## **AGM Minutes**
## **Tuesday 20th January 2026 – 7:30pm Holy Trinity School, Cuckfield / online**
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|**No.**|**Agenda Item & Notes**|
|**1.**|**Welcome, note attendance and apologies:**
**In attendance (in person)**
Megan Hadfield – Chair
Jennifer Chard and Madeleine Penny – Vice Chairs
Sue Wright and Nicola Wearing – Co-Treasurers
Natalia Moore and Kirsty Langley – Co-Secretaries
Ann MacGregor – Head Teacher
Shay Smith
Sarah Hedley
Online:
-
Fiona Halsey
-
Abigail Harley
-
Tim Hedley
-
Sarah Raciti
-
Louise Henderson
**Apologies**
Victoria Asterley, Claire Whittock|
|**2.**|**Chairs Report – Megan Hadfield**
[See below and attached.]
The Chair stated that the PTA exists to support school and enrich children’s
experiences. Events held by the PTA in the past year have included the summer
fair, xmas fair, colour run - to name a few.
Chair next noted effort that goes into events behind the scenes, and in particular
Maria and Aaron who very successfully run the uniform shop which last year was
taken online, maximising item availability and profit.
In addition, she thanked the former PTA for their efforts on the colour run which
raised a considerable amount, alongside Jo and Katie who manage the much
loved Christmas shopping day and Paulina for her work on the Forest school -
another amazing resource for our children.|
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||Thanks finally for the commitment of our wider committee and volunteers who help
us to run our events - we could not do this without you.
The PTA works closely with Holy Trinity and their staff to align with the priorities of
the school and, as always, we appreciate their guidance.
Looking ahead - we are keen to welcome new ideas, volunteers and new
members, in particular at present we have an opening for the role of Co-Chair.
The Chair concluded her report mentioning some exciting events the PTA has
coming up - including for the first time a disco and a quiz night for parents, both
coming up in March.|
|**3.**|**Treasurer’s Report - Sue Wright**
Treasurer Sue Wright presented the Treasurer’s Report, reminding attendees that
the revenue raised much-appreciated funds for events that form everlasting
memories for our children.
INCOME
Significant fundraising comes from events like the Summer and Christmas fairs
and cake sales. The PTA Raised £33,375 from fundraising events and
sponsorship in the last financial year. Detailed numbers can be found in the
attached Treasurer’s report, but in summary:
£6k Voluntary income - eg justgiving, easy fundraiser, forest school grant
(Paulina)
£27k Fundraising and not-for-profit events
£5k Colour run
EXPENDITURE
The PTA ‘treat day’ was a sublime science event, hosted for each year group,
which came at a cost of £1,555.
The breakdown of spending against funds raised Sept 24 - Aug 25 includes:
- Year Group Wishlists - each class gets £750 per year.
- Forest school, training additional teachers 2 x days per term. Sublime Science,
Panto in a Day, Opera Brava (The Jungle Book), new water bottles for children
who forget theirs and new benches for the school grounds.
The current balance in the PTA bank account stands at £52,833. Of this, £40,601
(designated fund), was moved by the PTA into a high interest account in 2025,
which brought in an additional £1k in the last year
_NB: For this financial year, we saw more money spent than saved due to wish list_
_funds for the prior year being paid in this financial year._
Trustees - if you’d like to have a say in how the funds are spent please reach out
to the PTA.|
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|**4.**|**Head Teacher’s Report - Ann McGregor**
Mrs Ann McGregor explained that staff and teachers were appreciative of the
committee, and parents who help out.
This year, the school bought books with donations, children enjoyed science day,
and underlined that the popular forest school is a wonderful asset to our school
community, helping our children appreciate nature. The school is grateful to
Paulina for this and PTA for funding the training required to keep it going.
Other purchases include items for individual yeargroups’ needs.
Children love the Mother’s/Father’s Day and Christmas Shopping Day sales - there
is a true sense of pride they feel in shopping for parents.
The time everyone has given up is truly appreciated.
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|**5.**||**Resignation and election of new committee members**
Presented byCo-Secretary Kirsty Langley
- Formally acknowledged the resignation of Victoria Asterley from her position
as Co-Chair of Holy Trinity CE Primary School PTA, Cuckfield, effective
immediately. Thanked Victoria for her dedication, time, and invaluable
contributions to the PTA’s work over the past year. Her efforts have greatly
contributed to enhancing the experiences of children at our school.
**_Motions_**
- Everyone in the room accepts the resignation of Victoria Asterley.
Motion passed.
**_Appointment of New Officers and Trustees:_**
In accordance with the PTA’s constitution, the appointment of new officers are
proposed and we are confident that with their expertise, passion and
commitment, they will enhance the ability of our current PTA to continue
providing our students with excellent resources and experiences. We look
forward to working together with them as a team of parents and staff in support
of the school.
The following are proposed for the appointment of the new officers into the
positions stated:
Vice-Chairperson
Sarah Hedley as Co-Vice-Chairperson
seconded by MP. Majority voted in. Duly elected.
Shay Smith as Co-Vice-Chairperson
seconded by JC. Majority voted in. Duly elected.
Secretary
Claire Whittock as Co-Secretary
seconded by NM. Majority voted in. Duly elected.
