REGISTERED COMPANY N UMBER: 04150772 (England and Wales) REGISTERED CHARITY NUfvIBER: 1088723 RF,PORT OF TEIE TRUSTEES AND IINAUDJTED FINANCIAL STATEMENTS FOR I'HE YEAR ENDF.D 31 MARCH 2024 FOR SPAN AR'I'S LI'D. L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordwest Penibrokeshire SA61 ISB
SPAN ARTS LTD. cor4TENTS OF THE FINAiYCIAL STATEMEINTS for the Year Ended 31 March 2024 Page Report of the Trustees Independent Ex#miner's Report 12 StAtement of Financi1 Activities 13 Statement of FinanciAI Position 14 to 15 Notes to the Financial Statements 16 to 21 Detailed Statement of Financial Activities 22 to 23
SPAN ARTS LTD.
REPORT OF THE TRUSTEES
for the Year Ended 31 March 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, presenl their report with
the fanCIal statcmcnt5 of the charity for the year endcd 31 March 2024. The trustees have adopted the provisions of
Accounting and Reporting by c.harities- Statement of R¢Lonimei)ded Practice applicable to charities preparing iheir
accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)
(effective l January 2019}.
OTUECTIVE8 AND ACTtVlTIES
Objectives and aims (or the public benefit
SPAN Arts, vision lo create Art As Social Change in Rural Wales I Celf fel Newid Cymdeithasol yng Nghymru
Wledig was launched in April 2019.
SPAN Arts is a eommunity arts charity, based in Narberth, with a .30-year history of making a significznl contribution lo
Ihe arts in Pembrokeshire. We are ambitious for the arts in Pembrokeshire to inspire & connect rural people, places, and
communities creatively and seek io challenge perceptions of what rural commiiniti¢s are capable of and what they can
achieve when they work together.
SPAN Arts, vision to create Art as Social Change in Rural Wales I Celf fel Newid Cymdeiihasol yng Nghymru Wledig
was launched in April 2019.
We work with volunle¢rs. artists, perforniers, and prodiie¢rs to cocreate projects and experiences that enrich the lives of
people living in rural areas, tackle SOCi
SPAN ARTS LTD. REPORT OF THE TRIISTEES for the Year Ended 31 March 2024 0ECTivEs AND AcrtVlTIES Achievements and perfornianee The past 12 months have been a period of strategic review and development for the charity, culminating in creating a new 4_year strategic plan and a slren&Jthened Board and team. We have reflected on the stren¥th and impact of our programme, Olir n)le and plaec within the sc¢tor, and th¢ chl¢ ngingF needs of oiir community. It is abundantly clear that those who are excluded, marginalised, impoverished, and discriminated against by the structure of our society continue to face an unequal impact of the cosl-of-living Lrisis. climate emergency, impending recession. The urgency of the need for chaiigye is ixith absolute and incontrovertible. This is brought into even greater focus by the legacy and impact of BlackLivesMatter, WeShallNotBeRemoved movements, and growing LGB TQL+ discrimination. We continue lo ask ourselves how we have been part of the problem in the past- and how we can help drive chEMg)e Lioing foNard. We continue oiir joiimey with oiir commiinity and oiir artists to proactively challenge this inequality and commit to our niission of Arts as Social Change through ¢o-¢r¢iltion with our Coinmunity. We are proud of the impact we have niade to the lives of the people who have engJ<iged with us over the p&81 12 months. Amplifying diverse voices and connecting people across the county through crealivily. Key Achievements: Decpcncd oiir c()mniitniLiiI t() our cc)-crei( ted approach lo giive the power lo c)ur Commiinily and artists to shape the work we deliver, from defining how we commission work 10 playingF an (Ictivc role in developin&y oiir slraiegic plan Presented a vibrant program of artq events and a¢tivities, both onlinc and in-person, that en&yaged people from across Pembrokeshire and beyond Suppciried the Lre<11ive tiilenl l< nd menll< l ivell-bein&y of local children and young, people through delivering Criw C¢lf, Arts ljo()st, ¢ind largclcd youth engiag?emcnl project Expanded our signaliire Love Stiiries to Nature commission and commissioned a range of artisi-led work to support the community's engagement in the environment Invested in our partnership with Llwy Cjariad lo deliver We Move, the youth social action project with Black and Glob¢il Maj(Irily iliildrcn aiid young, people aLri)ss Wesl Wales C,ommissioned cind premiered ncw work by neurodivergent artists as part ofthe national Unlimited C"ommission Celebrated and shared the Welqh language through Olir bilingiial events and the Pererin Wyf project Sustaincd and diversilicd our volunteering in the arts program. OIIR IMPAcr Our mission to create Arts as social changle in rural Ivales was developed to respond to the needs of rural communities. Tlie impact of our work over tlie P1 12 iiiontlis has coiiie tlirough- C.reatinbF a plaifomi far Diverse Voices to be heard.. by conimissioning and programming work by Global Majority creatives, Welsh-speaking artists, Neurodivergent artists, and LGBTQ+ creatives we share their stories, lived expcriences, and ideas with our audiences and community. Challenging societal preconceptions and building a more ohesive, questioning, and understanding commiinity. Breaking down structural barriers to engagement.. though delivering a broad range of funded low-cost, no-COSt or pay-whal-you-can projects and