Charity number: 1089306 FRIENDS OF SUSSEX HOSPICES TRUSTEES, REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 ## **FRIENDS OF SUSSEX HOSPICES** ____________________________________________________________________________ ## **CONTENTS** ||Page| |---|---| |**Reference and administrative details of the charity,**|| |**its trustees, and advisers**|1| |**Trustees' report**|2 - 4| |**Chairman’s report**|5| |**Independent examiner's report**|6| |**Statement of financial activities**|7| |**Balance sheet**|8| |**Notes to the financial statements**|9 - 11| REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEESAND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021 Trusto8s chrisb.ne Field. Chairnian Marion Shepherd DL, Wice Chaimian Dr David Scott Helen Seade Da￿￿e Slator Christopher Stebbing, Treasurer Edouard Alenhoven (Retired 71h June 20211 Kathy Gore OBE OL (Retired 7th June 20211 Dr lan Gough IReth"red Tr June 20211 Tcry Bridger (Rewgned 9th October 20201 Dianne Steele (Resigned 111h December 20201 Charlty number 1089306 Prlncipal offlce The Strakes, Church Hill, West Hoathly, East Grinslead, West Sussex, RH194PW Indfrpendgnt Examlner Lucy HamrrK)nd 57 Hilfvw Crescent East Preston Wesl Sussex BN16 1RG Bank•rs CAF Bank Limited lfjngs Hill West Maw'ng ME19 4TA Metro Bank PLC One Southampton Row London 185HA Page 1 TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2021 The Trustees present Iheir annual report together with the financial stslements of Friends of Sussex HOSp￿e5 (the charity) for the year ended 31 March 2021. The Trustees confim that the Annual Report and financial stslements of the eharity comply with the current ststutory requirements, the requirements of the Charity's governing document and the provisions of the Accounting and Reporting by Charities". Slalemenl of Recommended Practice ISORPI applÈ¢able lo chaiilie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland IFRS 102) las amended for accounting periods commencing 1 January 20191. Structurey govemance, and managgmont Constitutlon The management of the charity is the iesponsibilty of the Trustees who are elecle¢J and co-opted under the temis of the Declaration of Trust, which was adopted in ALtgLt$t 2001 and amended in June 2012. Method of appointment or electlon 0fTr￿￿e8 The ¢harity's constitution requires al least three trustees. Upon the resignation of any of the current trustees, the remaining trustees wll invite nominations for new trustees. These nominations would be voted on al a Special Meeting of the Trustees and the appointment woulcl be made at this meeting. The charity has a successior* policy ensuring the Board of Trustees has the right skills mix. The Board of Trustees maintains a skills matrix of all Trustees lo idents'fy any shortfall in desired ¢ornpelenGie5. The Twslees of the charity meet at least four time$ a year to discuss all aspects and fijnctsons of the charity. Decisions regaTding the chafity are made by the Trustees at these meetings. Repo￿ng lo the Board of Trustees are committees covering Fundraising, Governance, Finance, Corporate Strategy and Publicity & Ma*l(eting. Each of those committees are chaired by a Trustee. The Trustees also hold away days v4hen training 1$ given to ensure the Trustees remain aware of their responsibilities and any Changes in compliance OT best practice. Objecttves and Activities Friends of Sussex Hospices is a charity whose objects are to raise funds and invite and encourage contributions to relieve patients of hospices which treat patients in Su$$¢x and lo Support the Charitable work of these hospices. In setting objectives and planning for activities, the Trustees have given due consideration lo general 9uidan published by the Charity Comm15sion relating lo public benefit. They have also Considered the Charity Govemance Code", actions were noted, followed through, and wll be kept under review by the Governance Committee. The Trustees embrace the challenges set down in the document. Achiev8ments and perfomiance The charity continued ils programme tsf fund-raising activit4.es during the year and total incoming resources amounted 10 £172,799 12020.. £358,893). These included donations of £155.783 {2020". £212,753) and le9?