**Charity number 1089683**
## **GATWICK AIRPORT COMMUNITY TRUST**
**TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
**GATWICK AIRPORT COMMUNITY TRUST**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Jo Rettie (Chairman)|
|---|---|
||Julie Ayres|
||Richard Burrett|
||Alan Jones|
||Bernard Kendall (Resigned 19 August 2020)|
||Graham Knight|
||Liz McDermid|
||Raj Sharma|
||Helyn Clack (Appointed 17 February 2020)|
|**Principal office**|Springfield House|
||Springfield Road|
||Horsham|
||West Sussex|
||RH12 2RG|
|**Independent examiner**|Graham Hunt FCA|
||Kreston Reeves LLP|
||Springfield House|
||Springfield Road|
||Horsham|
||West Sussex|
||RH12 2RG|
|**Bankers**|Lloyds Bank Plc|
||The Broadway|
||Crawley|
|**Charity registration number**|1089683|
## **GATWICK AIRPORT COMMUNITY TRUST**
## **CONTENTS**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 3|
|**Independent examiner's report**|4|
|**Statement of financial activities**|5|
|**Balance sheet**|6|
|**Notes to the financial statements**|7 to 10|
## **GATWICK AIRPORT COMMUNITY TRUST**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
This is the nineteenth report of Gatwick Airport Community Trust (“the Trust”) to the community and the nominating bodies for the year ended 31 December 2020.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
The Trustees are listed on the legal and administrative information page, together with the details of the charity's bankers, Independent Examiner, the charity registration number and the principal office.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Trust was set up as an independent charity by agreement between West Sussex County Council, Crawley Borough Council and Gatwick Airport Limited ('GAL'). Setting up a community trust was one of the legally binding obligations which formed part of the legal agreement signed by GAL and local authorities following publication of the airport's sustainable development strategy. The Trust was registered as a charity on 6 December 2001.
The parties to the agreement together with other local councils, airport users and bodies, and an environmental organisation have the right to nominate persons for appointment as Trustees. Details of nomination rights are set out below. Appointment of nominees as Trustees is made by the board of Trustees. Trustees serve on a voluntary basis.
The Trust deed provides for three Trustees to serve for a period of 5 years (one each from West Sussex CC and Borough Councils, Surrey CC and District Councils, and GAL), and for other Trustees to serve for four years from the date of their individual appointment.
The Trustees have identified the potential risks to which the Trust is exposed, and are satisfied that they have established systems and procedures to mitigate those risks to an acceptable level. The Trustees reviewed their risk strategy in November 2020. They periodically review performance against budget.
The Trust is managed by the Trustees who are listed on the Legal and Administrative Information page. The Trust had no employees during the year.
In preparing the annual report and financial statements the Trustees have adopted the provisions of the Charities Statement of Recommended Practice FRS 102 (second edition - October 2019).
## **OBJECTIVES AND ACTIVITIES**
The objects of the Trust are that 'the Trustees shall hold the Trust fund and its income upon Trust to apply them for such charitable purposes as the Trustees from time to time determine within the area of benefit' (as shown on the map attached to the trust deed, which was updated in 2016 and 2018) 'for the benefit of those living or working in or visiting the area of benefit and in particular in any area directly affected by operations at Gatwick Airport.'
The Trust's activity is to make grants in accordance with the objects of the charity. Full details of the grant making policies can be found on the website www.gact.org.uk.
The Trustees have identified many social and environmental categories suitable for financial help within the objects of the Trust. These include projects that are of special help to different sections of the community such as the young, the disabled and the elderly; projects that benefit community life or improve community facilities; arts, cultural or sports projects; environmental or conservation schemes. The Trustees plan to continue this support in future.
## **Public Benefit Reporting**
The Trustees have due regard to the Charity Commission guidance on public benefit whilst setting the objects and activities of the charity. See details above on how the charity's activities provide public benefit.
1
## **GATWICK AIRPORT COMMUNITY TRUST**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
## **ACHIEVEMENTS AND PERFORMANCE**
A total of 151 applications were received by the closing date in March 2020 and the total sum applied for was £590,594. The Trustees carried out the review process, the outcome of which was to make grants to 113 organisations amounting to a total of £228,651. It was agreed that no conditional grants would be awarded in 2020.
