## **TRUSTEES' ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31 MARCH 2022** ## **CONTENTS** ||**Page**| |---|---| |Chair’s report|1| |Trustees' annual report
|2 - 9| |Independent examiner's report|10| |Statement of financial activities|11| |Balance sheet|12| |Notes to the financial statements|13 – 20| The Family Haven is a charitable company, limited by guarantee Registered in England. Company No. 4247872 Registered as a Charity in England and Wales No. 1088622 31 Spa Road, Gloucester, GL1 1UY. www.thefamilyhaven.com Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **THE FAMILY HAVEN** ## **CHAIR’S REPORT** ## **YEAR ENDED 31 MACH 2022** ## **CHAIR’S STATEMENT** Over the past year, COVID-19 restrictions have eased, and this has allowed the centre to fully operate, allowing the staff do what they do well, supporting our clients. Throughout the year we have received some very heart-warming testimonies from our clients. These highlight their gratitude to the staff and how the centre has changed their lives and those of their families. This demonstrates how valuable our charity is to the local community of Gloucester and how our services truly make a positive impact on people's lives. I have felt immensely proud of all the staff at the Family Haven; they go above and beyond their daily duties to ensure their clients receive the best service possible. Their work ethic is what makes the Family Haven such a special place. I truly thank them all for their continued hard work and commitment. I am very humbled to be associated with such a fantastic team. We have welcomed two new trustees to the board, Gill and Hannah. They both have joined the team with a wealth of experience and knowledge, which helps diversify the development and growth of The Family Haven, helping it to become a centre of excellence it truly is. It is easy to forget the personal sacrifices trustees make to support the Family Haven. The sacrifices to their time and time spent with their own families to allow this fantastic charity to blossom to what it is today. I also like to take this opportunity to say a massive thank you to the board. It astonishes me how they work full time and still they are able to commit time to the Family Haven. Like other small charities, we could potentially face a difficult time ahead. Financially we are in a stable position, however we do acknowledge funding could be impacted over the next twelve months. There is the unfortunate situation happening in Ukraine and the recent economic pressures currently happening in the United Kingdom. Our services could not be any more relevant than now. We have various projects in the pipeline, we have our “Green” initiative, where focus is being drawn on recycling and reducing our carbon footprint. This is not only good for the centre but also for the local environmental impacts and, obviously, for the planet. We are also making improvements to the security at the centre, improving lighting, making the centre an even safer space for everyone who attends the centre: staff, clients, volunteers, trustees or guests of The Family Haven. We have two very big enhancements planned for the centre over the next 12 months. The first of these is a wellbeing centre (within the Family Haven) where new baby massage classes will be run. We will also be developing space for an information technology suite, where clients will be able to develop or learn new skills which will help them not only for job enrolment but also for their day-to-day home lives. The Family Haven is transitioning to a new chapter and without the generosity of donors we would not be able to develop our services for the modern world and to support the people of Gloucestershire. Ryan Miessner 10 August 2022 - 1 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **THE FAMILY HAVEN** ## **TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** ## **(including the directors' report)** The trustees present their report and the unaudited financial statements for the year ended 31 March 2022. Included within the trustees’ report is the directors’ report as required by company law. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102. ## **1. REFERENCE AND ADMINISTRATIVE DETAILS** **Company number: 4247872 Registered charity number: 1088622 Address and Registered Office** 31 Spa Road Gloucester GL1 1UY **Trustees:** Chair Ryan Miessner Treasurer Gerald Holyhead Other trustees: John Orchard Asya Pandor Alistair Holyhead Gillian Hewlett Hannah Layton (appointed 16/03/22, resigned 19/10/22) Trustees are also directors for the purposes of company law. **Company Secretary** Gerald Holyhead **Day Centre Manager** Lucy Pearce **Nursery Manager** Helen Jackson **Bankers** CAF Bank Ltd **.