REGISTERED COMPANY NUMBER: 04076663 (England and Wales) REGISTERED CHARITY NUMBER: 1089386
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
DURHAM CITY SHOPMOBILITY LTD
Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
DURHAM CITY SHOPMOBILITY LTD
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 12 |
| Detailed Statement of Financial Activities | 13 |
DURHAM CITY SHOPMOBILITY LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Chairpersons Introduction
I am happy to present the Annual Report and Accounts of Durham City Shopmobility for 2020. We would like to express our thanks to Durham County Council once again for the grant of £25,000 towards the project and a further COVID-19 emergency grant of £10,000. Without this grant and the in-kind support from Prince Bishops Shopping Centre the organization would cease to exist. We would also like to thank the following organization for specific funding.
Mr Robert Hall £2,505
As ever we strive to generate funds from the services we provide, through innovation, by developing new projects which generate new income streams and through fundraising within the service.
In terms of our financial position last year our Total Income was £59,783 whilst our Expenditure was £47,482 showing a surplus of Income over expenditure of £12,301. However the 2020 year was a very unusual year, and a summary of performance can be identified in the review of the years activities section.
Susan Vest
Chairperson
COMPANY INFORMATION
DIRECTOR / TRUSTEES
Mrs S Vest Chair Mrs J Lees Secretary Mrs P Baron Lesley Standley
COMPANY SECRETARY
Mrs J Lees
REGISTERED OFFICE
Durham City Shopmobility Level one car park Prince Bishops Shopping Centre Durham DH1 3UJ CHARITY REGISTERED NUMBER 1089386 COMPANY LIMITED BY GUARANTEE REGISTERED NUMBER: 4076663
SOLICITORS
Swinburne Maddison Old Bailey Durham Telephone: 0191 3842441
Page 1
DURHAM CITY SHOPMOBILITY LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Independent Examinor
J D Holloway FCA DChA Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham, DH1 1TW
1 Introduction:
- 1.1 The Directors and Board are happy to present the Annual Report and Financial Accounts for the period 1[st] January to December 31[st] 2020.
2 Background Information:
-
2.1 Durham City Shopmobility is a charitable organisation formally constituted in February 1998. Becoming a company limited by guarantee in 2000. The objectives of the charity are outlined in the Memorandum of Association.
-
‘ To empower disabled persons in Durham City, by providing them with electric and manual wheelchairs or scooters, to access shopping areas, places of interest, educational and leisure facilities, promoting independence, confidence, knowledge and self-esteem’
-
3 Governing Body
-
3.1 The Directors of the company are also Charity Trustees for the purpose of charity law and under the company’s Articles of Association are members of the Executive Committee. Each Trustee retires annually and all are eligible for re-election at the next Annual General Meeting.
-
3.2 The Memorandum and Articles of Association states that The Executive Committee shall consist of not less than 5 members nor more than 12. The majority of members of the Executive Committee shall consist of people having a disability.
-
4 Trustee Training and Induction
4.1 As members of the organisation Trustees are familiar with the practical work within the charity. All new trustees receive an induction pack outlining:
-
The roles and responsibilities of the Executive Committee.
-
The main documents relating to the organisation.
-
Budgets and current financial position.
-
Future plans.
-
4.2 The Board is required to hold four ordinary meetings per year. Special meetings may be called at any time by the Chair or by any two members of the Board upon not less than 4 days’ notice being given to other members of the Executive Committee.
-
4.3 The Sub-committee. A sub-committee comprising three or more members can be appointed by the Board for the purpose of making any inquiry or supervising or performing any function or duty which in the opinion of the other committee members would be more conveniently undertaken or carried out by a sub-committee.
-
4.4 Staffing: Shopmobility currently have two staff, The Manager who is responsible for the day to day management of the organisation and a driver who is responsible for the bus and the excursions.
-
4.5 Premises: Durham City Shopmobility was incorporated within the development of the Prince Bishops Shopping Centre, therefore was fully designed to be totally accessible. Since the project was established, the organisation has continued to pay peppercorn rent. In 2011 the organisation was relocated to a new purpose built building which is more visible and accessible to service users. Under the tenants agreement, all issues relating to the unit are the responsibility of Durham City Shopmobility.
Page 2
DURHAM CITY SHOPMOBILITY LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Review of the years Activities (Shopmobility), Financial and Overall Summary.
This year has been unprecedented in terms of the service we have been able to provide. Between January and February 2020 we had to close our service due to the necessity to close Prince Bishop’s car park for refurbishment. As a result of this we were unable to offer the day to day wheelchair hire. The bus trips, servicing of wheelchairs and the Tracey project continued at a distance
In March 2020 the service closed due to the pandemic for the first six months the staff were furloughed. The furlough grant has meant that we have been able to keep staff employed and on payroll, without which this would not have been the case. All trips were cancelled and we relied on an outreach service to individuals and families in need helping with shopping. The long term hire of wheelchairs to people who were isolated, people who were terminally ill
Without the grant from the local authority and the £10,000 emergency grant from the government Shopmobility might not have survived
In September 2020 the project operated 10-2pm three days per week with strict distancing guidelines and robust cleaning procedures.