programs to remove financial barriers, conimitting lo programming accessible spaces, places, kmd venues, and embracing digital technology to reduce geographical bayriers we are working to remove the barriLri lo Lng<WL in arts and LulturL. Improving conimunity wellbeing- From our audience, community and ptner feedback, and our intemal evaluations, ve continlie to make a significant contribution to reducing isolation and loneliness in Penibrokeshire through creative cngagenient and self-cxpression. Supporting the creative economy.. Made an important contribution to supporting viable Caree for creative practitioners in West Wales by providing paid opportunities to artists, musicians, and creative freelancers across the year Making space for cliinale conversations: Aloiigside continuing lo interroLJale our own environmental impaLI, we have invested in artist-led work that engages oiir community in the climate conversation Championing volunteering- Enriched the lives of people with protected characteristics with meaningful community engagement and volunteering opportunities Page 2
SPAN ARTS LTD. REPORT OF THE TRLISTEES for the Year Ended 31 Mareh 2024 OKIECTIVES AND ACI'IVI"I'IES OUR IMPACT (COINTINIIED) Over the past 12 months, Ive have also built SPAN into a slronger and more resilient art% organisation through-. Securing .3-year revenue funding as part of the Arts Council of Wales Investment Review for the first time in the charity's 304 year history. Further strengthen Ihe sk-ills makeup and diversity oFthe board to ensure strong govemance Continuing lo addpt its artisti¢ vision to create ART AS SOC.IAL CIqANGE in rural Wales and evolve by responding lo the rapidly chan¥in¥ needs and demands of tl)e Pembrokeshire people Contributed to securing SPAV5 future viability and sustainability by investing in our fundraising capacity, strengthening partnerships, and continuing to diversify our funding makeup Pa¥e 3
SPAN ARTS LTD.
REPORT OF THE TRUSTEES
for the Year Ended 31 March 2024
OBJEcrtVES AND ACTIVITIES
Events and charitable activities for the publie benefit
Programming and Commissionitig:
Across the 12 months, we worked to bring unique, diverse, and high-quality live perforniance work to non-traditional
arts spaces and the outdoor5. from creatives and companies from across the UK, as well as commissioning new
innovative productions from local artists.
This broad range of work covers inlersecting themes of..
Championing diverse voices
Celebrating Ilie Welsh language
Challentsing stigma around mental wellbeing
EngFag)ingJ the community in the climate conversation
We continued our relationship ivith Music Theatre Wales, presenting their ¢nvironmLntal-fo¢used Streei Arts operas, the
Scorchod Earth 1'rilogy. projected on the riverside of Haverfordwest. We worked with Sinfonia c.ymru lo bring
high-quiilily cl¢155iC(Il mysiL to the HWB lap hose and street food kilLI)en in Narbertli and hoslLd Ihe Oasis One World
choir's Pot of Good Vibes perfomiance in C.lunderwen Village Hall.
Working with Unlimited we commissioned and premiered a new bilingual verbatim theatre play Townies Farniers and
Gro¢klcs by neurodiverse
SPAN ARTS LTD. REPORT OF THE TRUSTEES for the Year Ended 31 March 2024 ORJEcrtVES AND AcrtVlTIES MothLr5 uf Nature, a ground-based circus walk-aiYTrut show that explored the artist's connection as women working the land and sea. Song: We continued our commiimenl to offering a broad range of engagement and performance opportunities an)und song, including our biweekly singing for well-being sessions Can Sing, and Cor Pawb our nias5 ¢onimiinity choir with support from the Ashley Pcimily Foundation. We also presented an exe¢plional and diverse A Capp¢lla concert in the fallow year between oiir biennial Narberth A Cappella Voice Festival. Arts and Health: Arts Boost In partnership with Hywel Dda I Icalth Board, we continiied to support the Arts Boot project which offers participatory creative sessions for young people Lrom lroSS th¢ IIc(Ilth Board region who are eng¢i¥ed with or on the waitin¥ list for thi Specialist Mental Health Support Tek]m. C.realive Prescribing We were also commissioned to deliver two elements of Hy] Dda's innovative c.reative Prescribing project, firstly to deliver a creative prescribing cate event for arti5t5, hcalih professionals, and seLtor peers looking al equality and access in creative prescribin&' pracli¢es. Secondly working in pEnerShIp with Argylc Street Surg)ery in Pembroke Dock we delivered Midweek Makin&y, a series of creative sessions for their young patients. Creative Curiosity We worked in partnership with Prcseli Cares, Cwpas, PA VS, and 14wyl Dda to develop and deliver an Arts Council of W1< les arts <wid l)L1< Iili_fui)deil prc)jeLI, C.re<iiiVL C,Liri()%ity. IV()rkiiigF with Ihree tiir¥el con)illunilics in the north of the county to explore what Ciire meant to them and lo iincover gr<issroots solutions to social Ca Lhalleng?es. Crealive Connections With the funding friim PA VS we dclivcrcd a progjram of reb)ul<lr creative sessions for unpaid carers alongi ¥viih a young carers week of sCSSiOlls over ha]r Icrni. Thc sLssions aimed to offer respile and suppc)rt Ihe participant's creative self-expression. Theatr Soffa.. We developed and tested a new approach lo our di&Jil<il community Ihealre tr()iipe, Thealr Softa, which offers remote creative eng<igement