** 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ **Independent examiner** Patrick Morrello ACA Third Sector Accountancy Limited Holyoake House Hanover Street Manchester M60 0AS - 2 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **2. STRUCTURE, MANAGEMENT AND GOVERNANCE** ## **Nature of Governing Document** The Family Haven is a private registered charitable company limited by guarantee, with no share capital, incorporated on 6 July 2001 and governed by its Memorandum and Articles of association. ## **Members** Each member undertakes to pay an amount not exceeding £1.00 towards liabilities in the event of the charity being dissolved. There are three classes of members as follows: - Trustees (currently 7) - Honorary members (currently 1) - Subscribing members (currently 11) ## **Management** The policies and general management of the affairs of the Family Haven are directed by Trustees, one third of who retire each year by rotation, but are eligible for re-election. Trustees meet each month. The day-to-day management of The Family Haven is carried out by the managers of the Day Centre and the Nursery. The Trustees affirm their maintenance of and commitment to safeguarding children, health and safety and anti-bullying policies. ## **Recruitment and Appointment of Trustees** Trustees are recruited with a view to diversity, sound experience in a related field or professional expertise in a relevant area. Advertisements are regularly placed with agencies who specialise in the identification of suitable candidates. Such candidates are given first-hand experience of the work of the Family Haven, interviewed by two existing Trustees and, if appropriate, are invited to a Trustees’ meeting. Appointment is then conditional on the approval of the Trustees generally. Trustees have fully documented Job Descriptions and are provided with a regularly updated governance manual which covers such matters as legal form and charity status, trustees job descriptions, conflict of interest policy, anti-fraud policy and delegated authority. ## **Governance** The Family Haven in committed to abiding by the seven principles of good governance as set out in the Charity Governance Code for smaller charities developed by the Charity Governance Code Steering Group. ## **Risk Policy** Trustees place a high priority on risk management. Risks identified are categorised as follows: - Strategic and Governance - Management and staff - Operational - Financial - 3 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c It is the policy of the Trustees to review all risks on at least an annual basis. Each review seeks to establish that all risks are documented and that steps to mitigate such risks are established and executed. As a result of this process, the Trustees are satisfied that residual risks are minimal. ## **3. OBJECTS, AIMS AND ACTIVITIES** The Trustees confirm that they have referred to the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set. ## **Objects** The Family Haven formal objects are to relieve poverty and distress of persons in the Gloucester area who by virtue of their social and economic circumstances are in need. ## **Mission** The Family Haven’s mission is to help and support vulnerable families with pre-school children in Gloucestershire, particularly the hard-to-reach and those living in unsuitable accommodation. To achieve this, we will provide a warm and caring environment where both assistance and encouragement are available to enable parents and children to flourish. ## **Aims and objectives** The Trustees have set the following aims in respect of the defined target group in order to advance its mission: - 1 To empower families to take a greater responsibility for their own well-being. 2 To broaden life experiences. - 3 To improve health, including mental health and self-worth of parents and children. - 4 To improve opportunities for pre-school children. - 5 To encourage development of new skills for parents and children. - 6 To encourage mutual support amongst the families. - 7 To improve parenting skills. - 8 To enable parents and children to maintain a nutritious diet. ## **Activities and strategy** In general, the aims of The Family Haven are addressed by providing a day centre at 31 Spa Road, Gloucester. The centre is open from 9.30 am to 4.00 pm Monday to Friday for parents and their children, as well as children with particular needs. The day centre provides cooked midday meals, washing and laundry facilities, a crèche, nursery and play area, rest facilities and basic welfare advice. Each of the specific aims is addressed by a series of specific activities, designed to bring out the desired result. Targets are then set by the management in respect of each activity and are approved by the Trustees. - 4 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **4. ACHIEVEMENT AND PERFORMANCE** ## **Our Impact in 2021/22** Over the past year, the Family Haven has continued to respond to the Covid-19 pandemic and support vulnerable families in Gloucestershire who have struggled through the crisis. In 2021/22, we supported **45** families made up of **75** adults and **98** children. Below we celebrate our achievements and look forward to the future. **----- Start of picture text -----**
2021-2022
