Café 1821 Limited Registered Charity Number: 1089182 Registered Company Number: 04095364 Directors, Report and Unaudited Financial Statements for the Year Ended 31 December 2023
CAFÉ 1821 LIMITED Accounts for the year ended 31 December 2023 CONTENTS Page Company Information Directors Report Independent Examlners, Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements
CAFÉ 1821 LIMITED Accounts for the year ended 31 December 2023 Company Information Directors / Trustees Mrs S M Milligan Mrs E Lacey Mrj Sexton MrMR PHague Charlty Constitution Memorandum and Articles of Association 24 October 2000, amended 30 October 2001. Company Registratlon Number 4095364 Charity Re8lstration Number 1089182 Reglstered Office Christ Church Lord Street, Southport, PR8 IAA Independent Examlner5 JA Fell & Company 40 Hoghton Street, Southport, PR9 OPQ Bankers HSBC 331 Lord Street, Southport, PR8 INJ Page I
CAFE 1821 LIMITED Report of the Directors For the year ended 31 December 2023 The Directors present their report and financial Statements for the period ended 31 December 2023. Objects of the charity The company wa5 formed for the advancement of the Christian religion, in particular by the provision of a Christian coffee bar where people can gather together in a welcoming environment to eat and drink. Structure, Governance and Management The company is limited by guarantee and has no share capital. Consequently no director has held any financial interest in the company, The day to day management of the company is done by the directors. Review of Activitles The company has completed more than twenty years of tradingi Initially from premises in Tulketh Street Southport but since 2007 has operated from premises at Christ Church, Lord Street, Southport. We work alongside the church in the fulfilment of its vision, Many of those folk attending mid-week activities at the Church make use of the café and during 2023 the Cafe area was used by the Church on a Sunday morning to host Café Church. Some of our customers are now joining in with our church activities and services. Our aim is to provide good quallty refreshments for anybody but, in a place, where people find warm welcome and a listening ear for those who are lonely or just want to chat. In October 2022 we Joined in with the Warm Welcome Campaign which operates throughout the UK. The aim is to provide a warm space for those who are struggling wlth the cost of living, with mental health problems or those who are just lonely and in need of friendship. We provided free light refreshments and drinks on one day of the week and sought to engage with members of our loca I community. We received a grant f rom the Sefton CVS to help f und this. Initially we thought it would stop at the end of March as the weather got warmer but it was so popular with local residents and people who had found friendship that we decided to continue it throughout the year. Financial Review During the year ended 31 December 2023 incoming resources totalled £97,716 {£60,956 20221 from café sales and donations. Resources expended in the period, which is detailed in the Statement of Financial Activities totalled £94,9601£50,820 20221. Reserves Pollcy The directors maintain a policy of retaining a minimum of £10,000 in available unrestricted funds at any one point in time to cover short term working capital and other requirements. As at 31 December 2023 the unrestricted fund balance was £23,5601£20,804 20221, and it is intended to reduce the surplus reserves in the current year. Governance A board of Directors who are also the trustees of the Charity governs the Company. Appointment of new directors/trustees is a matter for the whole board. The board would give due consideration to the induction required for any new directors or trustees. The board meets formally at least twice per year. Page 2
CAFÉ 1821 LIIVIITED Report of the Directors For the year ended 31 December 2023 Risk Statement The Directors have reviewed the risks to which the company is exposed. Appropriate procedures are in place to identify, monitor and review these risks on a regular basis. Related Parties There were no instances of transactions with related parties throughout the year. Public Benefit The café aims to provide food and drink at a realistic price. Alongside this we seek to meet the social needs of those in our community who do not have resources to pay for food. We also offer friendship, advice a nd prayer plus an easy threshold into the life of the church. The directors therefore consider that they have complied with their duty to have due regard to the guida nce oli pu blic benef it published by the Charity Commission ii) exercising their powers or duties. Directors, Responslbillties The Directors are responsible for preparing the Director's Report and the financial statements in accordance with applicable law and regulations. Company law requires the Directors to prepare financial statement5 for each financial year. Under that law the Directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable lawl. Under company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the net incoming resources of the company for that period. In preparing these financial statements, the Directors are required to.. select suitable accounting policies and apply them consistentlyi observe the methods and principles of the Charities SORP.. make judEments and accounting estimates that are reasona ble and prudent; prepa re the financial statements on the going concern basis UnesS it is inappropriate The Directors are responsible for keeping adequate accountin8 records that are sufficient to show and explain the tompany's transactions and disc105e with reasonable accuracy at any time the financial p051tion of the company and enable tliem to ensure that the financial statements comply with the Companies Act 2006. The Directors are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irre8u larities. This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. Approval This report was approved by the Directors on behalf by: 3.5..52pL-fnk Io&L¥ and signed on their Mrs E. Lacey Director Page 3
INDEPENDENT EXAMINERS, REPORTTO THE TRUSTEES OF CAFE 1821 LIMITED I report on the accounts of the charitable company for the year ended 31 December 2023, which are set out on pages 5 to 9. Respective responsibilitles of trustees and examiner The charities trustees (who are also the directors of the company for the purpose of company lawl are responsible for the preparation of the accourst5. The charities trustees consider that an audit is not required for this year under sertion 144 of the Charities Act 2011 {the Charities Act) and that an independent examination is needed. Having being satisfied that the charity is not subjett to audit under company law and is eligible for Independent examination it is my responsibility to: examine the accounts under Section 145 of the Charities Act; to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145{5llbl of the Charities Act), and to state whether particular matters have come to my attention. Basis of Independent examlners, report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account5, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair vlew, and the report Is limlted to those matters set out in the statement below. Independent examiners, statement In connection with my examination, no matter has come to my attention,. 111 which gives me reasonable cause to believe that, in any material respect, the requirements., to keep accounting records in accordance wlth s386 of the Companies Act 2006; and to prepare account5 which accord with the accounting records and to comply with the accounting requirements of the Companie5 Act 2006 and with the methods and principles of the Statement of Recommended Practlce: Accounting and Reporting by Charities have not been met; or 121 to which, in my opinlon, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Dated: oq Oliver Grills FCA J A Fell & Company Chartered Accountants 40 Hoghton Street Southport PR9 OPQ Registered with the Institute of Chartered Accountants in England and Wales. Page 4
CAFÉ 1821 LIMITED Statement of Financial Activkties For the year ended 31 December 2023 31.12.2023 Total 31.12.2022 Total Note Income from: Donations 2{al 3,560 Charitable Activities 21bl 92,656 60,956 Government Grants 21cl 1,500 Total 97,716 60,956 Expenditure on: Charitable Activities 3{al 94,960 50,820 Total 94,960 50,820 Net income / (expenditurel 2,756 10.136 Reconciliation of Funds: Total Funds brought forward 20,804 10,668 Total Funds carried forward 23,560 20,804 The statement of financial activitles includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities The statement of financial activities also complies wlth the requirements for an income and expenditure account under the Companies Act 2006. The notes on pages 7-9 form part of these financial statements. Page 5
CAFÉ 1821 LIMITED Balance Sheet As at 31 December 2023 31.12.2023 Total 31.12.2022 Total Note FIXED ASSETS Tangible assets 2,433 3,650 CURRENT ASSETS Stoc1( Debtors and prepayments Cash at bank and in hand 683 350 1,544 22,732 24,959 675 16,495 17,520 LIABILITIES,. AMOUNTS FALLING DUE WITHIN I YEAR 13,832} 13661 NET CURRENT ASSETS (LIABILITIES) 21,127 17,154 NET ASSETS 23,560 20,804 FUNDS 23,560 20,804 For the financial year ended 31 December 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, responsibilities: The members have not required the compa ny to obtaln an audlt of its f inancial statements for the year in question in accordance wlth section 476; The directors acl(nowledge their responsibilities for complying with the requirements of the Act with respect to accou nting records and preparation of financial statements, These f inancial statements have been prepared in accordance with provisions applicable to companies subject to the small compai)ies' regime and FRS 102. Approved by the board for issue on as Io*Lt Mrs E. Lacey Director Company Registration No. 04095364 The notes on pages 7-9 form part of these financial statements. Page 6