for people whi) arL iiiiablL I() aLees% in-peon 1( clivity. Tlie groiip rchearsed and perfomicd a series of new comedic sketches entirely over Zoom. Artjst Support: SPAN understands and values the 5ymbioti¢ relationship we hold with the artists and creatives we work with. We are committed to offering our assi5tan¢e, advi¢e, and resources to support the development of the creative ecology of West Wales. Volunteersupport and development: Volunleers have been the backbone of SPAN for the past 30 year5. Over the past 12 months, we have been working to diversify the makeup of our volunteers offering accessible volunteer opportiinities and support to those who are Icss well-represenled in the cominunity. We SUPEX)rted 1,486 volunteer holirs, 96 new volunteers and have signed up and 2 new volunteer champions who support our volLintLer reeruitmenl within their communities Page 5
SPAN ARTS LTD. REPORT OF THE TRUSTEES for ihe Year FJnded 31 Mareh 2024 ORJECTtVLS AND ACI'IVITIES quality, Diversity, and Inclusion SPAN Arts are actively and publicly anti-racist, anti-ableist, anti-homophobic and anti-transphobic. This unmovable core principle infomis who we partner with, who we approach for support, who we employ, how we work, and who we work with. We will use the arts, our program, and our position to call out inequality and challenge bias across the county and beyond. We embrace the social model of disability and the cultural model of Deafness and expand this understanding to include the fact that systematic structural barriers are at the core of discrimination 9nd lacklloss of access. When we talk about diverse artists, communilies, and people this encompasses diversity of gender, sex. disability., sexuality, race, and age. SPAN is Committed io ensuring that all our activities are inclusive, relevanL and a¢ces5ible to everyone. This year we have.. Actively monitored and proactively diversified the makeiip of our board, staff team, and the artists we engage Constantly ked who is missing froin the creative conversation and seek out aiid champion undLtTepresented and diverse voices in the Lre¢ilii)n c)fi)ur pri)g7ram <d w(Irk Been open in Olir decision-making and work lo deinocralise CLIIILire for all, not jiist lh¢ voi¢c8 Ihal shout Ihe loudest Be brave in the stories wc tell and work to create a platform to expand understanding of what contemporary Welsh stories are Integyraled both BSI. inlerprelalion and Welsh subtitling> on dig?ilal perforn)ance lo expand our audience eng>agFement C.onliniie lo interri)g?I2le and refine our recruilment and cc)mmissioning processes to enable us lo reach and employ a more diverse team and artists who arc more rcprcsci)talivc of thc comn)unities we serve SPAN'S Diversity Statistics: 'ro be accountable we monitor the diversity of pcopl¢ w¢ work with on an annual basis.. Our Board.. SPAN has 7 Inistees, 5 who identify as fem<ile (one of whom is chair) and 2 identify as male, we have I triistee from the Cjlobal Majority community and I who idLnlifics as ncurodivcrse, 3 8pcak IVel8h and 4 are learning We15h. Their age ranges from the late 20s lo mid-70s, 2 are part of the I,GB TQ+ commiinity. Our Staff.. SPAN has a ¢ore salaried ledm of 8 (5.3 1."I' equivalcnt). 7 identify as fcmal¢ and l as non-binary, 5 {62 /0 of the team) Mre from the LGBTQ+ community, including the Director (we are a gay-lcd organisalion), 2 are neurodivergenl, 3 speak Wels11 aiid 2 arL WL15h learners. Tl)eir age rangyes Lroin tlie 30s lo early 60s. I stall. iiicmber is froin Ilie (ilobal Majority conimunity. Our Artists: From the data we have (at the time of writing}, of the 97 freelance artists employed in the last 12 months.. 38 /0 identified as mal¢, 570/0 identified as female, and 50/0 were Trans or non-binary 380/0 were Welsh speakers or leaniers 24010 were part of the LGBTQ+ community /0 were Dldeaf, Disabled, an(Vor Neurodivergent 28 % were part of the Qilobal Majority community Page 6
SPAN ARTS LTD. REPORT OF THE TRUSTEES for the Year Ended 31 March 2024 OBJEcfTVES AND AcfIvITIES Staffing During the year, SPAN Arts employed the following.. Existing Staff: Digital Marketing and Design Assistant di&Fital niedia Finance Manager - since February 2019 (p/t) is responsible for daily financial management. Director - since October 2021 (flt} is responsible for overall strategic management of the organisation, initiating and progressing funding applications, managing the events programine and all other paid staff. She is line managed by the Ch¢1ir of the Trustees and directly responsible to tlie Board. since August 2017 (p/t) is responsible for marketing. graphic design, and Volunteer and C.ommunily Coordindtor since Jiine 2022 {p,i) is respoiisible for the recruilmenl and managyement of community volunteers to help shape and d¢liver tlie programme of crealivc LlluFagemenl for SPAN Arts. Assisling the Commiinity Producer to expand our reaLh dnd div¢rsify the community eiig?ag¢niciil in our creative progr<1]ne. New Staff: Digilal Marketing? and Design Assislanl sinLL May 2023 (plt) is responsiblc for marketing. graphic design, and digital media We Move Project Officer since 12th June 2021 is responsible for managing the c.hildren in Need funded We Move project Coniiiiunily Produccr .8ii)ue 8eplLmber 2023 55 rL4ponsible for the management, planning, and delivery of the CO-LfL<ltLd cvcnts and projects that form the core of oiir progFratn. Devclopment OITicer since October 2023 joined as part of the Arts & Business Creative Intern program and has worked to support the fundraising and development functions of the charity. OutgTroingi staff: c.ommunity Producer- left September 2023 {fli) Digital Marketing and Design Assistant Maternity C,over- left May 2023 (pli) Page 7
