King George V Playing Fields Cleeve. Trustee’s Report - The Field and Pavilion.
The running of the Pavilion continues to be jointly run between Cleeve Cricket Club and Yatton and Cleeve Football Club who are responsible for its day-to-day operation during their respective playing seasons.
Trustees
We have a committed team of 5 trustees with one resignation this year. Alice Jones continues as Chairperson, Richard Lawrence (chairs the Recreational Committee), Colin Warren is Secretary, accountant Adam Mantzos is Treasurer plus Sue Cook. Andy Gilbert stepped down and we have a vacancy to fill.
The Playing Field
The field continues to be maintained to a very high standard and the Trustees are grateful to the grounds man. Following lockdown, the children’s play area re-opened and has remained very popular with families and young children. It is maintained by “Cleeve Kids Corner” and despite no direct funding, the equipment and area are maintained to a good standard as reflected in the annual health and safety inspection carried out on behalf of the NPFA.
Coronavirus
Lockdown has seen more footfall of residents and locals taking in the grounds as part of their daily walking circuits. The village of Cleeve is very fortunate to have such a large field of green open space and established trees for all to admire and contemplate. When acknowledging new and familiar faces in a socially distanced manner, the community has benefited from a new sense of camaraderie and appreciation of where we live, bringing everyone together. However, with the COVID-19 lockdown, the football season went unfinished, and the cricket season was cancelled. Under government guidelines, the children’s play area had to close for a period of time.
The Clubs suspended their payments to The Trustees. Immediately, the Trustees shut down and secured the facilities to minimize financial outgoings and took a payment holiday on the finance for the tractor.
Fund Raising and Grants for the Pavilion and Playing Field
The National Grid grant came through at the end of July 2020. Whilst the Pavilion could not legally open, the Trustees took the opportunity to proceed and completely overhaul the interior ready for the new football season. During lockdown, we were delighted to be eligible and qualify for several COVID-19 grants from North Somerset Council. This generosity has secured the immediate future of the playing field and facilities and financed the day-today expenditure.
The Trustees were extremely grateful for this financial support which saw us through such a critical time. This has allowed time to review and discuss future payment plans with the clubs and to balance the books going forward.
The Clubs
The clubs themselves had very little income during this period and had to cease playing until such time that the government and their affiliations issued guidelines to allow them back to playing competitively. Yatton and Cleeve FC now field 3 teams rather than 4 - 2 teams play across Somerset County Leagues and 1 team plays in Weston District Football League. They now share their playing time between here at Cleeve with the Pavilion currently their main base on match days and the council funded Hangstones pitches at Yatton. Very few players reside within Cleeve itself living within 3 miles in Claverham and Yatton. They are struggling for committee members and have little appetite to run the Pavilion.
The Cricket Club this season introduced the All-Stars program for 4–8 year old’s. An initiative promoted by the ECB with great success attracting 45 children. Under government guidelines, the 2 Senior teams were keen to play friendly matches this season with players having to bring their own teas. The Youth Section with U11, U13 & U15 teams were kept busy. The pavilion was allowed to re-open under strict socially distanced covid guidance. The Tennis Club continues to offer junior coaching and attracts an adequate level of membership.
Objective for the next year
The Trustees continue to re-negotiate all outgoings on behalf of the clubs – from rubbish collection to utilities, installing time clocks, thermostats, etc. and the clubs are asked to minimize all outgoings collectively. The strict operating and maintenance budget is shared with the clubs and will remain challenging in the current climate. The football club are showing little interest in running the Pavilion for the next season. From September to April there are 3 skittle teams that want to use the Pavilion. The Trustees are acutely aware that to close the Pavilion is not an option and need to find a way to cover costs and keep it open.
Any new plans?
The Pavilion to become more of a community asset with regular events to secure its financial security for the longterm and benefit all. Long term, looking at viability of adding solar panels to the roof.
