**REGISTERED COMPANY NUMBER: 03438618 (England and Wales) REGISTERED CHARITY NUMBER: 1088911**
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2022
for
Speke Garston Minibus Agency (A Company Limited by Guarantee)
V & R Accountancy Services Chartered Certified Accountants Cropton House Three Tuns Lane Formby Merseyside L37 4AQ
Speke Garston Minibus Agency
Contents of the Financial Statements for the Year Ended 31 March 2022
|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|3|
|Independent Examiner's Report||4||
|Statement of Financial Activities||5||
|Balance Sheet||6||
|Notes to the Financial Statements|7|to|11|
Speke Garston Minibus Agency (Registered number: 03438618)
## Report of the Trustees
## for the Year Ended 31 March 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The Association's objects (The Objects) are as follows:
* To provide or assist in the provision of facilities (with particular emphasis on transportation facilities) for recreation or other leisure time occupation in the interests of social welfare provided that;
* Such facilities are provided with the object of improving the conditions of life for the persons for whom the facilities are primarily intended and;
* These persons have need of such facilities as aforesaid by reason of their youth, age, infirmity, disablement, poverty or economic circumstances;
* To relieve poverty and provide aid (particularly aid in the form of transportation) to people suffering from economic or social disadvantage by reason of lack of mobility;
* To provide vocational training and work experience for young persons and those in need;
* To carry out any other charitable object that can be beneficially carried out in conjunction with the above main objects.
Speke Garston Minibus Agency's main objective for the coming year is to reduce operating costs and if possible update the fleet of vehicles they currently hold. The charity is also aiming to increase client and user base by undertaking more contracts within the community with a view to securing sustainability.
The Charity aims to meet these objectives by using both its existing reserves and by seeking out potential grant assistance and continuing usage and seeking new brokerage of buses where similar operations have excess capacity.
The Charity makes use of considerable contribution of volunteers for a range of duties from driving buses to cleaning, as well as special needs disability passenger assistance and passenger assistance to Liverpool City Council.
Page 1
Speke Garston Minibus Agency (Registered number: 03438618)
## Report of the Trustees
## for the Year Ended 31 March 2022
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
The Speke Garston Minibus Agency has been established for over 25 years and now has a fleet of 19 vehicles.
During the year Speke Garston Minibus Agency continued to feel the effects of COVID-19.
Between June and September 2021 user groups became slightly more active in arranging transport once restrictions where eased, many Elderly community groups where very hesitant to travel in enclosed space on vehicles, after reassurance from staff that all vehicles were sanitised and advised to wear face coverings and to leave windows open, they became more confident to travel. Many of the Elderly had not been out for nearly two years. As their confidence grew so did there trips out. We at the Speke Minibus Agency received some lovely "Thank you Cards " and telephone calls to say how they had such a good day out. This was a pleasure.
Speke Garston Minibus Agency have many user groups so grateful for low-cost community transport. With money being so tight for user groups we keep our cost to a minimum to relieve poverty and provide aid (Transport) to people suffering from economic or social disadvantage, lack of mobility, youth, age, infirmity, disability, culture.
We have developed a relationship with other community transport organisations helping each other out with Transport.
The Minibus Agency are now running 13 contracts from Liverpool City Council.
||**Year to 31 March 22**|**Year to 31 March 21**|**Variation**|
|---|---|---|---|
|Passengers|38,248|19,510|+18,738|
|Wheelchair users|1,472|846|+626|
|Bookings|356|181|+175|
|Journeys|5,154|3,430|+1,724|
The Agency is currently in the process of replacing obsolete and high mileage vehicles in the fleet.
## **FINANCIAL REVIEW**
## **Reserves policy**
The financial position of the company is summarised as follows:
||**Year to 31 March 22**|**Year to 31 March 21**|
|---|---|---|
||**£**|**£**|
|Net Income / (Expenditure)|5,409|1,666|
|Net Assets|396,634|391,225|
Speke Garston Minibus Agency's reserves are held to maintain and improve vehicle fleet as necessary based on the economic useful life of the vehicles. The reserves held at the year end were £396,634 and include net current assets totalling £344,665. This is equivalent to more than 12 months expenditure which the trustees consider to be an adequate level of cover.