The analysis of grants by size is given in note 5 to the financial statements. As part of its regular monitoring process, Trustees called for an end-of-project report (to be submitted by the end of the year) from all organisations who received grants to ensure that the grants had been/were being used in accordance with the applications.
## **FINANCIAL REVIEW**
## **Current Financial Position**
Under the Agreement signed in December 2008 between West Sussex CC, Crawley Borough Council and Gatwick Airport Limited, commencing in April 2009, Gatwick Airport Ltd made donations to the Trust until 2017 which was then extended to 2018.
Gatwick Airport Ltd has informed the Trust that the Memorandum of Understanding with Crawley Borough Council has been extended to include the continuation of funding for a further two years, taking us to the end of 2020. I have been informed that for the next financial period the Trust will be looked at again in conjunction with Gatwick Airport’s Master Plan and a new funding arrangement will be decided. Gatwick Airport Limited also collects and passes to the Trust fines set by the UK Government on those aircraft that infringe any noise limits on take-off at Gatwick airport.
In 2020 the Trust received income of:
- £230,000 from GAL (2019: £224,000)
- £nil from GAL in relation to noise fines (2019: £nil)
Expenditure includes operating costs of £21,020 (2019: £19,561)
Gatwick Airport Ltd have informed the Trust that they have begun to have talks with Crawley Borough Council about the next funding arrangement and the Trust expect to hear about the outcome late in 2021.
## **Reserves**
The Charity Commission defines reserves as "income which becomes available to the charity and is to be expended at the trustees' discretion in furtherance of the charity's objects, but is not yet spent, committed or designated".
The Trustees' policy is to distribute funds to organisations in the area of benefit as soon as reasonably practicable, whilst retaining a sensible amount on deposit in the light of possible future requirements. The Trustees believe that 6 months of the budgeted annual operating costs should be held as unrestricted funds, approximately £10,500. This policy is reviewed annually.
The total reserves carried forward at 31 December 2020 were £38,070 (2019: £51,741). No part of this represents a designated or restricted fund.
2
FOR THE YEAR ENDED 31 DKEMBER 2020
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## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF**
## **GATWICK AIRPORT COMMUNITY TRUST**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 5 to 10.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the
- Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Graham Hunt FCA Kreston Reeves LLP Springfield House Springfield Road Horsham**
**West Sussex RH12 2RG**
> **Date:** 29 April 2021
4
## **GATWICK AIRPORT COMMUNITY TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
|**Notes**
**INCOME FROM:**
**Donations**
Donations from Gatwick Airport Limited
Other income
**Total income:**
**EXPENDITURE ON:**
**Charitable activities:**
Cost of grant provision:
Advertising & marketing
Printing, mailing and processing services
Executive assistant
Telephone & Internet
Travel & Subsistence
Insurance
Depreciation
Grants:
Grants awarded
5
Grants not taken up, cancelled or refunded
Support costs:
Accountancy fees
Independent examination fees
6
**Total expenditure:**
**Net (expenditure)/income**
**Net movement in funds**
**Reconciliation of funds:**
**Total funds brought forward**
**Total funds carried forward**|**2020**
**Unrestricted**
**Funds**
**£**
**230,000**
**-**
**230,000**
**-**
**859**
**15,501**
**40**
**43**
**493**
**244**
**228,651**
**(6,000)**
**3,240**
**600**
**243,671**
**(13,671)**
**(13,671)**
**51,741**
**38,070**|2019
Unrestricted
Funds
£
224,000
500|
|---|---|---|
|||224,500|
|||473
958
13,611
100
305
822
42
174,722
(10,966)
2,650
600|
|||183,317|
|||41,183|
|||41,183
10,558|
|||51,741|
All income and expenditure derive from continuing activities.
The charity has no recognised gains or losses for the year other than the results above.
