Charity number: 1089306 FRIENDS OF SUSSEX HOSPICES TRUSTEES. REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FRIENDS OF SUSSEX HOSPICES Contents Page Referen and administrative details of the charity, its trustees, and advisers Trustees, port Chairman's report Independent examiner's report Statement of financial activities Balance sheet Notes to the financial statements 8-10
FRIENDS OF SUSSEX HOSPICES REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEESAND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023 Trustees Dr David Scot¢ Chainnan Helen Searle Christopher Stebbing, Treasurer Simon Baer (Appointed 19th August 2022) Andrew Hicks (ApFK)inted 19th August 2022) Chantal Mfilson (Appointed 14th October 2022) Dr lan &)ugh (Appointed 1211 April 2023) Christine Field (Retired 12th December 2022) Daphne Slator (Rebred 5th septnber 2022) Charity number 1089306 Principal office The Granary, Cornfords Yard, High Street, Uckfield, East Sussex, TN22 1 RJ Independent Examiner Simon Barden Bsc FCCA The Vicarage, Old HeathfEId, Heathfield. East Susse& TN219AB Bankers CAF Bank Limited Kings Hill West Malling Kent ME19 4TA Metro Bank PLC One Southampton Row London 1B5HA Page 1
FRIENDS OF SUSSEX HOSPICES TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2023 The Trustees present their annual report together with the financial statements of Friends of Sussex Hospices (the charity) for the year ended 31 March 2023. The Trustees confirm that the Annual Report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods commencing 1 January 2019). Structure, govemance, and management Constitution The management of the charty is the responsibilty of the Trustees who are elected and cwpted under the terms of the Declaration of Trust, which was adopted in August 2001 and amended in June 2012. Method of appointment or election of Trustses The charity's constitution requires at least the trustees. Upon the resignation of any of the cUrnt trustees, the remaining trustees will invite nominations for new trustees. These nominations would be voted on at a Special Meeting of the Trustees and the appointrnent would be made at this meeting. The charity has a sUcSsion policy ensuring the Board of Trustees has the right skills mix. The Board of Trustees maintains a skills matrix of all Trustees to identify any shortfall in desired competencies. The Trustees of the charity meet at least four times a year to discuss all aspects and functions of the charity. Decisions regarding the charty are made by the TrUStS at these meetings. The volunteers of the charity are organised through the Friends of Sussex HospIS Management Committee, which consists of members appointed to the committee with particular areas of responsibility for events and their support with a chairman appointed and approved by the Board of Trustees. Objectives and Actlvities Friends of Sussex HospIS is a charity whose objects are to raise funds and invite and encourage contributions to relieve patients of hoSpiS which treat patients in Sussex arKI to support the charitable work of these hospices. In setting objectives and planning for activities. the Trustees have given due consideration to general guidan published by the Chaiity Commission relating to public benefit They have also considered the Charity Govemance Code; actions were noted, followed through, and will be kept under review by the G0Veman Committee. The Trustees embrace the challenges set down in the document Achievements and perforniance The charity through its programme of fvnd-raising activities during the year raised a total of incoming resources amounting to £202,395 (2022: £101,809). These included donations of £137,174 (2022". £74,750) and legacies which amounted to £168 (2022: £5,000). The contribution made by all our supporters enabled £160,000 (2022: £120,000) to be distributed to the hoSpiS during the year. Financial review and Reserves policy The Trustees consider that, to safeguard and maintain the operation of the charity's activities, the charity's funds should be sufficient in the trustees, view to enable contractual commitments to future events to be met in full and any costs of ending current operations. As of 31 March 2023, the charity had fvnds of £22,389 (2022: £16,2) which in the Tnjstees, VIEW exceed the level required. Page 2
FRIENDS OF SUSSEX HOSPICES TRUSTEES. REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2023 Covid-19 Due to government restrictions to combat the Covid-19 pandemic during the period 2020 to 2022, the Trustees had to curtail the number of events. As the charity is run by volunteers, including the Trustees, most of its costs relate to specific events it holds and if these were cancelled or postponed only minimal costs were incurred and there have been no ongoing cOnsequenS on costs or for the charity generalty. Going Concern INhilst the impact of the Covid-19 pandemic has been continualty assessed by the TrUSts, so far as reasonably possible, due to its Unpredented impact on the economy it is difficult to evaluate with any certainty the potential outcomes on the Charity's future activities. However. taking into consideration the Charity's reserves, the Trustees believe that the Charity will be able to continue in operational existen for the foresable fvture, and therefore have adopted the going conrn basis of accounting in preparing the