The Chair announced that the motions had passed and our new members were
duly elected..|
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||**Trustees**
- In accordance with the PTA’s constitution, the officers appointed by the
previous motion will automatically become Trustees of the PTA.
- If any attendee members of this AGM or other members of the PTA absent
from this meeting wish to become or resign as Trustees, please advise the PTA.
For those that wish to consider the role of Trustee before requesting to join,
please read the guidance provided on the Charity Commission website.|
|**6.**|**AOB**
The Head Teacher, Ann McGregor, asked for £11k to buy laptops for the teachers
to use for whiteboards and children in IT lessons in Key Stage 2.
**Majority approved - motion passed.**|
|**7.**|**Date of next AGM**
19thJanuary 2027 – 7:30pm - Holy Trinity School / online|
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## **HOLY TRINITY CE PRIMARY SCHOOL PTA**
# **AUDITED REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025**
**REGISTERED CHARITY NUMBER: 1088779**
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## **HOLY TRINITY CE PRIMARY SCHOOL PTA**
## CONTENTS
||Pages|
|---|---|
|Information|1|
|Report of the Trustees|2|
|Independent Examiner's Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6 - 9|
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## **HOLY TRINITY CE PRIMARY SCHOOL PTA**
## **CHARITY INFORMATION**
## **BOARD OF TRUSTEES (Aug-Jan)**
## **BOARD OF TRUSTEES (Jan onwards)**
Sophie Lightoller Chair Megan Hadfield Co-chair Emma Hughes Co-Vice Chair Victoria Asterley Co-chair Amy Hughes Co-Vice Chair Jennifer Chard Co-Vice Chair Alice Brown Treasurer Madeleine Penny Co-Vice Chair Kat Finlay Co-Secretary Natalia Moore Co-Secretary Louise Henderson Co-Secretary Kirsty Langley Co-Secretary Susanna Wright Co-Treasuer Nicola Wearing Co-Treasuer
## **ADDRESS**
Glebe Road Cuckfield Haywards Heath West Sussex RH17 5BE
## **CHARITY COMMISSION NUMBER** 1088779
## **INDEPENDENT EXAMINER**
Laura Dunbar Manders Courtmead Road Cuckfield West Sussex Rh17 5LR
## **BANKERS**
Lloyds Bank 99/101 South Road, Haywards Heath, RH16 4ND
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## **HOLY TRINITY CE PRIMARY SCHOOL PTA**
## **REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2025**
The Board of Trustees present their report and the financial statements for the year ended 31 August 2025
## **OBJECTIVES AND ACTIVITIES**
The objectives of the PTA is to advance the education of pupils in the school by:
- 1 Developing effective relationships between the staff, parents and others associated with the school;
- 2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
## **ACHIEVEMENTS AND PERFORMANCE**
In the year ended 31 August 2025 £33,375 of income was raised and £33,950 was used to fund purchases and projects in the school. The most financially significant of these purchases related to forest school, providing training to an additional teacher and increasing the number of sesssions to 2 per child per term. The funds spent also included the wish list for the prior financial year driving a variance between funds recieved and spent. The remainig expenditure was allocated to stationary, treats for the children and new benches for the grounds. As at the year ended 31 August 2025 the Charity had a healthy cash balance of £52,026 in anticipation of pre-allocated funding for the following financial year and long term funding requirements including the School's 5 year rolling IT budget. £40,601 of these funds are now held in a high interest account.
## **FINANCIAL REVIEW**
The Charity's financial statements are set out in pages 4 to 9.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Holy Trinity CE Primary School PTA is a charity registered with the Charity Commission for England and Wales. The Charity is governed by its constitution, the current version of which was adopted on 4 November 2008 and ameded on 15th September 2009. The PTA members elect the Trustees at the Annual General Meeting. Meetings of the PTA take place at least three times a year. The Treasurer is required to prepare financial statements annually to select suitable accounting policies and apply them consistently as well as making judgements and estimates that are reasonable and prudent.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Name of Charity: Holy Trinity CE Primary School PTA Registered charity number: 1088779 Address of principal office: Holy Trinity C of E Primary School, Glebe Rd, Cuckfield, Haywards Heath RH17 5BE.
Approved by the Council Members and signed on their behalf by:
21[st] April 2026
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## **HOLY TRINITY CE PRIMARY SCHOOL PTA**
## **STATEMENT OF FINANCIAL POSITION AT 31 AUGUST 2025**
|**£**
**2025**
**CURRENT ASSETS**
Debtors and prepayments
-
Cash at bank and in hand
52,026
52,026
**CURRENT LIABILITIES**
Creditors: amounts falling due
within one year
-
**NET ASSETS**
52,026
**FUNDS OF THE CHARITY**
Unrestricted Funds
11,425
Restricted Funds
40,601
52,026
Approved by the Board of Trustees on
21st April 2026
and signed on its behalf by:|**2024**|
|---|---|
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52,669
52,669|
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||52,669|
||12,669
40,000|
||52,669|
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4. Conclusion l Examiner5 StatEnnt
I have completed my examination. Based on the procedural explanation5 and evidence obtained. I
can confirm that I have no areas of concem and that adequate PrceSS, and controls are in place to
enable a clear understsnding of the accounts.
Signed:
Name: Laura Dunbar
Associate Chartered Accountant IACAI
Address: Manders, Courtmead Road, Cucklield, West Sussex, RH17 5LR
Date= February 2026
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