Trustees’ Annual Report for the period
From 1[st] July 2020 Period start date To 30[th] June 2021 Period end date
Charity name: Rotary Club of Ipswich East
Charity registration number: 1088961
Objectives and Activities
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SORP reference
Summary of the Para 1.17 To apply both the capital and
purposes of the charity income thereof to or for the relief of
as set out in its the poor and need or such other
governing document charitable purposes as the Club
shall in duly constituted meeting
from time to time direct
Summary of the main Para 1.17 and Various Fundraising activities and
1.19
activities in relation to Grants made in the Community as
those purposes for the well as nationally and internationally
public benefit, in working in connection with Rotary
particular, the activities, Projects
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustees confirm that they have
whether the trustees followed the guidance issued by the
have had regard to the Charity Commission on Public Benefit
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by
volunteers Other
Achievements and Performance
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SORP reference
The Charity raised most of its funds
from organising the Orwell Walk, the
Golf Day at Felixstowe and other
Summary of the main Para 1.20 related fund-raising events. The
achievements of the effects of Covid-19 have severely
charity, identifying the curtailed the Charity’s fund raising
difference the charity’s during the Year.
work has made to the Grants during the year
circumstances of its included
beneficiaries and any
wider benefits to society Teach the Teacher
as a whole.
EACH
Kids Cancer Charity
Woolverstone
Project
Aspect Living
Foundation
Lighthouse
Women’s Aid
The designated fund at 30 June 2021
comprises donations and
accumulated interest to be used to
provide income for future charitable
projects
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Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41 against objectives Other
Financial Review
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Review of the charity’s Para 1.21 The Trustees believe that the Charity
financial position at the has adequate reserves as at 30 [th] June
end of the period 2021.
Statement explaining Para 1.22 It is the policy of the Charity to
the policy for holding maintain unrestricted funds which
reserves stating why are the free reserves of the
they are held Charity, at a level which gives
the Trustees flexibility if they
wish to give an immediate
donation in response to a
particular event, and funds are
invested on bank deposit account
at no notice for this reason. The
Trustees have unrestricted
investment powers.
Amount of reserves held Para 1.22 As at 30 [th] June 2021, the total
reserves of the charity were £39,059
Reasons for holding zero Para 1.22 N/a
reserves
Details of fund materially Para 1.24 N/a
in deficit
Explanation of any Para 1.23 The Charity is a going concern.
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 The fund was established under a
document Trust Deed dated 1 [st] July 2001 and
(trust deed, royal is registered as Charity Number
charter) 1088961.
How is the charity Para 1.25 The Charity is an unincorporated
constituted? Association.
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected by the members of the Rotary
methods including Club of Ipswich East.
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Rotary Club of Ipswich East
Other name the charity Rotary Club of Ipswich East Benevolent Fund
uses
Registered charity 1088961
number
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Charity’s principal 3, Carlton Way Ipswich IP4 2TR
address
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Doctor David Chair Appointed 28 [th] July
1
Chittick 2020
2 Anthony Baker Trustee
3 Neil Hewitt Trustee
Mrs L Harsant Trustee Resigned 28 [th] July
4
2020
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Full name(s) Anthony Baker Position Trustee Date 7[th] October 2021
The Rotary Club of Ipswich East Benevolent Fund
Report and Financial Statements For the year ended 30[th] June 2021
Registered Charity No. 1088961
The Rotary Club of Ipswich East Benevolent Fund
Report and Financial Statements for the year ended 30 June 2021
Contents
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees' Report | 2 |
| Independent Examiner's Report to the Trustees | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes forming part of the Financial Statements | 6 |
The Rotary Club of Ipswich East Benevolent Fund
Legal and Administrative Information for the year ended 30 June 2021
The fund was established under a Trust Deed dated 1[st] July 2001 and is registered as Charity Number 1088961. Its address for correspondence is 3, Carlton Way Ipswich IP4 2TR
Trustees of the Benevolent Fund
Chair of Trustees: Dr D Chittick – appointed 28[th] July 2020
Other Trustees:
A Baker N. Hewitt Mrs L Harsant – resigned 28[th] July 2020
The Rotary Club of Ipswich East has the power by resolution to nominate or remove the Trustees. A Trustee must be a member of the Club.
Independent Examiner: S M Runnacles FCA
Trustees' Responsibility for the accounts
Charity Law requires the Trustees of the Fund to prepare a Receipts and Payments Account and Statement of Assets and Liabilities for each financial year. In addition, the Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the Charity’s transactions and to disclose with reasonable accuracy at any time the financial position of the Fund. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for prevention and detection of fraud and irregularities.
The Rotary Club of Ipswich East Benevolent Fund
Trustees' Report for the year ended 30 June 2021
The Trustees present their Annual Report and the unaudited Financial Statements for the year ended 30 June 2021. The Trustees have adopted the provisions of the Statement of
Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ issued in 2019 in preparing the annual report and financial statements of the charity.
