2022-12-31-accounts - Hiltingbury Community Association

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Trustees' Annual Report for the period

From

Period start date Period end date Day Month Year Day Month Year 01 01 2022 To 31 12 2022

Section A Reference and administration details

Charity name Other names charity is known by HCA Registered charity number (if any) 1089482 Charity's principal address The Hilt

Hiltingbury Community Association

The Hilt Hiltingbury Recreation Ground, Hiltingbury Road Chandlers Ford, Eastleigh, Hampshire Postcode SO53 5NP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Richard Lansdowne	Chairman
	Alex Pape
	Martin Housham
	Keith Hatch
	Michael Hughes	Treasurer
	Nicola MacBean
	David Shute	Vice-Chairman
	Pamela Holden- Brown
	Doreen Riches	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

April 2014

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted

Constitution

Association

(eg. trust, association, company)

Trustee selection methods

Appointed by General Committee

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Association shall have the power to:

a) bring together in conference representatives of voluntary organisations, Government departments, statutory authorities and individuals;
b) arrange and provide for, either alone or with others, the holding of exhibitions, meetings, lectures, classes, seminars or training courses, and all forms of recreational and other leisure-time activities;
c) collect and disseminate information on all matters relating to its objects, and to exchange such information with other bodies having similar objects whether in the United Kingdom or elsewhere;
Write, print or publish, in whatever form, such papers, books, periodicals, pamphlets or other documents, including films and recorded material, as shall further its objects, and to issue or circulate the same whether for payment or otherwise;

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Promote the benefit of the inhabitants of Hiltingbury and the neighbourhood together defined by Hiltingbury, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants

TAR

April 2014

To build, run and maintain a Community Centre providing a safe and secure environment for the inhabitants of Hiltingbury and the neighbourhood for social, recreational and educational activities. Provide an opportunity for volunteers to work in the development and provision of a range of activities for the local community. Organise and run a range of social and educational events for the local community.

Support charity groups in their provision of activities in the Community Centre.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Work with local authority and charity groups in the provision of a range of activities for disadvantaged groups in the local community.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

April 2014

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The use of the Community Centre, known as the Hilt, continues to support a wide range of community activities. There are a variety of users, events and private functions all of which improve year on year.

The Centre is managed by a Centre Manager/Assistant Centre Manager and a Bookings Officer on a day to day basis supported by a team of volunteers. The Centre has operated within its forecast annual expenditure budget. Improvements and repairs are continual as is the need to plan for the future all of which is discussed at the bi-monthly Centre Management Committee meeting and implemented appropriately.

The Hilt has been set up as a ‘Warm Welcome’ venue which is part of the local authority initiative to support organisations to open their doors to provide a warm welcome for those struggling to heat their homes.

Some events which have been organised by the Social Committee have included celebration of the Platinum Jubilee, World Cup Football, various talks, dance theme evenings, quiz with curry nights.

The Trustees and members of the General Committee have resumed face to face meetings and members are also able to attend using Zoom.

TAR

April 2014

Section E Financial review

Brief statement of the charity’s policy on reserves

There is a designated Building and Equipment Reserve for the purposes of long term planned preventative maintenance and equipment replacement. Each year the financial resource transferred to the Reserve will be appropriate to a 10 year itemised financial forecast for such expenditure. In addition, a Capital Reserve fund has been established to enable future capital project improvements to the Community Centre. Sources of income to these reserves include the surplus of Centre lettings over operational costs, fundraising, grants and donations. The amount of transfer to these Reserves and this policy itself, will be reviewed annually at a meeting of Trustees.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Doreen Mary Riches Position (eg Secretary, Chair, Secretary etc) Date 1 May 2023

TAR

April 2014

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustsesl members of Hiltingbury Communty Assoclation On accounts for the year ended 31 December 2022 Charity no (il any) 1089482 Sot out on pages 1and2 I report to the trustees on my examination of the accounts of the above arity (Ihe Trustl for the year ended 3111212022. Responslbllltles and As the charty trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('theW. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commisslon under section 145{5){b) of Ihe Act. I have completéd my examination. I confimi that no material matters have Come to my attention in connection with the examination which gives me cause lo believe that in. any material respecl.. accounting records were not kept in accordance with section 130 of theAdor the accounts do not accord with the accx)unting records Independent examlnerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. Slgned: Date: 21 Name: FJ Wilde Relevant professional qualiflcatlon(s) or body Ilf anyl: FCCA DChA Address: 4 Marigold Drive Bis Woking GU23 9SF

	Hiltingbury Community Association	Hiltingbury Community Association	Hiltingbury Community Association	1089482	CC16a
	For the period from	01/01/2022 Period start date	To	31/12/2022 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 106,785 2,163 52 - - - - - 109,000 - - - 109,000 3,454 42,501 25,242 4,099 3,607 2,109 5,698 9,998 - 96,709 - - - 96,709 12,291 - 84,477 96,768	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 106,785 2,163 52 - - - - - 109,000 - - - 109,000 3,454 42,501 25,242 4,099 3,607 2,109 5,698 9,998 - 96,709 - - - 96,709 12,291	Last year to the nearest £
Lettings Income	106,785				63,207
Fundraising/Social/Grants	2,163				-
Interest on BuildingReserve	52				2
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	109,000				63,209

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					63,209

AccountancyServices and Payroll	3,454				2,185
BuildingCosts	42,501				31,477
Employee Costs	25,242				20,780
Equipment	4,099				1,426
Insurances	3,607				3,472
IT Costs	2,109				1,501
Office costs and Other Expenditure	5,698				821
Utilities	9,998				7,549
	-				-
*Sub total*	96,709				69,212

A4 Asset and investment purchases, (see table)
	-				-
	-
*Sub total*	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					69,212

	12,291	-	-	12,291	- 6,002
	-	-	-	-	-
	84,477	-	-	84,477	90,479
	96,768	-	-	96,768	84,477

CCXX R1 accounts (SS)

04/05/2023

Section B Statement of assets and liabilities at the end of the period

HSBC General HSBC Projects Details Details Swing Door Operator & Control Switch (Purchased 2020) Commerical Grade Aluminium Door (Purchased 2020) HSBC Building Reserve HSBC Social HSBC Redundant Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	HSBC General HSBC Projects Details Details Swing Door Operator & Control Switch (Purchased 2020) Commerical Grade Aluminium Door (Purchased 2020) HSBC Building Reserve HSBC Social HSBC Redundant Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £ 19,680 27,810 45,940 3,332 6 96,768 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates
Swing Door Operator & Control Switch (Purchased 2020)
Commerical Grade Aluminium D (Purchased 2020)	oor







Details






Signature		Print Name
		Alex Pape

CCXX R2 accounts (SS)

04/05/2023