SPAN ARTS LTD. REPORT OF THE TRiiSTEES for the l'ear Ended 31 Mareh 2024 OBJF.crtVFS AND ACTIVITIES Grants and funding SPAN, Arts has been fortunate to gain andlor complete a variety of funded project5 during the year, all of which complement SPAN ,lrts' ¢orL program of events and share the core message of Art as Social Change in Rural Wales / Celf fel Newid C)'n)deithasol yng Nghymru Wledig £84,034 Arts Council of Wales - CREATE l Arts and Health / Business Development £1 0,000 Scops Arts Trust- toward core costs £18,931 NVC.VA Volunleeriiig Fiind - toward volunteer support and development £41,877 Children in Need _ tOW<1rd.8 We Move project £10,458 Hywel Dda Health Board - lowards Arts Boost £9,998 Hywel Dda Ilealth Board _ towards Creative Prescribing £5,000 Colwinston Trust - toivards Cor Pawb £6,869 Criw Celf (via Mission Gallery) - towards Criw Celf £5,000 The Ashley Family Foundation - towards C".or Pawb £5,000 PembrokeshirL Coiinty C'ouncil - toivards I,antem Parade £5,000 P¢inbrokeshir¢ Associaiion of Volunllc ry Services - towards CreaiiN'e Connections with C.Arers and Young Carers £4,882 Arts & Blisiness Cyniru towards iiitemship siipport Spon.qorship". £3,000 Valero Other unrestricted income SPAN Friends £693 Veiiiic I lirL" £2,860 Fundraisii)gp £4,4.3.5 Mis¢ InLome £2,705 Donations (inc gift aid) £2,280 Ticket S¢iles £9,657 Volunteers Volunteers remain an essential element of SPAN Arts and enhcinLe our ability lo deliver a varied and stimulating progratn. Without our dedicatcd team of volunteer5, SPAN Arts coiild not exist Page 8
SPAN ARTS LTD. REPORT OF THE TRUSTEES for the Year F.nded 31 March 2024 ORJECTTVES AND ACTIVITIES The future: The Trnstees maintain a clear view of current WO which contributes to good governance and helps with futu planning. 2023124 has been a landmark ycar for SPAN, in seeing the 30+ years of history and the Pk]St 5 years of evolution recognised by the iiivilalion to join th¢ Arts Cuuncil of Wale5 Arts Portfolio Wales for the first time. The commitment and talent of Olir team, artists, volunteers, and board are L¢ntral to this achievement. As we step into our new role as a portfolio member for the Arts Council of Wales, we will iise that investment to strengthen and 5tabilise our core, lo enable us lo expand SPAN'S reach across Pembrokeshire, tackling the geographical, langliage, Cliliiiral, and soeio-econumic barriers f<ice on. We believe P(S1OnatelY that the arts are essential in ensiiring people's well-being and that creativity Can expand people's understanding of the world and their connection lo others. We continue lo strive for SPAN to be radically in¢liisiv¢ in its working practices and understand that good governance is a diverse govemance. To that end, we have further diversifild Ihc lived experience of our board of Trustees, and we support the Directors, work to creale a leani Ihal embrnLes diffLfLli¢L and va]ues its slrengiih. The new role ot We Move Project olcer supports us in diversifyingy our enL?agiemenl and demonstrates our commitment lo this as part of our core program output. We are proud of the relationships we have built and strengthened with our funders, donors, and partners, who have all contributed lo the LJrowth and Sdf¢bFuardingF of thL ch¢irily uver the p<t year. The Director continues lo work lo diversify our fundinLT make lip lo en%ure Ilic fiilure susl<iinability and g?r()wth of the charity- The Trustees aim ID support Ihe Director and team in enLyagingF in rLILv<lnl Iraining and attending events and networking activities which will help develop skills and bringF a stimulating and sustain1< ble programme of crLative activities to the SPAN Arts comniunily Thank you Finally, the Ttustees wish to thank the slatt., volunteers, and artists tor all their positive contributions, dcdiLation, and suppi)rt over the PiL4t twelve mi)nilis. We also thank members of the Conimunity who continue lo support our progFrani and our local businesses for Iheir sp)nsorship in support ok'our activities. SPAN Arts is the vibrant community charity il 15 because of all of them. FINANC:IAL REVIEW Rcservcs policy SPAN has a reserves policy that sets out the level of unrestricted financial reserves that can be held by SPAN and the purpose for which they can used. The policy is reviewed annually. SPAN aims lo maintain unrestricted reserves at a level that will cover.. Professional fees relating lo winding lip the business {from capital assets) Emplo)'ee wages for 3 TT]onlhs and rediindancy costs not covered by project funding 3 Inonths overhead costs Cancellatioii fees for evenls (performers, facilitators, veniies) Emergency fund to support cashflow, adininistralion costs or capital costs for a specific project or a¥reed objective As at 1st January 2024 the amount required for the above purposes is.. WagFes and redundancy payinents £15,000 3 moiiths overheads £ 5,000 CanLcllation tccs £ 5,000 Emergency tund £ 5,000 £30,000 Policies: SPAN reviews and updates all policies on a regular basis through fomial adopfion at Trustee Board meetings. Page 9