Charitable Objects
To apply both the capital and income thereof to or for the relief of the poor and need or such other charitable purposes as the Club shall in duly constituted meeting from time to time direct.
Review of activities and achievements
Felixstowe
and other related fund-raising events. The effects of Covid-19 have severely curtailed the Charity’s
fund raising during the Year. Grants during the year included
-
Teach the Teacher
-
EACH
-
Kids Cancer Charity
-
Woolverstone Project
-
Aspect Living Foundation
-
Lighthouse Women’s Aid
The designated fund at 30 June 2021 comprises donations and accumulated interest to be used to provide income for future charitable projects.
Reserves
It is the policy of the Charity to maintain unrestricted funds which are the free reserves of the Charity, at a level which gives the Trustees flexibility if they wish to give an immediate donation in response to a particular event, and funds are invested on bank deposit account at no notice for this reason. The Trustees have unrestricted investment powers.
Approved on behalf of the Trustees on 7[th] October 2021 and signed on their behalf by:
A Baker
Independent Examiner's Report
To the Trustees of The Rotary Club of Ipswich East Benevolent Fund for the year ended 30 June 2021
I report on the Financial Statements of the Fund for the year ended 30 June 2021, which are set out on pages 4 to 6.
Respective Responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the General Directions given by the Charities
-
Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Financial Statements presented with those records. It also includes consideration of any unusual items or disclosures in the Financial Statements and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 130 of the Charities Act;
And
- to prepare Financial Statements which accord with the accounting records and to
comply with the accounting requirements of the Charities Act have not been met;
or
(2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the Financial Statements to be reached.
3
SM Runnacles FCA 1 Barker Close, Ipswich IP2 0DU
Date: 7[th] October 2021
The Rotary Club of Ipswich East Benevolent Fund
Statement of Financial Activities for the year ended 30 June 2021
| Not e Incoming Resources Donations 2 Fundraising 3 Interest Received Total Incoming Resources Resources Expended Fund Raising Charitable Activities - Grants Total Charitable Expenditure Net Movement in Funds Total Funds as at 30thJune 2020 Total Funds as at 30th June 2021 |
Unrestric ted Funds Designa ted Funds 2021 2020 £ £ £ £ 12,499 - 12,499 7,264 21,990 - 21,990 1,185 - 196 196 276 |
|---|---|
| 34,489 196 34,68 5 8,725 10,357 - 10,357 6,187 4,923 3,196 8,119 16,066 |
|
| 15,280 3,196 18,47 6 22,253 |
|
| 19,209 (3,000) 16,20 9 (13,52 8) 7,850 15,000 22,850 36,378 |
|
| 27,059 12,000 39,05 9 22,850 |
4
The Rotary Club of Ipswich East Benevolent Fund
Balance Sheet as at 30 June 2021
| Current Assets Balance at Bank Funds Unrestricted Designated |
2021 £ 39,059 27,059 12,000 39,059 |
2020 £ 22,850 |
|---|---|---|
| 7,850 15,000 |
||
| 22,850 |
The financial statements were approved by the Trustees on 7[th] October 2021 and signed on their behalf by:
A Baker
5
The Rotary Club of Ipswich East Benevolent Fund
Notes to the Financial Statements for the year ended 30 June 2021
1. Accounting policies
1.1 Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019)
1.2 Basis of accounting
The accounts are prepared on a receipts and payments basis of accounting.
1.3 Gifts in Kind
The Charity receives the benefit of work carried out by volunteers, and receives the use
of facilities and equipment without charge. No value is placed on these items.
1.4 Taxation
The Rotary Club of Ipswich East Benevolent Fund is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
| 2 Donations Tax Refunds Donations Fundraising Annual Events Other Events |
2021 £ 2,347 10,15 2 12,49 9 21,19 0 - 21,19 0 |
2020 £ 2,126 5,138 |
|---|---|---|
| 7,264 | ||
| 1,185 - |
||
| 1,185 |
6
The Rotary Club of Ipswich East Benevolent Fund
Report and Financial Statements For the year ended 30[th] June 2021
Registered Charity No. 1088961
The Rotary Club of Ipswich East Benevolent Fund
Report and Financial Statements for the year ended 30 June 2021
Contents
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees' Report | 2 |
| Independent Examiner's Report to the Trustees | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes forming part of the Financial Statements | 6 |
The Rotary Club of Ipswich East Benevolent Fund
Legal and Administrative Information for the year ended 30 June 2021
The fund was established under a Trust Deed dated 1[st] July 2001 and is registered as Charity Number 1088961. Its address for correspondence is 3, Carlton Way Ipswich IP4 2TR
Trustees of the Benevolent Fund
Chair of Trustees: Dr D Chittick – appointed 28[th] July 2020
Other Trustees:
A Baker N. Hewitt Mrs L Harsant – resigned 28[th] July 2020
The Rotary Club of Ipswich East has the power by resolution to nominate or remove the Trustees. A Trustee must be a member of the Club.
