Glasshoughton Community Forum Limited
Charity No. 1088959
Company No. 03828134
Trustees' Report and Unaudited Accounts
31 March 2022
Glasshoughton Community Forum Limited Contents
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 to 4 | |
| Independent Examiner's Report | 5 | |
| Statement of Financial Activities | 6 | |
| Summary Income and Expenditure Account | 7 | |
| Balance Sheet | 8 | |
| Notes to the Accounts | 9 to | 16 |
| Detailed Statement of Financial Activities | 17 to | 18 |
Page 1
Glasshoughton Community Forum Limited Trustees Annual Report
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. 03828134
Charity No. 1088959
Registered Office
The Glasshoughton Centre Leeds Road West Yorkshire WF10 4PF
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
| A.F. Cairns | |
|---|---|
| A. Carney | |
| C. Fender | (Resigned 20 February 2022) |
| R.A. Forster | |
| A. Gale | |
| A. Horn | |
| G. Jackson | |
| D.M. Jeffery | |
| E. Jones | |
| A. Lee | |
| B. Vessey | (Resigned 20 February 2022) |
| A.R. Wallis |
Company Secretary
E. Jones
Accountants
Hansons St Oswald House St Oswald Street Castleford WF10 1DH
OBJECTIVES AND ACTIVITIES
Page 2
Glasshoughton Community Forum Limited Trustees Annual Report
The charity exists to:
1.Promote the benefit of the inhabitants of Glasshoughton and the neighbourhood thereof without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating, together with the said inhabitants and the local authorities, voluntary and other organisations, in a common effort to advance education, relieve poverty and sickness and to provide facilities in the interest of social welfare for recreation, sport and other leisure-time occupations, with the object of improving the conditions of the life for the said inhabitants.
- Establish or secure the establishment of a community centre and to maintain and manage the same, whether alone or in co-operation with any local authority or other person or body in the furtherance of these objects.
ACHIEVEMENTS AND PERFORMANCE
Charitable activities
In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings.
FINANCIAL REVIEW
Principal funding sources
Currently the revenue position of the Glasshoughton complex is sound and we are making good progress in establishing more income opportunities. These investments highlight the confidence which many differing organisations have in the Glasshoughton Centre and its work.The Centre is entirely funded through the let of its own facilities.
We work closely with the Local Council
PLANS FOR FUTURE PERIODS
We are still working with the City Council on the possibilities of them transferring the ownership of an adjacent parcel of underused land which they control into the ownership of Glasshoughton Community Forum Limited, which we could develop for leisure/sporting purposes.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
GCF actively encourages 'new blood' to join the Board of Trustees. There is no formal procedure in place, but GCF recognises the need to have a good quality skills mix on the Board and one which representative of the local Glasshoughton community.
GCF actively encourages volunteer recruitment and retention and has many volunteers active across the broad range of activities at the Glasshoughton complex. Volunteers are recruited by both formal and informal methods.
Page 3
Glasshoughton Community Forum Limited Trustees Annual Report
Organisational structure
Glasshoughton Community Forum Limited, (GCF), meets bi monthly to discuss management and future development proposals. There is also a meeting bi - monthly of the Finance and Human Resources Sub , group which is composed of a smaller number of Forum Directors. Day to day management of the complex is carried out by a Project Development Manager and support team.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
E. Jones Company Secretary 21 December 2022
Page 4
Glasshoughton Community Forum Limited Independent Examiners Report
Independent Examiner's Report to the trustees of Glasshoughton Community Forum Limited
