## **TRUSTEES' ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31 MARCH 2021** |**CONTENTS**|| |---|---| ||**Page**| |Chair’s report|1| |Trustees' annual report
|2 - 8| |Independent examiner's report|9| |Statement of financial activities|10| |Balance sheet|11| |Notes to the financial statements|12 – 20| The Family Haven is a charitable company, limited by guarantee Registered in England. Company No. 4247872 Registered as a Charity in England and Wales No. 1088622 31 Spa Road, Gloucester, GL1 1UY. www.thefamilyhaven.com Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **THE FAMILY HAVEN** ## **CHAIR’S REPORT** ## **YEAR ENDED 31 MACH 2021** ## **CHAIR’S STATEMENT** This year John Price stood down as Chair. We would all like to thank John for his contribution to the charity and we are grateful for everything he has done. He led the charity with pride, and he will be greatly missed. On behalf of us all “Thank you”. The covid-19 pandemic has brought many challenges in the way we have supported our clients. Diversifying how we interact, engage, and support them to ensure they get the help they need. The Family Haven’s strength lies within the staff, volunteers, and trustees. Their overwhelming contribution to the wellbeing of the local community reflects in the support they have been able to offer during these very difficult times. I personally, am very proud to be part of this team and I cannot praise the staff enough for their hard work and perseverance. Going above and beyond their day-to-day duties to support the needs of our clients and the business. They truly are the heart of the charity and without them we wouldn’t have the charity as it is today. Like so many organisations, covid-19 has impacted the charity dramatically; how we have been able to deliver our services and how we have been able to interact with our clients. Through necessity we had to diversify our approach to how we operate. This in some areas has made the charity stronger. New services have been developed and have worked incredibly well, for example our food hampers and craft packs which we distributed to clients. Our use of social media and telecoms have increased, allowing us to reach people when physical contact is not possible. Keeping the fluidity of communication and support to the forefront of our core services. Financially we are in a strong position, however we do accept the next 12 months will have challenges with how new funding will be maintained. We are confident that any impacts will be limited and without detriment to the services we supply. The coming year we have exciting new projects happening (covid-19 permitting). We are devising new projects around “Home Management”, “Cookery and Healthy Eating” and developing new a baby play programme. Our overall strategy is to become a “Centre of Excellence” and these programmes help us achieve this. My time as chair has, to date, has been brief. I cannot express how proud I am of the charity, the work and support we offer and how privileged I am to work with all the great people who are involved with the charity. Ryan Miessner 30 June 2021 - 1 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **THE FAMILY HAVEN** ## **TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 (including the directors' report)** The trustees present their report and the unaudited financial statements for the year ended 31 March 2021. Included within the trustees’ report is the directors’ report as required by company law. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102. ## **1. REFERENCE AND ADMINISTRATIVE DETAILS** **Company number: 4247872 Registered charity number: 1088622 Address and Registered Office** 31 Spa Road Gloucester GL1 1UY **Trustees:** Chair Ryan Miessner Treasurer Gerald Holyhead Other trustees: John Orchard Asya Pandor Alistair Holyhead (appointed 6[th] May 2020) Gillian Hewlett (appointed July 1[st] 2021) Former trustees: Joanne Collinson (Resigned October 9[th] 2020) Brian Lehaney (Resigned September 2[nd] 2020) John Price (Resigned March 15[th] 2021) Trustees are also directors for the purposes of company law. **Company Secretary** Gerald Holyhead **Day Centre Manager** Lucy Pearce **Nursery Manager** Helen Jackson **Bankers** CAF Bank Ltd **.