Independent Examiner: S M Runnacles FCA
Trustees' Responsibility for the accounts
Charity Law requires the Trustees of the Fund to prepare a Receipts and Payments Account and Statement of Assets and Liabilities for each financial year. In addition, the Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the Charity’s transactions and to disclose with reasonable accuracy at any time the financial position of the Fund. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for prevention and detection of fraud and irregularities.
The Rotary Club of Ipswich East Benevolent Fund
Trustees' Report for the year ended 30 June 2021
The Trustees present their Annual Report and the unaudited Financial Statements for the year ended 30 June 2021. The Trustees have adopted the provisions of the Statement of
Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ issued in 2019 in preparing the annual report and financial statements of the charity.
Charitable Objects
To apply both the capital and income thereof to or for the relief of the poor and need or such other charitable purposes as the Club shall in duly constituted meeting from time to time direct.
Review of activities and achievements
Felixstowe
and other related fund-raising events. The effects of Covid-19 have severely curtailed the Charity’s
fund raising during the Year. Grants during the year included
-
Teach the Teacher
-
EACH
-
Kids Cancer Charity
-
Woolverstone Project
-
Aspect Living Foundation
-
Lighthouse Women’s Aid
The designated fund at 30 June 2021 comprises donations and accumulated interest to be used to provide income for future charitable projects.
Reserves
It is the policy of the Charity to maintain unrestricted funds which are the free reserves of the Charity, at a level which gives the Trustees flexibility if they wish to give an immediate donation in response to a particular event, and funds are invested on bank deposit account at no notice for this reason. The Trustees have unrestricted investment powers.
Approved on behalf of the Trustees on 7[th] October 2021 and signed on their behalf by:
A Baker
Independent Examiner's Report
To the Trustees of The Rotary Club of Ipswich East Benevolent Fund for the year ended 30 June 2021
I report on the Financial Statements of the Fund for the year ended 30 June 2021, which are set out on pages 4 to 6.
Respective Responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the General Directions given by the Charities
-
Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the Financial Statements presented with those records. It also includes consideration of any unusual items or disclosures in the Financial Statements and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 130 of the Charities Act;
And
- to prepare Financial Statements which accord with the accounting records and to
comply with the accounting requirements of the Charities Act have not been met;
or
(2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the Financial Statements to be reached.
3
SM Runnacles FCA 1 Barker Close, Ipswich IP2 0DU
Date: 7[th] October 2021
The Rotary Club of Ipswich East Benevolent Fund
Statement of Financial Activities for the year ended 30 June 2021
| Not e Incoming Resources Donations 2 Fundraising 3 Interest Received Total Incoming Resources Resources Expended Fund Raising Charitable Activities - Grants Total Charitable Expenditure Net Movement in Funds Total Funds as at 30thJune 2020 Total Funds as at 30th June 2021 |
Unrestric ted Funds Designa ted Funds 2021 2020 £ £ £ £ 12,499 - 12,499 7,264 21,990 - 21,990 1,185 - 196 196 276 |
|---|---|
| 34,489 196 34,68 5 8,725 10,357 - 10,357 6,187 4,923 3,196 8,119 16,066 |
|
| 15,280 3,196 18,47 6 22,253 |
|
| 19,209 (3,000) 16,20 9 (13,52 8) 7,850 15,000 22,850 36,378 |
|
| 27,059 12,000 39,05 9 22,850 |
4
The Rotary Club of Ipswich East Benevolent Fund
Balance Sheet as at 30 June 2021
| Current Assets Balance at Bank Funds Unrestricted Designated |
2021 £ 39,059 27,059 12,000 39,059 |
2020 £ 22,850 |
|---|---|---|
| 7,850 15,000 |
||
| 22,850 |
The financial statements were approved by the Trustees on 7[th] October 2021 and signed on their behalf by:
A Baker
5
The Rotary Club of Ipswich East Benevolent Fund
Notes to the Financial Statements for the year ended 30 June 2021
1. Accounting policies
1.1 Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019)
1.2 Basis of accounting
The accounts are prepared on a receipts and payments basis of accounting.
1.3 Gifts in Kind
The Charity receives the benefit of work carried out by volunteers, and receives the use
of facilities and equipment without charge. No value is placed on these items.
1.4 Taxation
The Rotary Club of Ipswich East Benevolent Fund is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
| 2 Donations Tax Refunds Donations Fundraising Annual Events Other Events |
2021 £ 2,347 10,15 2 12,49 9 21,19 0 - 21,19 0 |
2020 £ 2,126 5,138 |
|---|---|---|
| 7,264 | ||
| 1,185 - |
||
| 1,185 |
6