I report to the charity trustees on my examination of the financial statements of Glasshoughton Community Forum Limited for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
-
accounting records were not kept in accordance with section 386 of the 2006 Act ; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the financial statements have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mark Upex BA FCA Hansons St Oswald House St Oswald Street Castleford
WF10 1DH
21 December 2022
Page 5
Glasshoughton Community Forum Limited Statement of Financial Activities
for the year ended 31 March 2022
| Notes Income and endowments from: Donations and legacies 4 Charitable activities 5 Investments 6 Other 7 Total Expenditure on: Charitable activities 8 Other 9 Total Net gains on investments Net expenditure 10 Transfers between funds Net expenditure before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds 2022 £ 500 92,634 15 45,740 |
Total funds 2022 £ 500 92,634 15 45,740 |
Total funds 2021 £ - 52,744 - 81,899 |
|---|---|---|---|
| 138,889 31,265 132,476 |
138,889 31,265 132,476 |
134,643 28,654 119,422 |
|
| 163,741 - |
163,741 - |
148,076 - |
|
| (24,852) - |
(24,852) - |
(13,433) - |
|
| (24,852) | (24,852) | (13,433) | |
| (24,852) 1,322,929 |
(24,852) 1,322,929 |
(13,433) 1,336,362 |
|
| 1,298,077 | 1,298,077 | 1,322,929 |
Page 6
Glasshoughton Community Forum Limited Summary Income and Expenditure Account
for the year ended 31 March 2022
| Income Interest and investment income Gross income for the year Expenditure Depreciation and charges for impairment of fixed assets Total expenditure for the year Net expenditure before tax for the year Net expenditure for the year |
2022 £ 138,874 15 138,889 125,183 38,558 163,741 (24,852) (24,852) |
2021 £ 134,643 - |
|---|---|---|
| 134,643 | ||
| 109,764 38,312 |
||
| 148,076 | ||
| (13,433) | ||
| (13,433) |
Page 7
Glasshoughton Community Forum Limited Balance Sheet
at 31 March 2022
| Company No. 03828134 Notes 2022 £ Fixed assets Tangible assets 12 1,213,377 1,213,377 Current assets Debtors 13 28,256 Cash at bank and in hand 69,477 97,733 Creditors:Amount falling due within one year 14 (13,033) Net current assets 84,700 Total assets less current liabilities 1,298,077 Net assets excluding pension asset or liability 1,298,077 Total net assets 1,298,077 The funds of the charity Restricted funds 15 Unrestricted funds 15 General funds 1,298,077 1,298,077 Reserves 15 Total funds 1,298,077 |
2021 £ 1,248,678 |
|---|---|
| 1,248,678 28,889 52,339 |
|
| 81,228 (6,977) |
|
| 74,251 1,322,929 |
|
| 1,322,929 | |
| 1,322,929 | |
| 1,322,929 | |
| 1,322,929 | |
| 1,322,929 |
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 March 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 21 December 2022
And signed on its behalf by:
E. Jones Trustee
21 December 2022
Page 8
Glasshoughton Community Forum Limited Notes to the Accounts
for the year ended 31 March 2022
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
-
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
-
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable.
Page 9
Glasshoughton Community Forum Limited Notes to the Accounts
Expenditure
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Freehold property 2% Straight Line Computer Equipment 33% Straight Line Fixtures & Fittings 25% Reducing Balance
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 10
Glasshoughton Community Forum Limited Notes to the Accounts
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Company status
The company is a private company limited by guarantee and consequently does not have share capital.
Page 11
Glasshoughton Community Forum Limited Notes to the Accounts
3 Statement of Financial Activities - prior year
| 3 Statement of Financial Activities - prior year |
|||
|---|---|---|---|
| Income and endowments from: Charitable activities Other Total Expenditure on: Charitable activities Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 4 Income from donations and legacies Donations 5 Income from charitable activities Room and MUGA Hire 6 Income from investments Deposit Account Interest |