Staff worked flexi furlough 12 hours per week. With some home and distancing working.
Overall we have managed to provide a limited but essential service to our customers. We look forward to 2021 and the reopening of this vital service to vulnerable people.
Tom Casling Manager Durham City Shopmobility 10 September 2021
Approved by order of the board of trustees on 10 September 2021 and signed on its behalf by:
Mrs S Vest - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DURHAM CITY SHOPMOBILITY LTD
Independent examiner's report to the trustees of Durham City Shopmobility Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J D Holloway FCA DChA ICAEW Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
10 September 2021
Page 4
DURHAM CITY SHOPMOBILITY LTD
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted Restricted fund funds Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 22,435 - Charitable activities Charitable activities 35,000 - Other trading activities 3 2,347 - Investment income 4 1 - Total 59,783 - EXPENDITURE ON Charitable activities Charitable activities 47,482 - NET INCOME/(EXPENDITURE) 12,301 - RECONCILIATION OF FUNDS Total funds brought forward 66,286 - TOTAL FUNDS CARRIED FORWARD 78,587 - |
2020 Total funds £ 22,435 35,000 2,347 1 59,783 47,482 12,301 66,286 78,587 |
2019 Total funds £ 2,000 26,934 17,209 53 46,196 62,065 (15,869) 82,155 66,286 |
|---|---|---|
The notes form part of these financial statements
Page 5
DURHAM CITY SHOPMOBILITY LTD
BALANCE SHEET 31 DECEMBER 2020
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 9 21,758 CURRENT ASSETS Cash at bank and in hand 58,198 CREDITORS Amounts falling due within one year 10 (1,369) NET CURRENT ASSETS 56,829 TOTAL ASSETS LESS CURRENT LIABILITIES 78,587 NET ASSETS 78,587 FUNDS 11 Unrestricted funds TOTAL FUNDS |
Restricted funds £ - - - - - - |
2020 Total funds £ 21,758 58,198 (1,369) 56,829 78,587 78,587 78,587 78,587 |
2019 Total funds £ 26,057 41,479 (1,250) 40,229 66,286 66,286 66,286 66,286 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 10 September 2021 and were signed on its behalf by:
S Vest - Trustee
The notes form part of these financial statements
Page 6
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 15% on reducing balance Fixtures and fittings - 15% on cost Motor vehicles - 5-20% on reducing balance
Individual fixed assets bought using restricted funds are written off to the statement of financial activities in the year they are purchased, to show the restricted fund being spent.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 7
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
2. DONATIONS AND LEGACIES
| Grants Grants received, included in the above, are as follows: Henry Smith's Charity Coronavirus Job Retention Scheme Robert Hall 3. OTHER TRADING ACTIVITIES Bus income Membership and hires 4. INVESTMENT INCOME Bank interest receivable 5. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets Surplus on disposal of fixed assets |
2020 £ 22,435 2020 £ - 19,930 2,505 22,435 2020 £ 1,288 1,059 2,347 2020 £ 1 2020 £ 4,649 - |
2019 £ 2,000 2019 £ 2,000 - - 2,000 2019 £ 9,510 7,699 17,209 2019 £ 53 2019 £ 5,556 (81) |
|---|---|---|
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.
continued...
Page 8
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
7. STAFF COSTS
| Wages and salaries Social security costs Other pension costs The average monthly number of employees during the year was as follows: Office staff No employees received emoluments in excess of £60,000. 8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies - Charitable activities Charitable activities 26,934 Other trading activities 17,209 Investment income 53 Total 44,196 EXPENDITURE ON Charitable activities Charitable activities 60,065 NET INCOME/(EXPENDITURE) (15,869) RECONCILIATION OF FUNDS Total funds brought forward 82,155 TOTAL FUNDS CARRIED FORWARD 66,286 |
2020 £ 36,243 - 705 36,948 2020 2 Restricted funds £ 2,000 - - - 2,000 2,000 - - - |
2019 £ 40,167 515 768 41,450 2019 2 Total funds £ 2,000 26,934 17,209 53 46,196 62,065 (15,869) 82,155 66,286 |
|---|---|---|
continued...