financial statements. Trustees. responsibilities statement The Trustees are responsible for preparing the Trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the Trustees to prepare financial statements ft)r each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the chaiity for that period. In preparing these financial statements, the Trustees are required to". select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charities SORP. make judgments and accounting estimates that are reasonable and prudent; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial ststements compty with the Charities Act 2011 . the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hen for taking reasonable steps for the prevention and detection of fraud and other irregularities. This reF)Ort was a y the Trustees on , 2023 and signed on their behalf by: Dr David Scott, Chaimian Page 3
FRIENDS OF SUSSEX HOSPICES CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2023 Our fundraising activities during the year made a steady and slow recovery. Despite the additional challenge of the 'Cost of Living Crisis,, the Friends of Sussex Hospices (FSH) continued to raise money to support the provision of hospice care in the counties of East and West Sussex. In October 2022 the trustees appointed Chris Lawson to the role of Head of Fundraising and Management and Chairman of the Management Committee. He brings a wealth of experience and is well connected with the business community through his role in the Uckfield Chamber of Commerce. During the year Daphne Slator and Christine Field stepped down as trustees, having completed their temis of office, and Simon Baer and Andrew Field were appointed as new trustees. Chantal Wilson retumed as a trustee, with a view of taking over as Chairman of the Govemance Committee, as it was felt inappropriate for this role to be tsken by the Chairman of the Board of Trustees. The Board of Trustees met regularly during the year and several fund-raising events were held. For the first time, the Gruffalo Event was held over bNo days at Framfield Grange, courtesy of Kathy Gore, and raised over £7,000. The Christmas Fair moved to a new venue at the East Sussex National Resort successfully raising £10.000. A black-tie Dinner and auction at Buxted Park Hotel in February raised £18.000. The Mega March Hospice Quiz this year was organised by The Alliance of Chambers in East Sussex (ACES), on behalf of FSH, and raised over £2,000. People have been kept in touch with the progress of the charity during the year by email, social media. and the website. Despite the reduction in traditional fundraising activities, a total of £166,189 (2022 - £88,639) was raised enabling us to distribute £160,000 (2022 - £120,000) to the hospices during the year. Once again over 750A of this total has come in the form of grants, donations and in memoriam contributions from individuals. groups, and trusts. It has been another challenging year but one which has confirmed that the fvndraising activities of FSH are appreciated, and its continuation is supported by the hoSpiS and people in Sussex. My thanks go to all my fellow trustees and all our supporters for their continued generosity and the effort which they have made to raise funds and help to raise much-needed funds for the hoSpiS in Sussex. David J Scott Chairman of the Board of Trustees Page 4
FRIENDS OF SUSSEX HOSPICES INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FRIENDS OF SUSSEXHOSPICES FOR THE YEAR ENDED 31 MARCH 2023 I report on the financial statements of the ctsrty for the year ended 31 March 2023 which are set out on pages 6 to 10. This report is made solely to the charitys Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of thatAcL My work has been undertaken so that I muht state to the chaiity's Trustees those matters l am required to state to them in an indeFendent examinerfs report and for no other purpose. To the fullest extent permitted by law. I do not apt or assunE responsibilty to anyone other than the charity and the charity's Trustees as a body, for my work for this rep Respective responsibilities of Trustees and examiner The charity's Trustees are responsible for the preparation of the financial statements, and they consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibiltyto- examine the financial statements under section 145 of the Act follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act. and state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordan with the general Directions given by the Chaiity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as Trustees Conrning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a Irue and fair vievl. and the report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the Art and to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Act have not bn rrEtr, or inion, attention should be drawn in order to enable a proper understsnding of the financial reac (1) (2) to which. i stateme to Signed: 2023 Simon Barden Bsc FCCA The Vicarage, Old Heathfield, Heathfield, East Sussex, TN21 gAB Page 5
