Manager’s and cleaners’ efforts.**
**Our heating and cleaning bills were very**
**large, and funds were stretched by this**
**time, but the LFT 3 month booking**
**stabilised our balances. We also**
**gratefully received the government**
**COVID grants, that allowed us to**
**refurbish one of our rooms and replace**
**very old flooring in the hallways whilst**
**the Centre was empty.**
**Bookings have fluctuated wildly as**
**groups re-started cautiously. Our**
**reserves allowed us to hold our hirers’**
**usual booking slots for when they were**| **able to return. We were of course unable to offer children’s party bookings during the year, despite parents’ rush to book! One of our hirers managed to set up hybrid meetings for their group; whilst another gathered new members from across the world during lockdown by meeting on-line. It was however obvious that the in-person social element of meetings at the Centre is vital, so the groups would return, but a hybrid offer would be very much appreciated by some groups whose distant or disabled members cannot manage to attend for every meeting. We have sought quotes for the equipment to set up hybrid meetings, but need more, so are retaining some of our COVID grant funding to enable us to carry this forward. We also need to replace our struggling old wall kettle and need further quotes for that; but we have managed to install security fencing around the back gardens of the Centre so that users of hall feel more secure on dark nights; and so that our planned community garden will be protected from any ASB. The Priestwood Community Association Executive Committee discussed the possibility of funding or part-funding an outreach youth-worker, and the Chair has also discussed the possibility of a joint project with the local Methodist Church and with the Bracknell Forest Council, as ASB is increasing as COVID is gradually lifted. We will progress this in the next year. We had to close our book swap facility during COVID, and look forward to reopening this popular facility as soon as it is safe to do so. We need to encourage more local people in, to create new offers of activities; and we would like to hold a regular tea-break time for residents to come in and chat. We also look forward to organising another open day, but we recognise this may be some time away.** **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|**N/A**| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity’s financial position at the end**
**of the year was far more healthy than at the**
**start when our funds were uncomfortably**
**low.**
**Despite the lack of our regular hirers, we**
**were able to secure a booking to use our**
**Centre for COVID lateral flow testing, that**
**boosted funds. Government COVID grants**
**also helped us to carry out much needed**
**refurbishments and maintenance, in order**
**to improve our offer to our local**
**community when the Centre was able to re-**
**open.**
**We have held some funds in reserve for**
**specific new projects to improve our offer;**
**and we have topped up our emergency**
**reserves to support our business**
**continuity in the event of more forced**
**closures.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**General reserves are held in a deposit**
**account to enable the Priestwood**
**Community Centre to continue to pay the**
**bills for 6 months in the event of an**
**emergency like the COVID pandemic.**
**We also hold funds in reserve from time-to-**
**time to enable eventual purchase of new**
**equipment to support our activities.**| |Amount of reserves held|Para 1.22|**Approximately £15,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Most of the Charity’s funding is through**
**hire of the Centre’s Hall, small rooms**
**and kitchen.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**None**| |A description of the principal
risks facing the charity|Para 1.46|**Long-term pandemic forcing closure,**
**without government support grants.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by NPCA Executive**
**Committee**| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|New Priestwood Community Association| |---|---| |Other name the charity uses|NPCA| |Registered charity number|1089708| |Charity’s principal address|New Priestwood Community Centre
Priestwood Court Road
Bracknell
RG42 1TU| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Patricia Brown|Chair||NPCA| ||Edward Rouse|||NPCA| ||Cllr Paul Bidwell|||NPCA| ||JudySaunders|||NPCA| ||Julie Pratt|||NPCA| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |||| |**None**||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations Slgwl on b•￿If of th• ch*rV• tr￿10 $1gnatur•ls) Full mm￿8> Po•ltlon {•g S•cr•l•ry, Chalr. etc J￿lY SauThl8 ## **PROFIT & LOSS ACCOUNT** ## **For the Year Ended 31 March 2022** |**Income:**
Hall Hire
Grants
Interest
**Expenditure:**
Employee costs
Rent paid to other organisations
Utility costs
Repairs and Maintenance
Payment to Auditor
Insurance costs
Miscellaneous
**Renovations, Fixtures & Fittings**
**NET PROFIT/(LOSS)**
**Represented By:**
Reserves B/Fwd
Current a/c
Savings a/c
Surplus in year
Reserves C/Fwd|**2022**
**£**
**£**
20,353
23,901
14
44,268
21,976
400
2,999
1,284
0
424
338
27,422
16,846
3,134
13,712
**Current**
**A/C**
10,380
9,379
13,712
33,471|**2021**
**£**
**£**
5,591
23,835
56|**2021**
**£**
**£**
5,591
23,835
56| |---|---|---|---| |||29,482
18,450
0
3,114
1,379
150
435
439
23,967
5,515
0
5,515|| ||||23,967
5,515| ||||0| ||||5,515| ||||| **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**
**Independent**
**examiner's statement**|Charity Name
The New Priestwood Community Association|Charity Name
The New Priestwood Community Association|Charity Name
The New Priestwood Community Association| |---|---|---|---| ||||| ||31stMarch 2022|**Charity no**
**(if any)**|1089708| ||||| ||1
(remember to include the page numbers of additional sheets)||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/03/2021.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:||| - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 03/02/2023 **Signed: Name:** Sandra Douglas ACMA **Relevant professional** CIMA **qualification(s) or body (if any): Address:** 62 Westmorland Drive, Warfield, Berkshire, RG42 3QP **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**