** 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ **Independent examiner** Patrick Morrello ACA Third Sector Accountancy Limited Holyoake House Hanover Street Manchester M60 0AS - 2 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **2. STRUCTURE, MANAGEMENT AND GOVERNANCE** ## **Nature of Governing Document** The Family Haven is a private registered charitable company limited by guarantee, with no share capital, incorporated on 6 July 2001 and governed by its Memorandum and Articles of association. ## **Members** Each member undertakes to pay an amount not exceeding £1.00 towards liabilities in the event of the charity being dissolved. There are three classes of members as follows: - Trustees (currently 5) - Honorary members (currently 1) - Subscribing members (currently 11) ## **Management** The policies and general management of the affairs of the Family Haven are directed by Trustees, one third of who retire each year by rotation, but are eligible for re-election. Trustees meet each month. The day-to-day management of The Family Haven is carried out by the managers of the Day Centre and the Nursery. The Trustees affirm their maintenance of and commitment to safeguarding children, health and safety and anti-bullying policies. ## **Recruitment and Appointment of Trustees** Trustees are recruited with a view to diversity, sound experience in a related field or professional expertise in a relevant area. Advertisements are regularly placed with agencies who specialise in the identification of suitable candidates. Such candidates are given first-hand experience of the work of the Family Haven, interviewed by two existing Trustees and, if appropriate, are invited to a Trustees’ meeting. Appointment is then conditional on the approval of the Trustees generally. Trustees have fully documented Job Descriptions and are provided with a regularly updated governance manual which covers such matters as legal form and charity status, trustees job descriptions, conflict of interest policy, anti-fraud policy and delegated authority. ## **Governance** The Family Haven in committed to abiding by the seven principles of good governance as set out in the Charity Governance Code for smaller charities developed by the Charity Governance Code Steering Group. ## **Risk Policy** Trustees place a high priority on risk management. Risks identified are categorised as follows: - - Strategic and Governance - Management and staff - Operational - Financial - 3 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd It is the policy of the Trustees to review all risks on at least an annual basis. Each review seeks to establish that all risks are documented and that steps to mitigate such risks are established and executed. As a result of this process, the Trustees are satisfied that residual risks are minimal. ## **3. OBJECTS, AIMS AND ACTIVITIES** The Trustees confirm that they have referred to the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set. ## **Objects** The Family Haven formal objects are to relieve poverty and distress of persons in the Gloucester area who by virtue of their social and economic circumstances are in need. ## **Mission** The Family Haven’s mission is to help and support vulnerable families with pre-school children in Gloucestershire, particularly the hard-to-reach and those living in unsuitable accommodation. To achieve this, we will provide a warm and caring environment where both assistance and encouragement are available to enable parents and children to flourish. ## **Aims and objectives** The Trustees have set the following aims in respect of the defined target group in order to advance its mission: - 1 To empower families to take a greater responsibility for their own well-being. 2 To broaden life experiences. - 3 To improve health, including mental health and self-worth of parents and children. - 4 To improve opportunities for pre-school children. - 5 To encourage development of new skills for parents and children. - 6 To encourage mutual support amongst the families. - 7 To improve parenting skills. - 8 To enable parents and children to maintain a nutritious diet. ## **Activities and strategy** In general, the aims of The Family Haven are addressed by providing a day centre at 31 Spa Road, Gloucester. The centre is open from 9.30 am to 4.00 pm Monday to Friday for parents and their children, as well as children with particular needs. The day centre provides cooked midday meals, washing and laundry facilities, a crèche, nursery and play area, rest facilities and basic welfare advice. Each of the specific aims is addressed by a series of specific activities, designed to bring out the desired result. Targets are then set by the management in respect of each activity and are approved by the Trustees. - 4 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **4. ACHIEVEMENT AND PERFORMANCE** **----- Start of picture text -----**