Individual families benefited
Number of visits by parents
Number of visits by children
Respite and crèche sessions
One to one sessions with children
with additional needs
Meals provided
Active listening/advice sessions
Day trips
Parenting/adult development
class attendees
Healthy eating sessions
**----- End of picture text -----**
**----- Start of picture text -----**
2021-22 2020-21
Individual families benefited 45 52
Number of visits by parents 1,583 920
Number of visits by children 1,923 923
Respite and crèche sessions 1,186 1,111
One to one sessions with children with 1,048 792
additional needs
Meals provided 2,444 1,086
Active listening/advice sessions 378 424
Day trips 218 0
Parenting/adult development class attendees 223 642
Healthy eating sessions 50 39
**----- End of picture text -----**
- 5 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c Some of our other achievements this year include: - **5** parents secured suitable housing. - **20** parents were able to attend work part time. - **17** parents were able to undertake training. - **3** parents were able to volunteer. We are also happy to report that our latest Environmental Health, Food Hygiene inspection resulted in us once again being awarded a rating of 5 (the highest possible rating). ## **Increasing our visits** Despite the restrictions still being in place earlier in the year we have managed to increase the number of visits from last year and have provided more crèche and respite sessions as well as 1-1 sessions for children with additional needs. More families were able to come in to the centre and work through their problems and concerns face-to-face on a more frequent basis. This resulted in us making fewer phone calls and running fewer separate active listening sessions. Active listening, parenting and personal development sessions were undertaken during these face to face meetings responding to the needs of our clients as they arose. Being more accessible than they were in the pandemic, improved engagement from parents in these sessions. ## **Parenting and healthy eating sessions** Our programme of personal development classes and workshops cover a wide variety of topics. Since Covid 19, indications suggest that the pandemic (and measures taken to control it such as lockdowns and social distancing) will have a significant impact on mental health so we have also tried to reflect this in the topics we’ve covered. For instance, we ran wellbeing sessions with our parents at the day centre. Studies show a significant increase in health, happiness and feeling of connection to nature when mindfulness is used. The aim of these sessions was to reduce the stress levels of the parents, helping them to feel more relaxed, calmer and less stressed. We also ran healthy eating sessions including advice on how to reduce overall food costs. This included information on how to read the labels to make healthier lunchboxes, how parents can make cheaper versions on snacks and how to look for hidden sugars in food. The parents benefited from understanding what is in food, helping them to make healthier choices for their child. ## **Day trips** We had three outings this year as well as a Christmas and Eid party. This was a perfect opportunity to come together in a Covid secure way, which was a huge benefit to the families after the lockdown and its restrictions. After having no visits last year, we also visited two farm parks and a beach this year. For some of our families and children this was the first time they had ever been. This was a welcome distraction from all of the turmoil of the previous year and a small piece of normality for the adults and their children. **“At Christmas, the children have a visit from Santa, which is amazing as Santa visits can be very expensive. We receive gifts as a family too which we are so grateful for. We also go on day trips out and we very lucky to go to the beach, which was my son’s first time going to the seaside. We have also been to Roves farm which my children loved!”** - 6 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **Developing our Outreach work** Our Outreach project resumed in September and we are pleased to be offering additional support to those in the community. The aim of the Outreach project is to reach hard-to-reach families who may not know about The Family Haven and the services offered to help them to a brighter future. Gail, our Family Support worker has been attending a mother and toddler group every week at a School and also running a personal development session once a month with the families who attend. The intention of the project is to increase the number of families we are helping as well as demonstrating the impact of the outreach project. Gail has also been busy visiting other organisations and groups in the hope to expand our reach further. ## **Delivery of new projects** We have developed two new projects this year including a Breakfast Club and a home maintenance project. The Breakfast Club was successfully launched in January following a successful Crowdfunder through the Aviva Community Fund. Between January and March, we provided 183 breakfasts to families who otherwise may not have eaten a healthy breakfast before attending The Family Haven. We also received funding from HSBC to support a new home new home management programme this year. This will be a programme of sessions that covers all areas of the home, providing our clients with some new skills, which will improve the outlook for the whole family in the long term. We have received the funding and hope to launch it later this year. ## **“My son loves coming. He runs into nursery and gets the cereal ready for breakfast!”