2023-08-31-accounts

31st August 2023

Trustees' Annual Report for the period

Period start date Period end date

From

1st September 2022

To

Section A Reference and administration details

Charity name St Charles Parent Teacher Association

Other names charity is known by St Charles Borromeo PTA

Other names charity is known by	Other names charity is known bySt Charles Borromeo PTA	Other names charity is known bySt Charles Borromeo PTA	Other names charity is known bySt Charles Borromeo PTA
Registered charity number (if any) Charity's principal address	Registered charity number (if any)1088928 Charity's principal address St Charles Borromeo Primary School Portmore Way Weybridge Surrey KT13 8JD ~~ee~~
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted			Name of person (or body) entitled to appoint trustee (ifany)
1Andrew David Mintiers Co-Chair	1 Sept 2023 - present		Parents of St Charles Borromeo School
2Valendra Elizabeth Mintiers Co-Chair	1 Sept 2023 - present		Parents of St Charles Borromeo School
3Ralph Bohmer Treasurer	1 Sept 2023 – present		Parents of St Charles Borromeo School
4Arinze Eduputazi Anagbado Secretary	1 Sept 2023 - present		Parents of St Charles Borromeo School

Names of the charity trustees who manage the charity

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year Mr Stephen Holt (Headteacher) Whole year ~~——~~ Section B Structure, governance and management Description of the charity’s trusts Constitution (NCPTA Model) Type of governing document (eg. trust deed, constitution) The charity is an association. How the charity is constituted (eg. trust, association, company) Those parents interested in managing the charity are asked to Trustee selection methods express an interest in the roles available and are nominated and (eg. appointed by, elected by) seconded at the annual AGM. ~~——~~ St Charles PTA – TAR 2022 - 2023 1 March 2024

St Charles PTA – TAR 2022 - 2023

March 2024

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

St Charles PTA operates under the umbrella of Parentkind (formerly PTA UK), the national charity representing around 14,000 PTA’s across England, Wales and Northern Ireland.

Committee members are elected at an Annual General Meeting every September and approximately three to six other general PTA meetings are held each year, to which all parents of St Charles Borromeo Primary School are invited, as automatic members of the PTA.

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

There are 4 principal objectives of the charity:

• Raising funds to enhance our children’s education

• Building a strong sense of community between parents, teachers, governors and pupils, the wider Parish and beyond

Summary of the objectives of the charity set out in its governing document

• Giving parents the opportunity to get involved in school life

• • Raising money for other charities

Therefore, the purpose of St Charles PTA is primarily to raise invaluable funds to improve the education of the children attending the school. In doing so, it provides the opportunity for all to build strong relationships both within the school and the local community. Furthermore, this external focus and the purpose of continuing to give to other charities in need is also for the public benefit and supports the ethos of the school.

The events and activities which took place during the 2022 – 2023 financial and academic year were as follows:

• Christmas Market, including: o Christmas Raffle

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• Secret Santa

• Football tournament

• • Governors Ball - Quiz Night - Cake Sales - Year Book - School Disco - Elmbridge Lottery - Textile Recycling - Second-hand Uniform and Books Sales - Amazon Smile and Easy Fundraising

I can confirm that during this period the Trustees made due regard of the commission’s public benefit guidance when exercising any powers or duties to which this guidance was relevant.

Additional details of objectives and activities (Optional information)

St Charles PTA – TAR 2022 - 2023

2

March 2024

You may choose to include further statements, where relevant, The PTA would like to highlight that the charity is reliant on the efforts of about: every single person who volunteers their time or donates goods and services to support our fundraising activities. I would like to take this • policy on grantmaking; opportunity to again thank all those who contributed to the PTA’s success • policy programme related policy programme related in 2022-2023 from committee members to event organisers, local businesses, sponsors, teachers and parents alike.

• policy programme related policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Summary of the main St Charles PTA increasingly relies on the running of several large time- achievements of the charity consuming events/activities throughout the year which each raise a during the year significant amount of funds. The PTA introduced a new event this year, in conjunction with the board of governors – the Governors Ball, which raised £3,162 for the PTA, which comprised half of the total proceeds from the event. Other large events that took place during the year were the Christmas Market (£8,545), the Football Tournament (£3,507) and the Quiz night (£2,423).