CAFÉ 1821 LIMITED Notes to the Flnancial Statements For the year ended 31 December 2023 I. ACCOUNTING POUCIES 1.1. Ba5[5 of preparatlon The financial statements have been prepared Sn accordance with the Charitable Company's Igovernlng documentl, the Companies Act 2006, FRS 102 Yhe Financial Reporting Standard applicable in the UK and Republic of Ireland" "FRS 102.1 and the Charitie5 SORP 'Accounting and Reporting by Charlties.. Statement of Recommended Practice appliCabe to charities preparing their accounts in accordance with the Financial Reptsrtin8 Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191. The Charitable Company 15 a Public Benefit Entity as defined by FRS 102. The charity is a public benefit entity os defined by FRSIO2. The flnanclal ststements are prepared under the historical cost convention In sterling, whlch Is the functional currency of the charltv. 1.2. Funds General funds represent the funds of the charity that are not subject to any restrictlons regarding their use and are vailable for application to the general purposes of the charlty. All fund5 are unrestricted and no restricted funds were received durin8 the year or held at the year end. Restricted funds represent funds donated for a particular purpose of tFie charlty. 1.3. Incoming resources Voluntary income and donations are Included in incoming resources when they are receivable. Tax recoverable on covenants or gift aid donations 15 reco8ni5ed at the same polnt the income to which the tax relates Is recognlsed. Grants and legacie5 to the ¢harity are accounted for as soon as the ¢harlty Is notified of it5 legal entitlement and the likely amount due. Income from charStable events and actSvStles Is recognlsed at the polnt of sale. 1.4. Resources used Resour¢es expended are Included In the Statement of Finan¢lal A¢tivltles on an accruals ba515, inclusive of any VAT which cannot be recovered. Rentals appllcable to operating leases are Included In expendlture as incurred. Grants and donations are accounted for when paid. 1.5. Flxed Assets Equipment wlthin the charlty prem15es costln8 £1,000 or less Is eKpen5ed as soon a5 It is acquired. Tangible fixed assets are inltlally measured at cost and SLtbsequently measured at cost or valuatlon, net of depreciation and any Impairment losses. Depreciation is re¢ognised $0 as to wrlte off the Cost or valuatlon of assets less thelr reslduèl values over their useful live5 on the following bases.. Plant and equipment 25% Straight Line The 8ain or loss arlsing on the disposal of an a55et is determined as the difference between the sale proceeds and the carrying value of the asset, and 15 reco8ni5ed in the Statement of financial activities. 1.6 Government Grants Government grants are reco8ni5ed at the fair value of the asset received or receivable when there Is reasonable assurance that the grant conditions wlll be met and the grants will be received. A grant that specifies perforfnance conditions is reco8nised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are reiVed or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability. 1.7 Go5ng Concern The accounts have been ppared on the going concern basis as the d1CtorS have a reasonable expectatlon that the charity has adequate resources to continue in operation. Page 7
CAFÉ 1821 LIMITED Notes to the Financial Statements For the year ended 31 December 2023 2023 Total 2022 Total 2. Income 21al. Donations Donations 3,560 3,560 21bl. CHARITABLE ACTIVITIES Café turnover 92,656 92,656 60,956 fAI,956 21cl. Grant5 Grant- Sefton CVS 1,500 1,500 TOTAL INCOMING RESOURCES 97,716 60,956 3. RESOURCES USED 31al. ACTIVITIES DIRECTLY RELATED TO THE WORK OF THE CHARITY Food and drink purchases Consumables Wages Insurance Cleaning, refuse and hygiene Rent and rates Sundries Bank charges Staff travel expense5 Accountancy Depreciation 22,368 1,441 50,335 922 3,324 11,626 1,119 1,647 336 625 1,217 13,698 2,051 21,855 778 1,349 6,988 462 1,715 329 378 1,217 TOTAL RESOURCES USED 94,960 50,820 Page 8
CAFÉ 1821 LIMITED Notes to the Financial Statement5 For the year ended 31 December 2023 2023 Total 2022 Total 4. STAFF COSTS Staff Meals & Glfts Salaries Pension costs Staff travel expenses 659 49,129 1,206 336 51,330 221 21,280 575 329 22,405 Average number of employees in the year No employee received annual remuneration of over £60,000. 5.FIXED ASSETS Cost At 1.1.23 Additions in year At 31.12.23 Depreciation At 1.1.23 Charge for the year At 31.12,23 Net bookvalue At 31.12.23 At 31.12.22 Equlpment Total 4,867 4,867 4,867 4,867 1,217 1,217 2,434 1,217 1,217 1,217 2,433 3,650 2,433 3,650 2023 Total 2022 Total 6. DEBTORS Prepayments 1,544 1,544 675 675 7. LIABILITIES AMOUNTS FALLING DUE WITHIN I YEAR Accruals 3,832 3,832 366 366 . ANALYSIS OF NET ASSETS BY FUNDS Current assets Current liabilitles 24,959 13,8321 21,127 17,520 13661 17,154 9. ANALYSIS OF ACTIVITIES BY FUND Balance at Incoming 31.12.2022 Resources Resources Expended Balance at 31.12.2023 UNRESTRICTED FUND General Fund 20.804 97,716 94,960 23,560 Page 9