Charity number 1089683
GATWICK AIRPORT COMMUNITY TRUST
TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
GATWICK AIRPORT COMMUNITY TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Jo Rettie (Chairman) |
|---|---|
| Julie Ayres | |
| Angela Baker | |
| Richard Burrett | |
| Helyn Clack | |
| Alan Jones | |
| Andy Lynch (Appointed 14 January 2022) | |
| Liz McDermid (Resigned 17 October 2022) | |
| Atif Nawaz (Appointed 03 January 2023) | |
| Principal office | Springfield House |
| Springfield Road | |
| Horsham | |
| West Sussex | |
| RH12 2RG | |
| Independent examiner | Graham Hunt FCA |
| Kreston Reeves LLP | |
| Springfield House | |
| Springfield Road | |
| Horsham | |
| West Sussex | |
| RH12 2RG | |
| Bankers | Lloyds Bank Plc |
| The Broadway | |
| Crawley | |
| Charity registration number | 1089683 |
GATWICK AIRPORT COMMUNITY TRUST
CONTENTS
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 to 10 |
GATWICK AIRPORT COMMUNITY TRUST
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 DECEMBER 2022
This is the twenty-first report of Gatwick Airport Community Trust (“the Trust”) to the community and the nominating bodies for the year ended 31 December 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
The Trustees are listed on the legal and administrative information page, together with the details of the charity's bankers, Independent Examiner, the charity registration number and the principal office.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Trust was set up as an independent charity by agreement between West Sussex County Council, Crawley Borough Council and Gatwick Airport Limited ('GAL'). Setting up a community trust was one of the legally binding obligations which formed part of the legal agreement signed by GAL and local authorities following publication of the airport's sustainable development strategy. The Trust was registered as a charity on 6 December 2001.
The parties to the agreement together with other local councils, airport users and bodies, and an environmental organisation have the right to nominate persons for appointment as Trustees. Details of nomination rights are set out below. Appointment of nominees as Trustees is made by the board of Trustees. Trustees serve on a voluntary basis.
The Trust deed provides for three Trustees to serve for a period of 5 years (one each from West Sussex CC and Borough Councils, Surrey CC and District Councils, and GAL), and for other Trustees to serve for four years from the date of their individual appointment.
The Trustees have identified the potential risks to which the Trust is exposed, and are satisfied that they have established systems and procedures to mitigate those risks to an acceptable level. The Trustees reviewed their risk strategy in October 2022. They periodically review performance against budget.
The Trust is managed by the Trustees who are listed on the Legal and Administrative Information page. The Trust had no employees during the year.
In preparing the annual report and financial statements the Trustees have adopted the provisions of the Charities Statement of Recommended Practice FRS 102 (second edition - October 2019).
OBJECTIVES AND ACTIVITIES
The objects of the Trust are that 'the Trustees shall hold the Trust fund and its income upon Trust to apply them for such charitable purposes as the Trustees from time to time determine within the area of benefit' (as shown on the map attached to the Trust deed, which was updated in 2016 and 2018) 'for the benefit of those living or working in or visiting the area of benefit and in particular in any area directly affected by operations at Gatwick Airport.'
The Trust's activity is to make grants in accordance with the objects of the charity. Full details of the grant making policies can be found on the website www.gact.org.uk.
The Trustees have identified many social and environmental categories suitable for financial help within the objects of the Trust. These include projects that are of special help to different sections of the community such as the young, the disabled and the elderly; projects that benefit community life or improve community facilities; arts, cultural or sports projects; environmental or conservation schemes. The Trustees plan to continue this support in future.
Public Benefit Reporting
The Trustees have due regard to the Charity Commission guidance on public benefit whilst setting the objects and activities of the charity. See details above on how the charity's activities provide public benefit.
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GATWICK AIRPORT COMMUNITY TRUST
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 DECEMBER 2022
ACHIEVEMENTS AND PERFORMANCE
A total of 76 applications were received by the closing date in March 2022 and the total sum applied for was £312,671.
Gatwick Airport Community Trust received £50,000 from Gatwick Airport Limited (GAL) in 2022 to distribute to successful applicants. This was a significant reduction in funding from previous years. The funding received from GAL is now linked to passenger numbers for the previous financial year. During 2021-2022 due to the pandemic passenger numbers were extremely low. As passenger numbers start to increase, the funding GACT receives from GAL will increase accordingly.
The Trustees carried out the annual review process and the outcome was to award grants to 32 organisations amounting to a total of £61,816. There were no conditional grants and two larger grant awards of £5,000 to Friends of Hever PTA and The Garden Army in Haywards Heath. The majority of grants awarded were between £1,000 and £3,000.
As GACT always receives applications for more funding than is available, the decisions that had to be made in 2022 were particularly difficult. In view of this, those applicants that were unsuccessful were encouraged to re-apply in 2023 if they were still seeking project funding.
The analysis of grants by size is given in note 5 to the financial statements. As part of their regular monitoring process, Trustees called for an end-of-project report (to be submitted by the end of the year) from all organisations who received grants to ensure that the grants had been/were being used in accordance with the applications.