SPAN ARTS LTD. RF.PORT OF THE TRUSTEES ror the Year Lnded 31 March 2024 STRUCTIJRJ:, GON'ERNANCE AND MANAGEMENT GoN'erning document The company operates under the name Span Arts and was incory)orated as a company limited by guarantee on 30 January 2001. It is govemed by ils Meniorandum and Articles of Associatton as iirnended by special resolutions dated 25 July 2001 and 4 July 2002 and as amended by an extraordinary meeting of15 August 2006. It was registered &8 a charity on 3 October 2001. 11 is also a membership organisation. Organisationlll structure SPAN Arts is niaii¢lged by its INsteesldire¢tors. New members of the Triistee Board are appointed in accordance with the governing document. During the year the Trusiee Board appointed 3 new members and 2 trustees resigned. Members of the Tnistee Board continue 10 coi)tribute in areas of siipport and guidance and are a¢tive on working parties and other groups whiLh support and complenieiil the work ot the paid staff. The Board of Tnislees meets quarterly. and reports are prepared for the Board by the SPAN Arts Director, Bethan "l oiihig, Gamble k]nd financial reports prepared by Vicki Skeals, SPAN Arts Finance ManagTer. Bethan Toiihig Gamble as Direclor is responsiblL. for day-to-day mand&Fement of the Or)EIsation dnd attends Trustee Bo(Ird n)eetingis in a non-voling) capacity. other individuals can be invited to attend to bringy specialist knowledge or a different perspeLtive lo meetings SPAN Arts values the diversity of its community 1< nd the streng?tli Ihal comes Irom championing diverse voices. SPAN work-.8 lo ensure and proniote eqii<ility in all wiit4( it delivers. It works in partnership with other volunlary, statutory and private agcncies where this Can bLnelil ils tarby¢l panicipant8. Risk n4qgcment The Trustees have a duly to identify and review the risks to which the charity is exposed and lo ensure appropriate controls are in place lo provide reasonablc &8surance against frdud and error Risk mAnAgement The Truslc¢s have a duty to identify and review the risks to which the charity is exposed and lo enslire appropriate controls are in place to provide reasonable assurance a8ainsl fraud and ctTor REFERF.NCF. AND ADMINISTRATIVE DETAILS Registered c.ompany niimber 04150772 (England and Wales) Registered ChArity number 1088721 Registered office Spai) Arts Towii Moor Moorfield Road Narberth Pembrokeshire SA67 7AG Trustees Ms C D Davies Chair Ms N Warrington Treasurer (resigned 26.7.23) Mrs S Lewis Vice Chair Dr A Ccimeron Wills (resigned 26.7.23) Mr S Beny Ms D Neile-Hopton Ms C Mol (appointed 26.4.23} Mr R Evans (appointed 19.7.23) Mr J Chilly (appointed 19.7.23) Ms R M Cottam (appointed 24.4.24) Page 10
SPATr ARTS LTD. REPORT OF THE TRUSTEES for the Year Ended 31 March 2024 RF.FERENCE AND ADMINISTRATIVE DE'rLs Compyny Secretary Miss V Skeats Independent Examiner Mr M Harries L M Griffiths & Co Limited Chartered Certified Ac¢ountants 1&2 Merlins Court Winch Lane Havcrfordwest Pembrokeshire SA61 ISB Approved by order of the board of trustees on 31 July 2024 and signed on ils behalf by: Mrs S Lewis - Trustee Pagell
INDEPENDENT EX4M1 ER'S REPORT TO THE TRUSTEES OF SPAN ARTS L'I'D. Independent examiner's report to the trustees of SPAN ARTS LTD. ('the Company,) l pOrt to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. Responsibilities and basis of report As Ihe charity's trustees of the Company (and also its dircctors for ihe purtx)ses of company law) you are responsible for the preparation of the accounts in accordance with the requiretnents of the c.ompanies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independenl examination, I report in respect of my examination of your charity's accounts as carried oul und¢r Section 145 of tl)e Charities Act 2011 {'the 2011 Act,). In carrying out my examination I have followed the Directions giiven by Ihe Charity Commission under Section 145(5) (b) of the 201 l Act. Independent exxminer's statement I have completed my examination. I confirni that no matter5 have come to my attention in conneclion with the examinalion giving me cause lo believe.. accoiinling records were iiot kept in respect of the Company as required by Section 386 of the 2006 Act. or the auLounts do not accord with those records,. or the accounts do not comply with the accounting requirements of S¢¢tion 396 of the 2006 Act other Ihan any requirement thdl the aciouiit5 giv¢ a true and fair view whiLh is not a matter ¢onsidered as parl of ind¢pendent examination; or the aeLoLint5 havc not been prep<lred in l¢ccord<ince with Ihe niLthc)ds and principles of tlie Stalcmenl of Recomniended Practice for acwunting ¢ind reportingi by charities (applicable to charities preparing IhLir accounts in accordance i¥iih the Financial Reporting Standard applicable in the UK and R¥publi¢ of Ireland (FRS 102)). h<2ve no conccms <Trn(I have come (ILr()%s n() (IiliLr mKillers in connection ivilh the cxamii)<ltion to which attention should be drawn in this r¢port in order to enable a proper undcrstanding ofthe aLLounts to be reaGhLd. Mr M Harries L M Gri(fiilis & Co L.iiiiited CIILlrtered C.erlified Accouiitants 1&2 Mcrlin.8 C()Iirt Winch Lane E Idverfordwest Penibrokeshire SA61 ISR Page 12