2019-20 2020-21
Individual families benefited 59 52
Number of visits by parents 2,420 920
Number of visits by children 2,764 923
Respite and crèche sessions 1,021 1,111
One to one sessions with children with additional needs 1,413 792
Meals provided 4,236 1,086
Active listening/advice sessions 227 424
Day trips 166 0
Parenting/adult development class attendees 679 642
Healthy eating sessions 59 39
**----- End of picture text -----**
The annual statistics show the affect that the pandemic had on the way we run compared to a normal year. Despite the restrictions we still managed to support 52 families this year. The number of visits is significantly reduced due to having to close for three months during the first lockdown and then reducing capacity due to social distancing measures when we reopened. Active listening sessions increased dramatically, almost doubling, by providing weekly phone calls, twice weekly to some families during the pandemic. The pandemic showed us that although we could not provide our usual methods of working we were still able to support those most in need remotely and practically. This came in the form of active listening, providing advice, additional support and referrals if necessary. From the phone calls and active listening sessions it soon became clear that the families were struggling. Many were finding it difficult to do the everyday things such as shopping for essentials. This was due to having their children with them and supermarkets enforcing a one per household admittance or that panic buying had led to depleted stocks. We were able to source and put together a regular care package for the families containing items tailored to their needs. In addition to this we organised a fruit and vegetable delivery to their house. These were greatly received and all of the families commented on the difference it had made to their lives. Some of the comments we had from families were; **“** Thank you for the fruit and vegetables, all your help will not be forgotten when things go back to normal, you guys are amazing at what you do. BIG LOVE TO YOU ALL” Another mum said “Thank you so much for our fruit and veg! It’s such a nice feeling to know you are looking out for us” Another told us “thank you very much all of you. May god bless you all and reward you for your kindness, and to be there for all of us. I can’t thank you enough for what the family haven doing for us. Statements like these reinforced the message that what we were doing was making a difference to those families at a very challenging time. We still provided parenting sessions via a private Facebook group as well as craft and personal development packs with a tutorial on our private social media page to be completed at home. Sadly, no day trips were possible this year. We have found ourselves overwhelmed with support during the last year. So many individuals, groups and organisations have contacted us during the pandemic to express their support. We have teamed up with Cheltenham hygiene bank, Cheltenham Sewa day, Gloucester fair shares and Neighbourly selected us as a charitable partner for Lidl's new 'Tackling Hunger' food donations campaign, so that we can receive any surplus food that would otherwise have gone to waste and distribute this to our families. - 5 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd Some of our other achievements this year are; Five parents secured suitable housing. Thirteen parents were able to attend work part time. Eleven parents were able to undertake training. Five parents were able to volunteer. Our latest Environmental Health, Food Hygiene inspection resulted in us once again being awarded a rating of 5 (the highest possible rating) I am pleased to say that we reopened the centre fully to all clients in line with the government’s road map on the 17[th] of May. This allowed the mixing of up to six household bubbles, enabling friends to be together once more, something that they have all missed terribly. We hope to see the clients return to all of the activities they have missed such as the heathy eating, parenting classes, arts and craft sessions as well as they sessions in the nursery with their children such as story and bake. Although the last year has not been without its challenges one thing it has shown us is what an amazing team we have here at The Family Haven. Everyone has pulled together during this difficult time to ensure that all of the families have been supported during a very uncertain and unpredictable time. We continue to work holistically with the whole family, something