||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date||||Period end date||| ||1|July|2021||30|June|2022| |Section A Reference and administration details|Section A Reference and administration details|Section A Reference and administration details| |---|---|---| |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**||| ||
Association of Lighthouse Keepers|| ||-|| ||
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Tigh Corrie|| ||East Kilcoy|| ||Muir of Ord|| ||**Postcode**|**IV6 7SF**| ## **Names of the charity trustees who manage the charity** |1
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12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Neil Hargreaves|Chair||| ||RodneyJagelman|Treasurer||| ||David Taylor|Secretary||| ||John Best|-||| ||Gerry Douglas-Sherwood|Archive Consultant||| ||Ian Hogarth|Media/Publicity|3 August 2021 to date|| ||Sarah Kerr|Events Coordinator||| ||Stephen Pickles|-||| ||Lin Sunderland|-||| ||RoyThompson|-||| ||David Wilkinson|-||| ||_Vacancy_|-||| ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Accounts examiner**|Simon Waters
FMAAT ACCA|SJW Accountants, Casterton Suite, CHBC, Burton in
Kendal, Carnforth, Lancashire, LA6 1NU| ## **Name of chief executive or names of senior staff members (Optional information)** N/A September 2022 Association of Lighthouse Keepers TAR 2021 - 2022 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Charitable Trust - (eg. trust, association, company) Elected annually by membership at Annual General Meeting Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. All potential office holders and trustees are assessed against a role description and their applications have to be approved by the membership at the Annual General Meeting. Trustees with financial responsibilities, and others who handle cash or funds, are checked against information held by CreditSafe (www2.creditsafeuk.com/) prior to appointment and then every 5 years. - All officer holders and trustees stand down at each Annual General Meeting (normally held in September each year) and are re-appointed if they wish to stand and the membership present at the AGM agrees. For our events, such as lighthouse trips, a risk assessment is always carried out by the event organiser when required in order to protect our members and the public against accident or injury. This is also done to ensure our liability insurance policy is not invalidated. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The advancement of education of the general public in Pharology, defined for these purposes as study in the history and current practice of coastal and inland aids to navigation, through the provision of information, education activities and the maintenance of an archive. September 2022 Association of Lighthouse Keepers TAR 2021 - 2022 2 The Trustees have had regard to the guidance issued by the Charity Commission on public benefit and have undertaken the following principal activities: - In its broadest sense, the scope of all our activities is driven by the statement on our branding “Keeping Lighthouse Heritage Alive”. Many of our members – but a gradually diminishing number - were lighthouse keepers before the last ones left their service in 1998. Whilst founded by lighthouse keepers, the Association’s membership is open to anyone who wishes to join - • Development and maintenance of an interactive museum based at Hurst Castle (English Heritage) in Hampshire and which is normally open to the public free of charge. It shows the history of lighthouses and other aids to navigation from early days to the present time, and is visited by members of the public, school parties and other groups. However this museum was forced to close due to sea wall damage at Hurst Castle and which has yet to be repaired sufficiently to allow normal access (as at September 2022) **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Continuing production of the professional-quality, quarterly journal “LAMP”, which is distributed to all members of the Association as part of their membership package and which consists of news, information, articles and photography on issues relating to lighthouse heritage - Management and development of a substantial archive of documents and hardware from lighthouses and lighthouse keepers, which is used to assist researchers, and this includes responses to requests for information on specific aspects of lighthouse operation or individual lighthouses or other aids to maritime navigation. Ultimately our aim is to make the most indemand material in this archive available online and digitisation of the index of our archive is well under way as a first step towards this, taking into account the requirements of the GDPR (2018). Some modest digitisation (cine film reels, photo transparencies) has already taken place and discussions have begun (August 2022) with a specialist consultancy firm about the challenges we face and how to approach them - • Provision of speakers, on request, to any external body or school which asks for a presentation on lighthouse matters, whether engineering, history, architectural or cultural. This however stopped during the Covid pandemic and has yet to re-start though online presentations have helped fill this void to some extent - • Provision of a programme of events annually open to all members at cost and which seek to give members access to experiences not normally available to the public, eg access to lighthouses not open to the public, special events with speakers, participation in annual global lighthouse events such as the International Lighthouse Heritage Weekend. During the Covid pandemic all of these stopped but they began again in the Spring of 2022 - • Many of our members provide their services free of charge to lighthouse visitor centres across the UK - • The Association still has one member on the Board of the Museum of Scottish Lighthouses, and he is currently their Chair, and we continue to work closely on our relationship with the team September 2022 Association of Lighthouse Keepers TAR 2021 - 2022 3 ## **Additional details of objectives and activities (Optional information)** Our charity is entirely run by volunteers and has no paid staff. Its major cost each year is production and postal distribution of the quarterly journal and this is the main item covered by our modest annual membership fees for members. You **may choose** to include further statements, where relevant, about: We do not make a profit and do not award grants. Without our volunteers we would not exist, so their contribution is absolutely crucial to all we try to achieve. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance See next page September 2022 Association of Lighthouse Keepers TAR 2021 - 2022 4 ## Section D Achievements and erformance p |**Summary of the main**
**achievements of the charity**
**during the year**|•
Trustee meetings were critical to taking decisions about cancelled
events and carrying out ongoing business, and online video meetings
(via Zoom) took place throughout the year. This new way of conducting
meetings was approved by the trustees formally and recorded in the
minutes as suggested by the Charity Commission. However the trustees
remain firmly committed to at least one face-to-face meeting annually
and the first of these occurred in London in March 2022.