SPAN ARTS LTD. STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2024 2024 Total funds 2023 Total funds Unrestricted fund Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legyacies 2,972 218,531 221,503 119,892 Charitable activities IncoiningTr resources from charitable activities 23,057 23,057 22,929 Investmenl income 2,185 2,185 720 Total 28,214 218,531 246,745 143,541 XPEiYDITIIRF. ON Charitable activities Charilc1ble expei)diture 43,413 183,149 226,562 207,307 NET INCOMEI(EXPENDITURE) Tran.%fer¥ betiveen funds (15,199) 9,100 20,183 (63,766) (9,100) Net movement in funds (6,099) 26282 20,183 (63,766 } RECONCII.IATION OF FUNDS Total funds brought forward 209,404 21,841 231,245 295.011 TOTAL FUNDS CARRIED FORWARD 203JOS 48,123 251,428 231,245 The notes form parl of these financial statements Page 13
SPAN ARTS LTD. STATEMENT OF FINAiNCIAL POSITION 31 March 2024 2024 Total funds 2023 Total funds Unrestricted rund Restricted funds Notes FIXF,D ASSF,TS Property, plant and equipment l36J62 136,362 137.375 CURRENT ASSETS t)ebiors Ch at bat]k and in hand 12J25 105,943 7,969 88,575 57,823 48,120 70,148 4&120 118268 96,544 CRLDI'I'ORS Amoiinls falling due within one year (3,202) (3202) (2,674) NET CURRENT ASSETS 66,946 48,120 115,066 93.870 TOTAL ASSII TS LESS CURRENT LIABILITIES 203J08 48.120 251,428 231.245 NET ASSETS 203J08 48,120 2fj1,428 231,245 FUNDS Unrestricted tunds Restricted tiinds 203JIJ8 48,120 209,404 21,841 TOTAL FUNDS 251,428 231,245 'I'he charitable company is enliiled to exemption from audit undcr Section 477 of the Companies Act 2006 for the year ended 31 March 20?4. The menibers have not reciLiired the Lonipaiiy lo obtain an aiidil of its financial stalement% for the year ended 31 Marcli 2024 in accordw)ce ivilh Sectioii 476 of the Coinpwiies Act 2006. The trustees acknowledge their respon.%ihilities for cnsuring, that the Lharitable company keeps accounting records that comply with Sections 386 and 387 of the Conipanies Act 2006 and preparing financial slalemenls which &Five a tnie and fair view of the state of affairs of Ihe charitable company as at the end of each financial year and of ils siirplus or deficit for each financial year in accordance with the requirements of Sedions 394 and 395 and which otherwise comply witl) the requirements of the Companies Act 2006 relating lo Iinancial statements, so far as applicable to the charitable Lompany. (b) The notes forn] part of these financial slalements Page 14 continued...
SPAN ARTS LTD. STATEMENT OF FINANCIAL POSITION - continued 31 March 2024 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial slalcments were approved by the Board of Trustees and authorised for issu¢ on 31 July 2024 and were signed on ils behalf by.. Mr5 S Lewis - Trustee The notes form part of these financial statements PaTre 15
SPAN ARTS LTD. NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The fmancial statcmcnts of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'ALcounling and Keportinb by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance Th'ith the Financial Reporting Standard applicable in the UK and Repiiblic of Ireland (FRS 102) {effective l Janu 2019)., Financial Reporting Standard 102 '-Fhe financial Reporting Standard applicable in the UK and Republic of Ireland, and the Compallies Acl 2006. The financial statements have been prepared under the historical cost convention. The tn]stees' are not aware of any material uncertainties in making their assessment of going con¢em. As a result, the going concern basis of a¢¢ountiiig h&s been adopted. Income All income is Tecognised in the Statement of binancial Activities once the charity has entitlement to the funds, il is probable that th¢ inuomL will b¢ received and th¥ I]Ullt can be measured reliably. Expenijiture Liabililic8 are rccog>nised <1$ expeiidiliire £iS soon aq there is a legal or conslrliclive obliLF<iliiin coniniittingy the charily to that expenditure, il is probable that a Iransf¢r of Lconomic benefits will be reqiiired in settlemcnl and Ihe wnounl ol- Ihe obligation can be m¢asurcd rcliably. LxpLnditure is accounted for on accruals basi5 and has been Llassified under headingys Ihat aggFreg7ate all cost related lo the category. Where c051s cannot be directly allribuied lo particular headingFS they have been allocated to activities on a basis consislenl with the use of resources. Property* pIllt And equipment Depreciation is provided al the following annual rates in order lo write off each asset over ils estimated useful lile. Plant and tnachinery 25010 on reducing balance and l OO/tr on reducing balance Freehold propety was previoiisly depreciated al 40/0 on <1 Straight line basis. The trnstees have recoi)sidered Il)eir policy and wliere the eslimaled residual value is believed to be in excess of thc currcnt carrying value no depreciation is provided in the accounts. Taxation The ch¢irily is excmpl from corporation lax on its charitable activities. Fund uccounting UlestrICted tui)ds can be used in accordance with the charitable objectives at the discretion of the trustee5. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial Statements. Pen510n COSts And other p05t-retirement benefits The charitable compan). operates a defined contribution pen5iDn scheme. Contributions payable to the charitable Lompany's pengioii sbheme are Lharged to the Statement of Financial Activitie5 in the period lo which they relate. Page 16 continued...