Page 9
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
9. TANGIBLE FIXED ASSETS
| 9. | TANGIBLE FIXED ASSETS | |||||
|---|---|---|---|---|---|---|
| Fixtures | ||||||
| Plant and | and | Motor | ||||
| machinery | fittings | vehicles | Totals | |||
| £ | £ | £ | £ | |||
| COST | ||||||
| At 1 January 2020 | 4,050 | 1,344 | 51,222 | 56,616 | ||
| Additions | 350 | - | - | 350 | ||
| At 31 December 2020 | 4,400 | 1,344 | 51,222 | 56,966 | ||
| DEPRECIATION | ||||||
| At 1 January 2020 | 1,539 | 957 | 28,063 | 30,559 | ||
| Charge for year | 383 | 97 | 4,169 | 4,649 | ||
| At 31 December 2020 | 1,922 | 1,054 | 32,232 | 35,208 | ||
| NET BOOK VALUE | ||||||
| At 31 December 2020 | 2,478 | 290 | 18,990 | 21,758 | ||
| At 31 December 2019 | 2,511 | 387 | 23,159 | 26,057 | ||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||||
| 2020 | 2019 | |||||
| £ | £ | |||||
| Social security and other taxes | 464 | 482 | ||||
| Accrued expenses | 905 | 768 | ||||
| 1,369 | 1,250 | |||||
| 11. | MOVEMENT IN FUNDS | |||||
| Net | ||||||
| movement | At | |||||
| At | 1.1.20 | in funds | 31.12.20 | |||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 66,286 | 12,301 | 78,587 | |||
| TOTAL FUNDS | 66,286 | 12,301 | 78,587 | |||
| Net movement in funds, included in the above are as follows: | ||||||
| Incoming | Resources | Movement | ||||
| resources | expended | in funds | ||||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 59,783 | (47,482) | 12,301 | |||
| TOTAL FUNDS | 59,783 | (47,482) | 12,301 |
continued...
Page 10
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | ||
|---|---|---|
| movement | At | |
| At 1.1.19 | in funds | 31.12.19 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 82,155 |
(15,869) | 66,286 |
| TOTAL FUNDS 82,155 |
(15,869) | 66,286 |
| Comparative net movement in funds, included in the above are as follows: | ||
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 44,196 |
(60,065) | (15,869) |
| Restricted funds | ||
| Henry Smith's Charity 2,000 |
(2,000) | - |
| TOTAL FUNDS 46,196 |
(62,065) | (15,869) |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.1.19 | in funds | 31.12.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 82,155 | (3,568) | 78,587 |
| TOTAL FUNDS | 82,155 | (3,568) | 78,587 |
| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | A current year 12 months and prior year 12 months combined net movement in funds, included in the above are |
|---|---|---|---|
| as follows: | |||
| Incoming | Resources |
Movement | |
| resources | expended |
in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 103,979 | (107,547) | (3,568) |
| Restricted funds | |||
| Henry Smith's Charity | 2,000 | (2,000) | - |
| TOTAL FUNDS | 105,979 | (109,547) | (3,568) |
continued...
Page 11
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
11. MOVEMENT IN FUNDS - continued
During the year a grant was received which was restricted in nature. The grant received from Henry Smith's Charity was to be used towards staff salaries and the full amount was spent during this year.
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020.
Page 12
DURHAM CITY SHOPMOBILITY LTD
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Grants | 22,435 | 2,000 |
| Other trading activities | ||
| Bus income | 1,288 | 9,510 |
| Membership and hires | 1,059 | 7,699 |
| 2,347 | 17,209 | |
| Investment income | ||
| Bank interest receivable | 1 | 53 |
| Charitable activities | ||
| Grants | 35,000 | 26,934 |
| Total incoming resources | 59,783 | 46,196 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 36,243 | 40,167 |
| Social security | - | 515 |
| Pensions | 705 | 768 |
| Bus running costs | 2,979 | 6,541 |
| Licences and fees | 20 | 136 |
| Administration expenses | 1,217 | 4,470 |
| Equipment | - | 489 |
| Office expenses | - | 1,161 |
| Repairs and renewals | 257 | 1,220 |
| General expenses | - | 53 |
| Depn of plant & machinery | 383 | 361 |
| Depn of fixtures & fittings | 96 | 113 |
| Depn of motor vehicles | 4,169 | 5,084 |
| Surplus on sale of tangible fixed assets | - | (81) |
| 46,069 | 60,997 | |
| Support costs | ||
| Governance costs | ||
| Accountancy fees | 1,413 | 1,068 |
| Total resources expended | 47,482 | 62,065 |
| Net income/(expenditure) | 12,301 | (15,869) |
This page does not form part of the statutory financial statements
Page 13
REGISTERED COMPANY NUMBER: 04076663 (England and Wales) REGISTERED CHARITY NUMBER: 1089386
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
DURHAM CITY SHOPMOBILITY LTD
Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
DURHAM CITY SHOPMOBILITY LTD
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 12 |
DURHAM CITY SHOPMOBILITY LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Chairpersons Introduction
I am happy to present the Annual Report and Accounts of Durham City Shopmobility for 2020. We would like to express our thanks to Durham County Council once again for the grant of £25,000 towards the project and a further COVID-19 emergency grant of £10,000. Without this grant and the in-kind support from Prince Bishops Shopping Centre the organization would cease to exist. We would also like to thank the following organization for specific funding.
Mr Robert Hall £2,505
As ever we strive to generate funds from the services we provide, through innovation, by developing new projects which generate new income streams and through fundraising within the service.
In terms of our financial position last year our Total Income was £59,783 whilst our Expenditure was £47,482 showing a surplus of Income over expenditure of £12,301. However the 2020 year was a very unusual year, and a summary of performance can be identified in the review of the years activities section.
