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2023-03-31-accounts

Glasshoughton Community Forum Limited

Charity No. 1088959

Company No. 03828134

Trustees' Report and Unaudited Accounts

31 March 2023

Glasshoughton Community Forum Limited Contents

Pages
Trustees' Annual Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Summary Income and Expenditure Account 7
Balance Sheet 8
Notes to the Accounts 9 to 16
Detailed Statement of Financial Activities 17 to 18

Page 1

Glasshoughton Community Forum Limited Trustees Annual Report

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2022.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. 03828134

Charity No. 1088959

Registered Office

The Glasshoughton Centre Leeds Road West Yorkshire WF10 4PF

Directors and Trustees

The Directors of the charitable company are its Trustees for the purpose of charity law. The following Directors and Trustees served during the year:

A.F. Cairns A. Carney R.A. Forster A. Gale A. Horn G. Jackson D.M. Jeffery E. Jones A. Lee A.R. Wallis

Company Secretary

E. Jones

Accountants

Stephens Accountants Southgate Business Centre 32 Gillygate Pontefract WF8 1PQ

OBJECTIVES AND ACTIVITIES

Page 2

Glasshoughton Community Forum Limited Trustees Annual Report

The charity exists to:

  1. Promote the benefit of the inhabitants of Glasshoughton and the neighbourhood thereof without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating, together with the said inhabitants and the local authorities, voluntary and other organisations, in a common effort to advance education, relieve poverty and sickness and to provide facilities in the interest of social welfare for recreation, sport and other leisure-time occupations, with the object of improving the conditions of the life for the said inhabitants.

  2. Establish or secure the establishment of a community centre and to maintain and manage the same, whether alone or in co-operation with any local authority or other person or body in the furtherance of these objects.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings.

FINANCIAL REVIEW

Principal funding sources

Currently the revenue position of the Glasshoughton complex is sound and we are making good progress in establishing more income opportunities. These investments highlight the confidence which many differing organisations have in the Glasshoughton Centre and its work. The Centre is entirely funded through the let of its own facilities.

We work closely with the Local Council

PLANS FOR FUTURE PERIODS

We are still working with the City Council on the possibilities of them transferring the ownership of an adjacent parcel of underused land which they control into the ownership of Glasshoughton Community Forum Limited, which we could develop for leisure/sporting purposes.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

GCF actively encourages 'new blood' to join the Board of Trustees. There is no formal procedure in place, but GCF recognises the need to have a good quality skills mix on the Board and one with representative of the local Glasshoughton community.

GCF actively encourages volunteer recruitment and retention and has many volunteers active across the broad range of activities at the Glasshoughton complex. Volunteers are recruited by both formal and informal methods.

Page 3

Glasshoughton Community Forum Limited Trustees Annual Report

Organisational structure

Glasshoughton Community Forum Limited, (GCF), meets bi monthly to discuss management and future development proposals. There is also a meeting bi - monthly of the Finance and Human Resources Sub , group which is composed of a smaller number of Forum Directors. Day to day management of the complex is carried out by a Project Development Manager and support team.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fruad and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

E. Jones Company Secretary 19th January 2024

Page 4

Glasshoughton Community Forum Limited Independent Examiners Report

Independent Examiner's Report to the trustees of Glasshoughton Community Forum Limited

I report to the charity trustees on my examination of the financial statements of Glasshoughton Community Forum Limited for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to belive that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Bethany Musgrave MAAT Stephens Accountants Southgate Business Centre 32 Gillygate Pontefract WF8 1PQ

Page 5

Glasshoughton Community Forum Limited Statement of Financial Activities

for the year ended 31 March 2023

Notes
Income and endowments
from:
Donations and legacies
4
Charitable activities
5
Investments
6
Other
7
Total
Expenditure on:
Charitable activities
8
Other
9
Total
Net gains on investments
Net expenditure
10
Transfers between funds
Net expenditure before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2023
£
2,016
92,892
48
15,963
110,919
20,488
139,062
159,550
-
(48,631)
-
(48,631)
(48,631)
1,298,077
1,249,446		 Total funds
2023
£
2,016
92,892
48
15,963
110,919
20,488
139,062
159,550
-
(48,631)
-
(48,631)
(48,631)
1,298,077
1,249,446		 Total funds
2022
£
500
92,634
15
45,740
138,889
31,265
132,476
163,741
-
(24,852)
-
(24,852)
(24,852)
1,322,929
1,298,077

