Mercy Mission Welfare Society Trustees Report and Accounts for the year ending 31[st] March 2022
Reference and Administrative Information
Name of Charity: Mercy Mission Welfare Society Charity Registration Number: 1088750 Principal Address: 4, The Croft, Henley Road, Claverdon, CV35 8PS Charity Trustees: Stephen Collett, (Treasurer), Jonathan Hibbs, Andrew Raine (Secretary), Pamela Raine, Andrew Simpkins (Chair), Independent Examiner: Ian English
Structure, Governance and Management
The Mission is governed by the Trust Deed dated 26[th] February 2001. Trustees are appointed by a resolution of trustees passed at a special meeting called for this purpose. There shall be at least 3 trustees, and the trustees shall hold at least 2 ordinary meetings every year. The trustees have adopted policies in the principal areas of the charity to ensure good practise governance and management.
Trustees are encouraged to be familiar with the range of activities of the associated Mercy Mission Welfare Society (MMWS) in India. All the current trustees have visited the MMWS campus in Vizianagaram, Andhra Pradesh and have first-hand experience of the work in India. There is an awareness of additional support networks for Mercy Mission Welfare Society based in USA and in New Zealand.
Objectives and Activities
The objectives of the Mercy Mission Welfare Society are as follows:
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To propagate the Christian faith, knowledge, practise and understanding in the designated area of Andhra Pradesh, India.
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To relieve poverty, sickness, distress by the provision of food, shelter, clothing and medical care.
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To advance education of the public, particularly children.
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To support the organisational base in India in its aim to become self-sufficient.
The Trustees have had regard to the guidance issued by the Charity Commission on a range of issues particularly: public benefit, safeguarding duties and ‘Due Diligence, Monitoring and Verification of End Use of Charitable Funds’. Public benefit is clearly demonstrated in the range of services funded in Mercy Mission Welfare Society India, especially in the provision of a home for orphaned or neglected children and the provision of education to these and other children. Regular visits to the Indian campus by Trustees and examination of the Indian charity’s annual accounts provide a level of monitoring and due diligence for the use of charitable funds.
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Achievements and Performance from funds donated through the UK charity
At the start of the year Covid restrictions were still in place in India but by August the main campus was fully operational with 700+ pupils in the school and all the hostel children returned to the campus. During lockdown and closure, sufficient funding has been available to pay salaries, retain staff and maintain facilities. With Covid abating, food distribution for the relief of poverty was ended.
The Mendangi campus school has not been allowed to reopen which is disappointing but Trustees hope permission will be granted in the future. In the interim the buildings are being used for a boys’ hostel (facilities are not suitable for both boys and girls to be accommodated). This allows resident tribal children to receive some education in local schools. Pastor training has restarted and a tailoring workshop has been set up as a new initiative to give local women skills and ability to earn a living and avoid poverty. Whilst these were not the original aims of the Mendangi facility, the trustees appreciate that it is being used effectively for charitable purposes and benefiting the local communities in accordance with our objectives.
Harvests from the paddy fields have been good during the year and were a good source produce for the campus staff and children and for supporting the local community during the hardship of lockdown.
Risks
Covid cases in Andhra Pradesh were low by year end, but we had recognised a potential risk to the work of the Indian Charity, for example from closure of the school and the loss of fees. We held some reserves as a contingency against this for part of the year. Changes to the Indian Foreign Contribution Regulations requiring all charity overseas funding to be banked in Delhi did cause some initial disruption in sending funds to India but were managed without causing undue hardship,
Covid Travel restrictions have meant no trustee visits to India have been made during the year neither has the Indian president visited UK. However regular on-line meetings and social media reports have kept trustees well informed on the situation and status at the mission in the absence of face-to-face meetings. Visits are being planned for the next year.
Progress in India funded independently
New Zealand and USA supporters have continued to fund the mission through the year, including completion of the additional office and conference facilities for the school.
Governance
The trustee met virtually over the internet 8 times during the year. Some activities were instigated to strengthen governance including improved reporting of decision making, policy reviews and an update to the Partnership Agreement with MMWS India which has been agreed.
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Financial Review
Principal sources of income to Mercy Mission UK are through regular sponsorship of the children in the Mission home and donations to the general work of Mercy Mission in India, most of which is donated on a regular basis. This year the charity has received general donations and a few ad hoc donations including gift aid totalling £53,000. This some 18.5% less than the previous year due to lower ad hoc donations for Covid support and a drop in the number of regular sponsors. Thus, regular funding sent to India has necessarily been reduced but some additional funds have been provided for completion of the school office, hostel children’s school uniform and Christmas gifts. Total funds sent during the year were £54,000.