•
A Creative Isolation Project was suggested by one of our members and
was taken forward by our Education Officer as a way of helping
members through the difficult early days of the pandemic and this
encouraged people to write, draw, take photos, compose songs, to cite a
few examples. The results were shared with the membership through
our journal, Lamp.
•
Our membership numbers have grown despite the pandemic. Our
membership fees essentially cover the production and distribution of our
journal each quarter plus some additional costs such as insurance. In
view of the significant increase in energy and postage costs during this
year, this is likely to have to be reviewed but we are proud of keeping
our fees the same for over 10 years now.
•
We are pleased that we are getting “noticed” by the mainstream media.
The BBC programme “Have I Got News For You” featured our journal
last year and the QI team’s podcast “No such thing as a fish” also gave
us a good plug and resulted in several new sign-ups. We worked closely
with Channel 5’s programme series “Impossible Engineering”, supplying
contacts for them to interview and getting a mention in the credits. For a
long time the media seemed to regard the Association as the “Trades
Union” for lighthouse keepers but thankfully the message does seem to
be getting through at last.
•
Corporate memberships have increased thanks to the efforts of our new
Media and Publicity Officer and we have good relationships with all.
•
Our social media accounts continue to be popular and are growing in
use.
•
We have maintained the quality of our quarterly journal which is in full
colour and, though commercially printed and distributed, is produced
and edited entirely by volunteers. This process has continued without
interruption during the Covid pandemic and our very real thanks go to
the team who have ensured its continuation and to the company that
prints and distributes it for us. A lifeline for many during lockdown
especially.
•
We continue to respond to requests from all over the world for
information of a historical or otherwise factual nature about lighthouse
history and lighthouse keeping. This includes requests for media
interviews and we also offer advice, help and information to a growing
number of university students working on dissertations which include
maritime history, lighthouse engineering or the culture of lighthouse life.
•
We have begun to work towards a very close relationship with the
National Piers Society who also are very committed to another aspect of
maritime heritage.
•
Two “archive weekend workshops” have been held at Bidston
Lighthouse on the Wirral, one in 2020 just before lockdown and another
in October 2021. A third is planned for the Autumn of 2022. These
involve members helping the Archivist to continue the process of sorting
through the archive materials temporarily located at Bidston, pending
digitisation and ultimate return to commercial storage.
•
We have continued to actively support the Chance Glass Works
Heritage Trust Ltd (Charity Registration number 1165643) as it seeks to
develop a new heritage site at the location of the former company’s
operation in Smethwick. Our regional representative for the area has
been involved with the trust’s officers and has assisted with providing
links for possible resourcing (lighthouse artefacts) and educational
projects. The trust is one of the Association’s most recent Corporate
members.