** ## **Using research to inform our decisions** We are committed as a charity to using insight and evidence to inform our decision making. We use a range of tools to monitor progress including termly summative development records for all the children, My Plans for children with educational special needs and Ecat records (every child a talker) for all children. We also monitor the parents through ongoing assessments and through regular client forums. - From our annual client survey 80% of clients reported that they were feeling less isolated. - 100% of parents had made friends since coming to The Family Haven. - 100% of clients were feeling happier since coming to The Family Haven. We have received some lovely feedback from our clients throughout the year: ## **“I learnt how to make friends and feel comfortable around others.”** ## **“I just love the Haven, fantastic staff. Everybody there is friendly and helpful.”** ## **“Keep up the fantastic work that you are doing at the Family Haven”.** **“I love coming here and so do my children, they talk about the staff all the time at home. No matter how old my children get, The Family Haven will always be our family”.** ## **We really can’t thank you enough** Once again we could not have made it through another year without the help of all of our amazing staff, volunteers, trustees and supporters. Without all of their hard work and dedication we would not be able to provide a much needed service in the heart of Gloucester. As this year draws to and end there is hope in sight for a new normal, one without restrictions and fear. We hope that 2022/2023 will be one of new beginnings and an improved Family Haven, learning from what the last two years of living through a pandemic has taught us. - 7 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **5. FINANCIAL REVIEW** ## **General** The predicted deficit for 2021 to 2022 was not as severe as expected. Although income was down so was expenditure. During 2020 to 2021, there was significant state aid and pandemic related grants from funders. This was not same for 2021 to 2022. However major funders reassessed their priories and their target causes. This was a factor with the reduced income for the year. . The Trustees have two long term issues. The first is the facilities at Spa Road. Previously funds have been designated for the improvement of the facilities. There are long term maintenance issues with the structure which need to be addressed. There are also environmental improvements required to reduce heat emissions. There are currently difficulties in the construction industry and It has not proved possible to obtain the contractors necessary to start these works. The Trustees have therefore retained the funds designated for this. The second comes from a review of services provided to clients of the Charity. This has shown areas that may need in-depth revision and that some additional services may appropriate. Pilot projects have or will start soon and the amount designated for this last year has been retained. . ## **Funding** The funding of the charitable activities is always a concern for the Trustees and Managers. About fourteen percent of the income comes from individuals and groups forming a significant contribution but the major part comes from grants. In this income from funders there is currently only one long term funder. Long term funding over a period of years is vital for the underlying stability of the Charity. Efforts are being made to improve this situation. To partially alleviate this the charity has started a Corporate Sponsorship Scheme ## **Expenditure** The additional costs caused by the pandemic have reduced but there were still residual costs and restrictions. There were staffing difficulties caused by staff isolation due to Covid and by difficulty in recruiting suitably qualified staff. This caused some restrictions on the charitable activities and the reduction of total planned staff cost. Efforts were maintained in all areas to monitor expenditure. ## **Reserves Policy** It is the policy of the charity that unrestricted free reserves should be maintained at a level equivalent to at least six months’ otherwise unfunded expenditure with the objective that The Family Haven is able to continue with its activities for the duration of any temporary fall in