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2022-09-30-accounts

Registered number: 04285092 Charity number: 1088567

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2022

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

CONTENTS

Page
Reference and administrative details of the Charitable Company, its Trustees and 1
advisers
Trustees' report 2 - 6
Independent examiner's report 7 - 8
Statement of financial activities 9
Balance sheet 10 - 11
Statement of cash flows 12
Notes to the financial statements 13 - 28

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITABLE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 SEPTEMBER 2022

Trustees Ms J E R Smith, Trustee
Mr P Boxer, Trustee (resigned 1 April 2023)
Ms P H Batstone, Trustee
Mr A Watson, Trustee (resigned 10 January 2023)
Mr N Biggs, Trustee (appointed 1 April 2023)
Mr G Rose, Trustee (appointed 11 January 2023)
Company registered
number
04285092
Charity registered
number
1088567
Registered office
17b Butts Pond Industrial Estate
Sturminster Newton
Dorset
DT10 1AZ
Company secretary
Helen Reed
Chief executive officer
Helen Reed
Independent Examiners
Regulatory Audit
Vicarage Court
160 Ermin Street
Swindon
Wiltshire
SN3 4NE

Page 1

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2022

The Trustees present their annual report together with the financial statements of the Charitable Company for the 1 October 2021 to 30 September 2022. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

Since the Charitable Company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.

Objectives and activities

a. Objects and activities for public benefit

The objects of the charity are to apply its funds for such exclusively charitable purposes as the trustees may think fit in accordance with the trust deed. The trustees confirm that they have referred to the guidance contained in the charity commision's general guidance on the public benefit when reviewing the charity's aims and objectives and in planning future activities.

The principle activies and charitable object of NORDCAT is the relief of isolation of the inhabitants of North Dorset and the surrounding area through provision of a community transport service to help those who have need because of their age, poverty, mental or physical disability. This is acheived through operation of 20 minibuses under Section 19 of the Transport act 1985.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

b. Significant activities

NORDCAT continues to benefit those isolated by disability, age, poverty or lack of commercial public transport services by enabling access to towns for a variety of purposes.

“Dial a ride” community transport continues but has not yet regained its pre Covid usage, not least as users have become older and frailer, or passed on. The Trustees recognise there is an increasing need in our rural area and are endeavouring to make residents aware of its availability.

Shopping trips have been reduced but continue.

The need for transport to medical appointments has also increased as not all are met by the existing services and again this is an area NordCat would wish to expand, working with the local authority.

Accessing educational facilities – NordCat has continued to provide student transport for Kingston Maurward College and the Dorset Studio School.

c. Volunteers

Special mention should be made of the dedicated volunteers who assist the charity. The trustees are most grateful to them for giving their time and effort.

Page 2

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Achievements and performance

a. Charitable activities

In order to cover the funding gap resulting from the cessation of funding from central government, NORDCAT Services Ltd was set up as the trading arm of NORDCAT in september 2005. This ceased at the previous year end now all activities have been transferred and all debts settled the trading arm will be dissolved.

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charitable Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

b. Principle funding sources

Although the organisation still recieves some grants from Parish and Town councils, and through its contract work mainly for KMC.

c. Reserves Policy

The reserves of the charity are those funds that are freely available to be spent in pursuing the charity's objectives. Restricted and designated funds can however only be used for the purpose for which they have been established. Free Reserves (General Funds) can be used for any purpose by the charity in carrying out its objective. The free reserves of the charity at the financial year end were £76,608 (2021 : £24,451)

Free reserves represent approximately three months recurring general funds expenditure (2021: one months) subject to annual review.

Page 3

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Structure, governance and management

a. Constitution

North Dorset Community Accessible Transport - NORDCAT is registered as a charitable company limited by guarantee and was set up by a Trust deed via a memorandum and articles of association.

b. Methods of appointment or election of Trustees

The management of the Charitable Company is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.

c. Governing Document

The charity is controlled by its governing document, a deed of trust, and consitutes a limited company, limited by guarantee, as defined by the companies act 2006.