that has always made us unique. I’m pleased to say that as a result of the pandemic, we now have stronger links to the community as a result of partnership working. This will continue to benefit our families while promoting the invaluable work that The Family Haven provides. ## **5. FINANCIAL REVIEW** ## **General** There was an expectation in 2020 of a deficit for the Year. Funders would be looking at the immediate difficulties in society caused by the pandemic to the detriment of smaller local charities. This was the charity’s experience and a deficit would have occurred but for three major factors. Two grants were received; One to assist with the additional costs caused by the pandemic such as protective equipment and the other to assist with the shortfall caused by the reduction in normal funding. A Government grant was received and the Coronavirus Job Retention Scheme assisted with the salary costs. In late March 2021 and significant legacy was received. The effect of this was a surplus for the year instead of a deficit. This has enabled the Trustees to look at two issues. The first is the Facilities at Spa Road. Previously funds were designated for the improvement of the Facilities. There are long term maintenance issues with the structure which need to be addressed. There are also environmental improvements to reduce heat emissions that may be made at the same time minimising setup costs. The Trustees have therefore increased the amount designated for this. A review of services provided to clients of the Charity has shown a few areas that may need in depth revision and that some additional services may appropriate. An amount has been designated to provide for these costs. ## **Funding** Funding the charitable activities is always a concern for the Trustees and Managers. Long Term Funding is vital for the underlying stability of the Charity. One significant funding grant expired early in 2020-21. With two significant grants there was an overall increase to income during the year although there was a decrease from the number of amount from customary funders. - 6 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **Expenditure** The pandemic lockdown resulted in clients not being able to fully utilise the facilities Spa Road and the furlough of some staff. This resulted in an overall cost reduction. Additional costs arose from the direct support given to the Charity’s clients during lockdown. This activity would not occur normally. The cost of PPE, intensive cleaning and training to cope with the pandemic all added to the overhead costs. Plans for building improvements were put on hold. Payroll Cost, the largest annual expenditure for the Charity, was reduced after receiving reimbursements from the Job Retention Scheme. ## **Reserves Policy** It is the policy of the charity that unrestricted free reserves should be maintained at a level equivalent to at least six months’ otherwise unfunded expenditure with the objective that The Family Haven is able to continue with its activities for the duration of any temporary fall in funding. Current levels of reserves are satisfactory. In addition to free reserves, designated funds are maintained for the following purposes: **1. Fixed assets** - this fund represents the amount of reserves tied up in the net book value of fixed assets **2. Facilities** – the improvement of the structure and environmental impact of the building and facilities generally for the long term benefit of clients. **3. Additional services** – the study and implementation of improved or further services to the clients Unrestricted reserves as at 31 March 2021 are summarised as follows: |General fund
Designated fund - fixed assets
Designated fund – facilities
Designated fund - additional services|£
227,066
164,881
115,000
30,000
536,947| |---|---| In addition, restricted funds are maintained amounting to £15,000. These represent funds specifically earmarked for purposes specified by the donor. ## **6. FUTURE PLANS** The pandemic has had two major results, throwing the activities of the Charity out of their normal pattern and the effect on fund-givers to the Charity. The staff have worked hard to fulfil the Charity’s Mission Statement and current circumstances allow a careful resumption of the normal activity and provision of services to the clients even if it is still restricted. There are plans to enhance the services provided. Routine Fund-givers have faced an increased demand for their funds and have either reduced the grants to individual charities or reset the parameters for application for