funding. The current level of the General Fund is satisfactory. In addition to free reserves, designated funds are maintained for the following purposes: **1. Fixed assets** - this fund represents the amount of reserves tied up in the net book value of fixed assets **2. Facilities** – the improvement of the structure and environmental impact of the building and facilities generally for the long term benefit of clients. **3. Additional services** – the study and implementation of improved or further services to the clients Unrestricted reserves as at 31 March 2022 are summarised as follows: £ General fund 161,004 Designated fund - fixed assets 158,660 Designated fund – facilities 115,000 Designated fund - additional services 30,000 499,470 - 8 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c In addition, restricted funds are maintained amounting to £34,806. These represent funds specifically earmarked for purposes specified by the donor. ## **6. FUTURE PLANS** The pandemic has continued throwing the activities of the Charity out of their normal pattern and the effect on fund-givers to the Charity. The staff have worked hard to fulfil the Charity’s Mission Statement. The careful resumption of the normal activity and provision of services to the clients even if it is still restricted will continue.as will the plans to enhance the services provided. There is a continuing difficulty in obtaining longer-term grants but efforts continue to raise total Grant funding together with Individual and Group donation. The Trustees expect there may be a small operating deficit for the coming year but consider the reserves sufficient to maintain the activities of the charity. ## **7. STATEMENT OF TRUSTEES RESPONSIBILITIES** The Trustees (who are also directors of The Family Haven for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles of the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company, and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime of the Companies Act 2006. On behalf of the Trustees Ryan Miessner Chair 10 August 2022 - 9 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF** ## **THE FAMILY HAVEN** I report on the accounts of the charity for the year ended 31 March 2022 set out on pages11 to 20. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. ## It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Patrick Morrello ACA Third Sector Accountancy Limited Holyoake House Hanover Street Manchester M60 0AS ## 10 / 11 / 2022 Date - 10 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **THE FAMILY HAVEN** ## **STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an income and expenditure account)** ## **YEAR ENDED 31 MARCH 2022** **----- Start of picture text -----**
2022 2021
Unrestricted Restricted Total Unrestricted Restricted Total
Notes Funds Funds Funds Funds
£ £ £ £ £ £
Income from:
Donations and legacies 3 58,861 106,897 165,758 207,827 152,188 360,015
Charitable activities 4 7,552 - 7,552 11,229 - 11,229
Investments 474 - 474 1,276 - 1,276
Total 66,887 106,897 173,784 220,332 152,188 372,520
Expenditure on:
- -
Raising funds 7, 13 15,034 15,034 12,825 12,825
Charitable activities 7, 13 127,136 84,091 211,227 52,340 167,293 219,633
Total 142,170 84,091 226,261 65,165 167,293 232,458
Net income (expenditure) (75,283) 22,806 (52,477) 155,167 (15,105) 140,062
Transfers between funds 8, 13 3,000 (3,000) - - - -
Net movement in funds (72,283) 19,806 (52,477) 155,167 (15,105) 140,062
Reconciliation of funds:
Funds brought forward 536,947 15,000 551,947 381,780 30,105 411,885
Funds carried forward 464,664 34,806 499,470 536,947 15,000 551,947
**----- End of picture text -----**
- 11 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **THE FAMILY HAVEN (company number 4247872)** ## **BALANCE SHEET AS AT 31 MARCH 2022** **----- Start of picture text -----**
2022 2021
Notes £ £ £ £
Fixed assets
Tangible assets 10 158,660 164,881
Current assets
Prepayments 3,398 2,757
Cash at bank and in hand 341,444 391,478
344,842 394,235
Creditors: amounts falling due
within one year 11 (4,032) (7,169)
Net current assets 340,810 387,066
Net assets 12 499,470 551,947
Represented by:
Accumulated funds:
Unrestricted funds
General fund 13 161,004 227,066
Designated funds 13 303,660 309,881
464,664 536,947
Restricted funds 13 34,806 15,000
499,470 551,947
