Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name KING GEORGE’S FIELD CLEEVE members of
On accounts for the year 30[TH] SEPTEMBER 2020 Charity no 1088741 ended (if any) Set out on pages 1 to 6 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: |
28/07/2021 | |
|---|---|---|
| Lucy Cook |
Relevant professional
1
Oct 2018
IER
qualification(s) or body (if any):
Address: Astrum Accountants Maple House, 5 The Maples Cleeve, BS49 4FS
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER
Trustees of King George Playing Field, Cleeve Statement of account as at 30 September 2020
| Net assets Fixed assets - tractor Fixed assets - sofas CAF Bank current account CAF Bank deposit account HSBC lottery account Accrued income Prepaid expenses Tractor hire purchase liability Sofas hire purchase liability Creditors Accrued expenses Funds Start of year Surplus / (deficit) for year End of year |
£ £ 4,767 4,683 5,752 8,074 2,723 25,999 1,590 67 (5,417) (4,683) (454) (755) (9,652) 16,348 Current Capital Covid Bar National Grid War memorial Total £ £ £ £ £ £ £ 2,967 2,937 - 842 - 593 7,338 - (623) 4,688 (151) 5,096 - 9,010 |
£ £ 4,767 4,683 5,752 8,074 2,723 25,999 1,590 67 (5,417) (4,683) (454) (755) (9,652) 16,348 Current Capital Covid Bar National Grid War memorial Total £ £ £ £ £ £ £ 2,967 2,937 - 842 - 593 7,338 - (623) 4,688 (151) 5,096 - 9,010 |
|---|---|---|
| Current £ 2,967 - |
||
| 2,967 | 2,314 4,688 690 5,096 593 16,348 |
Trustees of King George Playing Field, Cleeve Current fund Year to 30 September 2020
| Start of year Income Assessments Rental Lottery tickets Floodlights Parish Council Interest Covid-19 grant income Expenditure Council Tax Gas Electricity Water Telephone & WiFi Insurance Security Ground Repair & Maintenance Fuel Tractor depreciation Tractor hire purchase interest Machinery maintenance Groundsman Waste management Lottery prizes Secretarial & Accounts Licences Donations Surplus / (deficit) for year End of year |
2019/20 2019/20 £ £ 2,967 3,193 6,573 3,195 345 101 2 2,790 16,199 316 1,230 2,212 379 327 2,222 660 - 336 375 2,600 375 244 1,320 1,831 1,270 97 404 - 16,199 - 2,967 |
2018/19 £ 5,010 13,800 3,380 529 101 - - |
2018/19 £ 4,213 22,820 24,067 (1,247) |
|---|---|---|---|
| 316 1,230 2,212 379 327 2,222 660 - 336 375 2,600 375 244 1,320 1,831 1,270 97 404 - |
778 1,740 4,609 718 168 2,088 584 576 311 603 2,600 436 2,224 1,320 2,984 1,450 112 718 50 |
||
| 2,967 |
Trustees of King George Playing Field, Cleeve Capital fund Year to 30 September 2020
| Start of year Income St James' Place Covid-19 grant income Expenditure Tractor container Pathway Toilet flooring Surplus / (deficit) for year End of year |
2019/20 £ 300 1,623 |
2019/20 £ 2,937 1,923 2,546 (623) 2,314 |
2018/19 £ 5,352 1,882 4,297 (2,415) |
|---|---|---|---|
| 1,140 1,216 190 |
|||
| 2,937 |
Trustees of King George Playing Field, Cleeve Covid 19 fund
Year to 30 September 2020
| Start of year Income April 2020 grant Expenditure Covid secure equipment Lost current account income net of cost savings Lost bar fund payments Lost field day - to capital account Surplus / (deficit) for year End of year |
2019/20 £ 10,000 |
2019/20 £ - 10,000 5,312 4,688 4,688 |
2018/19 £ - - - - |
|---|---|---|---|
| 548 2,790 350 1,623 |
|||
| - |
Trustees of King George Playing Field, Cleeve Bar fund
Year to 30 September 2020
| Start of year Income Club contributions Covid-19 grant income Expenditure Bar refurbishment Surplus / (deficit) for year End of year |
2019/20 £ 250 350 |
2019/20 £ 842 600 751 (151) 690 |
2018/19 £ 1,556 600 1,314 (714) |
|---|---|---|---|
| 751 | |||
| 842 |
Trustees of King George Playing Field, Cleeve National Grid fund Year to 30 September 2020
| Start of year Income Refurbishment grant Expenditure Furniture - tables and chairs Flooring Skip hire Surplus / (deficit) for year End of year |
2019/20 £ 19,023 |
2019/20 £ - 19,023 13,927 5,096 5,096 |
2018/19 £ - - - |
|---|---|---|---|
| 6,392 7,250 285 |
|||
| - |
Trustees of King George Playing Field, Cleeve War memorial fund Year to 30 September 2020
| 2019/20 £ Start of year Income Expenditure Surplus / (deficit) for year End of year |
2019/20 £ 593 - - - 593 |
2018/19 £ 593 - - - |
|---|---|---|
| 593 |
King George V Playing Fields Cleeve. Trustee’s Report - The Field and Pavilion.