Current Financial Position
Under the Agreement signed in December 2008 between West Sussex CC, Crawley Borough Council and Gatwick Airport Limited, commencing in April 2009, Gatwick Airport Limited made yearly donations to the Trust until 2019. The funding was extended for a further two years, taking us to the end of 2021.
In 2022 Gatwick Airport Limited agreed a new funding arrangement with West Sussex County Council and Crawley Borough Council.
From 2022 it has been agreed that Gatwick Airport Limited funds contributions, which are linked to passenger numbers each year. In addition, the Trust receives money raised through noise fines on those airlines that infringe noise limits set by the UK Government on those aircraft taking off at Gatwick Airport.
In 2022 the Trust received income of:
• £50,000 from GAL (2021: £236,000)
- £nil from GAL in relation to noise fines.
Expenditure includes operating costs of £21,771 (2021: £21,701)
Reserves
The Charity Commission defines reserves as "income which becomes available to the charity and is to be expended at the Trustees' discretion in furtherance of the charity's objects, but is not yet spent, committed or designated".
The Trustees' policy is to distribute funds to organisations in the area of benefit as soon as reasonably practicable, whilst retaining a sensible amount on deposit in the light of possible future requirements. The Trustees believe that 6 months of the budgeted annual operating costs should be held as unrestricted funds, approximately £11,000. This policy is reviewed annually.
The total reserves carried forward at 31 December 2022 were £19,029 (2021: £50,366). No part of this represents a designated or restricted fund.
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GATWICK AIRPORT COMMUNITY TRUST
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 DECEMBER 2022
Covid-19
In March 2020 the UK Government introduced social distancing measures, and a series of business closures in a response to the Covid- 19 pandemic. Throughout 2020, 2021 and beginning of 2022 the UK Government introduced a series of different measures to try and combat the pandemic including national lockdowns. Naturally this had a direct impact on a number of successful grant applications for projects that included events and social interaction, while much of the pandemic was over in 2022 while the application process was open many restrictions remained due to a new variant being prevalent, this had an impact on applications.
Going Concern
Last year discussions concluded between Gatwick Airport, West Sussex County Council and Crawley Borough Council in regard to the Section 106 that funds the Trust. The S106 was signed from 2022-2024, where it will again be renegotiated.
The new Section 106 states that it will pay the community Trust a grant based on passenger numbers, this will be £50,000 for every 10 million of departing or arriving passengers per annum (“ppa”) based on published CAA passenger data for the preceding year. The Trustees, therefore, consider it reasonable to prepare the financial statements on a going concern basis.
Approved by the Trustees on and signed on behalf of the Trustees by
Jo Rettie Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
GATWICK AIRPORT COMMUNITY TRUST
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2022 which are set out on pages 5 to 10.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the
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Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Graham Hunt FCA Kreston Reeves LLP Springfield House Springfield Road Horsham
West Sussex RH12 2RG
Date: 31 March 2023
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GATWICK AIRPORT COMMUNITY TRUST
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2022
| Notes INCOME FROM: Donations Donations from Gatwick Airport Limited Total income: EXPENDITURE ON: Charitable activities: Cost of grant provision: Printing, mailing and processing services Executive assistant Telephone & Internet Travel & Subsistence Insurance IT software and consumables Depreciation Grants: Grants awarded 5 Grants not taken up, cancelled or refunded Support costs: Accountancy fees Independent examination fees 6 Total expenditure: Net (expenditure)/income Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
2022 Unrestricted Funds £ 50,000 50,000 314 15,552 60 301 762 295 209 61,816 (2,250) 3,618 660 81,337 (31,337) (31,337) 50,366 19,029 |
2021 Unrestricted Funds £ 236,000 |
|---|---|---|
| 236,000 | ||
| 755 15,533 60 111 663 360 251 205,661 (3,658) 3,368 600 |
||
| 223,704 | ||
| 12,296 | ||
| 12,296 38,070 |
||
| 50,366 |
All income and expenditure derive from continuing activities.
The charity has no recognised gains or losses for the year other than the results above.
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GATWICK AIRPORT COMMUNITY TRUST
BALANCE SHEET
As at 31 December 2022
| Notes Fixed assets Tangible assets 2 Current assets Debtors 3 Cash at bank Creditors: amounts falling due within one year 4 Net current assets Net assets Unrestricted funds |
2022 £ £ 6 1,310 22,247 23,557 (4,534) 19,023 19,029 19,029 |
2021 £ £ 215 575 53,714 54,289 (4,138) 50,151 50,366 50,366 |
2021 £ £ 215 575 53,714 54,289 (4,138) 50,151 50,366 50,366 |
|---|---|---|---|
| 50,366 | |||
| 50,366 |
Approved by the Trustees on ____and signed on behalf of the Trustees by
_____ Jo Rettie Trustee
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GATWICK AIRPORT COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2022
1 Principal accounting policies
Basis of preparation
Gatwick Airport Community Trust is a registered charity in England. The address of the principal office is given in the charity information page of these financial statements.
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition - October 2019), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.