**----- End of picture text -----**
The notes on pages 13 to 20 form part of these accounts. For the year ended 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. These accounts were approved by the trustees on 10 August 2022 and are signed on their behalf by: Gerald Holyhead Trustee - 12 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022** ## **THE FAMILY HAVEN** ## **1 Company information** The company is limited by guarantee, registered in England and Wales; it is also a registered charity whose activities are intended to be for the public benefit. The company meets the definition of a public benefit entity under FRS102. The registered office is shown on page 1. ## **2 Accounting Policies** ## **Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 - (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The functional currency is GBP rounded to the nearest pound. ## **Going concern** After making enquiries, the directors are not aware of any material uncertainties that cast doubt on going concern and they have a reasonable expectation that the Company will be able to continue its activities for the foreseeable future, and at least twelve months from the date of approval of these accounts. Accordingly, they have continued to adopt the going concern basis in the financial statements. ## **Income** Donations and gifts are recognised as income when received except where any restrictions on expenditure demand that a proportion be carried forward as deferred income. The donations under Gift Aid are recognised when receivable. The associated income tax recovery is recognised when the recovery is receivable. Grants are recognised as income when they are received provided conditions for receipt have been complied with, unless they relate to a specified future period, which has not commenced at the year end, in which case they are deferred. Interest is recognised as income when receivable. No monetary value is ascribed to donations of general volunteer time. ## **Expenditure** Resources expended are recognised on an accruals basis. They are allocated to activities based on actual usage. Staff support costs are all allocated to the appropriate activity based on the relative amount of time spent on such activities. Premises and other costs are allocated based on salary costs. Costs of activities in furtherance of the charity’s objects comprise those costs incurred by the charity as a result of the delivery of its service. Costs of generating funds comprise the costs associated with attracting voluntary income. Governance costs comprise those costs incurred by the charity in meeting its constitutional and statutory requirements. The regular cost of providing retirement pensions and related benefits is charged to the profit and loss account over the period of the employees service lives on the basis of a constant percentage of earnings. Any difference between the amount charged to the profit and loss account, and amount paid to the scheme is shown as an asset or liability in the balance sheet. ## **Fixed assets and depreciation** Tangible fixed assets are included in the balance sheet at cost less depreciation. Depreciation is calculated so that the cost of tangible fixed assets less their residual value are written off over their estimated useful lives at the following rates: Freehold property 2% straight line Equipment 25% written down value No depreciation is provided on freehold land. ## **Funds** Restricted funds represent funds specifically earmarked for purposes specified by the donor. Designated funds are unrestricted funds earmarked by the trustees for a particular purpose. Unrestricted funds are funds which can be utilised at the discretion of the trustees. - 13 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **THE FAMILY HAVEN** ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 (continued)** **----- Start of picture text -----**
3 Voluntary income
2022 2021
Restricted funds: £ £
Building repairs, development and equipment
Vinci UK Foundation - 3,000
-
National Benevolent Charity 5,900
Barnwood Trust 9,000 -
Nursery
Peter Lang Children's Trust 37,880 38,564
BBC Children in Need - 23,157
-
Gyde Charity 2,000
-
Zurich Community Trust 12,000
The Barbara Ward Children's Foundation 2,500 -
The 7 Stars Foundation 2,500 -
Parenting and client development
The Church Welfare Association 4,000 -
-
Gloucestershire County Council 10,000
-
Gloucestershire Community Foundation 10,000
The Venture: White City 450 -
Gloucestershire County Council 250 -
Healthy eating
-
GWUK Groundwork UK - Tesco Ledbury 1,125
GWUK Groundwork UK - Tesco Gloucester 1,625 -
Breakfast Club
Crowdfunder Limited - Aviva 3,375 -
Crowdfunder Limited - Aviva 728 -
The Langtree Trust 250 -
Home Management
HSBC 3,314 -
Covid Secure *
-
Julia and Hans Rausing Trust 57,467
Rose Adeane Trust Loudham Est Ltd - 30,000
106,897 152,188
General fund:
Donations from individuals 13,978 20,874
-
Legacies 62,609
Grants from other trusts 19,858 57,750
Government Grants 1,876 49,964
Grants from companies 10,664 4,246
Income from events 1,972 -
Grants from other organisations 10,513 12,384
58,861 207,827
165,758 360,015
**----- End of picture text -----**
* Covid Secure covers two consequences of the pandemic. The anticipated costs for PPE, administration and assistance to clients during the lockdown. The other consequence was the expected shortfall in funding the activities due to the demand on the customary donor base. There were no donations received from trustees or related parties. - 14 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **THE FAMILY HAVEN** ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 (continued)** ## **4 Income from charitable activities** |Fees from clients for use of day centre