grants. In consequence the Trustees expect less grant income in the coming year and may need to draw on the reserves to fund this year’s activities. There are sufficient reserves to maintain the activities of the charity. Every effort is being made to seek new grant sources. - 7 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **7. STATEMENT OF TRUSTEES RESPONSIBILITIES** The Trustees (who are also directors of The Family Haven for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles of the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company, and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime of the Companies Act 2006. On behalf of the Trustees Ryan Miessner Chair 30 June 2021 - 8 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF** ## **THE FAMILY HAVEN** I report on the accounts of the charity for the year ended 31 March 2021 set out on pages11 to 18. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales (ICAEW). ## It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Patrick Morrello ACA Third Sector Accountancy Limited Holyoake House Hanover Street Manchester M60 0AS ## 21 / 11 / 2021 Date - 9 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **THE FAMILY HAVEN** ## **STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an income and expenditure account)** ## **YEAR ENDED 31 MARCH 2021** **----- Start of picture text -----**
2021 2020
Unrestricted Restricted Total Unrestricted Restricted Total
Notes Funds Funds Funds Funds
£ £ £ £ £ £
Income from:
Donations and legacies 3 207,827 152,188 360,015 152,033 161,497 313,530
Charitable activities 4 11,229 - 11,229 17,304 - 17,304
Investments 1,276 - 1,276 1,881 - 1,881
Other - - - 1,586 - 1,586
Total 220,332 152,188 372,520 172,804 161,497 334,301
Expenditure on:
- -
Raising funds 7, 13 12,825 12,825 14,601 14,601
Charitable activities 7, 13 52,340 167,293 219,633 71,714 138,311 210,025
Total 65,165 167,293 232,458 86,315 138,311 224,626
Net income (expenditure) 155,167 (15,105) 140,062 86,489 23,186 109,675
Transfers between funds 8, 13 - - - - - -
Net movement in funds 155,167 (15,105) 140,062 86,489 23,186 109,675
Reconciliation of funds:
Funds brought forward 381,780 30,105 411,885 295,291 6,919 302,210
Funds carried forward 536,947 15,000 551,947 381,780 30,105 411,885
**----- End of picture text -----**
- 10 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **THE FAMILY HAVEN (company number 4247872)** ## **BALANCE SHEET AS AT 31 MARCH 2021** **----- Start of picture text -----**
2021 2020
Notes £ £ £ £
Fixed assets
Tangible assets 10 164,881 158,254
Current assets
Prepayments 2,757 5,276
Cash at bank and in hand 391,478 250,848
394,235 256,124
Creditors: amounts falling due
within one year 11 (7,169) (2,493)
Net current assets 387,066 253,631
Net assets 12 551,947 411,885
Represented by:
Accumulated funds:
Unrestricted funds
General fund 13 227,066 126,412
Designated funds 13 309,881 255,368
536,947 381,780
Restricted funds 13 15,000 30,105
551,947 411,885
**----- End of picture text -----**
The notes on pages 12 to 20 form part of these accounts. For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. These accounts were approved by the trustees on 30th June 2021 and are signed on their behalf by: Gerald Holyhead Trustee - 11 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021** ## **THE FAMILY HAVEN** ## **1 Company information** The company is limited by guarantee, registered in England and Wales; it is also a registered charity whose activities are intended to be for the public benefit. The company meets the definition of a public benefit entity under FRS102. The registered office is shown on page 1. ## **2 Accounting Policies** ## **Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 - (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The functional currency is GBP rounded to the nearest pound. ## **Going concern** After making enquiries, the directors are not aware of any material uncertainties that cast doubt on going concern and they have a reasonable expectation that the Company will be able to continue its activities for the foreseeable future, and at least twelve months from the date of approval of these accounts. Accordingly, they have continued to adopt the going concern basis in the financial statements. ## **Income** Donations and gifts are recognised as income when received except where any restrictions on expenditure demand that a proportion be carried forward as deferred income. The donations under Gift Aid are recognised when receivable. The associated income tax recovery is recognised when