North Dorset Community Accessible Transport (NORDCAT) is a Company Limited by guarantee governed by its Memorandum and Articles of Association dated 11th September 2001. It is also a registered charity, so members of its board of directors are both company directors and charity trustees. Membership of the organisation is mandatory for individuals who use the Dial-a-Ride services, and is available to those who support the organisation. However these members are not voting members.

d. Recruitment and appointment of new trustees

The trustees may appoint a trustee either to full a casual vacancy or as an additional trustee. Any trustee so appointed shall retain their office only until the annual general meeting but they shall then be eligible for reelection.

The number of trustees shall be no less than three but is not subject to a maximum.

e. Organisational structure

The constution of the board of trustees throughout the year is reflected in the company particulars on page 4. The board members are the directors of the company for Companies Act purposes.

The Board of Directors is the governing body and meets depending on cicumstances. Some of the powers of the board may be delegated to sub-commitees such as the Fiance Group. The day-to-day operation is delegated to a general manager, who is assisted by occassional part time office staff. A total staff of 17 were still employed at year-end. The organisation was also supported by a number of dedicated volunteers who have played a vital role in ensuring the smooth running of the charity. The trustees are most grateful to them for giving so generously of their time and effort.

Page 4

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Structure, governance and management (continued)

f. Induction and training of new trustees

Members of the organisation at the Annual General Meeting elect directors. The Memorandum and Articles allow for a minimum of 3 directors but there is no maximum. It is therefore not been necassary to hold a contested election. Between Annual General Meetings the board has powers to appoint additional directors, either to fill a casual vacancy or to bring in additional skills and expertise. All directors have to be re-elected at the next Annual General Meeting.

The Board of Trustees has reviewed its current membership and noted that it includes volunteer drivers, disabled people, males and females, and is generally representative of the characteristics and ethnic background of its users. A need for training of directors has been identified, but has not yet been delivered.

g. Key Management Remuneration

During the year, a total of key management personnel remuneration of £40,794 (2019 - £40,794) was paid.

h. Related parties

On 11 September 2005, NORDCAT Services Limited was incorporated as a subsidiary of NORDCAT, and it started trading on 1 October 2005. The principle activity of the company was the provision of passenger land transport, and any profits generated are used to support the activites of NORDCAT.

i. Risk Management

The directors have a duty to identify the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The directors have continued to monitor closely not just the major strategic and operational risks faced by the organisation, but also the processes in place to mitigate these risks.

1 – NORDCAT’s close working relationship with Kingston Maurward College continues to hold, although there have been signs that a new phase may be approaching during Nordcat’s next Financial Year. The existing contract has already been extended following successful tendering and, more recently, following their request for a further extension. The evolution of this important relationship would continue to be the business backbone that it has already been over several years, and future negotiations will hopefully result in a continuation of this productive relationship. As far as risk is concerned, however, reduction or loss of this contract would probably entail significant restructuring to enable operations to continue with manageable ongoing risks.

2 - The organisation continues to depend on key members of staff, and the permanent loss of a single individual would therefore still have a significant effect. This is certainly a key risk; but the company continues to draw on a pool of volunteers who can provide back-up to temporary indisposition and illness. Devolution of some of the responsibilities of the general manager to other staff is still a challenge within an organisation of NORDCAT's scale - although to no greater extent than in other organisations of a similar size.

3 - Finally, a serious accident involving a vehicle or passenger would have an impact on local confidence in our activities and thus continues to be a risk. However, the organisation continues to mitigate that risk through maintaining insurance at the appropriate level, driver training, health and safety reviews, and vehicle maintenance to VOSA standards.

Page 5

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Plans for future periods

Whilst the KMC contract work continues at a level above the basic contract level The Trustees are considering the future strategy of the Charity particularly with respect to having all necessary licences for the operations of the contracts and making sure that the minibus fleet is appropriate for the contracts held.

Members' liability

The Members of the Charitable Company guarantee to contribute an amount not exceeding £10 to the assets of the Charitable Company in the event of winding up.