We also ran several other events/activities such as Cake Sales, Year Book sales, the ongoing Elmbridge Lottery a handful of smaller events /activities all bringing a combined amount of £6,491.

The total amount raised for the year was £24,128, exceeding the annual target* of £17,500 by 30%.

As a result of the significant PTA reserves built up over previous years the PTA was able to meet its commitment to the school of £17,500 for IT funding plus a donation of £16,168 for new laptops.

* Please see section E below for more information regarding the annual target.

Section E Financial review

Brief statement of the Cash reserves are held on deposit with NatWest bank and are accessible charity’s policy on reserves at short notice. It is not the intention of the PTA to build significant reserves on a year to year basis. With effect from the 2014 – 2015 financial year, the PTA endeavours to raise £17,500 on an annual basis to support the provision and renewal of IT within the school. Details of any funds materially in deficit

Further financial review details (Optional information)

St Charles PTA – TAR 2022 - 2023

3

March 2024

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

As stated above, the PTA now has an agreement in place with the school to focus its’ fundraising on the provision, maintenance and development of IT within St Charles Borromeo school on an ongoing basis. A figure of £17,500 has been set as the amount the PTA hopes to raise each year.

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Andrew Mintiers Andrew Mintiers (Aug 5, 2024 17:35 GMT+1) Andrew Mintiers Full name(s) Ralph Bohmer Position (eg Secretary, Treasurer Chair Chair, etc) Date 05/08/2024 05/08/2024

St Charles PTA – TAR 2022 - 2023

March 2024

4

2023-08-31 TAR (for filing)

Final Audit Report

2024-08-05

Created: 2024-08-05 By: Ralph Bohmer ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAArKSG4cSqaYc55FsjOUrhrbAlG4f3AqXv

"2023-08-31 TAR (for filing)" History

Document created by Ralph Bohmer ([e-mail]) 2024-08-05 - 12:25:51 PM GMT

Document emailed to Andrew Mintiers ([e-mail]) for signature 2024-08-05 - 12:25:56 PM GMT

Document emailed to Ralph Bohmer ([e-mail]) for signature 2024-08-05 - 12:25:56 PM GMT

Email viewed by Ralph Bohmer ([e-mail]) 2024-08-05 - 12:34:20 PM GMT

Document e-signed by Ralph Bohmer ([e-mail]) Signature Date: 2024-08-05 - 12:34:34 PM GMT - Time Source: server

Email viewed by Andrew Mintiers ([e-mail]) 2024-08-05 - 4:34:22 PM GMT

Document e-signed by Andrew Mintiers ([e-mail]) Signature Date: 2024-08-05 - 4:35:01 PM GMT - Time Source: server

Agreement completed.

2024-08-05 - 4:35:01 PM GMT

St Charles Parent & Teacher Association No 1088928 Receipts and payments accounts For the period 01/09/2022 31/08/2023 To from ~~ee ee ee ee~~ Section A Receipts and payments

CC16a

	Unrestricted funds		Restricted funds		Endowment funds		Total funds		Last year
	to the nearest £		to the nearest £		to the nearest £		to the nearest £		to the nearest £
A1 Receipts
FundraisingEvents	30,707		-		-		30,707		17,388
Donations	2,105		-		-		2,105		2,451
Interest	186		-		-		186		4
	-		-		-		-		-
	-		-		-		-		-
	-		-		-		-		-
	-		-		-		-		-
	-		-		-		-		-
Sub total(Gross income for AR)	(Gross income for AR) 32,998		-		-		32,998		19,843
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 32,998 - - 32,998 19,843 ~~—_———~~
A3 Payments
Event Costs	8,857		-		-		8,857		3,628
Donations to School	33,668		-		-		33,668		20,500
PTA Costs	236		-		-		236		171
Gifts to school support costs	977		-		-		977		499
Gifts to children at Christmas	246		-		-		246		246
Gifts to children for Queen's Jubilee	-		-		-		-		1,034
	-		-		-		-		-
	-		-		-		-		-
	-		-		-		-		-
**Sub total **	43,983		-		-		43,983		26,078
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 43,983 - - 43,983 26,078 Net of receipts/(payments) - 10,985 - - - 10,985 - 6,235 A5 Transfers between funds - - - - - A6 Cash funds last year end 16,482 - - 16,482 22,717 Cash funds this year end 5,497 - - 5,497 16,482 ~~——————~~ ~~SS===~~