the recovery is receivable. Grants are recognised as income when they are received provided conditions for receipt have been complied with, unless they relate to a specified future period, which has not commenced at the year end, in which case they are deferred. Interest is recognised as income when receivable. No monetary value is ascribed to donations of general volunteer time. ## **Expenditure** Resources expended are recognised on an accruals basis. They are allocated to activities based on actual usage. Staff support costs are all allocated to the appropriate activity based on the relative amount of time spent on such activities. Premises and other costs are allocated based on salary costs. Costs of activities in furtherance of the charity’s objects comprise those costs incurred by the charity as a result of the delivery of its service. Costs of generating funds comprise the costs associated with attracting voluntary income. Governance costs comprise those costs incurred by the charity in meeting its constitutional and statutory requirements. The regular cost of providing retirement pensions and related benefits is charged to the profit and loss account over the period of the employees service lives on the basis of a constant percentage of earnings. Any difference between the amount charged to the profit and loss account, and amount paid to the scheme is shown as an asset or liability in the balance sheet. ## **Fixed assets and depreciation** Tangible fixed assets are included in the balance sheet at cost less depreciation. Depreciation is calculated so that the cost of tangible fixed assets less their residual value are written off over their estimated useful lives at the following rates: Freehold property 2% straight line Equipment 25% written down value No depreciation is provided on freehold land. ## **Funds** Restricted funds represent funds specifically earmarked for purposes specified by the donor. Designated funds are unrestricted funds earmarked by the trustees for a particular purpose. Unrestricted funds are funds which can be utilised at the discretion of the trustees. - 12 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **THE FAMILY HAVEN** ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 (continued)** **----- Start of picture text -----**
3 Voluntary income
2021 2020
Restricted funds: £ £
Building repairs, development and equipment
The Summerfield Charitable Trust - 12,000
Vinci UK Foundation 3,000 -
Nursery
Peter Lang Children's Trust 38,564 35,477
BBC Children in Need 23,157 30,625
-
Gyde Charity 3,000
Other - 30,000
St James' Place Foundation - 10,000
Outreach
Parenting and client development
-
Gloucestershire Community Foundation 10,000
-
Zurich Community Trust 3,000
Garfield Weston Foundation - 15,000
-
Gloucestershire County Council 7,182
-
Newby Trust 5,000
Healthy eating
Co-op Local Community Fund - 213
Administration and Training
Covid Secure *
-
Julia and Hans Rausing Trust 57,467
Rose Adeane Trust Loudham Est Ltd 30,000 -
152,188 161,497
General fund:
Donations from individuals 20,874 10,494
-
Legacies 62,609
Grants from other trusts 57,750 28,530
Government Grants 49,964 -
Grants from companies 4,246 2,450
Income from events - 2,722
-
Grant from Gloucester Quaker Meeting 97,114
Grants from other organisations 12,384 10,723
207,827 152,033
360,015 313,530
**----- End of picture text -----**
* Covid Secure covers two consequences of the pandemic. The anticipated costs for PPE, administration and assistance to clients during the lockdown. The other consequence was the expected shortfall in funding the activities due to the demand on the customary donor base. There were no donations received from trustees or related parties. - 13 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **THE FAMILY HAVEN** ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 (continued)** ## **4 Income from charitable activities** |Fees from clients for use of day centre
Fees from Local Authorities for nursery
**5**
**Resources expended**
Resources expended includes:
Depreciation
Trustees' expenses
Key management employees
Independent examiner's fees
All the income shown above is unrestricted.|**2021**
**£**
2,098
9,131
11,229
**2021**
£
12,313
-
56,553
720|**2020**
**£**
6,992
10,312
17,304
**2020**
£
9,066
39
47,410
1,200| |---|---|---| Neither the trustees nor any persons connected with them received any remuneration or reimbursed expenses (other than as shown above) during the year. ## **6 Taxation** The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. - 14 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd ## **THE FAMILY HAVEN** ## **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 (continued)** ## **7 Total resources expended** These are allocated between activities as follows: |Costs directly allocated to