Susan Vest
Chairperson
COMPANY INFORMATION
DIRECTOR / TRUSTEES
Mrs S Vest Chair Mrs J Lees Secretary Mrs P Baron Lesley Standley
COMPANY SECRETARY
Mrs J Lees
REGISTERED OFFICE
Durham City Shopmobility Level one car park Prince Bishops Shopping Centre Durham DH1 3UJ CHARITY REGISTERED NUMBER 1089386 COMPANY LIMITED BY GUARANTEE REGISTERED NUMBER: 4076663
SOLICITORS
Swinburne Maddison Old Bailey Durham Telephone: 0191 3842441
Page 1
DURHAM CITY SHOPMOBILITY LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Independent Examinor
J D Holloway FCA DChA Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham, DH1 1TW
1 Introduction:
- 1.1 The Directors and Board are happy to present the Annual Report and Financial Accounts for the period 1[st] January to December 31[st] 2020.
2 Background Information:
-
2.1 Durham City Shopmobility is a charitable organisation formally constituted in February 1998. Becoming a company limited by guarantee in 2000. The objectives of the charity are outlined in the Memorandum of Association.
-
‘ To empower disabled persons in Durham City, by providing them with electric and manual wheelchairs or scooters, to access shopping areas, places of interest, educational and leisure facilities, promoting independence, confidence, knowledge and self-esteem’
-
3 Governing Body
-
3.1 The Directors of the company are also Charity Trustees for the purpose of charity law and under the company’s Articles of Association are members of the Executive Committee. Each Trustee retires annually and all are eligible for re-election at the next Annual General Meeting.
-
3.2 The Memorandum and Articles of Association states that The Executive Committee shall consist of not less than 5 members nor more than 12. The majority of members of the Executive Committee shall consist of people having a disability.
-
4 Trustee Training and Induction
-
4.1 As members of the organisation Trustees are familiar with the practical work within the charity. All new trustees receive an induction pack outlining:
-
The roles and responsibilities of the Executive Committee.
-
The main documents relating to the organisation.
-
Budgets and current financial position.
-
Future plans.
-
-
4.2 The Board is required to hold four ordinary meetings per year. Special meetings may be called at any time by the Chair or by any two members of the Board upon not less than 4 days’ notice being given to other members of the Executive Committee.
-
4.3 The Sub-committee. A sub-committee comprising three or more members can be appointed by the Board for the purpose of making any inquiry or supervising or performing any function or duty which in the opinion of the other committee members would be more conveniently undertaken or carried out by a sub-committee.
-
4.4 Staffing: Shopmobility currently have two staff, The Manager who is responsible for the day to day management of the organisation and a driver who is responsible for the bus and the excursions.
-
4.5 Premises: Durham City Shopmobility was incorporated within the development of the Prince Bishops Shopping Centre, therefore was fully designed to be totally accessible. Since the project was established, the organisation has continued to pay peppercorn rent. In 2011 the organisation was relocated to a new purpose built building which is more visible and accessible to service users. Under the tenants agreement, all issues relating to the unit are the responsibility of Durham City Shopmobility.
Page 2
DURHAM CITY SHOPMOBILITY LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Review of the years Activities (Shopmobility), Financial and Overall Summary.
This year has been unprecedented in terms of the service we have been able to provide. Between January and February 2020 we had to close our service due to the necessity to close Prince Bishop’s car park for refurbishment. As a result of this we were unable to offer the day to day wheelchair hire. The bus trips, servicing of wheelchairs and the Tracey project continued at a distance
In March 2020 the service closed due to the pandemic for the first six months the staff were furloughed. The furlough grant has meant that we have been able to keep staff employed and on payroll, without which this would not have been the case. All trips were cancelled and we relied on an outreach service to individuals and families in need helping with shopping. The long term hire of wheelchairs to people who were isolated, people who were terminally ill
Without the grant from the local authority and the £10,000 emergency grant from the government Shopmobility might not have survived
In September 2020 the project operated 10-2pm three days per week with strict distancing guidelines and robust cleaning procedures.
Staff worked flexi furlough 12 hours per week. With some home and distancing working.
Overall we have managed to provide a limited but essential service to our customers. We look forward to 2021 and the reopening of this vital service to vulnerable people.