Statement of Trustees' responsibilities

The Trustees (who are also the directors of the Charitable Company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charitable Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charitable Company's transactions and disclose with reasonable accuracy at any time the financial position of the Charitable Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees on 28 June 2023 and signed on their behalf by:

Ms P H Batstone (Trustee)

Page 6

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2022

Independent Examiner's Report to the Trustees of North Dorset Community Accessible Transport - NORDCAT ('the Charitable Company')

I report to the charity Trustees on my examination of the accounts of the Charitable Company for the year ended 30 September 2022.

Responsibilities and Basis of Report

As the Trustees of the Charitable Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Charitable Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charitable Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

Since the Charitable Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters, other than those fully detailed below, have come to my attention in connection with the examination giving me reasonable cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charitable Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

Page 7

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Disclosure Section

In my examiniation I have identified matters of concern in respect of some of the record keeping of the charity. The charity has had its records rebuilt in the prior year on change of accounting system and this has led to difficulties in analysis.

This report is made solely to the Charitable Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charitable Company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charitable Company and the Charitable Company's Trustees as a body, for my work or for this report.

Signed:

Dated: 29 June 2023

Robert Stokes FCCA, ACA For and on behalf of Regulatory Audit

Vicarage Court 160 Ermin Street Swindon SN3 4NE

Page 8

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2022

Note
Income from:
Donations and legacies
3
Charitable activities
4
Total income
Expenditure on:
Charitable activities
5
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2022
£
16,844
670,316
687,160
666,183
666,183
20,977
24,451
20,977
45,428		 Total
funds
2022
£
16,844
670,316
687,160
666,183
666,183
20,977
24,451
20,977
45,428		 Total
funds
2021
£
17,455
380,952
398,407
504,628
504,628
(106,221)
130,672
(106,221)
24,451

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 13 to 28 form part of these financial statements.

Page 9

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee) REGISTERED NUMBER: 04285092

BALANCE SHEET AS AT 30 SEPTEMBER 2022

Note
Fixed assets
Tangible assets
10
Investments
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within one
year
13
Net current liabilities
Total assets less current liabilities
Creditors: amounts falling due after more
than one year
14
Net assets excluding pension asset
Total net assets
Charity funds
Restricted funds
15
Unrestricted funds
15
Total funds		 6,150
46,103
52,253
(67,010)		 2022
£
84,330
1
84,331
(14,757)
69,574
(24,147)
45,427
45,427
-
45,427
45,427		 148,773
1,865
150,638
(171,238)		 2021
£
135,823
1
135,824
(20,600)
115,224
(90,773)
24,451
24,451
-
24,451
24,451

The Charitable Company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

Page 10

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee) REGISTERED NUMBER: 04285092

BALANCE SHEET (CONTINUED) AS AT 30 SEPTEMBER 2022

The financial statements were approved and authorised for issue by the Trustees on 28 June 2023 and signed on their behalf by:

Ms P H Batstone (Trustee)

The notes on pages 13 to 28 form part of these financial statements.

Page 11

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30 SEPTEMBER 2022

Cash flows from operating activities
Net cash used in operating activities
Cash flows from investing activities
Purchase of tangible fixed assets
Net cash used in investing activities
Cash flows from financing activities
Cash inflows from new borrowing
Repayments of borrowing
Net cash used in financing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year		 2022
£
174,866
(15,600)
(15,600)
-
(61,836)
(61,836)
97,430
(51,327)
46,103		 2021
£
(16,379)
(12,600)
(12,600)
12,600
(31,878)
(19,278)
(48,257)
(3,070)
(51,327)

The notes on pages 13 to 28 form part of these financial statements

Page 12

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

1. General information

The company is a private company limited by guarantee. The members of the company are the Trustees named on page 1.

North Dorset Community Accessible Transport - NORDCAT is a private company limited by guarantee without share capital registered in England and Wales. The registered address is Unti 17B, Butts Pond Industrial Estate, Sturminster Newton, Dorset DT10 1AZ.