AEJ/Chairman’s Report July 2022
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report |
Charity Name KING GEORGE’S FIELD CLEEVE |
Charity Name KING GEORGE’S FIELD CLEEVE |
Charity Name KING GEORGE’S FIELD CLEEVE |
|---|---|---|---|
| 30THSEPTEMBER 2021 | Charity no (if any) |
1088741 | |
| 1 to 7 (remember to include the page numbers of additional sheets) |
|||
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/ 09 / 2021. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). |
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 27 July 2022
Signed: Name: Lucy Cook Relevant professional qualification(s) or body (if any):
Oct 2018
1
IER
Address: GS Verde Accountants
Maple House, 5 The Maples Cleeve, BS49 4FS
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER
Trustees of King George Playing Field, Cleeve Statement of account as at 30 September 2021
| Net assets Fixed assets - tractor Fixed assets - sofas CAF Bank current account CAF Bank deposit account HSBC lottery account Accrued income Prepaid expenses Tractor hire purchase liability Sofas hire purchase liability Creditors Accrued expenses Funds Start of year Surplus / (deficit) for year End of year |
£ £ 2,167 3,512 16,045 8,075 3,326 33,126 1,649 1,100 (2,817) (3,512) (645) (384) (4,609) 28,517 Current Capital Covid Bar National Grid War memorial Total £ £ £ £ £ £ £ 2,967 2,314 4,688 690 5,096 593 16,348 - 1,086 12,098 400 (1,415) - 12,169 |
|---|---|
| 2,967 3,399 16,786 1,091 3,681 593 28,517 |
Trustees of King George Playing Field, Cleeve Current fund Year to 30 September 2021
| Start of year Income Assessments Pitch rental Pavilion rental Lottery tickets Floodlights Parish Council Donations Interest Covid-19 grant income Expenditure Council Tax Gas Electricity Water Telephone & WiFi Insurance Security Ground Repair & Maintenance Fuel Tractor depreciation Tractor hire purchase interest Machinery maintenance Groundsman Waste management Lottery prizes Secretarial & Accounts Licences Donations Surplus / (deficit) for year End of year |
2020/21 2020/21 2019/20 2019/20 £ £ £ £ 2,967 2,967 2,610 3,193 3,300 3,090 3,529 3,483 2,985 3,195 328 345 101 101 5 - 1 2 4,610 2,790 17,469 16,199 30 316 422 1,230 2,191 2,212 466 379 168 327 1,917 2,222 584 660 378 - 1,433 336 502 375 2,600 2,600 484 375 1,779 244 1,320 1,320 1,704 1,831 1,175 1,270 159 97 158 404 - - 17,469 16,199 - - 2,967 2,967 |
|---|---|
Trustees of King George Playing Field, Cleeve Capital fund Year to 30 September 2021
| Start of year Income Covid-19 grant income Expenditure Wheelchair ramp Fibre broadband installation Surplus / (deficit) for year End of year |
2020/21 2020/21 2019/20 £ £ £ 2,314 2,937 1,623 1,623 1,923 250 287 537 2,546 1,086 (623) 3,399 2,314 |
|---|---|
Trustees of King George Playing Field, Cleeve Covid 19 fund
Year to 30 September 2021
| Start of year Income 05.11.20 to 02.12.20 03.12.20 to 18.12.20 19.12.20 to 05.01.21 06.01.21 to 15.02.21 12.02.21 one-off 16.02.21 to 31.03.21 27.05.21 Restart Grant Expenditure Covid secure equipment Lost current account income net of cost savings Lost bar fund payments Lost field day - to capital account Surplus / (deficit) for year End of year |
2020/21 2020/21 2019/20 £ £ £ 4,688 - 1,334 810 524 2,001 4,000 2,096 8,000 18,765 10,000 84 4,610 350 1,623 6,667 5,312 12,098 4,688 16,786 4,688 |
|---|---|
Trustees of King George Playing Field, Cleeve Bar fund
Year to 30 September 2021
| Start of year Income Club contributions Covid-19 grant income Expenditure New bar shutter lock Maintenance and repairs Surplus / (deficit) for year End of year |
2020/21 2020/21 2019/20 £ £ £ 690 842 250 350 600 600 94 106 200 751 400 (151) 1,091 690 |
|---|---|
Trustees of King George Playing Field, Cleeve National Grid fund Year to 30 September 2021
| Start of year Income Expenditure Sofa depreciation Notice boards Dust mat Surplus / (deficit) for year End of year |
2020/21 2020/21 2019/20 £ £ £ 5,096 - - 19,023 1,171 214 30 1,415 13,927 (1,415) 5,096 3,681 5,096 |
|---|---|
Trustees of King George Playing Field, Cleeve War memorial fund Year to 30 September 2021
| 2020/21 £ Start of year Income Expenditure Surplus / (deficit) for year End of year |
2020/21 2019/20 £ £ 593 593 - - - - - - 593 593 |
|---|---|