The Pavilion continues to be jointly run between Cleeve Cricket Club and Yatton and Cleeve Football Club who are responsible for its day to day operation during their respective playing seasons.
Trustees
We have a committed team of 6 trustees with no changes this year. Alice Jones as Chairperson, Richard Lawrence (chairs the Recreational Committee), Colin Warren is Secretary, accountant Adam Mantzos is Treasurer plus Andy Gilbert and Sue Cook.
The Playing Field
The field continues to be maintained to a very high standard. The Trustees are grateful to the groundsman. The children’s play area is maintained by “Cleeve Kids Corner” and remains very popular with families and young children. However, it legally had to close and cease use during lockdown. Despite no direct funding, the equipment and area are maintained to a good standard as reflected in the annual health and safety inspection carried out on behalf of the NPFA.
Coronavirus
Lockdown has seen more footfall of residents and locals taking in the grounds as part of their daily walking circuits. The village of Cleeve is very fortunate to have such a large field of green open space and established trees for all to admire and contemplate. When acknowledging new and familiar faces in a socially distanced manner, the community has benefited from a new sense of camaraderie and appreciation of where we live, bringing everyone together. However, with the COVID-19 lockdown, the football season went unfinished and the start to the cricket season was cancelled. The Clubs suspended their payments to The Trustees. Immediately, the Trustees shut down and secured the facilities to minimize financial outgoings and took a payment holiday on the finance for the tractor.
Fund Raising and Grants for the Pavilion
Further refurbishment has continued with new automatic humidity sensors on the roof fans fitted and for the disabled access to be re-built. The National Grid grant application was a success and the £19,000 came through at the end of July 2020.
Whilst The Pavilion could not legally open through lockdown, we took the opportunity to proceed and completely overhaul the interior ready for the new football season. This included re-decoration with new flooring, plus new seating, tables and chairs and comfy leather sofas. We were also able to refurbish the area behind the bar with new flooring, stainless steel washing facilities, etc. Works have been carried out by local contractors, with the labour provided personally by the trustees and volunteers.
We were delighted to qualify for a £10,000 COVID-19 grant from North Somerset Council. This has financed any immediate day-to-day expenditure whilst we discuss a future payment plan with the clubs. We were extremely grateful for all of this support.
The Clubs
Yatton and Cleeve FC continue to support 4 teams and are working closely with Yatton Junior Football Club to bring the younger players through into the men’s game. They now share their playing time between Cleeve and Hangstones Yatton although the Pavilion at Cleeve is currently their main base.
The Cricket Club this season has been cancelled with no junior cricket at all with the club following ECB advice. The Tennis Club continues to offer junior coaching and attracts an adequate level of membership.
Objective for the next year
With the Pavilion fully refurbished, the clubs will be encouraged to open the bar on a more regular basis which in turn should encourage more social members to enroll and increase overall use the pavilion by the whole community (skittle teams, darts and pool players, etc) generating continued financial stability afforded by the shared bar operations. The clubs will be encouraged to minimize the outgoings and for them to contribute with the internal improvements by providing a new sound system, purchase TV screens, etc.
The Trustees continue to adhere strictly to their forward operating and maintenance budget, which is shared with the clubs and will remain challenging in the current climate.
Any new plans?
Post lockdown, we are keen to make The Pavilion more of a community asset and this will secure its financial security for the long-term and benefit all. We are looking at re-wilding parts of the grounds and residents have already offered to plant bulbs and a tree to encourage even greater biodiversity. We are also in discussions with a local company with regards to installing solar panels to the roof.
AEJ/Chairman’s Report July 2021