5
As at 31 De£•mb•r 2020
a119
710
(3Z454J
3Y
$4aJi
54741
**GATWICK AIRPORT COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1 Principal accounting policies**
## **Basis of preparation**
Gatwick Airport Community Trust is a registered charity in England. The address of the principal office is given in the charity information page of these financial statements.
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition - October 2019), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.
The charity does not include a cash flow statement on the grounds that it is a small charity.
The financial statements are prepared on a going concern basis. They are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
## **Fund accounting policy**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
## **Income**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donations from Gatwick Airport Limited under the Agreement are recognised when the Trust has been notified in writing of both the amount and settlement date.
## **Donated facilities**
On receipt, donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Grants payable are payments made to third parties in the furtherance of the charitable objectives. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the Statement of Financial Activities once the recipient of the grant has provided the specific service or output.
Grants payable are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.
7
**GATWICK AIRPORT COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Support and governance costs**
Support costs have been allocated between governance costs and costs of grant provision. Governance costs include costs of the preparation and examination of the statutory accounts.
## **Depreciation**
Depreciation is provided on tangible fixed assets to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Computer equipment 3 years straight line
## **Debtors and creditors receivable / payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **2 Tangible fixed assets**
|**2**
**Tangible fixed assets**|||
|---|---|---|
|**Cost**
At beginning of year
**At end of year**
**Depreciation**
At beginning of year
Charge for the year
**At end of year**
**Net book value**
**At 31 December 2020**
At 31 December 2019
**3**
**Debtors**
Prepayments
**4**
**Creditors: amounts falling due within one year**
Accruals
Grants not yet paid||**Office**
**equipment**
**£**
1,103|
|||**1,103**|
|||393
244|
|||**637**|
|||**466**|
|||**710**|
|||2019
£
384|
||**2020**
**£**
**549**
**2020**
**£**
**3,859**
**-**
**3,859**||
|||2019
£
3,254
29,200|
|||32,454|
8
**GATWICK AIRPORT COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
## **5 Grants**
In 2020, Gatwick Airport Community Trust awarded a total of £228,651 (2019: £174,722) to 113 successful applicants (2019: 97). Grants awarded covered all the eligible categories – young adults, children, the elderly, the disabled and disadvantaged, community and community facilities, environmental projects, sports and recreation and arts, theatre and music.
Grants were awarded right across the Area of Benefit which includes parts of East, West and Mid Sussex, Surrey and West Kent. Amongst the major towns in this area are Crawley, Horley, East Grinstead, Horsham, Oxted, Dorking, Reigate & Redhill, Crowborough, Tunbridge Wells and Haywards Heath.
## **Covid-19**
It is worth noting that due to the Covid-19 pandemic during 2020, a number of successful grant applications for courses, events and other face-to-face experiences, were successfully adapted and moved online. Others have been postponed until 2021. Any changes were notified to the Trust and agreed by the Trustees who reviewed the original application.
No conditional grants were made in 2020.
Of the 113 successful applications (2019: 97) seven grants (2019: 3) were for £5,000 and over and these are listed below.
The remaining 106 grants in 2020 ranged from £500 to £3,750 each.
|**Organisation**
Cranleigh Methodist Church
Chiddingfold Cricket Club
St Wilfrid's Church, Horley
Grove Park Charitable Trust
Friends of St Margaret's, Ockley
East Grinstead Tennis, Squash & Racketball Club
Culture Shift|**2020 Grants Awarded**|
|---|---|
||£7,000
£5,000
£5,000
£5,000
£5,000
£5,000
£5,000|
|**Organisation**
Crawley Open House
Lindfield Cricket Club
Wivelsfield Vilage Hall & Recreation Ground|**2019 Grants Awarded**
£20,000
£12,000
£5,000
(£10,000 in 2018
and £10,000 in
2019)|
|---|---|
9
**GATWICK AIRPORT COMMUNITY TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
## **6 Independent examiner**
Total remuneration for the year amounted to £600 (2019: £600).
## **7 Trustees' remuneration**
No trustees received any remuneration or were reimbursed expenses during the year (2019: £nil).
## **8 Related party transactions**
There were no related party transactions in the year.
## **9 Controlling entity**
The charity is controlled by the trustees.
10