The presentational currency is Pound Sterling and rounded to the nearest whole number.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

North Dorset Community Accessible Transport - NORDCAT meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the Charitable Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Fees receiveable and charges for service are recognised in the period in which the service has been provided. Subscriptions are recognised in the period in which they are invoiced.

Page 13

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

2. Accounting policies (continued)

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charitable Company's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.4 Government grants

Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred.

2.5 Tangible fixed assets and depreciation

Tangible fixed assets costing £100 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, .

Depreciation is provided on the following basis:

Motor vehicles - 50%, 33% and 20% on cost
Fixtures and fittings - 25% on cost
Computer equipment - 33% on cost

2.6 Investments

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of financial activities.

Investments in subsidiaries are valued at cost less provision for impairment.

Page 14

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

2. Accounting policies (continued)

2.7 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.8 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.9 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charitable Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.10 Financial instruments

The Charitable Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.11 Finance leases and hire purchase

Assets obtained under hire purchase contracts and finance leases are capitalised as tangible fixed assets. Assets acquired by finance lease are depreciated over the shorter of the lease term and their useful lives. Assets acquired by hire purchase are depreciated over their useful lives. Finance leases are those where substantially all of the benefits and risks of ownership are assumed by the Charitable Company. Obligations under such agreements are included in creditors, net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the Statement of financial activities so as to produce a constant periodic rate of charge on the net obligation outstanding in each period.

2.12 Operating leases

Rentals paid under operating leases are charged to the Statement of financial activities on a straight line basis over the lease term.

Page 15

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

2. Accounting policies (continued)

2.13 Pensions

The Charitable Company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charitable Company to the fund in respect of the year.

2.14 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charitable Company and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charitable Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

3. Income from donations and legacies

Unrestricted
funds
2022
£
Donations
16,844
Unrestricted
funds
2021
£
Donations
17,455		 Total
funds
2022
£
16,844
Total
funds
2021
£
17,455

Page 16

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

4. Income from charitable activities

Unrestricted
funds
2022
£
Grants receivable
289
Provision of Community Transport - Hire of minibuses, concessionary fares
670,027
Provision of Community Transport - Management charges
-
Provision of Community Transport - Gift aid from subsidiary
-
670,316
Unrestricted
funds
2021
£
Grants receivable
28,506
Provision of Community Transport - Hire of minibuses, concessionary fares
69,707
Provision of Community Transport - Management charges
162,021
Provision of Community Transport - Gift aid from subsidiary
120,718
380,952		 Total
funds
2022
£
289
670,027
-
-
670,316
Total
funds
2021
£
28,506
69,707
162,021
120,718
380,952

5. Analysis of expenditure on charitable activities Summary by fund type

Unrestricted
funds Total
2022 2022
£ £
Provision of Community Transport 666,183 666,183

Page 17

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

5. Analysis of expenditure on charitable activities (continued) Summary by fund type (continued)

Unrestricted
funds Total
2021 2021
£ £
Provision of Community Transport 504,628 504,628

6. Analysis of expenditure by activities

Provision of Community Transport
Provision of Community Transport
Analysis of direct costs
Staff costs
Vehicle expenses		 Activities
undertaken
directly
2022
£
623,672
Activities
undertaken
directly
2021
£
412,620		 Support
costs
2022
£
42,512
Support
costs
2021
£
92,008
Provision of
Community
Transport
2022
£
277,143
346,529
623,672		 Total
funds
2022
£
666,184
Total
funds
2021
£
504,628
Total
funds
2022
£
277,143
346,529
623,672

Page 18

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

6. Analysis of expenditure by activities (continued)

Analysis of direct costs (continued)

Staff costs
Vehicle expenses		 Provision of
Community
Transport
2021
£
237,482
175,138
412,620		 Total
funds
2021
£
237,482
175,138
412,620

Analysis of support costs

Depreciation
Property costs
Administration costs
Professional fees
Finance costs
Governance costs		 Provision of
Community
Transport
2022
£
163
21,733
4,132
4,500
11,039
944
42,511		 Total
funds
2022
£
163
21,733
4,132
4,500
11,039
944
42,511