Fees from Local Authorities for nursery
**5**
**Resources expended**
Resources expended includes:
Depreciation
Trustees' expenses
Key management employees
Independent examiner's fees
All the income shown above is unrestricted.|**2022**
**£**
5,423
2,129
7,552
**2022**
£
11,278
-
56,644
900|**2021**
**£**
2,098
9,131
11,229
**2021**
£
12,313
-
56,553
720| |---|---|---| Neither the trustees nor any persons connected with them received any remuneration or reimbursed expenses (other than as shown above) during the year. ## **6 Taxation** The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. - 15 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c ## **THE FAMILY HAVEN** ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 (continued)** ## **7 Total resources expended** These are allocated between activities as follows: |Costs directly allocated to
activities:
Staff costs
Premises
Other
Support, costs re-allocated to
activities:
Total costs|Nursery
Parenting
and client
development
Outreach One-to-one
sessions
with
children
Respite
Nutrition
Fundraisi
ng
Governance
Support
Total
£
£
£
£
£
£
£
£
£
£
51,279
24,146
2,102
18,117
18,117
13,340
12,592
-
47,075
186,768
6,141
2,890
253
2,168
2,169
1,596
1,507
-
5,634
22,358
3,809
1,792
157
1,345
1,345
3,356
935
900
3,496
17,135
22,677
10,677
930
8,011
8,011
5,899
-
-
(56,205)
-
83,906
39,505
3,442
29,641
29,642
24,191
15,034
900
-
226,261
**2022**|**2021**
Total
£
181,733
26,669
24,056
-
232,458| |---|---|---| ## Basis of allocation: Staff costs are allocated between charitable activities according to time spent on the activity in question Support costs are allocated between charitable activities on the basis of salary cost - 16 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c **THE FAMILY HAVEN** **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 (continued)** ## **8 Gross transfers between funds** The transfer of funds between restricted and unrestricted funds is the transfer of value of tangible fixed assets, acquired during the year, from restricted to the designated fixed asset fund. ## **9 Staff and volunteers** The average numbers of people employed by the charity during the year were: |Fundraising
Provision of client care
Staff costs for the above persons:
Wages and salaries
Pension contributions
Pension administration fees
Social Security costs|**2022**
**Number**
1
11
12
**2022**
£
172,233
5,614
1,004
7,917
186,768|**2021**
**Number**
1
11
12
**2021**
£
168,421
5,523
753
7,036
181,733| |---|---|---| There are no employees who received total employee benefits (excluding employer pension costs) of more than £60,000 The two key management employees received total benefits of £27,213 and £26,665. The charity runs a defined contribution pension scheme for the benefit of its employees. The assets of the scheme are held separately from the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund. The was no liability to this fund as at as at 31 March 2022 (2021: nil). The charity uses volunteers, mostly to assist with the work in the nursery but occasionally to assist with other tasks, complementing the role of paid employees. The contribution of such individuals in greatly appreciated; however, it is not considered practical to place a value on such services so the donation of the time of such volunteers is not included as income in the accounts. The charity would not employ additional staff if volunteers were not available. - 17 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 (continued)** ## **THE FAMILY HAVEN** ## **10 Tangible fixed assets** |**Cost**
As at 1 April 2021
Additions
As at 31 March 2022
**Depreciation**
As at 1 April 2021
Provided in year
As at 31 March 2022
**Net book value**
As at 31 March 2022
As at 31 March 2021|**Freehold**
**land and**
**buildings**
**Equipment**
**£**
**£**
225,247
126,964
-
5,057
225,247
132,021
87,959
99,371
3,115
8,163
91,074
107,534
134,173
24,487
137,288
27,593|**Total**
**£**
352,211
5,057
357,268
187,330
11,278
198,608
158,660
164,881| |---|---|---| All fixed assets above are used in direct furtherance of the Charity's objectives. ## **11 Creditors: amounts falling due within one year** |Taxation and social security
Accruals|**2022**
**£**
2,603
1,429
4,032|**2021**
**£**
2,039
5,130
7,169| |---|---|---| ## **12 Analysis of net assets between funds** |Tangible fixed assets
Current assets
Current liabilities
As at 31 March 2022
Tangible fixed assets
Current assets
Current liabilities
As at 31 March 2021|**General**
**Designated**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
-
158,660
-
158,660
165,036
145,000
34,806
344,842
(4,032)
-
-
(4,032)
161,004
303,660
34,806
499,470
**General**
**Designated**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
-
164,881
-
164,881
69,354
309,881
15,000
394,235
(7,169)
-
-
(7,169)
62,185
474,762
15,000
551,947
**FIGURES FOR YE 31 MARCH 2021**| |---|---| - 18 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 (continued)** ## **THE FAMILY HAVEN** ## **13 Movement in funds** |**Restricted funds**
_Building repairs, development and equipment_