￿eS which amounted to £10,00012020.. £4,000). The contribution made by all our supporters enabled £130,000 {2020.' £250.000} to be distributed to the hospices during Iheyear. Page 2 TRUSTEES. REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2021 Flnanclal rovlow and Re$8rv&8 pollcy The Trustees consider that, in order to safeguard and maintain the operabon of the charity's aclivilies, the charty's fijnds should be sufficient in the trustees, view lo enable contra¢lual commitments to future events to be met in full and any ¢osls of ending Current operations. As al 31 March 2021 the charity had funds 01£47.56112019.. £17,828) which inthe Trustees, v￿exCeed the n￿e$s￿ level rèquired. Covld-19 On 23tO March 2020, the govemment introduced measure$ to ¢ombat the Covi&19 pandemic. As a tJirect consequence of these actions, we have had lo cancel I postpone nL*merous events because il would not have been possible for us to hold these events in a socially distanced manner. As FSH is run by volunteers, including the Trustees, the majority of ils costs relate to specific events it holds and as these are cancelled I postponed only very minimal costs have been incurred. As a consequence of these decisions, il is inevitable that a svzeable part of planned income (Activities for Generating Fun(Ssl will not materialise, which in lum means that our ability lo make distributions lo the Hospices we 5UPPOrt have been restrt¢ted. However, we are confident that we have allowed sufficient reserves to see us through the foreseeable future and have therefore considered il appropriate to prepare the financial stslements ot) the going concern basis. GoTng Concem hilsl the impact of the Covid-19 pandemic has been assessed by the Trustees, so far as reasonably possible. due lo ils Unp￿Ceden1ed impact on the worldwide economy il is drfi¢ull to evaluate with any certsinty the potential outcomes on the Charty's lulure activities. However, tsking into consideration the Charity's reserves, together wlh the significant decrease in costs during the pandemic, the Trustees beI￿ve that the Charity will be able to continue in operational existence for the foreseeable future, and therefore have adopted the going concern basi5 of accounting in preparsng the financial ststements. Tru$t99s' rosponsibllltlo$ $tstgment The TTLtstees are responsible for preparin9 the Twstees. report and the financial statements in accordan￿ applicable law and United Kingdom Accounting Standards Iuniled Kingdom Generally Accepted Accountin9 Praclicel. The law applicable lo charities in England & Wales requires the Trustees lo prepare finanoial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required lo". P)98 3 TRUSTEES. REPORT {conttrnued FOR THE YEAR ENDED 31 MARCH 2021 select suitable accounting policies and then apply them consistently. observe the methods and princ*ples in the Charitie5 SORP. make judgments and accounting estimates that are reasonable andprudent", and prepare the financial ststemenls on the going con¢em basis unless il is inappropriate lo presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records that are sufficient to show and explaln fhe charity's tranSaCt￿nS and disclose with reasonabk a￿￿racY at any lime the financial position of the charity and enable them tci ensure that the financial statements wmpty with the Charities Act 2011, the Chanty {Aec¢unts and Reportsl Regulth'ons 2008 and the provisions of the trust deed. They are also respc*nsible for safeguarding the assets of the charity and hence for laklng reasonable steps for the prevention and deteC￿n of fraLtd and other irregularities. This report was approved by the Trustees on 18th November 2021 and signed on their behalf by.. Christine Field. Cholmian Page4 CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2021 This has beèn the most unusual and challenging year in the 25-year history ofthe Charity. Even al ils commencement, no one could have p￿dICted the impact whi¢h the emergence of Cowd 19 wou5d have on our daity lives and h¢n¢e the fund-raising ability of our chaflty. Frtends of Sussex Hospi¢es has striven lo uphold the oblectwes of the Charity throughout Ihiy lime, and thanks lo a