2021-12-31-accounts - Hiltingbury Community Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

From

Period start date Period end date Day Month Year Day Month Year 01 01 2021 To 31 12 2021

Section A Reference and administration details

Charity name Hiltingbury Community Association Other names charity is known by HCA Registered charity number (if any) 1089482

Charity's principal address

The Hilt Hiltingbury Recreation Ground, Hiltingbury Road Chandlers Ford, Eastleigh, Hampshire Postcode SO53 5NP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Richard Lansdowne	Chairman
	Alex Pape	Treasurer
	Martin Housham
	Keith Hatch
	Michael Hughes
	Nicola MacBean
	David Shute	Vice-Chairman
	Pamela Holden- Brown
	Doreen Riches	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

April 2014

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted

Constitution

Association

(eg. trust, association, company)

Trustee selection methods

Appointed by General Committee

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Association shall have the power to:

a) bring together in conference representatives of voluntary organisations, Government departments, statutory authorities and individuals;
b) arrange and provide for, either alone or with others, the holding of exhibitions, meetings, lectures, classes, seminars or training courses, and all forms of recreational and other leisure-time activities;
c) collect and disseminate information on all matters relating to its objects, and to exchange such information with other bodies having similar objects whether in the United Kingdom or elsewhere;
Write, print or publish, in whatever form, such papers, books, periodicals, pamphlets or other documents, including films and recorded material, as shall further its objects, and to issue or circulate the same whether for payment or otherwise;

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Promote the benefit of the inhabitants of Hiltingbury and the neighbourhood together defined by Hiltingbury, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants

TAR

April 2014

To build, run and maintain a Community Centre providing a safe and secure environment for the inhabitants of Hiltingbury and the neighbourhood for social, recreational and educational activities. Provide an opportunity for volunteers to work in the development and provision of a range of activities for the local community. Organise and run a range of social and educational events for the local community.

Support charity groups in their provision of activities in the Community Centre.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Work with local authority and charity groups in the provision of a range of activities for disadvantaged groups in the local community.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

April 2014

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Hilt Community Association operated in accordance with Covid Government guidelines throughout lockdown and continued to follow Government guidelines with regard to re-opening. Due to frequently changing rules and guidance, Covid risk assessments were kept under review throughout the year and procedures were adapted accordingly.

The Community Centre is managed by the Centre Manager and Assistant Centre Manager and a Bookings Officer supported by a team of volunteers all of whom changed their working practices to accommodate the very different circumstances they were faced with during the pandemic. As a result most regular users have returned and there is signs of recovery from losses and a return to break even.

When the building was closed as per Government guidelines the opportunity was taken to carry out maintenance and repair work. A lot of the work is now complete. The running costs, such as, cleaning, wages and direct debits continued irrespective of whether hirers were using the building. In addition, an air quality monitoring system has been installed throughout the building which will optimise energy and automatically control heat and ventilation.

Any projects which were being discussed prior to the pandemic are still on hold but will be reviewed during the coming year. The review of the HCA policies and procedures has been completed and they are stored as hard copies and electronically. The Trustees and members of the General Committee have resumed face to face meetings.

There were some Constitution amendments proposed at the 2021 AGM which were subsequently approved at the following HCA meeting. The amendments were submitted to the Charity Commission who gave approval and the Constitution has been updated accordingly.

TAR

April 2014

Section E Financial review

Brief statement of the charity’s policy on reserves

There is a designated Building and Equipment Reserve for the purposes of long term planned preventative maintenance and equipment replacement. Each year the financial resource transferred to the Reserve will be appropriate to a 10 year itemised financial forecast for such expenditure. In addition, a Capital Reserve fund has been established to enable future capital project improvements to the Community Centre. Sources of income to these reserves include the surplus of Centre lettings over operational costs, fundraising, grants and donations. The amount of transfer to these Reserves and this policy itself, will be reviewed annually at a meeting of Trustees.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Via email Alex Pape Full name(s) Doreen Mary Riches Position (eg Secretary, Chair, Secretary etc) Date 15/05/2022 11 May 2022

TAR

April 2014

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to Ihe trusteesl members of Hlltlngbury Communlty Assoclallon On a¢¢ounts for the year ended 31 December 2021 Charity no Ilf any) 1089482 Set out on pages 1and2 l port lo the trustees on my examination of Ihe acwunts of the above charity {llhe Trusl") for the year ended 3111212021. ResponslblSltles and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance wrth the requirements of the Charities Act 2011 (Ihe Act">. I report in resp8Ct of my examination of the Trust's accounts carried out Lbnder section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commisslon under section 1451Sllbl of the Act. I havé completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives cause to believe that in, any material respect.. a¢UntIng records were not kept in accordance with section 130 of the Act or the accounls do not with the accountlng r8cords Independent examlnerfs statement I have no concems and have come across no olher mattèrs in connection with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned: Dato: 19 May 2022 Name: FJ Wkle Relevant professional qualification(sl or body Ilf any): FCCA DChA Address: 4 Marigold Drive Bisley Woking GU23 9SF

Hiltingbury Community Association		1089482
Receipts andpayments accounts				CC16a
01/01/2021 Period start date For the period from	To	31/12/2021 Period end date

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 63,207 - 2 - - - - - 63,209 - - - 63,209 2,185 31,477 20,780 1,426 3,472 1,501 821 7,549 - 69,212 - - - 69,212 - 6,002 - 90,479 84,477	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 63,207 - 2 - - - - - 63,209 - - - 63,209 2,185 31,477 20,780 1,426 3,472 1,501 821 7,549 - 69,212 - - - 69,212 - 6,002	Last year to the nearest £
Lettings Income	63,207				39,056
Fundraising/Social/Grants	-				1,875
Interest on BuildingReserve	2				24
	-				-
	-				-
	-				-
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*Sub total*(Gross income for AR)	63,209				40,955

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					40,955

AccountancyServices and Payroll	2,185				991
BuildingCosts	31,477				34,272
Employee Costs	20,780				16,019
Equipment	1,426				196
Insurances	3,472				3,532
IT Costs	1,501				2,050
Office costs and Other Expenditure	821				1,972
Utilities	7,549				7,679
	-				-
**Sub total **	69,212				66,711

A4 Asset and investment purchases, (see table)
Building CostsRepairs &Maint.	-				4,958
	-
**Sub total **	-				4,958
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					71,669

	- 6,002	-	-	- 6,002	- 30,714
	-	-	-	-	-
	90,479	-	-	90,479	121,193
	84,477	-	-	84,477	90,479

CCXX R1 accounts (SS)

20/05/2022

Section B Statement of assets and liabilities at the end of the period

HSBC General HSBC Projects Signature Details Details Swing Door Operator & Control Switch (Purchased 2020) Commerical Grade Aluminium Door (Purchased 2020) HSBC Building Reserve HSBC Social HSBC Redundant Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details 2	HSBC General HSBC Projects Signature Details Details Swing Door Operator & Control Switch (Purchased 2020) Commerical Grade Aluminium Door (Purchased 2020) HSBC Building Reserve HSBC Social HSBC Redundant Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details 2	Endowment funds to nearest £
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		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
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		Current value (optional)
		-
		-
		-
		-
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		Current value (optional)
Swing Door Operator & Control Switch (Purchased 2020)		-
Commerical Grade Aluminium D (Purchased 2020)	oor	-
		-
		-
		-
		-
		-
		-
		-
Details		When due (optional)





Signature
		Date of approval
		15/05/2022

2		20/05/2022

CCXX R2 accounts (SS)