Tom Casling Manager Durham City Shopmobility 10 September 2021
Approved by order of the board of trustees on 10 September 2021 and signed on its behalf by:
Mrs S Vest - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DURHAM CITY SHOPMOBILITY LTD
Independent examiner's report to the trustees of Durham City Shopmobility Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J D Holloway FCA DChA ICAEW Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
10 September 2021
Page 4
DURHAM CITY SHOPMOBILITY LTD
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted Restricted fund funds Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 22,435 - Charitable activities Charitable activities 35,000 - Other trading activities 3 2,347 - Investment income 4 1 - Total 59,783 - EXPENDITURE ON Charitable activities Charitable activities 47,482 - NET INCOME/(EXPENDITURE) 12,301 - RECONCILIATION OF FUNDS Total funds brought forward 66,286 - TOTAL FUNDS CARRIED FORWARD 78,587 - |
2020 Total funds £ 22,435 35,000 2,347 1 59,783 47,482 12,301 66,286 78,587 |
2019 Total funds £ 2,000 26,934 17,209 53 46,196 62,065 (15,869) 82,155 66,286 |
|---|---|---|
The notes form part of these financial statements
Page 5
DURHAM CITY SHOPMOBILITY LTD
BALANCE SHEET 31 DECEMBER 2020
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 9 21,758 CURRENT ASSETS Cash at bank and in hand 58,198 CREDITORS Amounts falling due within one year 10 (1,369) NET CURRENT ASSETS 56,829 TOTAL ASSETS LESS CURRENT LIABILITIES 78,587 NET ASSETS 78,587 FUNDS 11 Unrestricted funds TOTAL FUNDS |
Restricted funds £ - - - - - - |
2020 Total funds £ 21,758 58,198 (1,369) 56,829 78,587 78,587 78,587 78,587 |
2019 Total funds £ 26,057 41,479 (1,250) 40,229 66,286 66,286 66,286 66,286 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 10 September 2021 and were signed on its behalf by:
S Vest - Trustee
The notes form part of these financial statements
Page 6
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 15% on reducing balance Fixtures and fittings - 15% on cost Motor vehicles - 5-20% on reducing balance
Individual fixed assets bought using restricted funds are written off to the statement of financial activities in the year they are purchased, to show the restricted fund being spent.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 7
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
2. DONATIONS AND LEGACIES
| Grants Grants received, included in the above, are as follows: Henry Smith's Charity Coronavirus Job Retention Scheme Robert Hall 3. OTHER TRADING ACTIVITIES Bus income Membership and hires 4. INVESTMENT INCOME Bank interest receivable 5. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets Surplus on disposal of fixed assets |
2020 £ 22,435 2020 £ - 19,930 2,505 22,435 2020 £ 1,288 1,059 2,347 2020 £ 1 2020 £ 4,649 - |
2019 £ 2,000 2019 £ 2,000 - - 2,000 2019 £ 9,510 7,699 17,209 2019 £ 53 2019 £ 5,556 (81) |
|---|---|---|
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.
continued...
Page 8
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
7. STAFF COSTS
| Wages and salaries Social security costs Other pension costs The average monthly number of employees during the year was as follows: Office staff No employees received emoluments in excess of £60,000. 8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies - Charitable activities Charitable activities 26,934 Other trading activities 17,209 Investment income 53 Total 44,196 EXPENDITURE ON Charitable activities Charitable activities 60,065 NET INCOME/(EXPENDITURE) (15,869) RECONCILIATION OF FUNDS Total funds brought forward 82,155 TOTAL FUNDS CARRIED FORWARD 66,286 |
2020 £ 36,243 - 705 36,948 2020 2 Restricted funds £ 2,000 - - - 2,000 2,000 - - - |
2019 £ 40,167 515 768 41,450 2019 2 Total funds £ 2,000 26,934 17,209 53 46,196 62,065 (15,869) 82,155 66,286 |
|---|---|---|
continued...
Page 9
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
9. TANGIBLE FIXED ASSETS
| 9. | TANGIBLE FIXED ASSETS | |||||
|---|---|---|---|---|---|---|
| Fixtures | ||||||
| Plant and | and | Motor | ||||
| machinery | fittings | vehicles | Totals | |||
| £ | £ | £ | £ | |||
| COST | ||||||
| At 1 January 2020 | 4,050 | 1,344 | 51,222 | 56,616 | ||
| Additions | 350 | - | - | 350 | ||
| At 31 December 2020 | 4,400 | 1,344 | 51,222 | 56,966 | ||
| DEPRECIATION | ||||||
| At 1 January 2020 | 1,539 | 957 | 28,063 | 30,559 | ||
| Charge for year | 383 | 97 | 4,169 | 4,649 | ||
| At 31 December 2020 | 1,922 | 1,054 | 32,232 | 35,208 | ||
| NET BOOK VALUE | ||||||
| At 31 December 2020 | 2,478 | 290 | 18,990 | 21,758 | ||
| At 31 December 2019 | 2,511 | 387 | 23,159 | 26,057 | ||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||||
| 2020 | 2019 | |||||
| £ | £ | |||||
| Social security and other taxes | 464 | 482 | ||||
| Accrued expenses | 905 | 768 | ||||
| 1,369 | 1,250 | |||||
| 11. | MOVEMENT IN FUNDS | |||||
| Net | ||||||
| movement | At | |||||
| At | 1.1.20 | in funds | 31.12.20 | |||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 66,286 | 12,301 | 78,587 | |||
| TOTAL FUNDS | 66,286 | 12,301 | 78,587 | |||
| Net movement in funds, included in the above are as follows: | ||||||
| Incoming | Resources | Movement | ||||
| resources | expended | in funds | ||||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 59,783 | (47,482) | 12,301 | |||
| TOTAL FUNDS | 59,783 | (47,482) | 12,301 |
continued...