iesilienl band of v(Jlunleers and supporters, has continued lo raise money lo support the provision of Hospice Care lo the people of Sussex, by ¢onlributing tr) 13 Hospices and Hospice Care providers across the County of East and Wesl Sussex. The ￿}n aim5 of raising awareness of these sefwces and their need for public support has been thrown into even sharper focus as the Hospices themselves struggled lo survive financialty and lo iise lo the challenge of extended and exienuated demand for their services. In September 2020 our long serving Chaim8n, Kathy Gore, announced her intention to step down from the Chairmanship of the Charity in March 2021 and from her role as Trustee thereafter. In the event, Kathy served until the December Board meeting in order lo albw for some succession planning and the Chairmanship wa5 taken on in an interim capauty by fellow Trustee, Christine Fidd. During the year both Eddie A￿enhoven and lan Goug completed their temis as Trustees. Along wlh Kathy. they agreed lo delay thei¥ departure until June 2021 to assist with a longer-term review of the Charity. FSH is immensely grateful to all 3 for the contributions that they have made to the succes5 of the Charity anLI eS￿l311Y lo Kathy Gore, with whose name the Charity, and ils success, a virtually synonymous. As if to echo this. the largest single ￿nd-raIsIng contribution of the year came trtsm Kathy. During the rnonths of lockdown, she undertook a complete solo circumnavigation of the Hospice Trail - over 200 miles around the County. This produced £40,000 in sponsorship and donations and attracted significant Press and social media coverage. The Board of Trustees ha5 mel regularfy during the period and took an early decision lo cease face lo face fund. raising events as the de9￿& of the impact which the Covid pandemic would have on our lives. began lo become clear. In a complete change of directs'on for the charity, two online events were devised and produced, the first Bridge Bidding Quiz an(f the second an adaptation of the long-running Mega March Hospice Quiz. Together these raised approximately £8,000. The latter was a joint venture Mth the 13 Hospices who also raised funds LI1￿¢￿Y from the event. Special efforts have been made lo keep people In touch with the progress of the Charity during the year. The volunteer base of over200 people rel+es heavily on those in the demographic groups most impacted by the pandemic. The effect that this will have on our ability to return lo fomer pattems of fvnd-rai5ing remains lo be Seen. Despi(e the absence of tradil¢onal fund-raising for much of the time covered by thi$ report, a total of £159,733 has been raised enabling us lo distribute £130,000 lo the Hospices during the year. Over 50°k of this total has come in the form of grants, donations and In Memoriam ¢onlribution$ from individuals. groups and Twsts. This has revealed a significant and wide-ranging body of support for the Charity throughout the County of Sussex, which the Trustees have endeavoured to acknowledge and Celebrate through internal and extemal ¢ommuni¢alion5. It seems fair lo say that this serves as testament to the role which the Charity plays within the commL*nty. The Trustees have taken advantage of the absence of regular fund-¥aising activity and changes in membership, lo review and enhance the Governance of the Charty, putting in place a full 5Urte of pol￿1¢$ and procedures through which the Charity Can contsnue lo develop in a sustained and secure manner. 11 been a challenging year bul one trom which Friends of Sussex Hospi￿$ has sought lo draw positives and above all, I would wish lo express my thanks to my fellow Trustees and all our supporters for their continued generos and the effo hich they have made to secure the charty's fLFiure in these extraorllinary limes. Chrisllne Fteld Chairman 18th November 2021 P8ge S INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FRIENDS OF SUSSEXHOSPICES FOR THE YEAR ENDED 31 MARCH 2021 I report on the finanaal statements ofthe charity for the year ended 31 Mareh 2021 vknich are sel out on pages 7 10 11. This report is made solety to the chanty's Trustees. as a b¢xJy, in accordan￿ wth section 145 of Ihe Charths Act2011 