activities:
Staff costs
Premises
Other
Support, costs re-allocated to
activities:
Total costs|Nursery
Parenting
and client
development
Outreach One-to-one
sessions
with
children
Respite
Nutrition
Direct
Covid
Relief *
Fundraising Governance Support
Total
£
£
£
£
£
£
£
£
£
£
47,126
27,778
5,608
16,893
16,893
12,011
18,567
10,649
-
26,208
181,733
6,917
4,075
823
2,479
2,479
1,761
2,726
1,563
-
3,846
26,669
2,707
1,597
323
971
971
1,370
13,276
613
720
1,508
24,056
10,268
6,051
1,222
3,679
3,680
2,617
4,045
-
-
(31,562)
-
67,018
39,501
7,976
24,022
24,023
17,759
38,614
12,825
720
-
232,458
**2021**|**2020**
Total
£
182,373
22,044
20,209
-
224,626| |---|---|---| Basis of allocation: Staff costs are allocated between charitable activities according to time spent on the activity in question Support costs are allocated between charitable activities on the basis of salary cost * Direct Covid Relief is for the cost of direct aid and additional services to clients during lockdown. Other consequential costs have been allocated to the customary activities. - 15 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd **THE FAMILY HAVEN** **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 (continued)** ## **8 Gross transfers between funds** The transfer of funds between restricted and unrestricted funds is the transfer of value of tangible fixed assets, acquired during the year, from restricted to the designated fixed asset fund. ## **9 Staff and volunteers** The average numbers of people employed by the charity during the year were: |Fundraising
Provision of client care
Staff costs for the above persons:
Wages and salaries
Pension contributions
Pension adminstration fees
Social Security costs|**2021**
**Number**
1
11
12
**2021**
£
168,421
5,523
753
7,036
181,733|**2020**
**Number**
1
11
12
**2020**
£
169,378
5,355
985
6,655
182,373| |---|---|---| There are no employees who received total employee benefits (excluding employer pension costs) of more than £60,000 The two key management employees received total benefits of £27,609 and £26276. The charity runs a defined contribution pension scheme for the benefit of its employees. The assets of the scheme are held separately from the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund. The was no liability to this fund as at as at 31 March 2021 (2020: nil). The charity uses volunteers, mostly to assist with the work in the nursery but occasionally to assist with other tasks, complementing the role of paid employees. The contribution of such individuals in greatly appreciated; however, it is not considered practical to place a value on such services so the donation of the time of such volunteers is not included as income in the accounts. The charity would not employ additional staff if volunteers were not available. - 16 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 (continued)** ## **THE FAMILY HAVEN** ## **10 Tangible fixed assets** |**Cost**
As at 1 April 2020
Additions
As at 31 March 2021
**Depreciation**
As at 1 April 2020
Provided in year
As at 31 March 2021
**Net book value**
As at 31 March 2021
As at 31 March 2020|**Freehold**
**land and**
**buildings**
**Equipment**
**£**
**£**
225,247
108,024
-
18,940
225,247
126,964
84,844
90,173
3,115
9,198
87,959
99,371
137,288
27,593
140,403
17,851|**Total**
**£**
333,271
18,940
352,211
175,017
12,313
187,330
164,881
158,254| |---|---|---| All fixed assets above are used in direct furtherance of the Charity's objectives. ## **11 Creditors: amounts falling due within one year** |Taxation and social securty
Accruals|**2021**
**£**
2,039
5,130
7,169|**2020**
**£**
552
1,941
2,493| |---|---|---| ## **12 Analysis of net assets between funds** |Tangible fixed assets
Current assets
Current liabilities
As at 31 March 2021
Tangible fixed assets
Current assets
Current liabilities
As at 31 March 2019|**General**
**Designated**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
-
164,881
-
164,881
234,235
145,000
15,000
394,235
(7,169)
-
-
(7,169)
227,066
309,881
15,000
551,947
**General**
**Designated**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
-
158,254
-
158,254
128,905
97,114
30,105
256,124
(2,493)
-
-
(2,493)
126,412
255,368
30,105
411,885
**FIGURES FOR YE 31 MARCH 20120**| |---|---| - 17 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 (continued)** ## **THE FAMILY HAVEN** ## **13 Movement in funds** |**Restricted funds**
_Building repairs, development and equipment_
