Noah’s Ark Pre-school (Billericay) Mill Hill Drive Billericay CM12 0LS ## **AGM held via Zoom Wednesday 9[th] June 2021 @ 7.45pm** ## **Attendance** ## Staff Theresa Bay – Manager Julie Edwards – Office manager Loes Aldorino – Assistant manager Gina Jonson Sasha Dempsie Amy Lee Alison Dearlove Lisa OMahoney Committee Erica Rebel – Chair Helen Purches – Treasurer Kelly Lovell ## Parents Selin Kemal Kavita Lythe Lian Mangan Gemma Pentecost Emma Beadle ## **Manager’s Report for Noah’s Ark Pre-School AGM – 9[th] June 2021** Good evening everyone and Welcome to our postponed AGM. For anyone who doesn’t know me, I am Theresa Bay and the Manager and Safeguarding Officer for Noah’s Ark Pre-School and have held this position for the last 18 years, since we opened in January 2003. We normally hold our AGM in November every year and combine it with a parent’s evening, however due to the pandemic this has not been possible and we could not put it off any longer which is why we are doing it this evening via Microsoft Teams. Obviously these last 15 months have been very difficult for everyone and we have had to make so many changes to the way we would have usually been running. When we had to close last March, I wanted to stay in touch with all our families and so I sent out weekly activities to keep the children engaged and to continue our continuous partnership with you the parents. I hope you found this beneficial! Once the government informed us that we could re-open to our older children in June last year, there were so many things that we had to put in place to make our environment safe for the children and for my staff team. 1 Noah’s Ark Pre-school (Billericay) Mill Hill Drive Billericay CM12 0LS ## **AGM held via Zoom Wednesday 9[th] June 2021 @ 7.45pm** The first thing I had to look at was risk assessments and this meant a massive cleaning schedule had to be put in place, which included regular hand washing, halving our resources, cleaning all equipment and toys after every session and closing every Friday to enable a 72 hour break for thorough cleaning of the building. This was also the start of not being able to allow you the parents into the building, which was a worry, however the children were absolutely fine and really enjoyed coming back and having some sense of normality back into their lives. We then were able to get back to normal capacity in September and although we stayed open throughout the winter lockdown we were not operating at our usual capacity as understandably many of our families decided to keep their children at home. Although things are getting back to normal now, we are still keeping up with our extra cleaning, all equipment and resources are cleaned at the end of every day and we will continue to do this for the foreseeable future. We also sanitise hands on arrival and continue with temperature checks. I would like to take this opportunity to thank my staff team for all the extra effort they have put in to keep us all safe during this awful time and also to quickly introduce them to you. Loes Aldorino is our Assistant Manager, Health and Safety Officer and Step Ahead Manager Gina Johnson is our SENCO and trained to Level 3 Sasha Dempsie is currently training towards her Level 3 qualification Alison Dearlove is also currently training towards her level 3 qualification Amy Lee is trained to Level 2 and is our ENCO and 2 year old co-ordinator Tracy Meacham joined us in September 2021 Lisa O’Mahoney joined us in November 2021 and will begin training towards her level 2 qualification in September Donna King helps out regularly as a volunteer and relief staff member And last but by no means is least Julie Edwards my right hand man who is our Business Manager. During the Lockdown the staff have all kept up with their training. We all have safeguarding training and half the staff have paediatric First aid training. We hope you’re all enjoying looking at your children’s observations on tapestry and thank you to all of you who send us your own observations too. We are required by Ofsted to observe, assess and plan for the children’s development through the Early Years Foundation Stage, which carries on until the end of Reception year. This September there will be some big changes to the EYFS and the staff will be doing some training sessions in the Summer Holidays. We will still be using Tapestry as usual. 2 Noah’s Ark Pre-school (Billericay) Mill Hill Drive Billericay CM12 0LS ## **AGM held via Zoom Wednesday 9[th] June 2021 @ 7.45pm** As you can imagine, Fundraising has been very difficult but thankyou to everyone who supported our Halloween, Christmas and Easter fundraising raffles and party bags. WE managed to buy two lovely tepees and an outside wooden car, which the children are really enjoying using. We are hoping to do sports day in July, but we will have to see what happens in a few weeks. ## **Treasurers Report** A report from the Auditor is attached. ## **New Committee member Appointed** . Our pre-school is a charitable organisation, and we therefore need a parent committee. Our previous committee had all wanted to stand down as their children have all now started at school, therefore we really need a new committee. Helen Purches has kindly agreed to continue with her role as treasurer and we are very grateful