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NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

6. Analysis of expenditure by activities (continued)

Analysis of support costs (continued)

Staff costs
Depreciation
Property costs
Administration costs
Professional fees
Finance costs
Governance costs
7.
Independent examiner's remuneration
Fees payable to the Charitable Company's independent examiner for the
independent examination of the Charitable Company's annual accounts
Fees payable to the Charitable Company's independent examiner in respect
of:
All other services not included above
8.
Staff costs
Wages and salaries
Social security costs
Contribution to defined contribution pension schemes		 Provision of
Community
Transport
2021
£
26,322
158
21,980
14,837
7,038
15,391
6,282
92,008
2022
£
1,750
1,500
2022
£
261,794
12,627
2,722
277,143		 Total
funds
2021
£
26,322
158
21,980
14,837
7,038
15,391
6,282
92,008
2021
£
1,750
1,500
2021
£
250,096
11,359
2,348
263,803

Page 20

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

8. Staff costs (continued)

The average number of persons employed by the Charitable Company during the year was as follows:

Provision of community transport
Management and administration		 2022
No.
16
2
18		 2021
No.
15
2
17

No employee received remuneration amounting to more than £60,000 in either year.

During the period key management personnel remuneration of £40.794 (2021: £40,794) was paid.

9. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2021 - £NIL) .

During the year ended 30 September 2022, no Trustee expenses have been incurred (2021 - £NIL) .

Page 21

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

10. Tangible fixed assets

Cost or valuation
At 1 October 2021
Additions
Disposals
At 30 September
2022
Depreciation
At 1 October 2021
Charge for the year
On disposals
At 30 September
2022
Net book value
At 30 September
2022
At 30 September 2021		 Long-term
leasehold
property
£
7,310
-
-
7,310
7,310
-
-
7,310
-
-		 Plant and
machinery
£
18,992
-
-
18,992
18,992
-
-
18,992
-
-		 Motor
vehicles
£
576,456
15,600
(18,995)
573,061
440,796
63,131
(15,196)
488,731
84,330
135,660		 Fixtures
and fittings
£
6,551
-
-
6,551
6,551
-
-
6,551
-
-		 Computer
equipment
£
5,311
-
-
5,311
5,148
163
-
5,311
-
163		 Total
£
614,620
15,600
(18,995)
611,225
478,797
63,294
(15,196)
526,895
84,330
135,823

Included within fixed assets are motor vehicles held under hire purchase with a net book value of £65,608 (2021: £114,674).

Page 22

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

11. Fixed asset investments

Cost or valuation
At 1 October 2021
At 30 September 2022
Net book value
At 30 September 2022
At 30 September 2021		 Investments
in
subsidiary
companies
£
1
1
1
1

Principal subsidiaries

The following was a subsidiary undertaking of the Charitable Company:

Name Company Registered office or principal Principal activity number place of business Nordcat Services Limited 05559614 Unit 17B Butts Pond Industrial Dormant - Previous Estate, Sturminster, Dorset DT10 activity was bus 1AZ transport services

Class of Holding shares

Ordinary £1 100% shares

The financial results of the subsidiary for the year were:

Name Expenditure Profit/(Loss) Net assets
£ / Surplus/ £
(Deficit) for
the year
£
Nordcat Services Limited 300 (300) (299)

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NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

12. Debtors

Due within one year
Trade debtors
Other debtors
Prepayments and accrued income		 2022
£
580
5,272
298
6,150		 2021
£
752
147,738
283
148,773

13. Creditors: Amounts falling due within one year

Bank overdrafts
Trade creditors
Amounts owed to group undertakings
Other taxation and social security
Obligations under finance lease and hire purchase contracts
Other creditors
Accruals and deferred income
14.
Creditors: Amounts falling due after more than one year
Net obligations under finance lease and hire purchase contracts		 2022
£
-
(182)
1
3,382
56,233
4,326
3,250
67,010
2022
£
24,147		 2021
£
53,192
41,517
1,177
12,132
51,444
8,526
3,250
171,238
2021
£
90,773