Page 6

Glasshoughton Community Forum Limited Summary Income and Expenditure Account

for the year ended 31 March 2023

Income
Interest and investment income
Gross income for the year
Expenditure
Depreciation and charges for
impairment of fixed assets
Total expenditure for the year
Net expenditure before tax for the year
Net expenditure for the year		 2023
£
110,871
48
110,919
120,364
39,186
159,550
(48,631)
(48,631)		 2022
£
138,874
15
138,889
125,183
38,558
163,741
(24,852)
(24,852)

Page 7

Glasshoughton Community Forum Limited Balance sheet

at 31 March 2023

Company No. 03828134
Notes
Fixed assets
Tangible assets
12
Current assets
Debtors
13
Cash at bank and in hand
Creditors:Amount falling due within one year
14
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
The funds of the charity
Restricted funds
15
Unrestricted funds
15
General funds
Reserves
15
Total funds		 2023
£
1,188,481
1,188,481
23,299
46,187
69,486
(8,521)
60,965
1,249,446
1,249,446
1,249,446
1,249,446
1,249,446
1,249,446		 2022
£
1,213,377
1,213,377
28,256
69,477
97,733
(13,033)
84,700
1,298,077
1,298,077
1,298,077
1,298,077
1,298,077
1,298,077

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 March 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 19 January 2024

And signed on its behalf by:

E. Jones Trustee 19 January 2024

Page 8

Glasshoughton Community Forum Limited Notes to the Accounts

for the year ended 31 March 2023

1 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Page 9

Glasshoughton Community Forum Limited Notes to the Accounts

Expenditure

Recognition of Expenditure is recognised on an accrual basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.

Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Freehold property 2% Straight Line Computer Equipment 33% Straight Line Fixtures & Fittings 25% Reducing Balance

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 10

Glasshoughton Community Forum Limited Notes to the Accounts

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified

as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such as incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Page 11

Glasshoughton Community Forum Limited Notes to the Accounts

3 Statement of Financial Activities - prior year

Income and endowments from:
Charitable activities
Other
Total
Expenditure on:
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
4 Income from donations and legacies
Donations
5 Income from charitable activities
Room and MUGA Hire
6 Income from investments
Deposit Account Interest		 Unrestricted
£
2,016
2,016
Unrestricted
£
92,892
92,892
Unrestricted
£
48
48		 Unrestricted
funds
2022
£
92,634
46,255
138,889
31,265
132,476
163,741
(24,852)
(24,852)
(24,852)
1,322,929
1,298,077
Total
2023
£
2,016
2,016
Total
2023
£
92,892
92,892
Total
2023
£
48
48		 Total funds
2022
£
92,634
46,255
138,889
31,265
132,476
163,741
(24,852)
(24,852)
(24,852)
1,322,929
1,298,077
Total
2022
£
500
500
Total
2022
£
92,634
92,634
Total
2022
£
15
15

Page 12

Glasshoughton Community Forum Limited Notes to the Accounts

7 Other income

Covid Grants
Other Grants
8 Expenditure on charitable activities
Expenditure on charitable
activities
Room and MUGA Hire
Household & cleaning
Governance costs
Accountancy Fees
Professional Fees
9 Other expenditure
Employee costs
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional Fees
10 Net expenditure before transfers
This is stated after charging:
Depreciation of owned fixed assets		 Unrestricted
£
6,000
9,963
15,963
Unrestricted
£
14,751
3,287
1,860
590
20,488
Unrestricted
£
71,129
18,083
39,186
8,497
2,167
139,062
2023
£
39,186		 Total
2023
£
6,000
9,963
15,963
Total
2023
£
14,751
3,287
1,860
590
20,488
Total
2023
£
71,129
18,083
39,186
8,497
2,167
139,062		 Total
2022
£
29,269
16,471
45,740
Total
2022
£
26,143
1,972
2,035
1,115
31,265
Total
2022
£
66,822
17,812
38,558
8,316
968
132,476
2022
£
38,558

Page 13

Glasshoughton Community Forum Limited Notes to the Accounts

11 Staff costs

Salaries and wages
Pension costs		 2023
£
69,692
467
70,159		 2022
£
65,033
469
65,502

No employee received emoluments in excess of £60,000.