SPAN ARTS LTD. NOTES TO THF. FINANCIAL STATEMENtS- continued for the Year Ended 31 March 2024 INVESTMENf INCOME 2024 2023 Bank interest 720 NET INCOME/(EXPENDITIIRE) Net income/(expenditure) is slated after chargingl(crediting)'. 2024 2023 Depreciaiion - owned assets 2283 2,490 TRUSTEES, REMUNERATION AND BENEFITS There were no truslces, remuneration or othcr benefits for the year ended 31 March 2024 nor for the year ended 31 Mar¢h 2023. Trustees, expenses There were no trustees, expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. STAFF COSTS The average monthly number of employees during thc year was &8 follows.. 2024 2023 Employees No employees received emoluments in excess of £60,000. PR()PERTY, PLANT AND EQIIIPMEN'r Frcuhold property l)lant and machinery Totals C.OST At l April 2023 Addition5 185,000 65,274 J270 2fj0,274 1370 At 31 March 2024 185,000 2$1,$44 DEPRECIATION Ai l April 2023 Charge for year 66,600 46,299 2283 112,899 2283 At 31 March 2024 66,600 115,182 NET BOOK VALIIE At 31 March 2024 I l8,400 17,962 136J62 At.31 March 2023 118,400 18,975 137,375 Page 17 continued...
SPAIY ARTS LTD. NOTES TO THE FINANCIAL STATEMEwfs- continued for the Year Lnded 31 March 2024 DEBTORS: AMOUNTS FALLING DUE WITHIN OINE YEAR 2024 2023 Prepayments aLLrucd income 12J25 7,969 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Other creditors Accnjals and deferred income 2205 997 1,822 852 3202 2,674 IIIOVEMENT IN FUNDS Transfers between fiinds mov¢ment in funds At 31.3.24 At 1.4.23 [Inrestricted funds GLnLfdl fund 209,404 (15,196) 9,100 203J08 Ilestriete(I funds l)Linbr()kLshirL Association of Voluntary gcrvices National Lottery Commlinity Fund ChildrLn In NLLd We Move Fund l)C.C, l)ererin Wyf Ashley Faniily F'c)undalion WCVA Volunteering, Grant ACW - Busine55 & development tui)d AQ'W - Arts and Health Fund- Creative C'.Lirioiisity Hywel Dda Arts Boost 3 Levelling up Funding via PC.C. - Lanlem parade 422 (1,873) 422 1,873 4,303 9,218 4,690 (2,474) 25,685 (9,218) (437) 4,430 7225 (I,0$0) (1290) 5,137 2233 3,772 (2,000) {900) 233 2072 4,969 (lJ86) 3583 21,841 (9,100) 48,120 TOTAL FUNDS 231,245 20,183 251,428 Page 18 continued...
SPAN ARTS LTD. NOTES TO THE FINANCIAL STA TEMENTS- continued for the Year Ended 31 March 2024 IOVEMENT IN FUNDS- eontinued Net movement in funds, inLludLd in tho above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 28,214 (43,410) (15,196) Restricted funds Pembrokeshire Association of Voluntary Services ACW- Create Fund CRIW CELF National Lottery c.ommunity Fund SI:OPS Arts TNst C.'hildreii In Need We Move Fund I)CC l)ererin Wyf I lyw¢l l)d(i Art4 B()osl 2 Ashley r.amily l.oiindation WC'VA Vollinleering Grant Hywel Dda- Artis in residence Hyw¢l Dda- Crealivc Prescribing C,afe AC.W- Business & development fiind AC.W - Arts I Ic<ilih F'und - Creative Cvriousily Hywel Dda Art5 Boost 3 Colwins1()n C.hari11< ble Trlist LL'vLllingi LIP Fundingy via PQ'C. - Lanlem parade Arts & Business Cymru - Creative Internship 4,999 58,139 6869 (4,577) (58,139) (6,869) (I,873) (10,000) (18,021) (20,698) (6,687) (S,438) (14,501) (4,999) (4,999) (1,759) 422 (1,873) 10,000 41,1177 11,4110 6,687 23,8.56 {9,2111) (437) 4,430 18,931 4,999 4,999 8,984 7225 16,912 3.772 4,999 {14,679) 2233 3,772 (4,999) -s,000 (31) 4,969 4,883 (4,883) 218,fj31 (183,152) 35J79 TOTAL FUNDS 246,745 (226,562) 20,183 Page 19 continued...