_The Summerfield Charitable Trust_
_Vinci UK Foundation_
National Benevolent Charity
Barnwood Trust
_Nursery_
Peter Lang Children's Trust
Gyde Charity
Zurich Community Trust
The Barbara Ward Children's Foundation
The 7 Stars Foundation
_Parenting and client development_
The Church Welfare Association
Gloucestershire County Council
Gloucestershire Community Foundation
The Venture: White City
Gloucestershire County Council
_Healthy eating_
GWUK Groundwork UK - Tesco Ledbury
GWUK Groundwork UK - Tesco Gloucester
_Breakfast Club_
Crowdfunder Limited - Aviva
Crowdfunder Limited - Aviva
The Langtree Trust
_Home Management_
HSBC
**Unrestricted funds**
Designated fund - fixed assets
Designated fund - facilities
Designated fund - Covid 19
Designated fund - services revision
General fund
**Total funds**|**As at 31**
**March 2021**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfers**
**As at 31**
**March 2022**
**£**
**£**
**£**
**£**
**£**
12,000
-
-
12,000
3,000
-
(3,000)
-
-
5,900
-
-
5,900
-
9,000
-
-
9,000
-
-
-
37,880
(37,880)
-
-
-
2,000
(2,000)
-
-
-
12,000
(12,000)
-
-
-
2,500
(2,500)
-
-
-
2,500
(2,500)
-
-
-
4,000
(4,000)
-
-
-
10,000
(10,000)
-
-
-
10,000
(10,000)
-
-
-
450
(450)
-
-
-
250
(250)
-
-
-
1,125
(1,125)
-
-
-
1,625
-
-
1,625
-
3,375
(1,386)
-
1,989
-
728
-
-
728
-
250
-
-
250
-
3,314
-
-
3,314
15,000
106,897
(84,091)
(3,000)
34,806
164,881
-
(11,278)
5,057
158,660
115,000
-
-
-
115,000
-
-
-
-
-
30,000
-
-
-
30,000
227,066
66,887
(130,892)
(2,057)
161,004
551,947
173,784
(226,261)
-
499,470| |---|---| - 19 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 (continued)** ## **THE FAMILY HAVEN** ## **13 Movement in funds (continued)** |**Restricted funds**
_Building repairs, development and equipment_
_The Summerfield Charitable Trust_
_Vinci UK Foundation_
_Nursery_
Peter Lang Children's Trust
Gyde Charity
BBC Children in Need
St James' Place Foundation
_Parenting and client development_
Zurich Community Trust
Garfield Weston Foundation
Gloucestershire County Council
Gloucestershire Community Foundation
_Healthy eating_
_Covid Secure_
Julia and Hans Rausing Trust
Rose Adeane Trust Loudham Est Ltd
**Unrestricted funds**
Designated fund - fixed assets
Designated fund - facilities
Designated fund - Covid 19
Designated fund - services revision
General fund
**Total funds**|**£**
**£**
**£**
**£**
**£**
**As at 31**
**March 2020**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfers**
**As at 31**
**March 2021**
**£**
**£**
**£**
**£**
**£**
12,000
-
-
-
12,000
-
3,000
-
-
3,000
-
38,564
(38,564)
-
-
750
-
(750)
-
-
-
23,157
(23,157)
-
-
3,333
-
(3,333)
-
-
1,500
-
(1,500)
-
-
2,500
-
(2,500)
-
-
4,189
-
(4,189)
-
-
5,833
-
(5,833)
-
-
-
57,467
(57,467)
-
-
-
30,000
(30,000)
-
-
30,105
152,188
(167,293)
-
15,000
158,254
-
(12,313)
18,940
164,881
48,557
-
-
66,443
115,000
48,557
-
-
(48,557)
-
-
-
30,000
30,000
126,412
220,332
(52,852)
(66,826)
227,066
411,885
372,520
(232,458)
-
551,947
**COMPARATIVE FIGURES**
**YEAR ENDED 31 MARCH 2021**| |---|---| - 20 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 (continued)** ## **THE FAMILY HAVEN** ## **13 Movement in funds (continued)** ## **Descriptions of nature and purposes of restricted funds** ## _Building repairs, development and equipment_ The structural repairs, improvement and decoration of the building and the purchase of equipment for the building’s facilities and operations of the charity. ## _Nursery_ Provision of quality nursery facilities for clients’ children to achieve and ensure their health, nutrition, safety and development to be able to enter normal schools as equals of their peer group. ## _Parenting and client development_ Support and advice on securing a safe, secure and suitable home accommodation. Training in child care and the acquisition of necessary skills for the parent. ## _Healthy eating_ Understanding nutrition and the skills of food preparation on a budget. ## **Descriptions of nature and purposes of unrestricted funds** ## _Fixed assets - designated fund_ The fixed assets of the charity are necessary for operations and so the funds represented by fixed assets are not available to defray the operating expenses of the charity. ## _Facilities - designated fund_ The Scheduled improvements to the building and facilities for 2021 to 2022 were not undertaken due to the difficulties in the current building and construction market. It is still the intention of the Trustees to complete these improvements for the long term benefit of clients and to reduce the environmental impact of the Charity. ## _Services revision - designated fund_ A review indicated the need for improvements and additional services might be appropriate. Further studies are being made and this fund is to enable those studies and their implementation. ## _General fund_ The free unrestricted funds of the charity. - 20 - Doc ID: 776e5c0182c64e7bd19e1505efa725626b08aa8c