## **FUTURE PLANS**
Speke Garston Minibus Agency aims to maintain its current client and user base with the view to increasing both of these along with the maintenance and expansion of their fleet of vehicles.
The Charity also plans to increase the use of the new training packages available and also the use of the existing bus training courses MIDAS.
Speke Garston Minibus Agency will actively seek grant funding in order to assist in achieving these aims.
Page 2
Speke Garston Minibus Agency (Registered number: 03438618)
for the Year Ended 31 March 2022
## Report of the Trustees
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
Speke Garston Minibus Agency was incorporated on 24th September 1997. Speke Garston Minibus Agency is a company limited by guarantee and is governed by its Memorandum and Articles of Association. The Company was registered as a charity on 11th October 2001 under the registration number 1088911.
The charity continues to appeal for further Trustees to add diversity to the existing board which is made up of individuals from a range of backgrounds representing local businesses and the community. There are no formal procedures for the recruitment and training of new trustees however a comprehensive briefing of the charity's governing documents does form an important part of the induction process, a responsibility that falls under the remit of the charity's manager. One third of the Trustee board members are nominated for re-election each year on an annual rotation basis.
Day to day operational decisions are delegated to charity staff and policy decisions are made by trustees.
Speke Garston Minibus Agency is exposed to financial risks with regards to the cost implications of road traffic accidents affecting their vehicles, the cost of ensuring numbers of volunteers are sufficient to cope with demand and the increasing costs of fuel and vehicle insurance. These financial risks are managed by the centre staff whose task it is to minimise costs wherever possible. All members of staff and volunteers undergo DBS verification in order to mitigate the risks associated with child protection legislation.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
03438618 (England and Wales)
## **Registered Charity number**
1088911
## **Registered office**
Unit 13 The Match Factory 140 Speke Road Garston Liverpool L19 2RF
## **Trustees**
Mr J Whittle Mrs A Johnson Mr I Marquis Mr P Bostock
## **Independent Examiner**
V & R Accountancy Services Chartered Certified Accountants Cropton House Three Tuns Lane Formby Merseyside L37 4AQ
Approved by order of the board of trustees on 13 December 2022 and signed on its behalf by:
Mrs A Johnson - Trustee
Page 3
Independent Examiner's Report to the Trustees of Speke Garston Minibus Agency (Registered number: 03438618)
## **Independent examiner's report to the trustees of Speke Garston Minibus Agency ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of FCCA which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr G J Rummens FCCA V & R Accountancy Services Chartered Certified Accountants Cropton House Three Tuns Lane Formby Merseyside L37 4AQ
13 December 2022
Page 4
Speke Garston Minibus Agency
## Statement of Financial Activities
(Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2022
|31.3.22
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Sales
305,294
COVID support
-
Other income
17
**Total**
305,311
**EXPENDITURE ON**
**Charitable activities**
Minibus Hire
159,908
Other
139,994
**Total**
299,902
**NET INCOME**
5,409
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
391,225
**TOTAL FUNDS CARRIED FORWARD**
396,634|31.3.21
Total
funds
£
229,349
32,354
63|
|---|---|
||261,766
106,261
153,839|
||260,100|
||1,666
389,559|
||391,225|
The notes form part of these financial statements
Page 5
## Speke Garston Minibus Agency (Registered number: 03438618)
Balance Sheet 31 March 2022
|31.3.22
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
51,969
**CURRENT ASSETS**
Debtors
7
39,953
Prepayments and accrued income
17,171
Cash at bank
303,056
360,180
**CREDITORS**
Amounts falling due within one year
8
(15,515)
**NET CURRENT ASSETS**
344,665
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
396,634
**NET ASSETS**
396,634
**FUNDS**
9
Unrestricted funds
396,634
**TOTAL FUNDS**
396,634|31.3.21
Total
funds
£
30,549
26,319
2,223
343,282
371,824
(11,148)
360,676
391,225
391,225
391,225
391,225|
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 13 December 2022 and were signed on its behalf by:
Mrs A Johnson - Trustee
The notes form part of these financial statements
Page 6
Speke Garston Minibus Agency
Notes to the Financial Statements for the Year Ended 31 March 2022
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
|Plant and machinery|- Straight line over 4 years|
|---|---|
|Motor vehicles|- Straight line over 4 years|
|Computer equipment|- Straight line over 4 years|
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||31.3.22|31.3.21|
|---|---|---|
||£|£|
|Depreciation - owned assets|41,640|32,437|
|Surplus on disposal of fixed assets|-|(400)|
continued...