Safeguarding
MMWS UK does not work directly with vulnerable children and young adults. When visits by trustees or groups supporting by the charity are made to the Indian campus, contact with vulnerable children and young adults is overseen by local staff. Our visits policy covers the safeguarding aspects of these visits. The Charity funds MMWS India which clearly does work with vulnerable children and young adults. The trustees are aware of MMWS India’s safeguarding measures which are in line with national requirements.
Signed: A. Simpkins Chair of Trustees 25 August 2022
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Mercy Mission Welfare society members of 31 March 2022 Charity no (if 1088750 On accounts for the year ended any) Set out on pages 5 & 6 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
Responsibilities and basis of I report in respect of my examination of the Trust’s accounts carried out under section 145 report of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's I have completed my examination. I confirm that no material matters have come to my statement attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached .
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Ian English Date: |
19 August 2022 |
|---|---|---|
| Ian English | ||
| Finance Manager ( Retired) | ||
| 38 Sambourn Close | ||
| Solihull B91 2SA |
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| Charity Name | Charity Name | Charity Name | Charity Name | Charity Name | No (if any) | No (if any) | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
Mercy Mission Welfare Society |
1088750 |
||||||||
| Receipts andpayments accounts | |||||||||
| For the period from |
Period start date | To | Period end date | ||||||
| 01/04/2021 | 31/03/2022 | ||||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Sponsorship& Donations | 46,069 | 46,069 | 52,739 | ||||||
| Gift Aid | 7,033 | 7,033 | 10,044 | ||||||
| Specific Donations | -00 | 2,400 | |||||||
| -00 | |||||||||
| -00 | |||||||||
| -00 | |||||||||
| -00 | |||||||||
| - | -00 | -00 | -00 | ||||||
| Sub total (Gross income for AR) 53,103 |
-00 | -00 | 53,103 | 65,184 | |||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | - | -00 | ||||||
| - | - | - | -00 | - | |||||
| Sub total | - |
- | - | -00 | - | ||||
| Total receipts | 53,103 | - | - | 53,103 | 65,184 | ||||
| A3 Payments | |||||||||
| Fundingsent to MMWS India | 54,254 | -00 | 54,254 | 65,158 | |||||
| Village school Fundingto India | -00 | -00 | 4,921 | ||||||
| Other expenses | -00 | -00 | 2,400 | ||||||
| Banks Charges | -00 | -00 | |||||||
| Website expenses | 137 | -00 | 137 | ||||||
| Other expenses | -00 | -00 | |||||||
| -00 | -00 | -00 | |||||||
| - | -00 | -00 | -00 | ||||||
| - | -00 | -00 | -00 | ||||||
| Sub total | 54,391 | -00 | -00 | 54,391 | 72,479 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | - | - | -00 | ||||||
| - | - | - | -00 | ||||||
| Sub total | - | - | - | -00 | - | ||||
| Totalpayments | 54,391 | - | - | 54,391 | 72,479 | ||||
| Net of receipts/(payments) | -1,288 | -00 | -00 | -1,288 | -42,580 | ||||
| A5 Transfers between funds | - | -00 | -00 | -00 | -00 | ||||
| A6 Cash funds lastyear end | 3,929 | -00 | -00 | 3,929 | 52,585 | ||||
| Cash funds thisyear end | 2,641 | -00 | -00 | 2,641 | 10,005 |
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Section B Statement of assets and liabilities at the end of the period
| Categories | Details | Details | Details | Unrestricted funds |
Restricted funds |
Endowment funds |
|||
|---|---|---|---|---|---|---|---|---|---|
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Bank a/c no. 1 | 1,458 | -00 | -00 | |||||
| Bank a/c no. 2 | 680 | -00 | |||||||
| Bank a/c no.3 | 502 | -00 | -00 | ||||||
| Total cash funds | 2,641 | -00 OK |
-00 | ||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | £250 brought forward from 20/21 | -00 | -00 | -00 | |||||
| has been sent to MMWS India | -00 | -00 | -00 | ||||||
| -00 | -00 | -00 | |||||||
| -00 | -00 | -00 | |||||||
| -00 | -00 | -00 | |||||||
| -00 | -00 | -00 | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | -00 | -00 | |||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
-00 | -00 | |||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| -00 | -00 | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
||||||
| B5 Liabilities | -00 | ||||||||
| -00 | |||||||||
| -00 | |||||||||
| -00 | |||||||||
| -00 | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||||||
| signed | A Simpkins | 25/08/2022 | |||||||
| Chair of Trustees |
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