Unrestricted £ 500 500 Unrestricted £ 92,634 92,634 Unrestricted £ 15 15 |
Unrestricted funds 2021 £ 52,744 81,899 134,643 28,654 119,422 148,076 (13,433) (13,433) (13,433) 1,336,362 1,322,929 Total 2022 £ 500 500 Total 2022 £ 92,634 92,634 Total 2022 £ 15 15 |
Total funds 2021 £ 52,744 81,899 |
| 134,643 28,654 119,422 |
|||
| 148,076 | |||
| (13,433) | |||
| (13,433) | |||
| (13,433) 1,336,362 |
|||
| 1,322,929 | |||
| Total 2021 £ - |
|||
| - | |||
| Total 2021 £ 52,744 |
|||
| 52,744 | |||
| Total 2021 £ - |
|||
| - |
Page 12
Glasshoughton Community Forum Limited Notes to the Accounts
7 Other income
| Covid Grants Football Foundation 8 Expenditure on charitable activities Expenditure on charitable activities Room and MUGA Hire Household & Cleaning Governance costs Accountancy Fees Professional Fees 9 Other expenditure Employee costs Premises costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 10 Net expenditure before transfers This is stated after charging: Depreciation of owned fixed assets |
Unrestricted £ 29,269 16,471 45,740 |
Total 2022 £ 29,269 16,471 45,740 |
Total 2021 £ 81,899 - |
|---|---|---|---|
| 81,899 | |||
| Unrestricted £ 26,143 1,972 2,035 1,115 31,265 Unrestricted £ 66,822 17,812 38,558 8,316 968 132,476 2022 £ 38,558 |
Total 2022 £ 26,143 1,972 2,035 1,115 31,265 Total 2022 £ 66,822 17,812 38,558 8,316 968 132,476 |
Total 2021 £ 22,352 2,279 1,950 2,073 |
|
| 28,654 | |||
| Total 2021 £ 61,407 12,414 38,312 7,289 - |
|||
| 119,422 | |||
| 2021 £ 38,312 |
Page 13
Glasshoughton Community Forum Limited Notes to the Accounts
| 11 | Staff costs | ||
|---|---|---|---|
| 2022 | 2021 | ||
| Salaries and wages | 65,033 | 60,904 | |
| Pension costs | 469 | 503 | |
| 65,502 | 61,407 | ||
| No employee received emoluments in excess of £60,000. | |||
| The average monthly number of full time equivalent employees | during the year was as follows: |
| Project Manager Admin & Clerical GCF Wage Scale 12 Tangible fixed assets Cost or revaluation At 1 April 2021 Additions At 31 March 2022 Depreciation and impairment At 1 April 2021 Depreciation charge for the year At 31 March 2022 Net book values At 31 March 2022 At 31 March 2021 13 Debtors Trade debtors Other debtors Prepayments and accrued income |
Land and buildings £ 1,885,123 - 1,885,123 637,851 37,702 675,553 1,209,570 1,247,272 |
2022 Number 1 5 1 7 Computer Equipment £ 2,363 1,482 3,845 1,590 656 2,246 1,599 773 2022 £ 25,243 274 2,739 28,256 |
Fixtures & Fittings £ 24,045 1,775 25,820 23,412 200 23,612 2,208 633 |
2021 Number 1 6 1 |
|---|---|---|---|---|
| 8 | ||||
| Total £ 1,911,531 3,257 |
||||
| 1,914,788 | ||||
| 662,853 38,558 |
||||
| 701,411 | ||||
| 1,213,377 | ||||
| 1,248,678 | ||||
| 2021 £ 21,675 824 6,390 |
||||
| 28,889 |
Page 14
Glasshoughton Community Forum Limited Notes to the Accounts
| 14 Creditors: amounts falling due within one year Other taxes and social security Other creditors Accruals 15 Movement in funds Restricted funds: Unrestricted funds: General funds Total funds 16 Analysis of net assets between funds Fixed assets Net current assets 17 Reconciliation of net debt Cash and cash equivalents Net debt |
At 1 April 2021 1,322,929 1,322,929 |
2022 £ 7,060 120 5,853 13,033 Incoming resources (including other gains/losses ) £ 138,889 138,889 At 1 April 2021 £ |
Resources expended £ (163,741) (163,741) Unrestricted funds £ 1,213,377 84,700 1,298,077 Cash flows £ |
2021 £ 2,008 103 4,866 |
|---|---|---|---|---|
| 6,977 | ||||
| At 31 March 2022 £ 1,298,077 |
||||
| 1,298,077 | ||||
| Total £ 1,213,377 84,700 |
||||
| 1,298,077 | ||||
| At 31 March 2022 £ |
||||
| 52,339 | 17,138 | 69,477 | ||
| 52,339 52,339 |
17,138 17,138 |
69,477 | ||
| 69,477 | ||||
| 18 Commitments Pension commitments The pension cost charge to the company amounted to: |
2022 £ 469 |
2021 £ 503 |
Page 15
Glasshoughton Community Forum Limited Notes to the Accounts
19 Related party disclosures
Controlling party
The company is limited by guarantee and has no share capital; thus no single party controls the company.
Page 16