Page 10
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | ||
|---|---|---|
| movement | At | |
| At 1.1.19 | in funds | 31.12.19 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 82,155 |
(15,869) | 66,286 |
| TOTAL FUNDS 82,155 |
(15,869) | 66,286 |
| Comparative net movement in funds, included in the above are as follows: | ||
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 44,196 |
(60,065) | (15,869) |
| Restricted funds | ||
| Henry Smith's Charity 2,000 |
(2,000) | - |
| TOTAL FUNDS 46,196 |
(62,065) | (15,869) |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.1.19 | in funds | 31.12.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 82,155 | (3,568) | 78,587 |
| TOTAL FUNDS | 82,155 | (3,568) | 78,587 |
| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | A current year 12 months and prior year 12 months combined net movement in funds, included in the above are |
|---|---|---|---|
| as follows: | |||
| Incoming | Resources |
Movement | |
| resources | expended |
in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 103,979 | (107,547) | (3,568) |
| Restricted funds | |||
| Henry Smith's Charity | 2,000 | (2,000) | - |
| TOTAL FUNDS | 105,979 | (109,547) | (3,568) |
continued...
Page 11
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
11. MOVEMENT IN FUNDS - continued
During the year a grant was received which was restricted in nature. The grant received from Henry Smith's Charity was to be used towards staff salaries and the full amount was spent during this year.
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020
REGISTERED COMPANY NUMBER: 04076663 (England and Wales) REGISTERED CHARITY NUMBER: 1089386
REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
DURHAM CITY SHOPMOBILITY LTD
Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
DURHAM CITY SHOPMOBILITY LTD
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 12 |
| Detailed Statement of Financial Activities | 13 |
DURHAM CITY SHOPMOBILITY LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Chairpersons Introduction
I am happy to present the Annual Report and Accounts of Durham City Shopmobility for 2020. We would like to express our thanks to Durham County Council once again for the grant of £25,000 towards the project and a further COVID-19 emergency grant of £10,000. Without this grant and the in-kind support from Prince Bishops Shopping Centre the organization would cease to exist. We would also like to thank the following organization for specific funding.
Mr Robert Hall £2,505
As ever we strive to generate funds from the services we provide, through innovation, by developing new projects which generate new income streams and through fundraising within the service.
In terms of our financial position last year our Total Income was £59,783 whilst our Expenditure was £47,482 showing a surplus of Income over expenditure of £12,301. However the 2020 year was a very unusual year, and a summary of performance can be identified in the review of the years activities section.
Susan Vest
Chairperson
COMPANY INFORMATION
DIRECTOR / TRUSTEES
Mrs S Vest Chair Mrs J Lees Secretary Mrs P Baron Lesley Standley
COMPANY SECRETARY
Mrs J Lees
REGISTERED OFFICE
Durham City Shopmobility Level one car park Prince Bishops Shopping Centre Durham DH1 3UJ CHARITY REGISTERED NUMBER 1089386 COMPANY LIMITED BY GUARANTEE REGISTERED NUMBER: 4076663
SOLICITORS
Swinburne Maddison Old Bailey Durham Telephone: 0191 3842441
Page 1
DURHAM CITY SHOPMOBILITY LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Independent Examinor
J D Holloway FCA DChA Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham, DH1 1TW
1 Introduction:
- 1.1 The Directors and Board are happy to present the Annual Report and Financial Accounts for the period 1[st] January to December 31[st] 2020.
2 Background Information:
-
2.1 Durham City Shopmobility is a charitable organisation formally constituted in February 1998. Becoming a company limited by guarantee in 2000. The objectives of the charity are outlined in the Memorandum of Association.
-
‘ To empower disabled persons in Durham City, by providing them with electric and manual wheelchairs or scooters, to access shopping areas, places of interest, educational and leisure facilities, promoting independence, confidence, knowledge and self-esteem’
-
3 Governing Body
-
3.1 The Directors of the company are also Charity Trustees for the purpose of charity law and under the company’s Articles of Association are members of the Executive Committee. Each Trustee retires annually and all are eligible for re-election at the next Annual General Meeting.
-
3.2 The Memorandum and Articles of Association states that The Executive Committee shall consist of not less than 5 members nor more than 12. The majority of members of the Executive Committee shall consist of people having a disability.
-
4 Trustee Training and Induction
4.1 As members of the organisation Trustees are familiar with the practical work within the charity. All new trustees receive an induction pack outlining:
-
The roles and responsibilities of the Executive Committee.
-
The main documents relating to the organisation.
-
Budgets and current financial position.
-
Future plans.
-
4.2 The Board is required to hold four ordinary meetings per year. Special meetings may be called at any time by the Chair or by any two members of the Board upon not less than 4 days’ notice being given to other members of the Executive Committee.
-
4.3 The Sub-committee. A sub-committee comprising three or more members can be appointed by the Board for the purpose of making any inquiry or supervising or performing any function or duty which in the opinion of the other committee members would be more conveniently undertaken or carried out by a sub-committee.
-
4.4 Staffing: Shopmobility currently have two staff, The Manager who is responsible for the day to day management of the organisation and a driver who is responsible for the bus and the excursions.
-
4.5 Premises: Durham City Shopmobility was incorporated within the development of the Prince Bishops Shopping Centre, therefore was fully designed to be totally accessible. Since the project was established, the organisation has continued to pay peppercorn rent. In 2011 the organisation was relocated to a new purpose built building which is more visible and accessible to service users. Under the tenants agreement, all issues relating to the unit are the responsibility of Durham City Shopmobility.