_The Summerfield Charitable Trust_
_Vinci UK Foundation_
_Nursery_
Peter Lang Children's Trust
Gyde Charity
BBC Children in Need
St James' Place Foundation
_Parenting and client development_
Zurich Community Trust
Garfield Weston Foundation
Gloucestershire County Council
Gloucestershire Community Foundation
_Healthy eating_
_Covid Secure_
Julia and Hans Rausing Trust
Rose Adeane Trust Loudham Est Ltd
**Unrestricted funds**
Designated fund - fixed assets
Designated fund - facilities
Designated fund - Covid 19
Designated fund - services revision
General fund
**Total funds**|**As at 31**
**March 2020**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfers**
**As at 31**
**March 2021**
**£**
**£**
**£**
**£**
**£**
12,000
-
-
-
12,000
-
3,000
-
-
3,000
-
38,564
(38,564)
-
-
750
-
(750)
-
-
-
23,157
(23,157)
-
-
3,333
-
(3,333)
-
-
1,500
-
(1,500)
-
-
2,500
-
(2,500)
-
-
4,189
-
(4,189)
-
-
5,833
-
(5,833)
-
-
-
57,467
(57,467)
-
-
-
30,000
(30,000)
-
-
30,105
152,188
(167,293)
-
15,000
158,254
-
(12,313)
18,940
164,881
48,557
-
-
66,443
115,000
48,557
-
-
(48,557)
-
-
-
30,000
30,000
126,412
220,332
(52,852)
(66,826)
227,066
411,885
372,520
(232,458)
-
551,947| |---|---| - 18 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 (continued)** ## **THE FAMILY HAVEN** ## **13 Movement in funds (continued)** |**Restricted funds**
_Building repairs, development and equipment_
_The Summerfield Charitable Trust_
_Nursery_
Peter Lang Children's Trust
Gyde Charity
BBC Children in Need
Other
St James' Place Foundation
D M Thomas Foundation
Gloucestershire Community Foundation
_Parenting and client development_
Zurich Community Trust
Garfield Weston Foundation
Gloucestershire County Council
Newby Trust
Gloucestershire Community Foundation
_Healthy eating_
Co-op Local Community Fund
**Unrestricted funds**
Designated fund - fixed assets
Designated fund - facilities
Designated fund - Covid 19
General fund
**Total funds**|**As at 31**
**March 2019**
**Incoming**
**resources**
**Outgoing**
**resources**
**Transfers**
**As at 31**
**March 2020**
**£**
**£**
**£**
**£**
**£**
12,000
12,000
5,568
35,477
(41,045)
-
-
-
3,000
(2,250)
-
750
-
30,625
(30,625)
-
-
30,000
(30,000)
-
-
10,000
(6,667)
-
3,333
351
(351)
-
-
1,000
(1,000)
-
-
3,000
(1,500)
-
1,500
15,000
(12,500)
-
2,500
7,182
(2,993)
-
4,189
5,000
(5,000)
-
-
10,000
(4,167)
-
5,833
213
(213)
-
-
6,919
161,497
(138,311)
-
30,105
166,829
-
(9,066)
491
158,254
-
-
-
48,557
48,557
-
-
-
48,557
48,557
128,462
172,804
(77,249)
(97,605)
126,412
302,210
334,301
(224,626)
-
411,885
**COMPARATIVE FIGURES**
**YEAR ENDED 30 MARCH 2020**| |---|---| - 19 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd **NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 (continued)** ## **THE FAMILY HAVEN** ## **13 Movement in funds (continued)** ## **Descriptions of nature and purposes of restricted funds** ## _Building repairs, development and equipment_ The structural repairs, improvement and decoration of the building and the purchase of equipment for the building’s facilities and operations of the charity. ## _Nursery_ Provision of quality nursery facilities for clients’ children to achieve and ensure their health, nutrition, safety and development to be able to enter normal schools as equals of their peer group. ## _Parenting and client development_ Support and advice on securing a safe, secure and suitable home accommodation. Training in child care and the acquisition of necessary skills for the parent. ## _Healthy eating_ Understanding nutrition and the skills of food preparation on a budget. ## _Covid Secure_ The costs of P.P.E. and the changes needed to make The Family Haven compliant with the guidance and regulations introduced during the pandemic. ## **Descriptions of nature and purposes of unrestricted funds** ## _Fixed assets_ ## _Facilities_ After a review and outline quotes it was decided that this fund, to improve the building and facilities generally for the long term benefit of clients and to reduce their environmental impact, scheduled for implementation during 2021 to2022, should be increased to £115,000. ## _Covid 19_ This fund was released to the General Fund. ## _Services revision_ A review indicated that there were areas where improvements and additional services might be appropriate. £30,000 has been designated for further studies and implementation from 2021 onwards. ## _General fund_ The free unrestricted funds of the charity. - 20 - Doc ID: 5deaaaa51c4b5d07836cbbc47a21dc254467d0bd