SPAN ARTS LTD. NOTES TO THE FINANCIAL STATEMENTS- eontinued for the Year Ended 31 March 2024 MOVEMENT IN FUNDS- continued Comparatives for movement in funds Nel movement in funds Transfers between funds At 31.3.23 At 1.4.22 Unrestricted funds General fund 190,466 20,394 (1.456) 209,404 Restricted funds People's Postuode Lottery Wales Council for Voluntary Action ACW- Create Fund AC.W C.RFI C;RIW C.EI.F M(x)nd<in¢e P'oundation 2022 National Lottery Community Fund SCOPS Arts Trust Childrcn In Necd We Move Fund l)C.(' l)¥rLrin Wyf Ashley F<lmily Foui)dation WCVA Volunteering Grant 20,000 (20,000) (28,950) (21,871) 21,095 776 (9) 689 (689) (14,500) {8,127) {10,000) 4,-303 9,218 4,690 1,7.fj7 14,500 i 0,000 i o,ooo 1,873 4,303 9,218 4,690 1,757 104,545 (84,160) 1,456 21,841 TOTAL FIINDS 29.5,011 (63,766) 231,245 Page 20 continued...
SPAN ARTS LTD. NOTES TO THE FINANCIAL STATEMENTS- continued for the Year Ended 31 March 2024 MOVEMENf IN FUNDS - continued Comparative net movement in fiinds, included in the above are &$ follows.. Incoming resources Resources expended Movement in funds Unre$tri¢ted funds General fund 21,585 (1,191} 20,394 Restricted funds Pembrokeshire Association of Voluntary ServiLes People's Posleode Loiiery Wales CoLin¢il for Voluntary Aclion ACW - Create Fund ACW CRF3 CRIW Q'.FLF Moc)ndanLe b'oundalion 2022 National Lottcry Commiinity Fund SC.OPS Arts Irust Children In Need Wc Move Fund ComiL Relief Ty Cerdd PC'.C Pererin Wyf Port of Milford Flaven l-lywel Dda Arts Boost 1 Sywcl Dda Arts Boosl 2 Ashlcy l qmily Foundl< lion Small World WCVA Volunieering Grant PCC Support ofthe Arts Fund 2,500 (2,500) (20,000) (38,600) (49,113) (20,000) (28,950) (21,871) 9,650 27,242 6,267 (6,956) (14,500) (8,127) (10,000) {350) (10,000) (1,000) (21,301) (5.399) (10,000) (2,901) (310) (1,200) (3,359) (500) (689) (14.500) (8,127) (10.000) 4,303 4,653 i 0,000 1,000 30,519 5,399 i 0,000 2,901 .1,000 1,200 5,116 500 9,218 4,690 1,757 121,956 (206,116) (84,160) TOTAI, FUNDS 143,541 {207,307) (63,766) Transfers between fund5 InLome has been accnied where tILe charity was legally entitled lo it at the balance sheel date and it w&8 quantifiable and acliially received after the year end. io. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2024. Pag?e 21
SPAN ARTS LTD. DETAILED STATE1IENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2024 2024 2023 INCOME AND ENI)OWMENTS DonAtions and legaeies Donations Friendship income Gift aid Arts Council of Wales Hywel Dda Pembrokeshire County Council Wales Council for Voluntary Action Pembrokeshire Association of VoluJ]lary Services Comic Relief Small World C.olwinston Trust Ty (:erdd Arts & Biisiness Cymru SCOP8 Arts Trust Criw Celf Ashley Family Foundation c.hildren In Need 1,716 693 564 84,034 20,456 16,480 18,931 2,020 827 488 27,25U 12,901 31,020 14.765 5,000 2,500 10,000 1,200 5,000 1,000 4,883 i 0,000 6,869 5,000 41,877 6,268 5,000 4,653 221,503 119,892 Investment income Bank interest 2,185 720 Charitable activities Fundraising income Gigs and events ticket sales l-lirin&) income Sales workshops 8pc)nsorship income Criw Celf Nvork5hop Port of Millord Haven Miscellaneoiis income 4,435 9,657 2,860 400 3,000 2,642 11,534 2,843 460 5,400 50 2,705 23,057 22,929 Total incoming rcsour¢e5 246,745 l43,541 EXPEP4DITURE Charilable activitie5 Employee costs Pensions Markeling and publicity F.venl expenses C.]ed forward 125,895 3,754 2,453 30,190 162292 98,092 1,286 1,456 32,795 133,629 This page does not forni part of the statutory financial statements Page 2?
SPAN ARTS LTD. DETAILED ST ATEMELNT OF FINANCIAL ACTIvrriES for tbe Year Ended 31 March 2024 2024 2023 Charit8ble activiti45 Brought forward Volunteer expenses Projecl cost% IT and website costs Fundraising expenses Employee expenses Depreciation of plant & machinery 162292 2272 45,612 1,050 125 133,629 3.172 53,809 621 209 1,088 2,490 2282 213,633 195,018 Support costs Other Insurance Light and heat TelLphoiie Poslagye 4Trnd stationery c.leaning Repair8 and renewals Subscriptions Training Accountancy Sundries Bank and card charges 1,404 1,365 505 1.392 1,720 919 1,439 470 1,828 1,684 263 661 1,716 127 1,089 1,560 1,063 12,929 12,289 Total resources expended 226,fj62 207,307 et incon)el(expenditure) 20,183 (63,766) This page doe5 not form part olthc statutory financial statements Page 23