•
At the time of writing this report, the 2022 Annual General Meeting is
scheduled to take place in Belfast after 2 years of deferment. (The first| |---|---| September 2022 Association of Lighthouse Keepers TAR 2021 - 2022 5 Section D Achievements and erformance p - year, during the pandemic, it was conducted through reports in our journal, and in 2021 it was carried out online). It will as always be accompanied by visits to Irish lighthouses and we are very grateful to the Commissioners of Irish Lights for their help in planning this weekend. - • Following the complete absence of “real” events such as lighthouse weekends for the best part of 2 years – a real issue as such events are seen as a major membership benefit – a programme was introduced from this Spring and has already proved highly successful, including Cornish lights and several visits to the Isle of Man lights - • The amazing events team, led by trustee Sarah Kerr, has also run a programme of online events that have proved very popular with the membership and, to an extent, these will continue alongside the reinstated live events programme. In the period covered by this report Zoom meetings took place on the following topics: - Regional member meetings - `o` Quizzes `o` Talks and presentations on lighthouse-related topics `o` The 2021 Annual General Meeting also took place online - Given that the Association is now over 30 years old it has been agreed that a 5-year plan needs to be explored and adopted in order to ensure the relevance of the Association and to ensure a proper succession plan is in place for senior volunteers such as the Chair, Secretary and Treasurer. We are aiming to consult widely with members about this and have already carried out online consultations with all our officers and regional representatives. - • Brexit has created one significant difficulty for many of our members who live in Europe. Delays in receiving the journal and, worse, imposition of significant levies on recipients before delivery will be done. We have managed to create a system whereby the journal will be dispatched from within Europe to members resident there and will closely monitor its effectiveness. - • During the year the trustees have been concerned about the issue of contents insurance for artifacts we own. Since most of these are irreplaceable, advice we have taken from professionals, both in curatorial roles of museums and our insurance broker, suggest that insuring the irreplaceable verges on impossible as values cannot be placed on the items in question. This has now finally been accepted as inevitable. Meantime the trustees have also ensured that additional insurance is in place to cover the minimal risks of copyright infringement and personal trustee liability. (These have been added to our preexisting policies for employee and public liability). - Finally, a degree of real frustration by all at our inability to function “normally” owing to lockdowns and restrictions generally has been offset by online events throughout and the resurgence finally of real events this year. One significant learning point from online events has been the extent to which “older” members, or those with mobility issues, and also those across the globe, can still take part and meet friends from within our lighthouse “family” and so the pandemic has not been all bad news, at least in that respect. September 2022 Association of Lighthouse Keepers TAR 2021 - 2022 6 Section E Financial review We do not seek lo make a profil on our activities but do strive to break even. We do from time lo time place our working cashflow into a deposit account in order to obtain modest interest while it is not immediately needed. We have no significant reserves of cash or investments. Brief statement of the harity's policy on reserves Detsils of any funds materially in deficit None of our funds are in deficit Further financial review details {Optional infomiation} rThe Association's bank accounts are summarised in the relevant attached documentation along with the requisite certificate of independent examination You may choose to in¢lude additional information, where relevant about". the charity's principal sources of funds (including any fundraisingl,. how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information None Section G Declaration The trustses declare that they have approvod the trusteas, report above. Signed on behalf of the charity's trustees Signaturels) Full name(sl Position leg Secrotsryi Chair, etcl Neil Hargreaves Chaimia David Taylor Secretary Date S-_IU-•02 Asso¢iation ol knghlhouse Koepors TAR 2021 - 2022 Seplembor 2022 Association of Lighthouse Keepers Financial Statement for the Year Ended 30 June 2022 Opening BalarKe5 EKPENDITURE 23,063.04 General Acrount DeposltAccount Paypal Account Montnouth Bldg Soo uist Ca5UeAcc¢)unt EventsAtcount 3.678. 180.59 L4rnp station3ry and Printing Regalia Stock Public Liability insuran Hurst Q5tle 10,712.71 1,283.88 1,231.17 409.21 515.06 19.753.99 1.301.46 748.49 17.87 Corntnis510n Paid 343.74 Event Expenses AGM Costs Prep8yment for future events Admln Expenses Refunded Event Fees 7.81Lk(M) Total balances 26.177.59 INCOME 26,W.32 836.42 embership Fees Event Fees 13,506.53 9.900.11 IA44.10 453.87 Closing BalarKe5 Reg4lia Sale5 Don£tions Fundraising GiftAid Gener41 Account DepositAccount Paypal Ac(x>urrt Monmouth Bldg Society Hurst CastleAccount 5.095.26 266.50 1.128.87 570.55 Advert15ing in Larnp Bank Interest I9,&5￿79 1,263.59 2.￿18 I￿.8¢ Rofunded Event Costs EvontsA££ount Totsl Balances 29.05Q87 Total 52,717.91 Total 52,717.91 nÈy Jagèlman s￿p￿m￿9r2o22 Asso¢iation ol knghlhouse Koepors TAR 2021 - 2022 Seplembor 2022 ¢￿terI￿n Suite, ¢TriDC, Burrtsn in Tel. 7¥4334 Fax. 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