Page 7
Speke Garston Minibus Agency
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.
## **Trustees' expenses**
Trustees are reimbursed for out-of-pocket expenses incurred whilst carrying out their duties on behalf of Speke Garston Minibus Agency. The aggregate value reimbursed for the year was nil (2021 - £100).
## **4. STAFF COSTS**
The average monthly number of employees during the year was as follows:
## **5.**
|Staff
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Sales
COVID support
Other income
**Total**
**EXPENDITURE ON**
**Charitable activities**
Minibus Hire
Other
**Total**
**NET INCOME**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|31.3.22
31.3.21
3
3
Unrestricted
fund
£
229,349
32,354
63
261,766
106,261
153,839
260,100
1,666
389,559
391,225|31.3.22
31.3.21
3
3
Unrestricted
fund
£
229,349
32,354
63
261,766
106,261
153,839
260,100
1,666
389,559
391,225|
|---|---|---|
|||261,766
106,261
153,839|
|||260,100|
|||1,666
389,559|
|||391,225|
continued...
Page 8
Speke Garston Minibus Agency
## Notes to the Financial Statements - continued for the Year Ended 31 March 2022
## **6. TANGIBLE FIXED ASSETS**
|Fixtures
Plant and
and
Motor
machinery
fittings
vehicles
£
£
£
**COST**
At 1 April 2021
1,705
2,893
309,945
Additions
1,060
-
62,000
Disposals
-
-
(24,479)
At 31 March 2022
2,765
2,893
347,466
**DEPRECIATION**
At 1 April 2021
905
2,893
280,196
Charge for year
265
-
41,375
Eliminated on disposal
-
-
(24,479)
At 31 March 2022
1,170
2,893
297,092
**NET BOOK VALUE**
At 31 March 2022
1,595
-
50,374
At 31 March 2021
800
-
29,749
**7.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
VAT
Accruals and deferred income
**9.**
**MOVEMENT IN FUNDS**
At 1.4.21
£
**Unrestricted funds**
General fund
391,225
**TOTAL FUNDS**
391,225|Computer
equipment
£
7,521
-
-
7,521
7,521
-
-
7,521
-
-
31.3.22
£
39,953
31.3.22
£
740
8,071
6,704
15,515
Net
movement
in funds
£
5,409
5,409|Totals
£
322,064
63,060
(24,479)
360,645
291,515
41,640
(24,479)
308,676
51,969
30,549
31.3.21
£
26,319
31.3.21
£
905
8,643
1,600
11,148
At
31.3.22
£
396,634
396,634|
|---|---|---|
continued...
Page 9
Speke Garston Minibus Agency
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
## **9. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
305,311
305,311|Resources
Movement
expended
in funds
£
£
(299,902)
5,409
(299,902)
5,409|Resources
Movement
expended
in funds
£
£
(299,902)
5,409
(299,902)
5,409|
|---|---|---|---|
||||5,409|
## **Comparatives for movement in funds**
|At 1.4.20
£
**Unrestricted funds**
General fund
389,559
**TOTAL FUNDS**
389,559
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
261,766
**TOTAL FUNDS**
261,766|Net
movement
At
in funds
31.3.21
£
£
1,666
391,225
1,666
391,225
Resources
Movement
expended
in funds
£
£
(260,100)
1,666
(260,100)
1,666|At
31.3.21
£
391,225|
|---|---|---|
|||391,225|
|||1,666|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.4.20
£
389,559
389,559|Net
movement
in funds
£
7,075
7,075|At
31.3.22
£
396,634|
|---|---|---|---|
||||396,634|
continued...
Page 10
Speke Garston Minibus Agency
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
## **9. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
567,077
567,077|Resources
Movement
expended
in funds
£
£
(560,002)
7,075
(560,002)
7,075|
|---|---|---|
## **10. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2022.
Page 11