FRIENDS OF SUSSEX HOSPICES STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 2023 2022 Note Income on: Incoming resources from generated funds: Voluntary income Direct donations Legacies Activities ft)r generating fvnds Investment income 136,957 217 168 65,004 49 73,637 1,113 5,000 22,057 215 Total incoming resources 202 395 101809 Expenditure on: Fundraising expenses and other costs Distributions to hospices Direct Donations 35,989 160,000 217 12,057 120,000 1,113 Total resources expended 133 170 Movement in total funds for the year Net surplusl{deficit) for the year 6.189 (33,161) Total funds at 1 April 2022 16,200 47,561 Total funds at 31 March 2023 22 20 All funds are unrestricted. Income red for a specific hospi is accounted for within unrestricted funds, if all the funds received are paid over to that hospi before the Charity's year end. The notes on pages 8 to 10 fomi part of these financial statements. Page 6
FRIENDS OF SUSSEX HOSPICES BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Note Current assets Cash at bank Stock Debtors 11,499 3.785 10,245 21,286 4,143 25,529 25,429 Creditors: falling due within one year (3,140) (9,229) Net current assets 22,389 16.200 Net assets Charity funds Unrestricted funds 10 22,389 16,200 Total funds The financial statements were approved by the Trustees on F W, 2023 and signed on their beha, by: David J Scot( Chairman The notes on pages 8 to 10 form part of these financial statements. Page 7
FRIENDS OF SUSSEX HOSPICES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies 1.1 Basis of preparation of financial statements The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to chartties preparing their accounts in accordance with the Financial Reportrng Standard applicable in the UK and Republic of Ireland (FRS102) (as amended for accounting periods Gommencing from 1 January 2019) - Charities SORP (FRS102). the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006. The financial statements have been prepared to give a 'true and fairf view have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fairf view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities." Statement of Recommended practi effective from 1 April 2005 which has Sin been withdrawn. Friends of Sussex HospIS meets the definition of a public benefft entity under FRS102. Assets and Liabilities are initially recognised at historical cost or transaction value unless othetwise stated in the relevant accounting policy note(s). There are no rnaterial UnrtaIntieS about Friends of Sussex Hospi$ ability to continue as a going concem. 1.2 Fund accounting General funds are unrestricted fvnds which are available for use at the discretion of the Trustees in furtheran of the general objectives of the charty and which have not been designated for other purposes. Investment income, gains and losses are allocated to the appropriate fund. 1.3 Incoming resources All incoming resources are included in the Statement of financial activrties when the charity has entitlement to the funds, certainty of receipt and the amount can be measured with sufficient reliability. Income tax recoverable in latiOn to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 1.4 Resources expended Expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Vthere costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources. Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disserninating information in support of the charitable activities. Governan costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements. Grants payable are charged in the year when the offer is made expt in those cases where the offer is conditional. such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year-end are noted as a commitment, but not accrued as expenditure. Page 8
FRIENDS OF SUSSEX HOSPICES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Voluntary income 2023 2022 Donations Direct donations (also note 5) Legacies 136,957 217 73.637 1,113 Fundraising activities Fundraising income Fundraising expendire Surplus 2023 Surplus 2022 Events and Funclions 2022 Investment income 2023 2022 Interest received Dlstribution to hospices 2023 2022 Chestnut Tree House Children's Hospice St Catherine's Hospice St Wilfrid's Hospi - Eastt)oume HospiTr in the VeaId St. Peter and SL James Hospi The Martlets Hospi St Michael's Hospi Demelza Hospi Care forchildren Leo House at Home The Sussex Snowdrop Trust The Sussex Beacon st Bamabas House St Wilfrid's Hospice - Chichesl 2.949 17.473 23.634 2.212 13.105 17.726 2751 7,988 18,056 19,156 836 10,651 24,075 25.542 1.115 1.599 1,086 1,199 814 2.883 21,622 11.652 28.828 15,536 Total In addition, donations of £217 (2022 £1,113) were receNed for speofic hospices, as part of the charity's fundraising which were passed directy to those d)arslies. Pago 9
FRIENDS OF SUSSEX HOSPICES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Net income During the year, no Trustees received any reMunerlon (2022 - £NIL). During the year, no Trustees received any beneffts in kind (2022 - £NIL). During the year. no Trustees received any 1mbu[Semen* of expenses (2022 - £NIL). Stock 2023 2022 Goods for Sale Debtors 2023 2022 Gift aid receivable Prepaid & income due 7,781 2.476 1,667 Creditors: Amounts falling due within oneyear 2023 2022 Income in advance and accruals 3.140 9.229 Deferred income and expenditure relate to events whith take place after the financial yearend. 10. Statement of funds Brought Forward Incomlng Resources Resources Expended Carried Forward Unrestricted funds General funds 11. Related Parties Transactions No transactions with relaled parties took pla during the year P022 - Nil). Page 10