Page 2
DURHAM CITY SHOPMOBILITY LTD
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Review of the years Activities (Shopmobility), Financial and Overall Summary.
This year has been unprecedented in terms of the service we have been able to provide. Between January and February 2020 we had to close our service due to the necessity to close Prince Bishop’s car park for refurbishment. As a result of this we were unable to offer the day to day wheelchair hire. The bus trips, servicing of wheelchairs and the Tracey project continued at a distance
In March 2020 the service closed due to the pandemic for the first six months the staff were furloughed. The furlough grant has meant that we have been able to keep staff employed and on payroll, without which this would not have been the case. All trips were cancelled and we relied on an outreach service to individuals and families in need helping with shopping. The long term hire of wheelchairs to people who were isolated, people who were terminally ill
Without the grant from the local authority and the £10,000 emergency grant from the government Shopmobility might not have survived
In September 2020 the project operated 10-2pm three days per week with strict distancing guidelines and robust cleaning procedures.
Staff worked flexi furlough 12 hours per week. With some home and distancing working.
Overall we have managed to provide a limited but essential service to our customers. We look forward to 2021 and the reopening of this vital service to vulnerable people.
Tom Casling Manager Durham City Shopmobility 10 September 2021
Approved by order of the board of trustees on 10 September 2021 and signed on its behalf by:
Mrs S Vest - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DURHAM CITY SHOPMOBILITY LTD
Independent examiner's report to the trustees of Durham City Shopmobility Ltd ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J D Holloway FCA DChA ICAEW Ribchesters Chartered Accountants Finchale House Belmont Business Park Durham DH1 1TW
10 September 2021
Page 4
DURHAM CITY SHOPMOBILITY LTD
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted Restricted fund funds Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 22,435 - Charitable activities Charitable activities 35,000 - Other trading activities 3 2,347 - Investment income 4 1 - Total 59,783 - EXPENDITURE ON Charitable activities Charitable activities 47,482 - NET INCOME/(EXPENDITURE) 12,301 - RECONCILIATION OF FUNDS Total funds brought forward 66,286 - TOTAL FUNDS CARRIED FORWARD 78,587 - |
2020 Total funds £ 22,435 35,000 2,347 1 59,783 47,482 12,301 66,286 78,587 |
2019 Total funds £ 2,000 26,934 17,209 53 46,196 62,065 (15,869) 82,155 66,286 |
|---|---|---|
The notes form part of these financial statements
Page 5
DURHAM CITY SHOPMOBILITY LTD
BALANCE SHEET 31 DECEMBER 2020
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 9 21,758 CURRENT ASSETS Cash at bank and in hand 58,198 CREDITORS Amounts falling due within one year 10 (1,369) NET CURRENT ASSETS 56,829 TOTAL ASSETS LESS CURRENT LIABILITIES 78,587 NET ASSETS 78,587 FUNDS 11 Unrestricted funds TOTAL FUNDS |
Restricted funds £ - - - - - - |
2020 Total funds £ 21,758 58,198 (1,369) 56,829 78,587 78,587 78,587 78,587 |
2019 Total funds £ 26,057 41,479 (1,250) 40,229 66,286 66,286 66,286 66,286 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 10 September 2021 and were signed on its behalf by:
S Vest - Trustee
The notes form part of these financial statements
Page 6
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 15% on reducing balance Fixtures and fittings - 15% on cost Motor vehicles - 5-20% on reducing balance
Individual fixed assets bought using restricted funds are written off to the statement of financial activities in the year they are purchased, to show the restricted fund being spent.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 7
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
2. DONATIONS AND LEGACIES
| Grants Grants received, included in the above, are as follows: Henry Smith's Charity Coronavirus Job Retention Scheme Robert Hall 3. OTHER TRADING ACTIVITIES Bus income Membership and hires 4. INVESTMENT INCOME Bank interest receivable 5. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets Surplus on disposal of fixed assets |
2020 £ 22,435 2020 £ - 19,930 2,505 22,435 2020 £ 1,288 1,059 2,347 2020 £ 1 2020 £ 4,649 - |
2019 £ 2,000 2019 £ 2,000 - - 2,000 2019 £ 9,510 7,699 17,209 2019 £ 53 2019 £ 5,556 (81) |
|---|---|---|
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.
continued...
Page 8
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
7. STAFF COSTS
| Wages and salaries Social security costs Other pension costs The average monthly number of employees during the year was as follows: Office staff No employees received emoluments in excess of £60,000. 8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies - Charitable activities Charitable activities 26,934 Other trading activities 17,209 Investment income 53 Total 44,196 EXPENDITURE ON Charitable activities Charitable activities 60,065 NET INCOME/(EXPENDITURE) (15,869) RECONCILIATION OF FUNDS Total funds brought forward 82,155 TOTAL FUNDS CARRIED FORWARD 66,286 |
2020 £ 36,243 - 705 36,948 2020 2 Restricted funds £ 2,000 - - - 2,000 2,000 - - - |
2019 £ 40,167 515 768 41,450 2019 2 Total funds £ 2,000 26,934 17,209 53 46,196 62,065 (15,869) 82,155 66,286 |
|---|---|---|
continued...