CCXX R1 accounts (SS)

26/02/2024

1

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds Current Account 455 - - Reserve Account 5,022 - - On Hand 20 - - Total cash funds 5,497 - - ~~SS~~ (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - - - - - - - - - - - - - - - - - ~~—_——~~ Fund to which Current value Details asset belongs Cost (optional) (optional) B3 Investment assets - - - - - - - - - - ~~a~~ Fund to which Current value Details asset belongs Cost (optional) (optional) B4 Assets retained for the - - charity’s own use - - - - - - - - - - - - - - - - ~~tee~~ Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - - Signed by one or two trustees on Date of behalf of all the trustees Signature Print Name approval Andrew Mintiers (Aug 5, 2024 17:35 GMT+1)Andrew Mintiers Andrew Mintiers 05/08/2024 ~~—=~~ Ralph Bohmer 05/08/2024 CCXX R2 accounts (SS) 2 26/02/2024

2023-08-31 PTA Accounts (for filing)

Final Audit Report

2024-08-05

Created: 2024-08-05 By: Ralph Bohmer ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAAceN2pVukrfpmCyoPJpW1wRuwxEN7P3VV

"2023-08-31 PTA Accounts (for filing)" History

Document created by Ralph Bohmer ([e-mail])

2024-08-05 - 12:29:34 PM GMT

Document emailed to Andrew Mintiers ([e-mail]) for signature 2024-08-05 - 12:29:38 PM GMT

Document emailed to Ralph Bohmer ([e-mail]) for signature

2024-08-05 - 12:29:38 PM GMT

Email viewed by Ralph Bohmer ([e-mail]) 2024-08-05 - 12:33:49 PM GMT

Document e-signed by Ralph Bohmer ([e-mail]) Signature Date: 2024-08-05 - 12:34:08 PM GMT - Time Source: server

Email viewed by Andrew Mintiers ([e-mail]) 2024-08-05 - 12:35:23 PM GMT

Document e-signed by Andrew Mintiers ([e-mail]) Signature Date: 2024-08-05 - 4:35:43 PM GMT - Time Source: server

Agreement completed.

2024-08-05 - 4:35:43 PM GMT

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinees Report Report to the trusteesl membors of St Charles Pa￿nt & Teacher Assou On accourrt• for the year •ndod 31108r2023 Charity no Ilf any) 1088928 3 and 4 tdcw I report to the trustees on my examination of the accounts of the above charity (Ihe T￿￿} for year ended 31 August 2022. Responsibllllles and As the thartty trustees of the Trust. you are responsible for the pr8parats.on basis of report of the accourts in accordan￿ wrth the reqUireM￿ts ol ts Charities Acl 2011 A¢). I rewt in resp￿t d my ex8min8bon ofthe TnrnV8 accounts carried olrt under section 145 of the 2011 Aci and in carrying out my examination, I have folloed the awltcable tl're¢tions given by the Charity Commission under section 145(5){b) of the Ac. I have comFleted my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to beI￿ve that in, any material res￿ accounting re¢(th ere not kept in a(rordance with section 130 of the Act or Independent examinerfs statement I have no c(MKenB aThJ have c(rn a(xoss no Lther matters in connecti with the examination to which attention should be drawn in order to enable oper urKlerstanding of the accounts to be reached. Slgned: 41Tr Zoag- Michelle Phillips ICAEW 901¥236 quallficatlon(s) or body (rf any): Addrem: 40 Grotto Road KT13 8PN IER

Section B Disclosure Only complete if the examiner needs lo highlwJhl matters of concem {see CC32, IrKlependent examination of chanty accounts: directions and guidance for eXami￿rS). Giv• h•rn brfef detall8 of any items that the examiner wish•s to dlsclose. IER