The average monthly number of full time equivalent employees during the year was as follows:

Project Manager
Admin & Clerical
GCF Wage Scale		 2023
Number
1
5
1
7		 2022
Number
1
5
1
7

12 Tangible fixed assets

Cost or revalulation
At April 2022
Additions
At 31 March 2023
Depreciation and
impairment
At April 2022
Depreciation charge for the
year
At 31 March 2023
Net book values
At 31 March 2023
At 31 March 2022
13 Debtors
Trade debtors
Other debtors
Prepayments and accrued income		 Land and
buildings
£
1,885,123
12,300
1,897,423
675,553
37,948
713,501
1,183,922
1,209,570		 Computer
Equipment
£
3,845
310
4,155
2,246
546
2,792
1,363
1,599
2023
£
19,703
-
3,596
23,299		 Fixtures &
Fittings
£
25,820
1,680
27,500
23,612
692
24,304
3,196
2,208		 Total
£
1,914,788
14,290
1,929,078
701,411
39,186
740,597
1,188,481
1,213,377
2022
£
25,243
274
2,739
28,256

Page 14

Glasshoughton Community Forum Limited Notes to the Accounts

14 Creditors:

amounts falling due within one year

Other taxes and social security
Other creditors
Creditors & Accruals
15 Movement in funds
Restricted funds:
Unrestricted funds:
General funds
Total funds
16 Analysis of net assets between funds
Fixed assets
Net current assets
17 Reconciliation of net debt
Cash and cash equivalents
Net debt
18 Commitments
Pension commitments
The pension cost charge to the company
amounted to:		 At 1 April 2022
1,298,077
1,298,077		 2023
£
7,010
118
1,393
8,521
Incoming
resources
(including
other
gains/losses
)
£
110,919
110,919
At 1 April
2022
£
69,477
69,477
69,477
2023
£
467		 Resources
expended
£
(159,550)
(159,550)
Unrestricted
funds
£
1,188,481
60,965
1,249,446
Cash flows
£
(23,290)
(23,290)
(23,290)		 2022
£
7,060
120
5,853
13,033
At 31
March
2023
£
1,249,446
1,249,446
Total
£
1,188,481
60,965
1,249,446
At 31
March
2023
£
46,187
46,187
46,187
2022
£
469

Page 15

Glasshoughton Community Forum Limited Notes to the Accounts

19 Related party disclosures

Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company

Page 16

Glasshoughton Community Forum Limited Detailed Statement of Financial Activities

for the year ended 31 March 2023

Income and endowments from:
Donations and legacies
Donations
Charitable activities
Room and MUGA Hire
Investments
Deposit Account Interest
Other
Covid Grants
Other Grants
Total income and endowments
Expenditure on:
Charitable activities
Room and MUGA Hire
Household & Cleaning
Governance costs
Accountancy Fees
Professional Fees
Total of expenditure on charitable
activities
Employee costs
Salaries/wages
Pension costs
Staff training
Premises costs
Rent
Rates
Light, heat and power		 Unrestricted
funds
2023
£
2,016
2,016
92,892
92,892
48
48
6,000
9,963
15,963
110,919
14,751
3,287
18,038
1,860
590
2,450
20,488
69,692
467
970
71,129
1,866
2,579
13,638
18,083		 Total funds
2023
£
2,016
2,016
92,892
92,892
48
48
6,000
9,963
15,963
110,919
14,751
3,287
18,038
1,860
590
2,450
20,488
69,692
467
970
71,129
1,866
2,579
13,638
18,083		 Total funds
2022
£
500
500
92,634
92,634
15
15
29,269
16,471
45,740
138,889
26,143
1,972
28,115
2,035
1,115
3,150
31,265
65,033
469
1,320
66,822
1,474
2,429
13,909
17,812

page 17

Glasshoughton Community Forum Limited Detailed Statement of Financial Activities

General administrative costs,
including depreciation and
amortisation
Depreciation of land and
buildings
Depreciation of Computer
Equipment
Depreciation of Fixtures &
Fittings
Bank charges
General insurances
Stationery and printing
Sundry expenses
Telephone, fax and broadband
Legal and professional costs
Other legal and professional
costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net expenditure
Net expenditure before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 37,948
546
692
479
3,511
682
2,124
1,701
47,683
2,167
2,167
139,062
159,550
-
(48,631)
(48,631)
-
(48,631)
1,298,077
1,249,446		 37,948
546
692
479
3,511
682
2,124
1,701
47,683
2,167
2,167
139,062
159,550
-
(48,631)
(48,631)
-
(48,631)
1,298,077
1,249,446		 37,702
656
200
375
3,106
1,716
1,857
1,262
46,874
968
968
132,476
163,741
-
(24,852)
(24,852)
-
(24,852)
1,322,929
1,298,077

page 18