to her. We have had four parents who have kindly offered to join the committee and we will need to vote them in: Lianne Mangan - Chairperson Selin Kemal Kavita Lythe Gemma Pentecost All were voted in. ## **Adoption of Policies** We have not made any changes to our policies although we have had to have a Covid policy, which you will all have been sent when your child started with us or when they came back in September last year. All our policies are available to read on our website All we need to do now is agree that everyone is happy with the policies. All policies were re adopted. ## **Any other Business** Lastly we hope we will be able to have our next AGM as normal in November and combine it with a parents evening, and also to arrange a committee meeting as soon as possible. Thank you all for joining us this evening 3 CHARITY (OMMISSION Independent Examiner's Report on the Accounts Section A IndipendLnl Exi)minei's RÉ'porl Repori to the tru51ees/mernbeis ol OAH,. hRk On a((ovn15 lor the year ended &yiirJtJEJ Sel wl pages &espttiln i01pw￿lIllIv •f trustees The chall1￿5 trustees we lew0n￿ble loi the wepaialjon ol Ihe accounts. The (harltV'S and ex•rnln trustees consldef rhat an audli & not tequtred lor this year under section 144 01 ihe Chailtles 2011 {Ihe (hafilies A(t) ènd thai èn kndependenl eumlnatloll is needed. It is my ie5PMYblliiy to.. examine the a(cowis undw sfftlon 145 01 the Chaillles A(t, lo lollow the pro(edure5 tsid down In the general Olrectlofis glven by the Charlty Commlsslon (under sec￿￿ 145(5)(b) of the Charllles A(tl, and to State whelhei parlicukir matlvs have to my altent6on. 8•11s ot Indopeftd••¢ exam11￿> My examlnaiioft was (airthl out In o((ordance wilh ger￿31 Olre(Ilons glven by the itatement Charlly C(Nnmts51on. An examinatth lTr(ludes a re¥lew ol the accounllftg records kept by the thailly and a fomparison of tht accounts presented wlth ih05e iecord5. It also Includes consl¢knallon ol any unus￿1 Items or dlscloswes In the accounts and seekiftg explaTratlons liom the tiU51ee5 concwnkng any such mètter5. The proceduies undertaken do not piovide all the evlden(e that wwld be requlred In an audlt, and (onsequenily no oplnlon is glven as to whether the ac(oun15 present a'true and lali, vlew Ihe repLVI Is Ihmfted to those maiters set out In the slatemenl below. Indop•odeni eumlA•rfs sl•toment In connecllon wilh my e¥amlrotlon. no matter has come lo my aitsntlon {olhei than that dlKl¢ised below?: {1) whlch glves me [eaS￿able cause to belleve that In, any matwkl fe5Pttt, the fequwement>' lo keep a((￿￿9 fecofds In ￿(￿dance wlth sectloft 130 01 the Charllle5 Aci.. to prepare acctyjnts whkh a((￿d wlth the accouniing record5 and ¢rmply wilh the ac(ouniing iequiiements of ihe Charitles Acl have not been met,. or (2) lo whlch. In my oplnion. allent1￿ th)uld be diawn In order lo enable a proper understandlng ol the accounts lo be iea(he(f. deleie in Ihe bm(kels il ihey do oppfy. Slwd Dale Name Relevani professional qua11fliat￿ts} or body 01 any) hcMA CGMA Add￿$5 1 NO OA 6& IEIt 2012 zz oo lo 00 [ l[¥l¥ Ln (h CHARITY (OMMISSION Independent Examiner's Report on the Accounts Section A IndipendLnl Exi)minei's RÉ'porl Repori to the tru51ees/mernbeis ol OAH,. hRk On a((ovn15 lor the year ended &yiirJtJEJ Sel wl pages &espttiln i01pw￿lIllIv •f trustees The chall1￿5 trustees we lew0n￿ble loi the wepaialjon ol Ihe accounts. The (harltV'S and ex•rnln trustees consldef rhat an audli & not tequtred lor this year under section 144 01 ihe Chailtles 2011 {Ihe (hafilies A(t) ènd thai èn kndependenl eumlnatloll is needed. It is my ie5PMYblliiy to.. examine the a(cowis undw sfftlon 145 01 the Chaillles A(t, lo lollow the pro(edure5 tsid down In the general Olrectlofis glven by the Charlty Commlsslon (under sec￿￿ 145(5)(b) of the Charllles A(tl, and to State whelhei parlicukir matlvs have to my altent6on. 8•11s ot Indopeftd••¢ exam11￿> My examlnaiioft was (airthl out In o((ordance wilh ger￿31 Olre(Ilons glven by the itatement Charlly C(Nnmts51on. An examinatth lTr(ludes a re¥lew ol the accounllftg records kept by the thailly and a fomparison of tht accounts presented wlth ih05e iecord5. It also Includes consl¢knallon ol any unus￿1 Items or dlscloswes In the accounts and seekiftg explaTratlons liom the tiU51ee5 concwnkng any such mètter5. The proceduies undertaken do not piovide all the evlden(e that wwld be requlred In an audlt, and (onsequenily no oplnlon is glven as to whether the ac(oun15 present a'true and lali, vlew Ihe repLVI Is Ihmfted to those maiters set out In the slatemenl below. Indop•odeni eumlA•rfs sl•toment In connecllon wilh my e¥amlrotlon. no matter has come lo my aitsntlon {olhei than that dlKl¢ised below?: {1) whlch glves me [eaS￿able cause to belleve that In, any matwkl fe5Pttt, the fequwement>' lo keep a((￿￿9 fecofds In ￿(￿dance wlth sectloft 130 01 the Charllle5 Aci.. to prepare acctyjnts whkh a((￿d wlth the accouniing record5 and ¢rmply wilh the ac(ouniing iequiiements of ihe Charitles Acl have not been met,. or (2) lo whlch. In my oplnion. allent1￿ th)uld be diawn In order lo enable a proper understandlng ol the accounts lo be iea(he(f. deleie in Ihe bm(kels il ihey do oppfy. Slwd Dale Name Relevani professional qua11fliat￿ts} or body 01 any) hcMA CGMA Add￿$5 1 NO OA 6& IEIt 2012 zz oo lo 00 [ l[¥l¥ Ln (h