a7)d regulations made under S￿IK)n 154 ofthatAeL My w)rkha5 been undertsken sothat I mKJht ststeto the ¢hanty'sTrustees those matters l am required to state to them in an Independent examinerfs rewrt and for no other purpose. To the fijllest extent pemitted by18w, I do not accept orassume responsibilty lo anyone othertrtan the ch￿ty and the charity's Trustees as a body. for my work or fix this reporL R8spective responsibllities of Trust￿5 and examlner The charity's Trustees are responsible for the preparation of the financial ststemenls. and they consider that an aud is not required lor this year under section 144{21 of the Charities Act 2011 {the Act) and that an independenl examinth'on is needed. It is my Fesponsibi1ityto". examine the financi81 statements under secllon 145 of the Act. follow the proCedU￿S laid down in the general Directions given by the Charity Commission under section 14515llbl of the Act., and stale whether particular matters have come lo my attenbon_ Basks of ind&pendent examlnerfs report My examination was Carried out in accordance with the general Directions given by the Charrty Commission An examination in¢ludes a review of the accounting records kept by the charity and a comparison of the financial statements presented wifh those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as Trustee5 conceming any such matters. The Procedures undertaken do not provide all the evidence that would be required in an aullit, and consequeritly no opinion is gNen as lo whether the financial stslements present a Irve and fw"r vtevl, and the reFKJrt Is limrted to those matters set in the statement below. Indepgndgnt ?xaminèr's ststement In Connection my eXaminat￿n, no matter has come to my attents"on'. which gives me reasonable cause to believe that in any material respect the reqU7￿MentS. lo keep a¢counting records in accordance with section 130 of the Act.. and to p￿pare financial ststements whtch accord with the accounting records 8nd compw with the acwunting requirements of the A¢t have not been mel., or to which. in my opinion, attention should be drawn in Order to enable a proper Ltnderslanding olthe financial statements to be reached. (21 Dated.. 2021 Signed.. Lucy Hammond FCA 57 Hillview CTes¢ent Ea51 Preston Wesl Sussex BN16 1RG P*38 6 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Note Income on: Incoming resources from generated funds., Voluntary income Direct donations Legacies Activities for generating funds Investment income 151,876 3,907 10.000 6,979 37 203,273 9,440 4,000 142,131 49 Total Incomlng resources 172 799 358 893 Expendlture on.. Fundraising expenses and other Costs Distn"butions lo hospices Direct Donations 9,159 730,000 3,907 92,650 250.000 9,440 Totsl re$ource$ expended 352 090 Movement in total fundg for the year Net surplus for the year 29,733 6,803 Totsl funds al 1 April 2020 17,828 11,025 Totsl funds at 31 March 2021 All funds are unrestricted. Income received for a specTfi¢ hospice is ac¢ounted for within unrestricted funds. if all the funds received are paid over to tt)at hospice before the Charity's year end. The notes on pages 9 10 11 form part of these financial statements. Pagè 7 BALANCE SHEET AS AT 31 MARCH 2021 2021 2020 Noto Current assets Cash al bank Debtors 44.933 11,848 21,010 11,143 56,761 32,153 Creditorn: falling dtse vrtthin one year 19.220) {14,3251 Net current assets 47.561 17,828 Net assets Charity funds Unrestricted funds 47,561 17,828 Totsl funds The financial ststements were approved by the Trusl$¢s on November 2021 and signed on their behalf, by.. .(. ktilL- Chrlstopher Stebbings Treasurer The notes on pa9es 9 to 11 lomi part of these financialstatements. Poge 8 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accounting policles 1.1 Ba$1$ of pr•paration of financial ststements The financial statements have been prepared in accordance with A¢counling and Reporting by Charities.. Statement of Recommended Practice applicable to charitie5 preparing their accounts in accordance wrth the Financial Reporting Stsndard applicable in the UK and Repvblic of Ireland IFRS102118s amended for accounting periods commencing from 1 January 20191- Charits"es SORP IFRS1021. the Financial