Page 24

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

15.
Statement of funds
Statement of funds - current year

Unrestricted funds
Reserves
Statement of funds - prior year
Unrestricted funds
Reserves
16.
Summary of funds
Summary of funds - current year

General funds		 Balance at 1
October
2021
£
24,451
Balance at
1 October
2020
£
130,672
Balance at 1
October
2021
£
24,451		 Income
£
687,159
Income
£
398,407
Income
£
687,159		 Expenditure
£
(666,183)
Expenditure
£
(504,628)
Expenditure
£
(666,183)		 Balance at
30
September
2022
£
45,427
Balance at
30
September
2021
£
24,451
Balance at
30
September
2022
£
45,427

Page 25

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

16. Summary of funds (continued)

Summary of funds - prior year

Balance at
Balance at 30
1 October September
2020 Income Expenditure 2021
£ £ £ £
General funds 130,672 398,407 (504,628) 24,451

17. Analysis of net assets between funds Analysis of net assets between funds - current year

Unrestricted
funds
2022
£
84,330
1
52,253
(67,011)
(24,147)
Tangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
Creditors due in more than one year
Total
45,427
Analysis of net assets between funds - prior year
Unrestricted
funds
2021
£
Tangible fixed assets
135,823
Fixed asset investments
1
Current assets
150,638
Creditors due within one year
(171,238)
Creditors due in more than one year
(90,773)
Total
24,451		 Total
funds
2022
£
84,330
1
52,253
(67,010)
(24,147)
45,427
Total
funds
2021
£
135,823
1
150,638
(171,238)
(90,773)
24,451

Page 26

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

17. Analysis of net assets between funds (continued)

18. Reconciliation of net movement in funds to net cash flow from operating activities

Net income/expenditure for the year (as per Statement of Financial Activities)
Adjustments for:
Depreciation charges
Loss on the sale of fixed assets
Decrease/(increase) in debtors
Increase/(decrease) in creditors
Net cash provided by/(used in) operating activities		 2022
£
20,977
63,294
3,800
142,623
(55,828)
174,866

19. Analysis of cash and cash equivalents

Cash in hand
Total cash and cash equivalents
20.
Analysis of changes in net debt		 2022
£
46,103
46,103
Cash at bank and in hand
Bank overdrafts repayable on demand
Finance leases		 At 1
October
2021
£
1,865
(53,192)
(142,216)
(193,543)		 Cash flows
£
44,238
53,192
61,836
159,266		 At 30
September
2022
£
46,103
-
(80,380)
(34,277)

Page 27

NORTH DORSET COMMUNITY ACCESSIBLE TRANSPORT - NORDCAT (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

21. Pension commitments

The group operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the group in an independently administered fund. The pension cost charge represents contributions payable by the group to the fund and amounted to £6,350 (2021 - £4,146) were payable to the fund at the balance sheet date and are included in creditors.

22. Members' liability

Each member of the charitable company undertakes to contribute to the assets of the company in the event of it being wound up while he/she is a member, or within one year after he/she ceases to be a member, such amount as may be required, not exceeding £10 for the debts and liabilities contracted before he/she ceases to be a member.

23. Related party transactions

During the period Nordcat Services Limited, the wholly owned subsidiary, made a gift aid payment amounting to £0 (2021: £120,718). Management costs and expenses incurred on behalf of NORDCAT were recharged to Nordcat Services Limited amounting to £0 (2021: £162,021) by NORDCAT. Additionally NORDCAT charged Nordcat Services Limited £0 (2021: £156,890) at cost for the use of its motor vehicles.

At 30 September 2021 Nordcat Services Limited was owed £1 (2021: £1,177) by NORDCAT.

During the period NORDCAT made the following transactions with a business run by key management personnel's family:

Nordcat Services ceased trading as of 1 October 2021.

Page 28