The charity does not include a cash flow statement on the grounds that it is a small charity.
The financial statements are prepared on a going concern basis. They are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the Trustees' discretion in furtherance of the objectives of the charity.
Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donations from Gatwick Airport Limited under the Agreement are recognised when the Trust has been notified in writing of both the amount and settlement date.
Donated facilities
On receipt, donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Grants payable are payments made to third parties in the furtherance of the charitable objectives. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the Statement of Financial Activities once the recipient of the grant has provided the specific service or output.
Grants payable are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.
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GATWICK AIRPORT COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2022
Support and governance costs
Support costs have been allocated between governance costs and costs of grant provision. Governance costs include costs of the preparation and examination of the statutory accounts.
Depreciation
Depreciation is provided on tangible fixed assets to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Office equipment 3 years straight line
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
2 Tangible fixed assets
| Cost At beginning of year At end of year Depreciation At beginning of year Charge for the year At end of year Net book value At 31 December 2022 At 31 December 2021 3 Debtors Prepayments 4 Creditors: amounts falling due within one year Accruals |
2022 £ 1,310 2022 £ 4,534 |
Office equipment £ 1,103 |
|---|---|---|
| 1,103 | ||
| 888 209 |
||
| 1,097 | ||
| 6 | ||
| 215 | ||
| 2021 £ 575 |
||
| 2021 £ 4,138 |
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GATWICK AIRPORT COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2022
5 Grants
In 2022, Gatwick Airport Community Trust awarded a total of £61,816 (2021: £200,661) to 32 successful applicants (2021: 96). Grants awarded covered all the eligible categories – young adults, children, the elderly, the disabled and disadvantaged, community and community facilities, environmental projects, sports and recreation, arts, theatre and music.
Grants were awarded right across the Area of Benefit which includes parts of East, West and Mid Sussex, Surrey and West Kent. Amongst the major towns in this area are Crawley, Horley, East Grinstead, Edenbridge, Horsham, Oxted, Dorking, Reigate & Redhill, Crowborough, Tunbridge Wells and Haywards Heath.
No conditional grants were made in 2022.
As the number of successful grant applications was significantly reduced in 2022 all the grant awards are listed below:
| Organisation Friends of Hever PTA The Garden Army Relate Mid & East Surrey Bluebell Federation - Chailey St. Peter’s & Fletching Primary Schools East Grinstead Town Council North Hall Loxwood Sussex Clubs for Young People Kangaroos Mid Sussex Age UK East Sussex Age UK West Sussex Brockham Choral Society Chailey Heritage Foundation Make A Scene Theatre, Tandridge Poundhill Pounders The Shelley Memorial Project, Horsham East Grinstead Tennis, Squash & Racketball Club Sparkfish, Redhill Hartfield Parish Council Dormansland Carnival Committee Newdigate Sports & Social Club North Sussex Piscatorials SEDS Connected Young Epilepsy Horley Piscatorial The Belong Community Project Imago Community, Tunbridge Wells Voluntary Action Reigate & Banstead Southwater Cricket Club Home-Start South West Kent West Sussex Mediation Service Bolney Cricket Club FrowResource CIC |
2022 Grants Awarded £5,000 £5,000 £3,084 £3,000 £2,680 £2,500 £2,500 £2,500 £2,500 £2,500 £2,500 £2,300 £2,250 £1,798 £1,550 £1,500 £1,500 £1,500 £1,425 £1,250 £1,250 £1,250 £1,250 £1,250 £1,241 £1,225 £1,013 £1,000 £1,000 £1,000 £1,000 £500 £61,816 |
|---|---|
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GATWICK AIRPORT COMMUNITY TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2022
5 Grants (continued)
Details of the grant awards for 2021 are listed below:
| Organisation Crawley Youth Centre Horley Cricket Club Surrey East Girlguiding Edenbridge Foodbank Friends of Halsford Park School, East Grinstead East Surrey Domestic Abuse Services Crawley Film Initiative CIC Edenbridge Community Xmas Association Fegans, Tunbridge Wells Carers Support West Sussex Hartfield Village Hall Ifield Tennis Club St Mary’s Pre-School, South Holmwood, Dorking Tall Ships Youth Trust YMCA East Surrey Other grants below £3,000 individually |
2021 Grants Awarded £5,000 £5,000 £5,000 £3,750 £3,750 £3,690 £3,500 £3,375 £3,208 £3,000 £3,000 £3,000 £3,000 £3,000 £3,000 £146,388 £200,661 |
|---|---|
6 Independent examiner
The independent examiner's remuneration amounts to an independent examiner fee of £660 (2021: £600), and accounts preparation and other services of £3,618 (2021: £3,368).
7 Trustees' remuneration
No Trustees received any remuneration during the year (2021: £nil). During the year the charity incurred Trustee meeting expenses of £280 (2021: £127) and a gift for a retiring Trustee was purchased for £20 (2021: £nil). There were no other reimbursed expenses to Trustees during the year (2021: £nil).
8 Related party transactions
There were no related party transactions in the year.
9 Controlling entity
The charity is controlled by the Trustees.
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