Reports'ng Stsndard applicable in the UK and Republic of Ireland IFRS10218nd the Companies Act 2006. The financial statements have been prepared to gtve a Yue and laiff view have dep8rted from the Charities (Accounts and Reports) Regulations 2008 only lo the extent require(S lo provide a 'true and fair, view. Thi5 departure has involved following the Charfiies SORP IFRS 1021 pub115hed on 16 July 2014 rather than th¢ A¢¢ounting and Reporting by Charities.. Statement of Recommended Practsce effective from 1 April 2005 which has since been wrthdravm. Friends of Stjssex Hospices meets the definition of a public benefitentbty under FRS102. Assets and Liabilities are initially recognised al historical cost or transaction value unless otherwise slated in the relevant accounting policy nolelsl. There are no material uncertainliey about Friends of Sussex Ho8Psces ability lo continue as a going con¢em. 1.2 Fund accounting General funds are unreslricled funds which are available for use atthe dis¢retion of the Trustees tn furtherance of the general tsbjectives ol the charity and which have not been designated for other purposes. Investment income. gains and losses are allocated to the appropriate fund. 1.3 In¢omlng rgsource5 All incoming resources are included in the Slalemenl of finan¢ial activities when the charity has enlillement to the funds, certainty of receipt arld the amount can be measured with Suff￿lent reliability. Income lax recoverable in relation to donab'ons received under Gift Aid or deeds of covenant Ss recognised at the time of the donation. 1.4 Resour¢o$ •xp•nded Expendrture is accounted for on an ac¢ruals basis and has been included under expense categories that aggregate all Costs for allocation to activrf(ies. ￿ere ¢)sts cannot be directly attributed lo parb'cular activities they have been allocated on a basis consistent with the use of the resources. Fundraising costs are those incuFre(S In seeking voluntary conlnbLrtion$ and do not include the costs of disseminating infomiation in support of the charitable aclivilies. Govemance costs are those incurred in connection wrth administration of the charity an(5 compliance w((h constitutional and statutory ￿quireMents. Grants payable are charged in the year when the offer is made except in Ihose cases %there the offer is conditional, such grants being recognised as expendrture when the conditions allaching are lulfilled. Grants offered subject lo condition5 which have not been met at the year-end afe noted as a commitment, bul not accrued as expenditure. Page g NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Voluntsry incomg 2021 2020 Donation5 151.878 3,907 203,273 9,440 Dir6Ct donations1$8t nDtè 51 Legac￿5 Fundraising activities FuNdrai8lng Fundralsing Surplu81 IDefFcitl 2021 Surplus Income expenditure 2020 Events and Fun¢b'ons 2020 Investment Income 2021 3020 Intew$t￿&￿ved Dlstrlbutk•n to hosplces 2021 2020 Chestnut Tree House Childrèn'5 Ho￿1¢8 St Cathenne'$H05pice St WI￿￿￿.$ HOspi￿- Ea$tboume Hospkce in the WÈakJ The St. Peter and St. James Hospice Mart￿ts H05PIC8 St Mi¢hael'$Hospice Demeka Hospice Care forchsldren Leo House at Home The Sussex Snowdrop Trust The Su$$ex Beacon St Barnabas Hou$e St Wilfrid's Hospice- Chichester 2.396 14.197 19,203 2,980 8.654 19.561 20.753 906 1,299 882 3.123 23.423 12,623 5.514 25,720 33,556 5,595 18,703 39,268 31,550 1,541 645 4,005 54,045 29,859 Total In addition. donations of £3.90712020 £9,440) wero r8C8iV8d for spscific hospices, as part of th8 charty'$ fundraisir whi¢h were passed directly to Ihose ¢fi8nt￿. Pag8 10 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARGH 2021 Nèt income During the year, no Trusteès received awry remuneration12ff20- £NILI. During the year. no Trustse5 roceNed any benefts in kind12020- £NILI. During the year. no TfU5tees received any reimburwnent ofexp8n58s12020- £NILI. D•btors 2021 2020 Grft al￿re￿I¥&b Prepayments 9,820 2,028 8,035 3.108 Croditors: Amounts f811ing due withtn oney•#r 2021 2020 In¢ome in adv8nce 9.220 14,325 Deferffjd income and expenditure rela¢e tr¢ irKome aFKI exp8ndiiur8 lor events which take pla¢e after the financial yearencl Statement offunds Brought Fomard In¢oming R•sourc Rosource8 Expende