Trustees’ Annual Report Crawley Down Monday Club For the year ended 31 March 2025
Structure, Governance and Management
The Crawley Down Monday Club is governed by a constitution and managed by an Executive Committee comprising Honorary Officers, including the Chairman, Secretary and Treasurer, together with elected committee members.
Committee members may also co-opt individuals with relevant experience or specialist knowledge of the needs of older people. All committee members serve in a voluntary capacity.
The Committee meets regularly to oversee the activities and financial management of the Club.
Objects and Activities
The object of the Club is the relief of elderly people within the Crawley Down, Copthorne and Turners Hill areas by providing facilities for recreation and leisure, with the aim of improving their conditions of life.
In furtherance of these objects, the Club provides regular social meetings and activities for members aged 60 and over.
Public Benefit
The trustees have had due regard to the Charity Commission’s guidance on public benefit. The Club’s activities are directed towards older people in the local community and are designed to reduce social isolation, promote wellbeing, and provide opportunities for social interaction and gentle physical activity.
Achievements and Performance
During the year, the Club continued to provide a programme of regular activities for its members, including:
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Regular entertainment, including live music
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Chair-based exercise sessions to promote mobility and wellbeing
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Guest speakers who attend the Club on a regular basis
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Occasional outings organised when appropriate for members
During the year, the Club also purchased a new bus to replace the previous vehicle, which had become very old. This investment will support the
continued safe transport of members and improve access to Club activities.
The trustees believe these activities have made a positive contribution to members’ wellbeing and quality of life.
Financial Review
The Club’s income for the year was £37,143, derived primarily from member subscriptions, fundraising activities and donations. All income is applied solely towards the furtherance of the Club’s charitable objects.
The trustees consider the financial position of the Club to be satisfactory and sufficient to support ongoing activities.
The accounts have been independently examined in accordance with the requirements of the Charities Act.
Reserves Policy
The trustees aim to maintain a reasonable level of reserves to ensure the continued operation of the Club and to meet unforeseen costs, while ensuring that funds are used for the benefit of members.
Plans for Future Periods
The Club plans to continue providing regular meetings, entertainment, speakers and exercise sessions for its members. The trustees will continue to review opportunities for outings and activities that support the wellbeing of members.
Approval
Approved by the Executive Committee and signed on its behalf by:
Chairman: Marion Welchman Date: 12 January 2026
Crawley Down Monday Club Receipts and Payments Account For the year ended 31 March 2025
Receipts
Total receipts for the year: £37,143.45
Payments
Total payments for the year: £42,306.10
Net Receipts / (Payments)
Payments for the year exceeded receipts by £5,162.65, resulting in a decrease in funds held by the Club for the year.
Statement of Assets and Liabilities
As at 31 March 2025 Cash at bank and in hand: £21,367.36 Minibus (at cost): £27,990.00
Total assets: £49,357.36 Liabilities: Nil
Net assets: £49,357.36
Trustee Approval
Approved by the Executive Committee and signed on its behalf by:
Chairman: Marion Welchman
Independent Examiner’s Report
to the Trustees of Crawley Down Monday Club
I report to the trustees on my examination of the accounts of Crawley Down Monday Club for the year ended 31 March 2025.
Responsibilities and Basis of Report
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Charities Act 2011 and, in carrying out my examination, I have followed the applicable directions given by the Charity Commission.
Independent Examiner’s Statement
I have examined the accounts of the charity for the year ended 31 March 2025. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
Examiner’s Conclusion
In the course of my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act 2011; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 2011 have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Independent Examiner: Jennifer Field
Relevant experience: Experience in reviewing basic financial information and charity accounts
Date: 12 January 2026