Page 9
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
9. TANGIBLE FIXED ASSETS
| 9. | TANGIBLE FIXED ASSETS | |||||
|---|---|---|---|---|---|---|
| Fixtures | ||||||
| Plant and | and | Motor | ||||
| machinery | fittings | vehicles | Totals | |||
| £ | £ | £ | £ | |||
| COST | ||||||
| At 1 January 2020 | 4,050 | 1,344 | 51,222 | 56,616 | ||
| Additions | 350 | - | - | 350 | ||
| At 31 December 2020 | 4,400 | 1,344 | 51,222 | 56,966 | ||
| DEPRECIATION | ||||||
| At 1 January 2020 | 1,539 | 957 | 28,063 | 30,559 | ||
| Charge for year | 383 | 97 | 4,169 | 4,649 | ||
| At 31 December 2020 | 1,922 | 1,054 | 32,232 | 35,208 | ||
| NET BOOK VALUE | ||||||
| At 31 December 2020 | 2,478 | 290 | 18,990 | 21,758 | ||
| At 31 December 2019 | 2,511 | 387 | 23,159 | 26,057 | ||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||||
| 2020 | 2019 | |||||
| £ | £ | |||||
| Social security and other taxes | 464 | 482 | ||||
| Accrued expenses | 905 | 768 | ||||
| 1,369 | 1,250 | |||||
| 11. | MOVEMENT IN FUNDS | |||||
| Net | ||||||
| movement | At | |||||
| At | 1.1.20 | in funds | 31.12.20 | |||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 66,286 | 12,301 | 78,587 | |||
| TOTAL FUNDS | 66,286 | 12,301 | 78,587 | |||
| Net movement in funds, included in the above are as follows: | ||||||
| Incoming | Resources | Movement | ||||
| resources | expended | in funds | ||||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 59,783 | (47,482) | 12,301 | |||
| TOTAL FUNDS | 59,783 | (47,482) | 12,301 |
continued...
Page 10
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | ||
|---|---|---|
| movement | At | |
| At 1.1.19 | in funds | 31.12.19 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 82,155 |
(15,869) | 66,286 |
| TOTAL FUNDS 82,155 |
(15,869) | 66,286 |
| Comparative net movement in funds, included in the above are as follows: | ||
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 44,196 |
(60,065) | (15,869) |
| Restricted funds | ||
| Henry Smith's Charity 2,000 |
(2,000) | - |
| TOTAL FUNDS 46,196 |
(62,065) | (15,869) |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.1.19 | in funds | 31.12.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 82,155 | (3,568) | 78,587 |
| TOTAL FUNDS | 82,155 | (3,568) | 78,587 |
| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | A current year 12 months and prior year 12 months combined net movement in funds, included in the above are | A current year 12 months and prior year 12 months combined net movement in funds, included in the above are |
|---|---|---|---|
| as follows: | |||
| Incoming | Resources |
Movement | |
| resources | expended |
in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 103,979 | (107,547) | (3,568) |
| Restricted funds | |||
| Henry Smith's Charity | 2,000 | (2,000) | - |
| TOTAL FUNDS | 105,979 | (109,547) | (3,568) |
continued...
Page 11
DURHAM CITY SHOPMOBILITY LTD
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
11. MOVEMENT IN FUNDS - continued
During the year a grant was received which was restricted in nature. The grant received from Henry Smith's Charity was to be used towards staff salaries and the full amount was spent during this year.
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020.
Page 12
DURHAM CITY SHOPMOBILITY LTD
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Grants | 22,435 | 2,000 |
| Other trading activities | ||
| Bus income | 1,288 | 9,510 |
| Membership and hires | 1,059 | 7,699 |
| 2,347 | 17,209 | |
| Investment income | ||
| Bank interest receivable | 1 | 53 |
| Charitable activities | ||
| Grants | 35,000 | 26,934 |
| Total incoming resources | 59,783 | 46,196 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 36,243 | 40,167 |
| Social security | - | 515 |
| Pensions | 705 | 768 |
| Bus running costs | 2,979 | 6,541 |
| Licences and fees | 20 | 136 |
| Administration expenses | 1,217 | 4,470 |
| Equipment | - | 489 |
| Office expenses | - | 1,161 |
| Repairs and renewals | 257 | 1,220 |
| General expenses | - | 53 |
| Depn of plant & machinery | 383 | 361 |
| Depn of fixtures & fittings | 96 | 113 |
| Depn of motor vehicles | 4,169 | 5,084 |
| Surplus on sale of tangible fixed assets | - | (81) |
| 46,069 | 60,997 | |
| Support costs | ||
| Governance costs | ||
| Accountancy fees | 1,413 | 1,068 |
| Total resources expended | 47,482 | 62,065 |
| Net income/(expenditure) | 12,301 | (15,869) |
This page does not form part of the statutory financial statements
Page 13